IFB 6100066560 Professional Broadcast Soliciation Addendum 2.pdf
PDF 4 MB Posted
- Solicitation number
- 6100066560
- Issued by
- Pennsylvania
About this file
This solicitation addendum from the Commonwealth of Pennsylvania, issued by the Department of General Services, amends IFB 6100066560 for Professional Broadcast, Audio Visual and Multi-Media Equipment and services. The procurement is open to all qualified bidders and encompasses video production, editing and post-production equipment; digital still photography; video/audio signal processing, encoding, monitoring and testing; video routers and servers; digital asset management and media asset management systems; digital signage; cable system head end and distribution; AV conference and training room systems; AV control systems; displays, monitors and projectors; and acoustic and audio equipment. The original bid deadline is September 30, 2026 at 2:00 PM EST. Addendum 2, issued September 9, 2026, documents a Small Diverse Business (SDB) and Veteran Business Enterprise (VBE) Goal Information Session held on the same date at 9:30 AM ET, facilitated by the Office of Business Inclusion and Supplier Development (BISD), with attendance recorded from five bidder organizations and three Commonwealth representatives.
The addendum establishes that bidders must use $3,000,000.00 as the estimated dollar amount to complete the SDB-VBE Participation Submittal (Appendix C), with mandatory participation goals of 14 percent SDB and 3 percent VBE. Failure to meet these goals or establish good faith efforts results in bid rejection as non-responsive. The addendum includes comprehensive guidance on supplier classifications, eligibility requirements, and the DGS Supplier Search database for locating certified SDBs and VBEs, along with detailed instructions for completing required forms including participation submittals, utilization schedules, letters of commitment, and good faith efforts waiver documentation. Bidders are required to submit separate SDB and VBE participation packets and must validate subcontractor status in the DGS Supplier Database as of the bid close date. The issuing officer is Katrin Walker, Commodity Specialist, reachable at 717-307-2224 or RA-GSITProcurement@pa.gov.
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BOP-1305
Revised 02/03/2020
SOLICITATION ADDENDUM
Date: 09/09/2026
Subject: Professional Broadcast, Audio Visual and Mult-Media Equipment Solicitation Number: 6100066560
Due Date/Time: 09/30/2026 2:00pm Addendum Number: 2
To All Suppliers:
The Commonwealth of Pennsylvania defines a solicitation “Addendum” as an addition to or amendment of the original terms, conditions, specifications, or instructions of a procurement solicitation (e.g., Invitation for Bids or Request for Proposals).
List any and all changes:
• The Commonwealth held the SDB and VBE Goal Information Session with the Office of Business Inclusion and Supplier Development (BISD) on September 9, 2026, at 9:30 am ET. The Attendance Sheet and BISD slide presentation are provided beginning on page 2 of this Solicitation Addendum.
• Bidders shall use $3,000,000.00 as the estimated dollar amount to complete Appendix C, Professional Broadcast SDB-VBE Participation Submittal. Failure to meet the participation goals or establish that good faith efforts have been made to meet the participation goals will result in rejection of a bid as non-responsive. The goals that have been established for this Project are:
SDB – 14%
VBE – 3%
Type of Solicitation: Electronic Bid (SRM) - Review the Questions section of your solicitation response to ensure you have responded, as required, to any questions relevant to solicitation addenda issued subsequent to the initial advertisement of the solicitation opportunity.
Except as clarified and amended by this Addendum, the terms, conditions, specifications, and instructions of the solicitation and any previous solicitation addenda, remain as originally written.
Respectfully, Name: Katrin Walker Title: Commodity Specialist Phone: 717-307-2224 Email: RA-GSITProcurement@pa.gov
Office of Business Inclusion and Supplier Development (BISD) Solicitation 6100066560 – Professional Broadcast, Audio Visual & Multi- Media Equipment BISD Presentation – September 09, 2026, at 09:30 AM ET Presented by Audrey Smith, BISD Outreach Manager
Attendance Record Supplier Name Name of Representative JP Lilley Daryl Sweger JP Lilley Joe Jackson DSI Technology James McDonald Aspen Technology Services, Inc. Tom Ankenbauer
Commonwealth Representative in attendance:
Katrin Walker, Issuing Officer, IT Procurement Audrey Smith, Outreach Manager, BISD Bryn Bowman, Associate Commodity Manager, IT Procurement
Pennsylvania
Department of General Services
IFB 6100066560 Professional Broadcast/AV/Multi-Media Equipment
BDISBO SDB/VBE Goal Setting Information Session
September 10, 2026 9:30AM Issuing Officer – Katrin Walker- katwalker@pa.gov
Contents Bid Documents 3
Bid Goals 4
Supplier Classifications 5
DGS Supplier Search 8
Submittal Documents 20
Summary 31
Copyright © 2024 by the Commonwealth of Pennsylvania. All Rights Reserved.
This presentation cannot be shared, reproduced, or modified without express written permission
Small Diverse Business Enterprise (SDB) and Veteran Business Enterprise (VBE) Bid References:
General Information #F. Small Diverse Business (“SDB”) and Veteran Business Enterprise (“VBE”) Participation #G. New SDB and VBE Goal Information Session #H. Bid Submission
#15. Mandatory Responsiveness Requirements.
Appendices
Appendix C - Professional Broadcast SDB-VBE Submittal.pdf
DO NOT MERGE PARTICIPATION FILES – EACH SUBMITTAL MUST BE UPLOADED INDIVIDUALLY
A Bidder/Offeror’s failure to meet the SDB participation goal in full and the VBE participation goal in full, or their failure to receive an approved Good Faith Efforts waiver for any unmet portion of either the SDB or VBE participation goal will result in the rejection of the Bid or Proposal as nonresponsive .Copyright © 2024 by the Commonwealth of Pennsylvania. All Rights Reserved.
Solicitation Specific Goals
6100066560
SDB VBE
14% 3%
Available subcontracting opportunities across the entire state for the applicable services, Availability of DGS-verified SDB/VBEs to perform commercially useful functions, and
Historical analysis of similar projects within the last 3-5 years.
Primes are welcome to exceed the goal!
Copyright © 2024 by the Commonwealth of Pennsylvania. All Rights Reserved.
Goal Setting Process
Supplier Registration Classifications
Small Business (SB) Eligibility Requirements
• For-profit, USA business
• Business must be independently owned
• May not be dominant in its field of operation
• May not employ more than 100 full-time equivalent employees
• May not exceed 3-year average gross revenues of $47 million, regardless of business type
Small Diverse Business (SDB)
• Disability-Owned Business Enterprise
(DOBE)
• Minority Business Enterprise (MBE)
• LGBT Business Enterprise (LGBTBE)
• Service-Disabled Veteran Business
Enterprise (SDVBE)
• Woman Business Enterprise (WBE)
Veteran Business Enterprise
(VBE)
• Veteran Business Enterprise (VBE)
• Service-Disabled Veteran Business Enterprise (SDVBE)
Micro Business (MCB)
• 25 or fewer full-time employees
• 3-year average revenue < $1 million
Midsize Business (MDB)
• 750 or fewer full-time employees
• 3-year average revenue > $47 million but < $141 million
SDB and VBE Classification
•The business must be a for-profit, United States business.
•The business must be independently owned.
•The business may not be dominant in its field of operation.
•The business may not employ more than 100 full-time equivalent employees.
•The business may not exceed three-year average gross revenues of $47 Million, regardless of business type.
Small Diverse Business Goal oriented
• Woman Business Enterprise (WBE)
• Service-Disabled Veteran Business Enterprise (SDVBE)
• Minority Business Enterprise (MBE)
• LGBT Business Enterprise
(LGBTBE)
• Disability-Owned Business Enterprise (DOBE)
Veteran Business Enterprises
Goal oriented
• Veteran Business Enterprise (VBE)
• Service-Disabled Veteran Business Enterprise (SDVBE)
SB Eligibility SDB VBE
SDBs/VBEs must be certified/valid as of bid close due date and time.
Commonwealth Phone Directory | Department of General Services | Commonwealth of Pennsylvania https://www.dgs.pa.gov/Pages/default.aspx https://www.dgs.pa.gov/Pages/default.aspx
3 Scenarios
• Self-Perform as a DGS-verified SDB and/or VBE Prime vendor
• Find Separate DGS-verified SDB and VBE vendors
• Use a DGS Dually-verified SDB/VBE vendor
Submittal Forms
• Complete SDB-2&3/VBE-2&3 by putting your company name as vendor with appropriate percentage commitment to fulfill each goal amount.
• Complete SDB-2&3/VBE-2&3 by noting SDB vendor on SDB submittal and VBE vendor on VBE submittal with appropriate percentage commitment to fulfill each goal amount.
• Complete SDB-2&3 /VBE-2&3 by noting same vendor on both SDB-2&3 and VBE-2&3 with highest percentage value commitment on BOTH forms.
How to Meet the Goal
Finding SDB/VBE vendors http://www.dgs.internet.state.p a.us/suppliersearch https://www.dgs.pa.gov/Small%
20Diverse%20Business%20Progr am/Documents/Finding%20SBs
%20and%20SDBs.pdf http://www.dgs.internet.state.p a.us/suppliersearch
Access Search Guide -https://www.dgs.pa.gov/Small% 20Diverse%20Business%20Progr am/Documents/Finding%20SBs
%20and%20SDBs.pdf
Supplier Search assistance available from Issuing Officer or Bureau of Diversity Procurement
Liaison
Copyright © 2024 by the Commonwealth of Pennsylvania. All Rights Reserved.
This presentation cannot be shared, reproduced, or modified without express written permission http://www.dgs.internet.state.pa.us/suppliersearch http://www.dgs.internet.state.pa.us/suppliersearch https://www.dgs.pa.gov/Small%20Diverse%20Business%20Program/Documents/Finding%20SBs%20and%20SDBs.pdf https://www.dgs.pa.gov/Small%20Diverse%20Business%20Program/Documents/Finding%20SBs%20and%20SDBs.pdf https://www.dgs.pa.gov/Small%20Diverse%20Business%20Program/Documents/Finding%20SBs%20and%20SDBs.pdf https://www.dgs.pa.gov/Small%20Diverse%20Business%20Program/Documents/Finding%20SBs%20and%20SDBs.pdf
Finding SDBs and VBEs
Utilization Compliance will be closely monitored and enforced http://www.dgs.internet.state.pa.us/suppliersearch http://www.dgs.internet.state.pa.us/suppliersearch
Copyright © 2024 by the Commonwealth of Pennsylvania. All Rights Reserved.
http://www.dgs.internet.state.pa.us/suppliersearch
Quick Search
To search or browse ALL Small and Small Diverse Businesses by Name OR 6-digit SAP Number (option also available through Advanced Search)
IMPORTANT: Always click Reset prior to a new search to clear parameters from previous searches
Hierarchy Category
Number
Name
Segment 44000000 Office equipment and accessories
& supplies
Family 44120000 Office supplies
Class 44121700 Writing
Instruments
Commodity 44121706 Wooden pencils
Advanced Search
Enter a brief code description (e.g. Door)
Select one or more classifications. To pull only SDBs, check “Select all Small Diverse Business Classifications” below. To Include SBs, check “Small Business”.
OR
Browse and select one or more codes. Don’t know the codes you want? Search for codes at www.UNSPSC.org.
Click arrow to expand Segment for additional codes
Copyright © 2024 by the Commonwealth of Pennsylvania. All Rights Reserved.
http://www.unspsc.org/
UNSPSC Commodity Code Search
Advanced Search (continued)
Use multiple filters to restrict your search results to exactly what and where you need.
Search result
Search Results
Certified Small Businesses
• Advanced Building Controls LLC
• Advanced Building Performance Inc
• Advanced Cleaning Solutions LLC
Small Diverse Businesses
• Advanced Building Performance Inc
• Advanced Cleaning Solutions LLC
Veteran Business Enterprise
• Advanced Cleaning Solutions LLC
Supplier Profile
SB, SDB & VBE Expiration Dates
SB, SDB & VBE Classifications
Contact Information
Search Results to Excel
Certified Small Businesses
• Advanced Building Controls LLC
• Advanced Building Performance Inc
• Advanced Cleaning Solutions LLC
Small Diverse Businesses
• Advanced Building Performance Inc
• Advanced Cleaning Solutions LLC
Veteran Business Enterprise
• Advanced Cleaning Solutions LLC
Excel Export Results – Supplier Contacts
Excel Export Results includes Vendor ID, Supplier Name, Contact Name, Email, Phone, Fax
Forms and Processes
• SDB/VBE Instructions – SDB-1/VBE-1 READ
• SDB/VBE Participation Submittal – SDB-2/VBE-2
• SDB/VBE Utilization Schedule – SDB-3/VBE-3
• Letter of Commitment – SDB 3.1/VBE-3.1
• Guidance for Good Faith Effort (GFE) Waiver –
SDB-4/VBE-4 READ
• GFE Waiver – SDB-5/VBE-5
Copyright © 2024 by the Commonwealth of Pennsylvania. All Rights Reserved.
This presentation cannot be shared, reproduced, or modified without express written permission
DO NOT MERGE PARTICIPATION FILES – EACH
SDB/VBE SUBMITTAL PACKET MUST BE UPLOADED
INDIVIDUALLY
Submittal – SDB/VBE -2
Utilization Schedule – SDB/VBE-3
Letter of Commitment- SDB/VBE-3.1
SDB/VBE
to expect a letter and SIGN it!
Guidance to Document GFE SDB/VBE-4
Copyright © 2024 by the Commonwealth of Pennsylvania. All Rights Reserved.
This presentation cannot be shared, reproduced, or modified without express written permission
The ability or desire of a prime contractor to perform the work of a contract with its own organization does not relieve the Offeror of the responsibility to make Good Faith Efforts to meet the stated participation goal.
When seeking a Partial or Full GFE Waiver, Prime must complete all components of the GFE paperwork. Details/Evidence are important, proof is required.
Carefully review SDB and VBE submittal Instructions, specifically Section VI of SDB/VBE-1 which lists pertinent items as Fatal errors.
Good Faith Efforts Packet SDB/VBE-5
Good Faith Efforts (GFE) Partial or Full Waiver
• Identified Items of Work Applicant Made Available to SDBs (Part 1)
• Identified SDBs and Record of Solicitations (Part 2)
• SDB Outreach Compliance Statement (Part 3)
• Additional Information Regarding Rejected SDB Quotes (Part 4)
• SDB Subcontractor Unavailability Certificate (Part 5)
GFE Waiver – Part 1
Identified Items of Work Offeror Made Available to SDBs
GFE Waiver – Part 2
Identified SDBs and Record of Solicitations
GFE Waiver – Part 3
SDB Outreach Compliance Statement
GFE Waiver – Part 4
Additional Information Regarding Rejected SDB Quotes
GFE Waiver – Part 5
SDB Subcontractor Unavailability Certificate
Do
• Read the solicitation and all instructions completely.
• Submit SEPARATE SDB and VBE submittal forms.
• Validate subcontractor SDB/VBE status in DGS Supplier Database.
• Ensure that all appropriate forms are completed and signed correctly.
• Submit questions early per the solicitation requirements.
• Make any assumptions.
• Copy SDB submittal paperwork. Download and complete the VBE submittal separately, titles and accuracy matter.
• Skip any portion of the GFE request documentation.
• Forget to verify subcontractor status as current SDB/VBE in DGS Supplier Database.
• DO NOT MERGE PARTICIPATION FILES –
EACH SDB/VBE SUBMITTAL PACKET
MUST BE UPLOADED INDIVIDUALLY
Copyright © 2024 by the Commonwealth of Pennsylvania. All Rights Reserved.
Do Not
Important Notes
Copyright © 2024 by the Commonwealth of Pennsylvania. All Rights Reserved.
This presentation cannot be shared, reproduced, or modified without express written permission
Prompt Payment Terms (non- construction) – 7/1/2023
• Bidder/Offeror shall pay SDB/VBEs, after receipt of a proper invoice and all other required documentation from an SDB/VBE, within 10 days after receipt of payment from the Commonwealth.
• Provided for informational purposes only. May be completed by award winning vendor only.
– 7/1/2023
Model Form SDB/VBE Subcontractor Agreement
REMINDER
Failure to submit fully completed SDB and VBE submittal packets or GFE waiver request documentation will result in removal of your bid for award consideration
BDISBO Contact Info
• Bureau of Diversity, Inclusion and
• Small Business Opportunities
• North Office Building
• 401 North Street, Room 611
• Harrisburg, PA 17120-0500
• 717.783.3119
• GS-BDISBO@pa.gov
Copyright © 2024 by the Commonwealth of Pennsylvania. All Rights Reserved.
This presentation cannot be shared, reproduced, or modified without express written permission mailto:GS-BDISBO@pa.gov mailto:GS-BDISBO@pa.gov mailto:GS-BDISBO@pa.gov mailto:GS-BDISBO@pa.gov
| Slide 1: IFB 6100066560 Professional Broadcast/AV/Multi-Media Equipment BDISBO SDB/VBE Goal Setting Information Session |
| Slide 2: Contents |
| Slide 3: Small Diverse Business Enterprise (SDB) and Veteran Business Enterprise (VBE) Bid References: General Information #F. Small Diverse Business (“SDB”) and Veteran Business Enterprise (“VBE”) Participation #G. New SDB and VBE Goal Information Sessi |
| Slide 4: Solicitation Specific Goals |
| Slide 5: Supplier Registration Classifications |
| Slide 6: SDB and VBE Classification |
| Slide 7: How to Meet the Goal |
| Slide 8: Finding SDB/VBE vendors |
| Slide 9: Finding SDBs and VBEs |
| Slide 10: Quick Search |
| Slide 11: Advanced Search |
| Slide 12: UNSPSC Commodity Code Search |
| Slide 13: Advanced Search (continued) |
| Slide 14: Search result |
| Slide 15: Search Results |
| Slide 16: Supplier Profile |
| Slide 17: Search Results to Excel |
| Slide 18: Excel Export Results – Supplier Contacts |
| Slide 19: Forms and Processes |
| Slide 20: Submittal – SDB/VBE -2 |
| Slide 21: Utilization Schedule – SDB/VBE-3 |
| Slide 22: Letter of Commitment- SDB/VBE-3.1 |
| Slide 23: Guidance to Document GFE SDB/VBE-4 |
| Slide 24: Good Faith Efforts Packet SDB/VBE-5 |
| Slide 25: GFE Waiver – Part 1 |
| Slide 26: GFE Waiver – Part 2 |
| Slide 27: GFE Waiver – Part 3 |
| Slide 28: GFE Waiver – Part 4 |
| Slide 29: GFE Waiver – Part 5 |
| Slide 30: Do |
| Slide 31: Important Notes |
| Slide 32: REMINDER |
| Slide 33: BDISBO Contact Info |
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