IFB_250457_Exhibit_A_SOW.pdf
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- Attached to
- Miscellaneous Auto and Shop Supplies
- Solicitation number
- 250457
- Issued by
- Orange County, California
About this file
This is a Scope of Work exhibit for Invitation for Bid (IFB) 250457 issued by the Orange County Transportation Authority (OCTA) for miscellaneous auto and shop supplies. OCTA requires various auto and shop supplies on an as-needed basis to be delivered to two specified locations: the Garden Grove facility at 11790 Cardinal Circle and the Santa Ana facility at 4301 W. MacArthur Boulevard. The contractor must maintain resources to supply all items listed on the accompanying Price Summary Sheet and deliver ordered supplies within four business days of order receipt during standard business hours (Monday through Friday, 7:00 a.m. to 5:00 p.m., excluding holidays). All supplies must be new and unopened, properly identified with manufacturer numbers and descriptions. The contract has a two-year term with a budgeted amount of $500,000.00.
Pricing for all items on the Price Summary Sheet must remain firm and fixed throughout the entire contract period with no increases, surcharges, or adjustments permitted. For miscellaneous supplies not listed on the Price Summary Sheet, the contractor must obtain written approval from OCTA's Material Management Planner before processing orders, with pricing based on current published sources less the contractor's applicable discount. Product substitutions may be accepted on a case-by-case basis only with OCTA's prior written approval and a cross-reference guide demonstrating equivalency. The contractor must provide standard manufacturer warranty on all items and replace or credit defective, damaged, or non-compliant items within 15 days of notification at no cost to OCTA. Invoices must be submitted via email to VendorInvoices@octa.net and include the purchase order number, delivery location, order date, itemized details, and proper documentation for miscellaneous parts exceeding $500 unit price to verify pricing. Failure to comply with invoice requirements will result in payment processing delays.
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Text version
IFB 250457
EXHIBIT A
SCOPE OF WORK
MISCELLANEOUS AUTO AND SHOP SUPPLIES
1. GENERAL DESCRIPTION
The Orange County Transportation Authority (OCTA) requires miscellaneous auto and shop supplies on an as-needed basis. Deliveries shall be made to the specified OCTA locations. All orders must be approved by Material Management Planner or an authorized designee. Contractor shall maintain the resources necessary to provide all the items listed on the Price Summary Sheet.
2. REQUIRED SERVICES
a. Contractor shall provide OCTA with supplies listed on the Price Summary Sheet for the agreed upon price. Quantities listed are for evaluation purposes only and do not imply any guaranteed minimum or maximum usage by OCTA.
b. All pricing shall remain firm and fixed for the entire term of the contract. No price increases, surcharges, or adjustments will be permitted for any reason during the contract period.
c. Contractor shall deliver or ship auto and shop supplies within four (4) days after receipt of order.
d. All supplies shall be identified properly and shall include the manufacturer numbers and description.
e. All supplies must be new and unopened; no partial packages.
f. OCTA reserves the right to return any or all supplies shipped in error, damaged, defective, duplicated, or incorrect from the contractor at no additional cost.
g. Miscellaneous supplies:
o For miscellaneous supplies ordered not listed on the Price Summary Sheet, Contractor shall provide a quote and obtain a written approval from Material Management Planner or a designee prior to processing the order.
o Pricing shall be based on the most current published price, catalog, or other verifiable source, less Contractor’s applicable discount.
o Contractor shall include both the list price and the discounted price on all invoice(s) for miscellaneous supplies purchased.
h. Contractor shall provide auto and shop supplies as listed on the Price Summary Sheet, but substitution may be accepted on a case-by-case basis.
o Any supplies where the Contractor suggests an alternate or lower cost item, the Contractor shall provide OCTA with a cross-reference guide to show that it is an accurate or acceptable replacement.
o OCTA must approve alternate/substitution supply before order is placed.
o OCTA reserves the right to reject any alternate/substitution supply proposed.
i. Contractor shall monitor OCTA monthly usage and provide a product usage report upon request.
IFB 250457
EXHIBIT A
3. WARRANTY
Contractor shall provide a standard manufacturer’s warranty on all items supplied. Any defective, damaged, or non-compliant items must be replaced or credited in full within fifteen (15) days of written notification at no additional cost to OCTA.
4. DELIVERY LOCATIONS AND HOURS
a. Contractor must supply products supplied under this blanket purchase order as required for both Santa Ana and Garden Grove facilities:
Location Contact Name Contact Phone Number Garden Grove 11790 Cardinal Circle Garden Grove, CA 92843
Angela Hahn 714-668-4571
Carlos Ortiz 714-668-4541
Santa Ana 4301 W. MacArthur Blvd Santa Ana, CA 92704
Jamie Diaz 714-265-4440
Carlos Ortiz 714-668-4541
b. Delivery hours are Monday through Friday, 7:00 am to 5:00 pm, excluding holidays. No weekend deliveries will be permitted unless requested by OCTA.
5. INVOICING AND PAYMENT REQUIREMENTS
a. Invoice Submission o Invoices must include the following information:
• Purchase Order Number
• Base location where the delivery was made.
• Order date and itemized details of the purchase.
• If miscellaneous parts are purchased that exceed a unit price of $500, proper documentation (e.g., manufacturer or contractor catalog page, or copy of contractor’s invoice) must be provided to verify the discount or markup.
b. Invoice Submission Methods o Invoices shall be submitted via email to:
VendorInvoices@octa.net
c. Payment Processing Delays o Failure to comply with invoice requirements (e.g., missing documentation, unclear pricing, or invoice submission method outside of what is deemed acceptable) will result in processing delays, and subsequently the payment schedule.
mailto:VendorInvoices@octa.net
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