Attachment_2_-_Pricing_Template.xlsx

Guide to Pricing Template Contents

There are 5 primary sections to this pricing template - please read the instructions carefully and complete all sections requiring input as marked with an *

2c) Other Domestic Prices (Bid Sheet) - should be used to enter your proposed prices for domestic packing / unpacking and SIT pick up / delivery in per cwt

4) Bid sheets - Management Fee* 4a) Management Fee (Bid Sheet) - should be used to enter your proposed prices for management fee per permanant change of station order

5) Bid sheets - Other* 5a) Accessorials & Additional Prices (Bid Sheet) - should be used to enter your proposed prices for accessorials and additional prices

5b) Non-Temporary Storage Prices (Bid Sheet) - should be used to enter your proposed prices for non-temporary storage based on service area

Color legend

Light orange background indicates instructions for the pricing template section.

Light green background indicates an example bid. Proposed prices should match a similar format to the example bid.

Light blue background indicates an area to input a response or proposed price.

Light yellow background indicates a calculation or a price pulled from a different tab or section (i.e., not an input area).

Acronym definitions

CONUS - contiguous United States CWT - hundredweight DTOD - Defense Table of Official Distances HHG - household goods NTS - non-temporary storage (long-term storage) OCONUS - outside of contiguous United States OTO - one-time-only PCS - permanent change of station PPDRA - Domestic Price Area PPIRA - International Price Area PPM - personally procured move PWS - Performance Work Statement SA - service area SCA - Service Contract Act SIT - storage-in-transit (temporary storage) SS - service schedule UB - unaccompanied baggage

Submission Checklist Submission Checklist

4) Bid sheet - Management Fee 4a) Management Fee (Bid Sheet) INCOMPLETE

1a) Directions Directions and operational requirements

Peak vs. Non-Peak | Peak season is defined as May 15 - September 30. Non-peak season is defined as October 1 - May 14. Accessorial costs will remain the same during peak and non-peak.

Additional Information | Operational requirements are listed in the Performance Work Statement (PWS) and should be factored into your bid process (e.g., our technology requests and quality KPIs should be factored into the prices you bid). Service Contract Act (SCA) wage determinations by service area are also attached and should be factored into your bid process.

Weight Determination | All charges are based on actual net weight of goods in cwt. Minimum weight for all domestic per cwt services is 10 cwt (1,000 lbs.). Minimum weight for all international HHG services is 5 cwt (500 lbs.), and minimum weight for international unaccompanied baggage services is 3 cwt (300 lbs.). The weight of motor passenger vehicles (e.g., specialty motor vehicles) must be deducted from the net weight before determining packing and unpacking charges. Manufacturer's weight may be substituted in lieu of obtaining separate weight tickets.

Mileage Determination | Baseline linehaul mileage is calculated based on Zip3 to Zip3 using the Rand McNally Mileage Guide 2019. Origin and destination service areas are also determined by Zip3 using sheet 2b. When shipment origin and destination is within the same Zip3, shorthaul fee is applied instead of baseline linehaul fee. This is governed by the Defense Table of Official Distances. The application of specific distance-based items (i.e., shorthaul, shuttle service) is also governed by the Rand McNally Mileage Guide.

EPAs | For fuel surcharge refer to TR-12 Fuel Related Price Adjustment Policy (attached separately). Other EPAs will be defined in the final RFP.

Services included in domestic prices

2a - Domestic Baseline Linehaul

Domestic Baseline Linehaul Prices (per mile per cwt) - all fees associated with transportation of a household goods (HHG) shipment from point to point, does not apply for moves within same Zip3; based on origin SA, mileage range, and weight bands. Non-peak season prices are for pick up dates October 1 - May 14. Peak season prices are for pick up dates May 15 - September 30.

2b - Domestic Service Area Prices

Non-peak season prices are for pick up dates October 1 - May 14. Peak season prices are for pick up dates May 15 - September 30. All prices in bid sheet 2b have separate inputs areas to bid peak and non-peak prices.

Shorthaul Fee (per cwt per mile) - applies instead of baseline linehaul price anytime a move is within the same Zip3 and includes all fees associated with transportation of HHG from point to point, based on service area.

Origin / Destination Fees (per cwt) - includes the origin / destination service fee and origin / destination linehaul factor in one origin / destination fee; takes into account varying transportation costs associated with each service area and includes all excess carries, stairs, elevator service, additional transportation charges, bracing / stabilization (and unbracing / destabilization) of moveable parts in or on household appliances.

Origin Pack Fee (per cwt) - pack fees are bid by origin service schedule in bid sheet 2c; shown in bid sheet 2b for full understanding of costs associated with a move within each service area.

Destination Unpack Fee (per cwt) - unpack fees are bid by destination service schedule in bid sheet 2c; shown in bid sheet 2b for full understanding of costs associated with a move within each service area.

SIT First Day & Warehouse (per cwt) - applies every time SIT is performed and covers the warehouse and handling in / out fees; based on origin service area for origin SIT and destination service area for destination SIT; does not include transit in / out of SIT.

SIT Addl Days (per cwt) - multiplied by additional number of days in storage, based on origin service area for origin SIT and destination service area for destination SIT.

SIT Pickup / Delivery <30 miles (per cwt) - bid by SIT pickup / delivery service schedule in bid sheet 2c; shown in bid sheet 2b for full understanding of costs associated with a move within each service area.

2c - Other Domestic Prices

Service schedule and SIT pickup / delivery schedule for each service area can be found in columns E and F respectively in bid sheet 2b.

Origin Pack Fee (per cwt) - all packing fees except those outlined in the accessorials. Pack fees are bid by origin service schedule in 2c. They are merely shown in 2b for full understanding of costs associated with a move within each service area. The weight of motor passenger vehicles must be deducted from net weight prior to determining packing charges.

Destination Full Unpack Fee (per cwt) - all non-peak season unpacking fees including debris removal, specialty items, and uncrating of any item that has been crated. Unpack fees are bid by destination service schedule in bid sheet 2c. They are shown in bid sheet 2b only for full understanding of costs associated with a move within each service area. The weight of motor passenger vehicles must be deducted from net weight prior to determining unpacking charges. Partial unpack differentiation is still be refined.

SIT Pickup / Delivery <30 miles (per cwt) - all fees associated with pickup or delivery of a lot within a 30 mile radius (less than or equal to 30 miles) of the SIT location, based on origin SIT pickup / delivery schedule for origin SIT and destination SIT pickup / delivery schedule for destination SIT; prices are bid as a flat fee per cwt and does not vary by mileage within the 30 mile radius. Prices are bid in 2c. They are shown in bid sheet 2b for full understanding of costs associated with a move within each service area.

Services included in international prices

3a-3c - International Shipping / Linehaul Prices

HHG Shipping / Linehaul Price (per cwt) - includes all fees associated with transportation of HHG from point to point including customs, forwarding costs, insurance, excess carries, and additional shipping and linehaul costs associated with the move. Non-peak season prices are for pick up dates October 1 - May 14. Peak season prices are for pick up dates May 15 - September 30.

Unaccompanied Baggage (UB) Single Factor Price (per cwt) - includes any and all fees associated with transfer of UB from point to point except SIT. Non-peak season prices are for pick up dates October 1 - May 14. Peak season prices are for pick up dates May 15 - September 30.

3d - Other International Prices

Non-peak season is defined as pick up date October 1 - May 14. Peak season is defined as pick up date May 15 - September 30.

HHG Origin Pack Fee (per cwt) - same as domestic origin pack fee.

HHG Destination Unpack Fee (per cwt) - same as domestic destination unpack fee.

Origin / Destination SIT First Day & Warehouse (per cwt) - applies every time origin / destination SIT is performed for UB or HHG; pickup and delivery within 30 miles included.

Origin / Destination SIT Addl Days (per cwt) - multiplied by additional number of days in origin / destination SIT.

SIT Pickup / Delivery <30 Miles (per cwt) - all fees associated with pickup or delivery of a lot within a 30 mile radius (less than or equal to 30 miles) of the SIT location, based on origin Domestic / International Price Area for origin SIT and destination Domestic / International Price Area for destination SIT; prices are bid as a flat fee per cwt and does not vary by mileage within the 30 mile radius.

SIT Pickup / Delivery 30+ Miles (per cwt per mile) - all fees associated with pickup or delivery of a lot outside of a 30+ mile radius (greater than 30 miles) of the SIT location, based on origin Domestic / International Price Area for origin SIT and destination Domestic / International Price Area for destination SIT; prices are bid as a per cwt per mile fee.

Services included in management fee

4a - Management Fee

Management Fee (per move) - covers all fees associated with management of moving services including but not limited to bidding, billing, reporting, customer service, counseling, and auditing; should be bid as a per move fee; if a permanent change of station order has multiple components (e.g., international HHG move with additional UB shipment and personally procured move shipment), management fee will still only be applied once.

Services included in accessorials & additional prices

5a - Accessorials & Additional Prices

Accessorial Prices:

Crating (per cu ft.) - all fees associated with crating, based on origin service schedule.

Shuttle Service <25 miles (per cwt) - all fees associated with shuttle service of less than or equal to 25 miles, based on origin service schedule for origin shuttle service and destination service schedule for destination shuttle service.

Shuttle Service 25+ miles (per cwt) - all fees associated with shuttle service of greater than 25 miles, based on origin service schedule for origin shuttle service and destination service schedule for destination shuttle service.

Additional Prices:

Mobile Home Factor - a factor multiplied by HHG fees to determine the fees associated with mobile home shipments. Bid as a factor that will be multiplied by domestic prices (baseline linehaul, shorthaul, origin / destination fees) or international prices (shipping / linehaul) to determine the respective prices for mobile home shipments. These prices are then applied to the shipment type similar to the way they would be applied to a standard domestic or international HHG move.

Boat Factor - a factor multiplied by HHG fees to determine the fees associated with boat shipments. Bid as a factor that will be multiplied by domestic prices (baseline linehaul, shorthaul, origin / destination fees) or international prices (shipping / linehaul) to determine the respective prices for mobile home shipments. These new prices are then applied to the shipment type similar to the way they would be applied to a standard domestic or international HHG move.

Services included in non-temporary storage prices

5b - Non-Temporary Storage Prices

Handle In / Out (per occurrence) - includes all fees associated with handling the lot in or out of non-temporary storage, based on the shipment origin service area.

Non-Temporary Storage (per cwt per half month) - includes all fees associated with non-temporary storage of the lot, based on the shipment origin service area.

Local Drayage / Packing (per cwt) - includes all linehaul and packing / unpacking costs for a lot moving in / out of non-temporary storage that requires linehaul that is <50 miles, based on shipment origin service area for drayage into storage and destination service area for drayage out of storage.

Inspection / Repack Fee (per cwt) - includes all fees associated with inspection and re-packing of a lot that is transferred from a vendor of the previous tender of service system, based on shipment origin service area.

For a lot that requires linehaul <50 miles, the appropriate international or domestic HHG linehaul fees, origin / destination fees, SIT fees, and packing / unpacking fees will be applied. In these cases, when a shipment is moving into storage, the service area of the shipment pickup will be used as the origin and destination service area. In this scenario, the typical domestic HHG baseline linehaul / shorthaul, origin / destination, and pack fees would apply (as listed in 2a-2c). In cases where a shipment is moving out of storage and requires linehaul <50 miles, the service area of the original shipment pickup will be used as the origin service area and the service area of the shipment drop off will be used as the destination service area. In this scenario, the typical domestic HHG baseline linehaul, origin / destination, and unpack fees would apply (as listed in 2a-2c). For non-temporary storage requiring international shipping, a similar process is followed but international price areas are used instead of service areas where applicable. These international fees can be found on 3b and 3c, which list CONUS to OCONUS and OCONUS to CONUS shipping / linehaul and packing / unpacking fees.

Weight additives will be utilized for non-temporary storage prices. When a lot includes one of the weight additive items outlined in the PWS, the charges will be based on the net weight of the lot, plus a weight additive calculated in accordance to the PWS.

1b) Service Areas Instructions

Use the Zip3 of the move to determine the service area number that the origin or destination belongs to.

Zip3's

Domestic Bid Sheets>>>

***INTENTIONALLY LEFT BLANK***

2a) Domestic Linehaul Prices Instructions

Please fill out columns G-AJ with non-peak baseline linehaul prices. Non-peak season is defined as pick up dates October 1 - May 14. Please fill out columns AL - BO with peak baseline linehaul prices. Peak season is defined as pick up dates May 15 - September 30. All prices should be bid as per cwt per mile for the given mileage range and weight band for each origin service area. All domestic baseline linehaul prices should be bid in units no smaller than a tenth of a cent (0.001), any bid smaller than this will be rounded to the nearest tenth of a cent. All domestic baseline linehaul shipments are subject to a 10 cwt (1,000 lbs.) minimum.

For example, a 4,000 lbs. (40 cwt) shipment originating in Birmingham, AL on December 12th and being shipped 1,200 miles may have a per cwt per mile bid of $0.050. If this is the case, 0.050 would be entered into cell J15, and the baseline linehaul cost would be 40 cwt * 1,200 miles * $0.050 per cwt per mile = $2,400.

Domestic NON-PEAK baseline linehaul prices >>> Domestic PEAK baseline linehaul prices >>>