Attachment_8_-_Small_Business_Subcontracting_Plan.pdf

DRAFT

Page 1 Revised 5 Apr 2019

GENERAL INFORMATION, DEFINITIONS, AND OTHER RELEVANT FACTS

APPLICABLE TO THE SMALL BUSINESS SUBCONTRACTING PLAN

GENERAL INFORMATION:

Notice to Other Than Small Business Concerns (Large Business): Class deviation 2018-O0007 rescinds and supersedes Class Deviation 2016-O0009. United States Transportation Command

(USTRANSCOM) Office of Small Business Programs (OSBP) provides this subcontracting plan template as a tool to assist in meeting the required contents needed in a subcontracting plan. You must adapt this template to fit your subcontracting situation and you are responsible to ensure your plan is in compliance with FAR Clause 52.219-9 (DEVIATION 2018-O0007) and Defense Federal Acquisition Regulation

Supplement (DFARS) 252.219-7003 (DEVIATION 2018-O0007). The Contracting Officer shall review the subcontracting plan for acceptability prior to the apparent successful offeror receiving an award. A subcontracting plan shall be incorporated into the contract.

DEFINITIONS OF SUBCONTRACTING PLAN TYPES (FAR Part 19.701 and DFARS 219.702)

Commercial Plan: A subcontracting plan (including goals) that covers the offeror’s fiscal year and that applies to the entire production of commercial items sold by either the entire company or a portion thereof

(e.g., division, plant, or product line).

Comprehensive Subcontracting Plan: (An established Department of Defense test program valid through

31 December 2027) Shall apply to the entire business organization of the contractor or to one or more of the contractor’s divisions or operating elements and shall cover each Department of Defense contract that is entered into by the contractor and each subcontract that is entered into by the contractor as the subcontractor under a Department of Defense contract.

Individual Subcontracting Plan: A subcontracting plan that covers the entire contract period (including option periods), applies to a specific contact, and has goals that are based on the offeror’s planned subcontracting in support of the specific contract, except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract.

Master Subcontracting Plan: A subcontracting plan that contains all the required elements of an individual subcontracting plan, except goals, and may be incorporated into individual subcontracting plans, provided the master subcontracting plan has been approved.

OTHER REVELANT FACTS:

Commercial subcontracting plan shall relate to the offeror’s planned subcontracting generally, for both commercial and government business, rather than solely to the government contract. A commercial plan is the preferred type of subcontracting plan for contractors furnishing commercial items. Once the commercial plan has been approved, the Government shall not require another subcontracting plan from the same contractor while the plan remains in effect, as long as the product or service being provided by the contractor continues to meet the definition of a commercial item. The approved commercial plan shall remain in effect during the contractor’s fiscal year for all Government contracts and shall submit a new commercial plan, 30 working days before the end of the Contractor’s fiscal year.

Reporting of actual subcontracting achievements shall be for all contracts covered by the commercial plan in

Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov). Timelines on reporting actual http://www.esrs.gov/

Page 2 Revised 5 Apr 2019 subcontracting achievements can be found in FAR Part 19.704(10)(iv)(B). Instructions on completing the report are available on the eSRS website.

Individual subcontracting plans shall include separate goals and estimated value for each option period; in addition to the base period. Per FAR Clause 52.219-9(c) an individual subcontracting plan must separately address subcontracting with small business (SB) (including Alaska Native (ANC) and Indian tribes), veteran-owned small business (VOSB), service-disabled veteran-owned small business(SDVOSB), HUBZone small business concerns, small disadvantaged business (SDB) (including Alaska Native Corporation (ANC) and

Indian tribes), and women-owned small business concerns (WOSB), for the basic contract and separate parts for each option year (if applicable).

Timelines on reporting actual subcontracting achievements can be found in FAR Part 19.704(10)(iv).

Instructions on completing the report are available at Electronic Subcontracting Reporting System (eSRS)

(http://www.esrs.gov) website.

EXAMPLE ON HOW TO ANNOTATE SUBCONTRACTING DOLLARS AND GOALS IN A

SUBCONTRACTING PLAN

Total estimated subcontracting dollars (or spend) planned to all types of business concerns must be provided, then separately state the dollars and percentages that will be subcontracted to each category. All percentages for each category will be expressed as a percentage of the total subcontracting dollars to all concerns (both large and small)*.

The individual subcontracting plan must separately address subcontracting for each small business category small business (including ANC and Indian tribe), VOSB, SDVOSB, HUBZone, SDB (including ANC and

Indian tribe), and WOSB. Note that Alaskan Native Corporations (ANCs) and Indian tribes will be included in the small business and SDB.

The figures in the large business concerns and all small business concerns should equal the total dollars to be subcontracted (both dollars and percentages). Note: ANC and Indian tribes are applicable in two small business categories (Small Business and Small Disadvantaged Business) so do not add those dollars twice in the total.

Sample Dollars SAMPLE Goal

Total dollars to be subcontracted $1,000,000 100%

(to both Large and Small Businesses)

To Large Businesses $ 600,000 60%

To Small Businesses $ 300,000 30%

(includes Alaskan Native Corporation (ANC) and Indian tribes

To HUBZone Small Businesses $ 10,000 1%

To Small Disadvantaged Businesses (ANC and Indian tribes) $ 50,000 5%

To Women-Owned Small Businesses $ 10,000 1%

To Veteran-Owned Small Businesses $ 20,000 2%

(includes SDVOSB below in this total)

To Service-Disabled Veteran-Owned Small Businesses $ 10,000 1%

PLEASE REMOVE THE GENERAL INFORMATION, DEFINITIONS, AND OTHER

RELEVANT FACTS PAGES (Pages 1 and 2) BEFORE SUBMITTING

THE SUBCONTRACTING PLAN WITH YOUR PROPOSAL PACKAGE TO USTRANSCOM

Page 3 Revised 5 Apr 2019

FAR Clause 52.219.-9 (DEVIATION 2018-O0007)

SUBCONTRACTING PLAN REQUIREMENTS/ELEMENTS

SMALL BUSINESS SUBCONTRACTING PLAN TEMPLATE

I. IDENTIFICATION DATA:

Company Name: ___________________________________________________________________

DUNS Number: ___________________________________________________________________

CAGE Code: ______________________________________________________________________

Address: _________________________________________________________________________

Date Prepared: ____________________________________________________________________

Description of Supplies/Services: _____________________________________________________

Solicitation Number: (Completed for Individual Plans; N/A for commercial plans) _______________

Contract Number: (Complete if revising an Individual Plans during option period. If commercial plan awarding agency’s contract number)

COMPLETE if submitting an Individual Contract Plan, insert dates below for the contract duration, if known (or insert N/A if the contract does not include option period(s)).

Individual Plan Period and Estimated (Proposed) Contract Value:

Period of Performance Estimated Contract Value

(Provide separate estimate for base contract period and each option)

Base Year 1 $

Base Year 2 $

Base Year 3 $

Option Year 1 $

Option Year 2 $

Award Term 1 $

Award Term 2 $

Total $

Place of Performance: ________________________________________________

II. TYPE OF PLAN – FAR 19.701 (For definitions, see Cover Page and FAR clause 52.219-9:

_____Commercial Plan

_____Individual Plan

_____Master Plan (incorporated into Individual Plan)

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III. GOALS:

A. FAR clause at 52.219-9(d) (DEVIATION 2018-O0007) states that the subcontracting plan shall include (1) separate goals, expressed in terms of total dollars subcontracted, and as a percentage of total planned subcontracting dollars, for the use of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns as subcontractors. For individual subcontracting plans, and if required by the Contracting Officer, goals shall also be expressed in terms of percentage of total contract dollars, in addition to the goals expressed as a percentage of total subcontract dollars. The Offeror shall include all subcontracts that contribute to contract performance, and may include a proportionate share of products and services that are normally allocated as indirect costs; and (2) A statement of total dollars planned to be subcontracted for an individual contract plan; or the offeror’s total projected sales, expressed in dollars, and the total value of projected subcontracts to support the sales for a commercial plan. NOTE: Individual plans will reflect contract-specific goals and shall contain separate statements and goals for the basic contract (period) and separately for each option (period). The dollars and percentages to large and total small businesses (all inclusive) must equal the total subcontracted to all categories in both dollars and percentages. EACH

OFFEROR IS EXPECTED TO OFFER THE MAXIMUM PRACTICABLE OPPORTUNITIES TO EACH TYPE OF

SMALL BUSINESS CONCERN CONSISTENT WITH THEIR BEST FAITH EFFORTS AND SUPPORTED BY THEIR

REPORTS AND RECORDS.

COMPLETE if submitting an Individual Plan and note that a separate part is required for the base contract period and for each option period, if any. (Please remove this section and following page if submitting a COMMERCIAL PLAN.)

[Fill-In Your Company Name] provides the following separate dollar and percentage goals, which are a percentage of the total subcontracting dollars for each business category:

BASE YEAR 1 GOALS are expressed in dollars and percentages of the total dollars planned to be subcontracted.

PLANNED SUBCONTRACTING TO: DOLLARS PERCENT

1. Total Dollars to be Subcontracted large and all small businesses must equal total amount to be subcontracted (both $ and %)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

7. Women-Owned Small Businesses (WOSB)

8. HUBZone Small Business (HUBZone)

Page 5 Revised 5 Apr 2019

If applicable:

BASE YEAR 2 GOALS are expressed in dollars and percentages of total dollars planned to be subcontracted.

PLANNED SUBCONTRACTING TO: DOLLARS PERCENT

1. Total Dollars to be Subcontracted large and all small businesses must equal total amount to be subcontracted (both $ and %)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

BASE YEAR 3 GOALS are expressed in dollars and percentages of total dollars planned to be subcontracted.

PLANNED SUBCONTRACTING TO: DOLLARS PERCENT

1. Total Dollars to be Subcontracted large and all small businesses must equal total amount to be subcontracted (both $ and %)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

OPTION YEAR 1 GOALS are expressed in dollars and percentages of total dollars planned to be

PLANNED SUBCONTRACTING TO: DOLLARS PERCENT

1. Total Dollars to be Subcontracted large and all small businesses must equal total amount to be subcontracted (both $ and %)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

Page 6 Revised 5 Apr 2019

OPTION YEAR 2 GOALS are expressed in dollars and percentages of total dollars planned to be

PLANNED SUBCONTRACTING TO: DOLLARS PERCENT

1. Total Dollars to be Subcontracted large and all small businesses must equal total amount to be subcontracted (both $ and %)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

AWARD TERM 1 GOALS are expressed in dollars and percentages of total dollars planned to be

PLANNED SUBCONTRACTING TO: DOLLARS PERCENT

1. Total Dollars to be Subcontracted large and all small businesses must equal total amount to be subcontracted (both $ and %)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

AWARD TERM 2 GOALS are expressed in dollars and percentages of total dollars planned to be

PLANNED SUBCONTRACTING TO: DOLLARS PERCENT

1. Total Dollars to be Subcontracted large and all small businesses must equal total amount to be subcontracted (both $ and %)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

Page 7 Revised 5 Apr 2019

COMPLETE FORMAT BELOW IF SUBMITTING A COMMERCIAL PLAN (please remove this page/section if submitting an individual plan).

FISCAL YEAR PERIOD FROM___________________________ TO________________________

Projected annual sales (Company-wide): $__________________

1. Estimated TOTAL dollars planned to be subcontracted to all types of concerns (generally for both commercial and government business, in support of commercial items sold during company fiscal year):

Annual Commercial Purchases/Spend: $_________________ = 100% subcontracted

2. Total dollars planned to be subcontracted to large business concerns (or classified as other than small):

Annual Commercial Purchases/Spend: $__________________ = ___ % of Total

3. Total dollars planned to be subcontracted to all small business concerns (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB (including ANCs and Indian tribes), and WOSB small business concerns:

4. Total dollars planned to be subcontracted to veteran-owned small business concerns (including service-disabled veteran-owned small businesses):

5. Total dollars planned to be subcontracted to service-disabled veteran-owned small business concerns

(Subset of VOSB above and cannot be higher than #4 above):

6. Total dollars planned to be subcontracted to HUBZone small business concerns:

7. Total dollars planned to be subcontracted to small disadvantaged business concerns (including ANCs and Indian tribes):

8. Total dollars planned to be subcontracted to women-owned small business concerns:

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B. FAR Clause at 52.219-9(d)(3) requires a description of the principal types of supplies and services to be subcontracted and an identification of types planned for subcontracting to SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB (including ANCs and Indian tribes), and WOSB concerns. Check all that apply below, ensuring that at least one item is indicated for each column. NOTE: If assistance is needed to locate small business sources, refer to your local Small Business Administration Commercial Market Representative via https://www.sba.gov/content/cmr-directory or access the Systems for Award Management (SAM) at https://www.sam.gov or utilizing SBA’s Dynamic Small Business Search at http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm. You may also post solicitations for small business opportunities on SBA’s

SUB-Net at https://eweb1.sba.gov/subnet/search/index.cfm .

The principal types of supplies and/or services that [Fill-In Your Company Name] anticipates to be subcontracted and the identification of the type of business concern planned are as follows:

Business Category or Size

Company/Vendor Name and short description of supplies/services

Large

Business

Small

Business

VOSB SDVOSB HUBZone SDB WOSB

ATTACH ADDITIONAL SHEETS IF NECESSARY TO LIST A DESCRIPTION OF SUPPLIES AND SERVICES

BEING SUBCONTRACTED AND TO WHAT CATEGORIES OF BUSINESS CONCERNS

C. FAR Clause at 52.219-9(d)(4) requires a description of the method used to develop the subcontracting goals. Explain or state the basis for establishing your proposed goals (i.e. based on historical data and experience, market research, attended symposiums, and other types of Outreach events which helped establish subcontracting relationships, etc.).

[Fill-In Your Company Name] used the following method to develop the subcontracting goals:

D. FAR Clause 52.219-9(d)(5) requires a description of the method used to identify potential sources for solicitation purposes (e.g., existing company source lists, the System for Award Management (SAM)), veterans service organizations, the

National Minority Purchasing Council Vendor Information Service, the Research and Information Division of the Minority

Business Development Agency in the Department of Commerce, or small, HUBZone, small disadvantaged, and women-owned small business trade associations). The Contractor may rely on the information contained in SAM as an accurate representation of a concern’s size and ownership characteristics for the purposes of maintaining SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB source list. Use of SAM as its source list does not relieve a firm of its responsibilities (e.g., outreach, assistance, counseling, or publicizing subcontracting opportunities).

[Fill-InYour Company Name] identifies potential subcontractors using the following source lists and organizations:

https://www.sba.gov/content/cmr-directory https://www.sam.gov/ http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm https://eweb1.sba.gov/subnet/search/index.cfm

Page 9 Revised 5 Apr 2019

E. FAR Clause 52.219-9(d)(6) requires a statement as to whether or not the Contractor included indirect costs in establishing subcontracting goals, and a description of the method used to determine the proportionate share of indirect costs to be incurred with SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB (including ANCs and

Indian tribes), and WOSB concerns. NOTE: indirect costs represent the expenses of doing business that are NOT directly identified with a specific project, facility, function or product. Indirect costs may be fixed or variable, but some overhead costs can be directly attributed to a project and are direct costs.

Indirect costs _____HAVE BEEN (or) _____HAVE NOT BEEN included in the dollar and percentage subcontracting goals stated above.

If indirect costs HAVE been included, the method used to determine the proportionate share of indirect costs to be incurred with small business concerns was as follows:

IV. PROGRAM ADMINISTRATOR:

FAR Clause 219-9(d)(7) requires the name of an individual employed by the Offeror who will administer the Offeror’s subcontracting program, and a description of the duties of the individual. Please add the contact information for this person, in case of questions and provide an alternate point of contact, if applicable.

Name: ____________________________________________________________________________

Title/Position: ______________________________________________________________________

Address: __________________________________________________________________________

City/State/Zip Code: _________________________________________________________________

Telephone number: __________________________________________________________________

Email Address: _____________________________________________________________________

Alternate POC with contact information: _________________________________________________

Please identify Program Administrator subcontracting duties below:

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V. EQUITABLE OPPORTUNITY:

FAR Clause 219.-9(d)(8) requires a description of the efforts the Offeror will make to assure that SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns have an equitable opportunity to compete for subcontracts.

[Fill-InYour Company Name] will make every effort to assure that SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns have an equitable opportunity to compete for subcontracts activities: (please indicate which of the following apply or adapt a list to fit your company’s efforts)

A. Outreach efforts to obtain sources:

___ Contacting minority and small business trade associations

___ Contacting business development organizations

___ Requesting sources from the SAM, Dynamic Small Business

Search, and/or SBA PRO-Net database

___ Attending small and minority business trade fairs and procurement conferences

B. Internal efforts to guide and encourage purchasing personnel:

___ Presenting workshops, seminars and training programs

___ Establishing, maintaining and using small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service-disabled veteran-owned small business source lists, guides, and other data for soliciting subcontracts

___ Monitoring activities to evaluate compliance with the subcontracting plan

C. Other Additional efforts: (Please describe below.)

VI. ASSURANCES OF CLAUSE INCLUSION AND FLOW DOWN:

FAR Clause 52.219-9(d)(9) requires assurances that the Offeror will include the FAR clause 52.219-8, Utilization of Small

Business Concerns (see 19.708(a)), in all subcontracts that offer further subcontracting opportunities, and that the Offeror will require all subcontractors (except small business concerns) that receive subcontracts in excess of $700,000 ($1.5M for construction of any public facility) with further subcontracting possibilities to adopt a subcontracting plan that complies with the requirements of FAR clause 52.219-9 Small Business Subcontracting Plan.

[Fill-In Your Company Name] agrees to include the FAR Clause 52.219-8, “Utilization of Small

Business Concerns” in all subcontracts that offer further subcontracting opportunities, and will require all subcontractors (except small business concerns) that receive subcontracts in excess of $700,000 ($1.5M for construction of any public facility with further subcontracting possibilities) to adopt a plan that complies with the requirements of the clause at 52.219-9, Small Business Subcontracting Plan.

http://acquisition.gov/comp/far/current/html/52_217_221.html#wp1136032 http://acquisition.gov/comp/far/current/html/Subpart%2019_7.html#wp1088874 http://acquisition.gov/comp/far/current/html/52_217_221.html#wp1136058

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VII. REPORTING AND COOPERATION:

FAR Clause 52.219-9(d)(10) require assurances that the Offeror will do the following:

[Fill-In Your Company Name] agrees to:

(10)(i) Cooperate in any studies or surveys as may be required;

(ii) Submit periodic reports so that the Government can determine the extent of compliance by the

Contractor with the subcontracting plan;

(iii) After November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies;

(iv) Submit the Individual Subcontract Report (ISR) and/or the Summary Subcontract Report

(SSR), in accordance with paragraph (1) of this clause using the Electronic Subcontracting Report System

(eSRS) at http://www.esrs.gov. The reports shall provide information on subcontract awards to small business concerns (including ANCs and Indian tribes that are not small businesses), veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns (including ANCs and Indian tribes that have not been certified by SBA as small disadvantaged businesses), women-owned small business concerns, and for

NASA only, Historically Black Colleges and Universities and Minority Institutions. Reporting shall be in accordance with this clause, or as provided in agency regulations;

(v) Ensure that subcontractors with subcontracting plans agree to submit the ISR and/or SSR using eSRS;

(vi) Provide its prime contract number, its unique identifier, and the email address of the Offeror’s official responsible for acknowledging receipt of or rejecting the ISRs, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs; and

(vii) Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique identifier, and the email address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

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VIII. RECORDKEEPING:

FAR Clause 52.219-9(d)(11) requires a description of the types of records that will be maintained concerning procedures that have been adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of the Contractor’s efforts to locate SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB

(including ANCs and Indian tribes), and WOSB concerns and award subcontracts to them.

[Fill-In Your Company Name] will maintain records concerning procedures that have been adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of efforts to locate SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB (including

ANCs and Indian tribes), and WOSB concerns and award subcontracts to them. The records shall include at least the following (on a plant-wide or company-wide basis, unless otherwise indicated):

(i) Source lists (e.g., SAM), guides, and other data that identify SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB (including ANCs and Indian tribes), and WOSB concerns.

(ii) Organizations contacted in an attempt to locate sources that are SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB (including ANCs and Indian tribes), and WOSB concerns.

(iii) Records on each subcontract solicitation resulting in an award of more than $150,000, indicating:

(A) Whether small business concerns were solicited and, if not, why not;

(B) Whether veteran-owned small business concerns were solicited and, if not, why not;

(C) Whether service-disabled veteran-owned small business concerns were solicited and, if not, why not;

(D) Whether HUBZone small business concerns were solicited and, if not, why not;

(E) Whether small disadvantaged business concerns were solicited and, if not, why not;

(F) Whether women-owned small business concerns were solicited and, if not, why not; and

(G) If applicable, the reason award was not made to a small business concern.

(iv) Records of any outreach efforts to contact

(A) Trade associations;

(B) Business development organizations;

(C) Conferences and trade fairs to locate small, HUBZone small, small disadvantaged, and women-owned small business sources; and

(D) Veterans service organizations.

(v) Records of internal guidance and encouragement provided to buyers through

(A) Workshops, seminars, training, etc.; and

(B) Monitoring performance to evaluate compliance with the program’s requirements.

(vi) On a contract-by-contract basis, records to support award data submitted by the Contractor to the

Government, including the name, address, and business size of each subcontractor. Contractors having commercial plans need not comply with this requirement.

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VIIII. GOOD FAITH EFFORTS:

FAR Clause 52.219-9(d)(12) requires an assurance that the Contractor will make good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that it used in preparing the proposal for the modification, in the same or greater scope, amount, and quality used in preparing and submitting the modification proposal. The Contractor shall use a small business concern in preparing the proposal for a modification if

(i) The Contractor identifies the small business concern as a subcontractor in the proposal or associated small business subcontracting plan to furnish certain supplies or perform a portion of the subcontract; or

_______ [Fill-In Company Name] used a subcontractor for proposal preparation or

_______ [Fill-In Company Name] did not use a subcontractor for proposal preparation

(ii) The Contractor used the small business concern’s pricing or cost information or technical expertise in preparing the proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work when the modification is executed.

_______ [Fill-In Company Name] used a small business concern’s pricing or cost information or technical expertise in preparing the proposal.

_______ [Fill-In Company Name] did not use small business concern’s pricing or cost information or technical expertise in preparing the proposal...

FAR Clause 52.219-9(d)(13) requires an assurance that the Contractor will provide the Contracting Officer with a written explanation if the Contractor fails to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work as described in paragraph FAR Clause 52.219(d)(12). This written explanation must be submitted to the Contracting Officer within 30 days of contract completion.

(i) Provide written explanation if the Contractor fails to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work as described in paragraph FAR

Clause 52.219(d)(12). This written explanation must be submitted to the Contracting Officer within 30 days of contract completion.

_______ [Fill-In Company Name] concurs

_______ [Fill-In Company Name] Not Applicable

FAR Clause 52.219-9(d)(14) requires an assurance that the Contractor will not prohibit a subcontractor from discussing with the Contracting Officer any material matter pertaining to the payment to or utilization of a subcontractor.

(i) __________ [Fill-In Company Name] will not prohibit a subcontractor from discussing with the

Contracting Officer any material pertaining to the payment to or utilization of a subcontractor.

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FAR Clause 52.219-9(d)(15) requires an assurance that the offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the underlying subcontract, and notify the Contracting Officer when the prime contractor makes either a reduced or an untimely payment to a small business subcontractor.

(i) __________ [Fill-In Company Name] will pay my small business subcontractors on time and in accordance with the terms and conditions of the underlying subcontract, and notify the Contracting

Officer when the prime contractor makes either a reduced or an untimely payment to a small business subcontractor (see 52.242-5).

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SIGNATURE PAGE

SIGNATURE REQUIRED: Plan must be signed and dated by an authorized company official to be considered valid.

This subcontracting plan was SUBMITTED by:

Signature: ____________________________________________________________________

Typed Name: __________________________________________________________________

Company Title: ________________________________________________________________

Date Signed: __________________________________________________________________

Government Contracting Officer APPROVAL:

Signature: ____________________________________________________________________

Printed Name: _________________________________________________________________

Agency: ______________________________________________________________________

Contract Number: ______________________________________________________________

Date Signed:___________________________________________________________________