Attachment_J.3_-_Question_and_Answer_Sheet_A00001.pdf

HSTS04-14-R-CT4049

Question Answer Sheet Attachment J.3

No. RFP Document or Attachment

Document Section Contractor Question Government Response

1 RFP C.1.2 Does the requirement to perform work at +/- 35 sites simultaneously apply within each region?

Yes. RFP has been updated to reflect within one region.

2 RFP C.3.11 Would the TSA please clarify to which "database firewalls and protections" the requirements in C.3.11 apply?

RFP has been updated to reflect "to the Contractors internal network used to store TSA information".

3 RFP C.3.11.1 Would the TSA please provide the templates referenced in Section 3.11.1 so bidders can fully understand the requirements that our Security Program Plan must meet?

Section updated and attachments provided.

4 RFP C.3.11.1 Would the TSA please clarify what systems are being referenced by the phrase "IT resources that are developed, processed, or used under this contract."?

See Response to Question #2

5 RFP C.3.11.2 Will the TSA be providing a DD-254 after contract award? The Government will provide the required documentation after award.

6 RFP C.3.11.2 Which contractor personnel does the TSA require to have Top Secret/Secret Compartmented Information (TS/SCI) clearances?

This will be determined at the Task Order specific level.

7 RFP C.3.11.2 Would the TSA please clarify to whom it is referring when stating, "The Government will require a favorable 'Suitability Determination' for all personnel"?

In accordance with Section H.26: "All contractor employees seeking to provide services to TSA under a TSA contract are subject to a suitability determination to assess whether their initial employment or continued employment on a TSA contract protects or promotes the efficiency of the agency."

8 RFP C.4.2.2 Will be contractor be responsible for Pre-Design Phase activities for integrated CBISs and OT&E sites? Will the contractor be required to develop high-level methodology to determine EDS equipment requirements, OSR station requirements, and ETD screening station requirements as noted in PGDS version

4.2 Chapter 6: METHODOLOGY TO DETERMINE BAGGAGE SCREENING

EQUIPMENT REQUIREMENTS?

The TEDS contractor would be directly tasked to support pre-design phase activities if required in a task order. If the TEDS Contractor is used for full design of in-line systems, TSA will provide assistance in determining the quantities of equipment to be provided based on actual FDRS data.

Attachment J.3

No. RFP Document or Attachment

Document Section Contractor Question Government Response

9 RFP C.4.2.2 During the design phases for fully inline and mini-inline CBISs there are (3) sub-phases; Pre-Design , Schematic Design, and Detailed Design. Will the contractor be held responsible, at the Schematic Design Phase and at the Detailed Design Phase, to provide either a dynamic nonvisual simulation and/or a visual dynamic simulation of the system?

A simulation will not likely be required and would be specifically tasked in the task order if required.

10 RFP C.4.2.2 Will the contractor be responsible to meet all deliverable requirements listed in tables 2.4 and 2.5 of the PDGS v4.2 , pp. 2-9 and 2-10, for all respective fully inline and min-inline CBIS projects including OT&E sites?

Design requirements will be specified by Task order. It is anticipated if the contractor is tasked for a design phase, all deliverables in PGDS pages 2-9 and 2- 10 would be required.

11 RFP C.4.2.3 Would the TSA please clarify the meaning of "immediately" when referring to the time period in which site modifications must be identified?

This will depend upon phase and urgency of the project. As stated "prior to work commencing".

12 RFP C.4.3 To what does "as outlined in the base contract" refer in the sentence that states, "The Contractor shall use certified technicians when handling, installing, and decommissioning the equipment as outlined in the base contract"?

Phrase has been removed from the RFP.

13 RFP C.4.3 Would the TSA please clarify its requirements for being a "certified technician"? OEM Certified. RFP has been revised.

14 RFP C.4.3.7 What are TSA's expectations if the TEDS contractor requests additional supporting documentation in a timely manner but it is not provided in time to meet the 10-day invoice review deadline?

The Government expects the Contractor to notify the Regional RDC and CO in time to ensure the 10 day interval is met.

15 RFP C.4.6 What is the timeline requirement for the contractor to submit the Test Readiness Notification (TRN) to the Government project lead and Acceptance Test Team Contractor notifying that the site is ready for iSAT.

The standard timeline is to submit the TRN by the Wednesday prior to starting ISAT the following Monday. A minimum of 3 business days. RFP has been revised.

16 RFP C.4.6 Will the TEDS contractor be required to perform ORT for the EDS scanners relative to an integrated CBIS, or is this only required for for OT&E sites?

EDS ORT is conducted by the OEM and witnessed by TSA's Acceptance Testing contractor. Only if the OEM is subcontracted by the TEDS contractor would the TEDS contractor be considered by contract relationship to be performing the ORT of an EDS unit.

17 RFP K.6 Per RFP clause K.6, Original Equipment Manufacturers (OEMs) may have a potential conflict of interest in the following (non-exhaustive) areas: (i) preparing specifications or work statements for items being procured under TEDS, (ii) providing evaluation services, and (iii) possessing access to proprietary information and/or has access to information that could provide them with an unfair competitive advantage. Will the TSA confirm that such an impaired objectivity cannot be mitigated? If not, please explain.

TSA cannot confirm whether an OCI issue can be mitigated prior to an evaluation of the circumstances and mitigation plan.

18 RFP F.4 c) Where in the pricing template do a bidder put the costs for the TEDS contractor's costs to develop a "Task Plan"?

Task Orders 01 and 02 do not require Task Plans. Costs to develop Task Plans for future Task Orders will be bid and negotiated at the Task Order level.

19 RFP H.13 Clause H.13 states: "The Contractor is required to procure at its own expense, and keep in effect at all times during the term of this task order, the types and amounts of insurance specified by each airport authority." Does this statement imply that premiums required by specific airports can not be charged to the contract? Does the airport-specific insurance need to be in effect when no work is taking place at the airport?

The Contractor will be reimbursed by TSA for the insurance premiums required by specific airports. Airport specific insurance does not need to be in effect when there is no work.

Attachment J.3

No. RFP Document or Attachment

Document Section Contractor Question Government Response

20 RFP H.17 and H.20 The two sections address cases in which the TEDS contractor must notify TSA of personnel changes and the actions the TEDS contractor must take in such cases, although the wording in the two sections is not the same. For example, H.17 specifies a 48-hour notification requirement, while H.20 specifies a "not later than one day" requirement. Would the TSA please clarify the requirements for what a TEDS contractor must do when a contractor's employee no longer works on the TEDS contract?

Section H.20 is hereby revised to require 48-hour notification.

21 RFP H.19 Would the TSA please clarify to which contractor personnel the requirement to complete the TSA's "Workplace Violence Protection" training applies? How will contractor personnel access the TSA Online Learning Center? Where should these costs be included in the pricing template?

H.19 is hereby deleted.

22 RFP H.22 Is the training referenced in the sentence, "Contractor personnel will be required to complete online training for SSI, Informational Security and Privacy training, if required by the DHS Component Agency" required for the TEDS contract? Where should these costs be included in the pricing template?

These associated costs for the completion of this training should be included in pricing. TSA cannot specifically direct where the associated costs should be included in the price proposal.

23 RFP H.25 Would the TSA please confirm that the period of performance of the TEDS contract will begin 60 days after contract award to allow for the "Enter On Duty Suitability Determination"? Where should the costs to prepare and submit the "Entry On Duty Suitability Determination" data be included in the pricing template, given the effort occurs prior to the start of the period of performance?

Yes, the period of performance will start 60 days after contract award to allow for "Enter On Duty Suitability Determination" unless a modification is executed for an earlier effective date. TSA does not reimburse separately for the submission of "Entry On Duty Suitability Determination".

24 RFP H.26 If TEDS contractor personnel have already passed an "Enter On Duty Suitability Determination" on another TSA contract (e.g., SESI), will they be required to undergo another one or may they immediately begin work on the TEDS contract?

This matter will be addressed on a case by case basis. Plan for each employee to undergo the "Enter On Duty Suitability Determination". However, if the contract is still active when the TEDS contract is awarded, the contractor personnel may begin once the appropriate information is updated and processed by the Personnel Security Division (PerSec).

25 RFP H.28 Would the TSA please clarify to which TEDS contractor employees the requirement to sign a Computer Access Agreement applies?

Computer access agreements will be required of all employees issued a Government Computer and access to the TSA Network (White Package).

26 RFP H.30 Given that TEDS task orders, other than Task Orders 1 and 2, will be awarded on a non-competitive basis, would the TSA please clarify how the TSA's Task and Delivery Order Ombusdman" may become involved in the TEDS contract?

Section H.30 is hereby deleted.

27 RFP H.5 In which element of the pricing template is the cost of "Compliance with this Special Contract Requirement" to be included?

Costs associated with completion of this special contract requirement are not separately priced.

28 RFP H.9 and H.28 H.9 discusses non-disclosure agreements, as does a sub-section of H.28. How do these requirements relate to each other? Would the TSA please clarify which contractor employees must sign non-disclosure agreements, as the wording in these two sections is not identical?

H.28 is specifically pertains to contractor personnel that are onboarding with TSA and H.9 refers to isolated situations that would require contractor personnel to execute a non-disclosure agreement for isolated situations, as stated in the subject clause, that are warranted by the Contracting Officer.

29 RFP I.11 The DHS Mentor-Protégé program provides monetary incentives to offset the costs of mentoring a qualified protégé. Does this apply to TEDS?

This does not apply to TEDS.

30 RFP I.12 Would the TSA please clarify how I.12 applies to construction work performed inside airport terminals?

I.12 address special precautions for work at operating airports, it does not specifically address work that is performed within the airports.

Attachment J.3

No. RFP Document or Attachment

Document Section Contractor Question Government Response

31 RFP I.4 (a) To what "Schedule" does this paragraph refer? "Schedule" refers to Section B - Supplies or Services and Prices/Costs.

32 RFP I.4 (b) To what minimum and maximum quantities does this paragraph refer? Minimum and maximum quantities are identified under Section B.2 -

Minimum/Maximums for the RFP.

(a) The minimum guarantee for each base IDIQ contract will be one million dollars ($1,000,000) over the entire contract term/period.

(b) The specific products and quantities will be identified in each TO issued under the base IDIQ contract.

(c) A combined maximum ceiling of four hundred and fifty million dollars ($450,000,000) is established as the cumulative total of all orders issued under all three (3) contract awards.

33 RFP I.5 (c) Section F.3 states that the TEDS contract duration is five years. What does paragraph I.5 allow the Government to do, given that I.5 (c) states, "The total duration of this contract, including exercise of any options under this clause, shall not exceed 5 years"?

Section I.5 is hereby deleted.

34 RFP L.3.1/M.2.1 TSA requires offerors submit a proposal for each region they intend to bid and an "all" proposal if they intend to compete for all three regions. Considering the importance of supporting each region, what evaluation criteria will TSA use to evaluate an "all" proposal that is different than the three regional proposals? If regional awards have been determined through three successive regional best-value evaluations, will a successful "all" offeror override the three regional evaluations? Will the "all" proposals be evaluated against only other "all" proposals?

The option to submit an "all'' proposal is hereby deleted from the RFP.

35 RFP L.4.a RFP Section L.4 a.states "The SOW Cross Reference Matrix maps each requirement from the SOW to the appropriate place in the proposal (Vol., Sect., Page and Paragraph) addressing the requirement." Given that Offerors' numbering structure typically extends to the fourth level (e.g. 1.1.1.1) and may have more than one paragraph within these sections, will the Government clarify that multiple paragraphs within these sections do not require additional numbering and/or lettering? (note: by permitting us the freedom of not numbering or lettering multiple paragraphs under the lower level headings, the outline is much more reader/user friendly)."

Multiple paragraphs within these sections do not require additional numbering and/or lettering.

36 RFP M.2.1 Section M.2.1 indicates that the "...TSA reserves the right to assign performance risk to an Offeror winning one region when considering its proposal for any remaining regions." Please clarify how this performance risk rating will be assigned/assessed. Additionally, since this risk rating appears to only come into play once one region has already been "won", can you provide more information about the order in which the award decisions, by region, will be made?

Performance risk will be assigned in accordance with the TSA's source selection plan which is source selection sensitive. TSA will not identify the order of evaluation. As stated in M.2.1, "A best value trade-off determination will be made separately for each region and for the proposal for all regions. A trade-off decision will then be made between proposals for the separate regions and the proposal for all regions."

Attachment J.3

No. RFP Document or Attachment

Document Section Contractor Question Government Response

37 RFP M.4 Section M.4 states, in part: "The non-price evaluation factors (Factors 1 through

4) are listed in descending order of importance, with the relationship between factors as follows: Factor 1 is more important than Factor 2 which is more important than Factor 3. Together, factors 1, 2 and 3 are significantly more important than factor 4." Is it correct to assume that Factors 1, 2, and 3 are each individually more important than Factor 4?

Yes.

38 RFP C.3.11.1 Would the TSA please clarify how the security requirements of C.3.11.1 apply to a TEDS contractor and its handling of Government Furnished Property?

Reference IT Handbooks provided with this updated RFP.

39 RFP C.3.11.1 Would the TSA please clarify its expectations for how a TEDS contractor is responsible for the security requirements of accessing the TSA network?

See response to Question #38.

40 RFP;

Attachment 5

C.3.1.1; C.7;

Sect. 4.0, 14.0

The RFP describes a CDRL A001 Program Management Plan. In Attachment 5, TO- 02 there is a Program Management Plan (CDRL 01) called out. Are these PMPs separate documents?

No, one Program Management Plan will be required by the Contractor for the IDIQ contract.

41 RFP/TO 2 Pg 5/para 4.2 TSA invites us to "provide for additional Key Personnel…" May we include their resumes with the PM resumes in VOL I/Section 3?

No.

42 Attachment J.4 1.0 Why does the TSA believe that "[a]ny modifications to the SOW requirements of the Base Contract are applicable to this TO only" and not to other task orders awarded under the base contract?

Section has been updated to reflect Modifications to the Base Contract will be applicable to all Task Orders.

43 Attachment J.4 Section 5.0 The TO-01 deliverables section references CDRL TEDS A008 for the Quality System Plan with the corresponding DID # DI-E-08. It further references the TEDS SOW Section 3.7 which covers Data Management, which appears to be inconsistent.

The TO-02 and the RFP reference the Quality Assurance Plan (QAP) as being a component of the Program Management Plan (CDRL 01 and CDRL A008 respectively). Is the intent that the Government requires a separate Quality System Plan for TO-01? If so, will the Government be providing DID DI-E-08?

Reference to DID # DI-E-08 has been removed. Yes, the Government will require a separate Quality System Plan for TO-01.

44 Attachment J.5 10.0 To what text does the reference to "paragraph 10.10.1" refer? Section has been updated to reflect Section 4.9.1.

45 Attachment J.5 14.0 Would the TSA please explain the differences between the list of deliverables in Attachment J.5 Section 14.0 and RFP Section C.7?

CDRLs referenced in both RFP Section C.7 and Attachment J.5 Section 14.0 will only require one submittal by the Contractor.

46 Attachment J.7 Would TSA consider increasing the page limit for Past Performance Statements to five pages per citation? If not, given Att. J.7 was provided in a table format, is it permissible to reduce the font size in the provided table to no smaller than 8 point font (Section L 3.2.2b (Margins and Fonts)) to allow for additional content to fit within the current 3-page restriction? The current font size is 11 pt.

Section L has been revised to increase page limitations for past performance statements.

47 Attachments J.9, J.10, J.11, and J.12

Would TSA please confirm that the ranges of quantities in the pricing template are intended to be on a per airport basis? For example, if the TSA awards a task to ship 5 BLS units, those 5 units will all be shipped to the same airport.

Confirmed.

48 Attachments J.9, J.10, J.11, and J.12

For pricing purposes, what does TSA define as a "day"? Similarly, what does TSA define as a standard workweek?

"Day" is defined as the sum of manhours performed in a 24-hour consecutive period. "Workweek" is defined as the sum of manhours performed in a 7-day consecutive period.

Attachment J.3

No. RFP Document or Attachment

Document Section Contractor Question Government Response

49 Attachments J.9, J.10, J.11, and J.12

Would the TSA please confirm that the instruction to bidders to include "TO-level program management and travel" costs in the unit pricing, when referring to travel, refers only to travel for TO-level program management requirements?

Confirmed. TO-level program management services for future TOs will be bid and negotiated for the individual work requirements. A pricing item for program management services for Task Order 01 is hereby added.

50 Attachments J.9, J.10, J.11, and J.12

Would the TSA please provide guidance on assumptions we may make in quantities by equipment type to include in the weekly rate for temporary storage?

This guidance is not available.

51 Attachment J.10 Cell A1 Cell A1 of the Central region pricing template is titled "East". Will the Government reissue a corrected template to reduce confusion?

Attachments J.9, J.10, J.11, and J.12 are hereby deleted and replaced with amended Attachments.

52 RFP L.4.c/M.4.2 TSA indicates that an offeror proposing one, two, or three regions should "specifically address how it anticipates performing the entire scope of work…" Would TSA please clarify that an offeror proposing a single region need only perform the entire scope of work for that region alone (or similarly if an offeror proposes two regions or three regions). It could otherwise be interpreted to mean than an offeror for a single region would need to explain how it would perform for multiple regions and the entire TEDS scope of work.

An Offeror proposing a single region need only perform the entire scope of work for that region alone (or similarly if an offeror proposes two regions or three regions).

53 RFP C.7 To what system is TSA referring when it says that "The Contractor shall leverage its automated data management system"?

Reference has been removed from the RFP.

54 RFP H.23 This section addresses the requirement for a Continuity of Operations Plan (COOP), but a COOP is not listed in C.7 as a deliverable. Is the COOP a deliverable under the TEDS contract? Does it apply to the overarching contract or to each task order? Is the cost to develop it to be included in any part of the pricing templates? Would the TSA please confirm if the "Annual or Periodic COOP Exercise" is required, and if so, if the cost to conduct it is to be included in any part of the pricing templates? Would the TSA please confirm its requirements for "surge capacity" and where in the pricing templates the surge resources are to be priced?

The COOP is not a contract deliverable but shall be available for review by the government if requested, and it applies to critical work being performed (i.e.

under Task Order). The requirement for an "Annual or Periodic COOP Exercise" is hereby deleted. In the event surge capacity is required and results in a change to a TO, any cost impact would be addressed at that time.

55 RFP H.27 To what TEDS contractor systems is the Government requiring access? Should the TEDS contractor's costs to support "Government access [for] independent validation test of controls, system penetration testing by the Government, Federal Information Security Management Act (FISMA) data reviews, and access by agency Inspectors General for its reviews" be included in the pricing templates?

Section H.27 is hereby deleted.

56 RFP H.27 What is the timeframe in which we should expect the "contracting officer in coordination with the CISO" to approve a TEDS contractor's submission, which will then allow the TEDS contractor to use "contractor-owned laptops or other media storage devices to process or store PII"? Since we may have to store PII to meet the "Enter On Duty Suitability Determination" submission requirements, will there be enough time during the 60 days between contract award and the start of the period of performance to get the CO+CISO approval and get the "Enter On Duty Suitability Determinations" completed?

See Response to Question #55

Attachment J.3

No. RFP Document or Attachment

Document Section Contractor Question Government Response

57 RFP H.29 Would the TSA please specify to which predecessor contracts H.29 applies? How is a TEDS contractor supposed to identify service employees of another company who may be entitled to a right of first refusal of employment under the TEDS contract?

The incumbent contractors are Boeing (HSTS04-09-D-ST2232), Lockheed Martin (HSTS04-09-D-ST2234), Raytheon (HSTS04-09-D-ST2233), and Leidos (HSTS04-09- D-ST2235). The TEDS contractor has to work with the above contractors to meet this requirement.

58 RFP L.4 e. 1) and M.4.4 M.4.4 has a 75% completion requirement for past performance citations, which does not appear in L.4 e. 1). Would the TSA please confirm that the 75% completion requirement should also be part of L.4 e. 1)?

Section L.4 e.1) is hereby revised.

59 RFP L.4 e. 1) Does the 10% participation requirement apply also to teaming partners or just major subcontractors?

The 10% participation requirement only applies to major subcontractors.

60 RFP M.2.1 Would the TSA please clarify what "in succession, not simultaneously" means? In what order will the three regions be competed?

TSA will evaluate one region at a time. TSA will not reveal the order of evaluation of the three regions.

61 RFP M.4 What rating system (e.g., adjectival) will the TSA use for each non-price evaluation factor? If an adjectival (or equivalent) system will be used, what are the possible levels that will be assigned for each factor?

TSA will use an adjectival rating system in evaluating proposals. The particulars are considered Source Selection Sensitive and will not be disclosed.

62 RFP M.4.1 The text states, "Small business Offerors will receive the highest rating under this factor." Does the TSA mean that all small business offerors will receive the highest rating for Factor 1 (Management Appraoch) automatically? Can a large business offeror achieve the same highest rating as a small business offeror for Factor 1?

Section M.4.1 has been revised to clarify that small business offerors will be determined to have a major strength under Socio-Economic Considerations under the Management Approach Factor instead of receiving the highest rating for the Management Approach Factor.

63 RFP M.4.5 Would the TSA please clarify what is meant by "Weight multipliers of 1, 1.5, and 2, as designated in the TSA's Source Selection Plan, will be applied consistently to every pricing worksheet for every proposal"? What is the purpose of these weighting factors?

The extended fixed unit prices will be multiplied by weight multipliers to assign value and weight to specific services.

64 Attachment J.5 3.0 So that bidders know what to price for Task Order 2, would the TSA please clarify the differences between the "overarching IDIQ level PMS" covered by Task Order 2 and program management services (PMS) covered in other task orders to be issued?

Overarching IDIQ level PMS are those program management services that are performed to manage the contract. Other task orders to be issued will include additional program management services that are performed to manage the specific task order.

65 Attachment J.5 4.0 RFP Section 3.1.1 states the TEDS contractor's program management plan (PMP) should address "the requirements of individual TOs" and "how the TO will be effectively and efficiently managed." Please confirm if this means that separate PMPs will be submitted for each task order or whether there is only one PMP for the whole contract as implied by Attachment 5 Section 4.0.

Separate PMPs will not be required for each individual Task Orders however based on the individual requirements, the PMP may require updating when certain Task Orders are awarded.

66 Attachment J.5 4.1 How does schedule management apply at the IDIQ level? (RFP C.3.3 states that schedule management applies to individual task orders.)

RFP Section has been updated to include IDIQ level scheduling requirement.

67 Attachment J.5 4.1 What scope of work will be covered by the "first draft baseline IMS," which "is due for review 15 days from TO [2] award date"?

This will be determined based on the Governments requirements at the time of award.

68 Attachments J.9, J.10, J.11, and J.12

Excel Row 62 Excel row 62 in the pricing templates for each region seems to be a duplicate, and asks for pricing for Site Lead - Stand Alone CBT for CAT X & I even though the prior row is asking for the same information. Will the TSA please confirm that Row 62 should ask for CAT II-IV?

Row 62 should state "Site Lead - Stand-Alone CBT (CAT II, III, and IV)". See Response to #51.

69 Attachments J.9, J.10, J.11, and J.12

Excel Row 73 The RFP indicates that fee on future task order is a negotiable item. Would the TSA please confirm that any negotiated fee will be under the maximum fee proposed under the IDIQ, and will not exceed the provided cap?

Correct. Any negotiations to fee will be under the maximum fee based on an assessment of the risk for a specific task order.

Attachment J.3

No. RFP Document or Attachment

Document Section Contractor Question Government Response

70 Attachments J.9, J.10, J.11, and J.12

Years 2 - 5 TWP tabs

The tabs which calculate the TWP for years 2 through 5 are linked to the unit prices for year 1. Would the TSA please a) confirm that this is intended, or b) provide a corrected pricing template?

It was not intended. See Response to #51.

71 RFP M.4.5 The RFP states that TO 1 and TO 2 are anticipated to be awarded based on the Offeror's proposed unit pricing. However, there does not seem to be an explicit statement communicating how the TSA will use the proposed unit pricing in future task orders other than TO 1 and TO 2. Would the TSA please clarify how it intends to use the proposed unit pricing in future task orders?

Proposed unit pricing will be incorporated into the contract and will be used to price future task orders.

72 RFP SEC M/4.1.1. TSA recommends we pursue a DHS mentor-protégé relationship with a qualified small business. Will we get full credit by submitting an existing approved DHS mentor-protégé letter?

Existing relationships may be considered favorably.

73 Attachments J.9, J.10, J.11, and J.12

The pricing attachments ask for the offeror to provide AT, TRX, AIT, and EDS unit shipping prices for the distances 0-10, 200-500, 500-1,000, and 1,000+ miles. If these ranges are correct, how does the TSA intend to award shipping tasks for distances which fall between 10 and 200 miles?

The first range has been revised to read: 0 - 200.

74 Attachments J.9, J.10, J.11, and J.12

AT, TRX, AIT, and EDS shipping costs require the offeror to provide unit costs for miles 200-500 and 500-1,000. In a scenario where a piece of technology needs to be moved 500 miles, which unit price does the TSA intend us to use?

The second range has been revised to read: 201 - 499

75 RFP Instructions L.4.f.2 / Pricing Work Sheets, J.9 –J.11

Please provide a percentage share of EDS by the OEM/Vendor type for install/de-install requirements

This information is not available for dissemination at this time.

76 RFP L.3.2.2.a.ii Proposal Format / Page and Line Numbering.

TSA has stated the need for consecutive numbering of all lines of text within each volume. Does TSA require all lines to be numbered and for numbering to be restarted on every page?

Yes.

77 RFP L.4.a SOW Cross Reference Matrix.

Does TSA require line number references in the compliance matrix in addition to section, page, and paragraph references.

Yes.

78 RFP SOW / J.4 TO

SOW C.4.3.5

Configuration Management /, Section 4.0

Configuration Management is included in the SOW (C.4.3.5) but does not have a corresponding Task Order 01 requirement. Please explain.

A Configuration Management requirement has been added to Task Order 01.

79 Att. J.5 TO 02 4.0 Program Management

The detailed requirement for Cost Management is missing from this section. Does TSA have any additional detailed cost management requirements that are required in the PMP?

The requirement for Cost Management and a Cost Variance Report is hereby deleted from the SOW for TO 02.

80 Att. J.5 TO 02 14.0 Appendix A:

Contract Data Requirements List

(CDRL)

CDRL 04 Cost Variance Report is listed in the table but is not referenced elsewhere. Does TSA have any additional requirements for this report? Should it be listed as a Program Management deliverable?

See Response to Question #79.

81 Attachments J-9, 10, 11, & 12

Pricing Requirements

Please provide the list of approved vendors to TSA providing CAT/BPSS? This information is not available for dissemination at this time.

Attachment J.3

No. RFP Document or Attachment

Document Section Contractor Question Government Response

82 J-9, J-10, J-11 and J-12

Pricing Worksheets

Please confirm that unit pricing includes all applicable OCONUS airports? Unit pricing shall not include OCONUS airports or expedited services. They will be bid and negotiated at time of need.

83 RFP C.3.2 Key Personnel and Minimum Qualifications

In addition to the Program Manager resume, would TSA consider requiring resumes for the Site Leads identified in this section (Inline CBT Site Lead, Stand- Alone CBT Site Lead and Checkpoint Site Lead) in order to allow TSA to assess the strength of the Offeror’s team and their understanding of the required staff?

No, Site Lead resume requirements may be required at the Task Order level.

84 RFP C.4.2.1 Site Survey The RFP states "The OEM requirements are not part of this contract and must be contracted for separate from this contract." Please confirm the System Integrator (SI) is expected to pay for OEM certified technicians for all installations, relocations and de-installations with the only exception being first time new equipment installations.

Confirmed.

85 RFP L.3.2 Proposal Format, Table L.3.2-1

Table L.3.2-1 indicates that IDIQ Customer Assessments (i.e., Attachment J.8, Past Performance Questionnaires) are limited to 5 pages each. However, no corresponding page limitation is shown in Attachment J.8. We recommend either adding this page limitation to the attachment, so that the customer POC completing the questionnaire is aware of it, or removing the corresponding page limit from Table L.3.2-1.

Attachment J.8 does identify pages 1 - 5 at the bottom of each page.

86 RFP L.4.e(1), Recent and Relevant Past Performance

Paragraph 1 states that contractors should identify at least two but no more than five recent and relevant contract efforts "using the format in Attachment J.7, Past Performance Statement." The format in Attachment J.7 is Times New Roman 11 point, with 1.15 line spacing. Please clarify whether single line spacing is acceptable, because no line spacing requirements are shown in RFP Sec. L.3.2, Proposal Format.

Single line spacing is acceptable for Attachment J.7 - Past Performance Statement.

87 RFP L.4.e(1), Recent and Relevant Past Performance

Paragraph 1 states that "in addition to the Past Performance Statement, Offerors shall also provide details describing the extent to which an Offeror has historically been successful in establishing realistic yet challenging small business goals and evidences the ability to achieve them." Please clarify whether these details should follow each Past Performance Statement included in Section 1 of Volume IV, and indicate the resulting page limit(s) for Section 1 (in Table L.3.2-1).

Yes, these details should follow each Past Performance Statement and the page limit was increased. See response to Question #46.

88 RFP L.4.e(1), Recent and Relevant Past Performance

Will the customer please allow for a Past Performance introduction to permit rationale of team and program selection providing increased information to the customer? If so, please update Table L.3.2-1 with the new page limits.

See response to Questions #46 and #87.

89 RFP L.4.e(2), Customer Assessments

Paragraph 2 states that the "Offeror shall provide the Past Performance Questionnaire, Attachment J.8, to each of the customer POCs for their respective identified past performance efforts." Attachment J.7, Past Performance Statement, requires that Offerors list two customer POCs (Contractual Contact and Client Program Manager) for a cited past performance effort. Please clarify whether one or both of the customer POCs listed in Attachment J.7 are required to complete the Past Performance Questionnaire.

Each customer POC listed within Attachment J.7 requires the submission of a Past Performance Questionnaire. Section revised.

Attachment J.3

No. RFP Document or Attachment

Document Section Contractor Question Government Response

90 RFP L.4.e(2), Customer Assessments

Paragraph 2 states that the "Offeror shall provide the Past Performance Questionnaire, Attachment J.8, to each of the customer POCs for their respective identified past performance efforts." Attachment J.7, Past Performance Statement, requires that "Offeror shall submit with its proposal a list of the customer POCs that received a Past Performance Questionnaire." Please clarify how this list is incorporated into the page limits shown for Section 2 (Volume IV) in Table L.3.2-1.

"Offeror shall submit with its proposal a list of the customer POCs that received a Past Performance Questionnaire." was deleted as a requirement. Section updated.

91 RFP L.4.e(2), Customer Assessments

This section states that "the Offeror shall provide the Past Performance Questionnaire, Attachment J.8, to each of the customer POCs for their respective identified past performance efforts." If the Offeror submits multiple proposals, and cites a given contract in each proposal, is the customer POC for that contract required to complete and submit multiple Past Performance Questionnaires (i.e.

All, East, Central and West)?

Multiple Past Performance Questionnaires are not required for multiple proposal submissions.

92 RFP M.4.4 Factor 4 - Past Performance

M.4.4 states that "only past performance data regarding relevant efforts that have been completed within the last five years or is work that is ongoing work that is at least 75% complete will be evaluated." Please confirm that the criterion for citing ongoing work is based on the completed contractual period (e.g. a contract that recently completed a four year base period and the customer just exercised a three year option period).

75% complete can be based on period of performance or total contract value.

93 RFP

Attachment J.4 TO

C.4.3.1 Shipping

Section 4.1 Shipping

Please confirm that fuel surcharge (which is regulated by the government) should be excluded in the Fixed Unit Pricing for shipping and assumed to be reimbursed as a cost item.

Fixed Unit Pricing shall be inclusive of fuel surcharges.

94 Attachment J.5 TO

Section 4.0 Program Management

Within the Task Order 02 SOW, Section 4.0, Program Management, Cost Management is identified as a program management component. However, there is no corresponding description/requirements listed as there are with the other noted components. Please provide this data for cost management.

See response to Question #79.

95 Attachment J.7 Past Performance Statement

The two pages allotted for "Description and Relevance" in Attachment J.7, Past Performance Statement, do not provide enough space to address all areas of the Statement of Work for the cited contract. Would TSA consider increasing the page count of Attachment J.7 to 6 pages?

See response to Question #87.

96 Attachment J.7 Past Performance Statement

Item 10 on page 1 of Attachment J.7, Past Performance Statement, includes the following text: "Second year extended period of performance to 8A dollar threshold." Please clarify .

Deleted sentence from Attachment J.7 - Past Performance Statement.

97 Attachments J-9 through J-12 - Pricing Worksheets (East, Central, West and All)

TABS: Y1 TWP

through Y5 TWP

On all tabs identified as 'TWP' for Y2 through Y5, the formulas are referencing a lookup to Year 1 unit prices and are not referencing the associated lookups for the Year 2 through Year 5 unit prices. Please review and revise as necessary.

Corrections have been made. See Response to Question # 51.

Attachment J.3

No. RFP Document or Attachment

Document Section Contractor Question Government Response

98 Attachments J-9 through J-12 - Pricing Worksheets (East, Central, West and All)

TABS: Y1 TWP

through Y5 TWP

On all tabs identified as 'TWP' for all years, see Cells F16, F50 and O42, the formulas do not provide the lookup to the correctly associated unit pricing to obtain a total quantity price. Please review and revise as necessary.

Corrections have been made. See Response to Question # 51.

99 Attachments J-9 through J-12 - Pricing Worksheets (East, Central, West and All)

TABS: Y1 through

Y5 TWP

See Cell A69, each tab provides the following statement, "Fixed Fee for Cost- Reimbursable Service Requirements not included in CLIN 0001." Please clarify or provide the RFP reference for 'CLIN 0001'.

Deleted reference to "CLIN 0001". See Response to Question #51.

100 Attachments J-9 through J-12 - Pricing Worksheets (East, Central, West and All)

TABS: Y1 through Y5

On the unit pricing input sheets for all years, see Cells B38 through B53, Shipping FP Per Unit/Truckload, Equipment Types AT, TRX, AIT and EDS, the miles 11 - 199 for each equipment type are not provided. Please review and revise as necessary.

Corrections have been made. See Response to Question # 51.

101 Attachments J-9 through J-12 - Pricing Worksheets (East, Central, West and All)

TABS: Y1 through

Y5 TWP

On all worksheets, see Cells A61 and A62, 'Site Lead - Stand-Alone CBT (CAT X and I)' is duplicated and the 'Site Lead - Stand-Alone CBT (CAT II, III, IV) is missing.

Please review and revise as necessary.

Corrections have been made. See Response to Question # 51.

102 Attachments J-9 through J-12 - Pricing Worksheets (East, Central, West and All)

TABS: Y1 TWP

through Y5 TWP (EDS, Installation and De- Commission)

Can the government provide a fixed price (i.e. GSA rate) in order to regulate OEM service pricing for the installation, de-installation, and relocation costs associated with moving equipment that is manufactured by a competing SI (i.e. Reveal machines owned by Leidos)? As an alternative, can the government provide bidders with the TSA pricing for Reveal equipment installations and de-installations or allow these costs to be charged to a Cost CLIN for each task order?

TSA cannot provide this information on for any OEM

103 Attachments J-9 through J-12 - Pricing Worksheets (East, Central, West and All)

TABS: Y1 TWP

through Y5 TWP (Shipping FP Per Unit/ Per Truckload)

Does the shipping for Large TSE noted in the pricing attachments require a truck dedicated solely to Government Property or can it be commingled with non- Government Property?

There is no requirement that a truck be dedicated solely to Government Property.

104 RFP and Attachments J.9, J.10, J.11, and J.12 Pricing Worksheets

The RFP indicates proposed unit pricing will be used in the selection process, then incorporated into the awarded IDIQ. There are many factors that affect the unit pricing such as location, complexity level, number of units at that airport, year when services are provided, etc. What should be assumed as the basis for the CPT Unit Pricing as shown on Attachments J.9, J.10, J.11, and J.12 Pricing Worksheets?

It is up to Offerors to determine how they address these factors in their fixed unit prices.

Attachment J.3

No. RFP Document or Attachment

Document Section Contractor Question Government Response

105 RFP Section B.5 (Page 3 of 85)

Performance Goal Incentives and Disincentives states, “The incentive will be awarded to the contractor via a CLIN established under the Task Order.

Conversely, if the identified performance goal is not achieved, the disincentive will be applied as specified in the immediate Task Order.” What percent are incentives; and what percent are the disincentives?

The percentages of incentives and disincentives will be determined at the Task Order level.

106 RFP Section C.2.3 (page 6 of 85)

Source of Documents: The URL for “Acquisition Management System Test and Evaluation Process Guidelines” does not function. Please provide a copy of the guidelines.

URL has been removed and Test and Evaluations Guidelines have been added as an attachment.

107 RFP Section C.3.2 (Page 8 of 85)

Key Personnel and Minimum Qualifications, outlines the specific qualifications required of three categories of site leads—Inline CBT Site Lead, Stand-Alone CBT Site Lead, and Checkpoint Site Lead; yet there is no associated proposal instruction under RFP section L for inclusion of any resumes beyond the Program Manager’s resume to be placed in Section 3 of Volume I, thus negating TSA’s ability to evaluate the qualifications of the proposed site leads. Please confirm what additional personnel resumes should be submitted with the proposal and state what Binder/Volume/Section they should be placed in. Also, please confirm that any additional resumes provided are excluded from any page count limitations.

Resumes for Site Leads are not required and shall not be provided.

108 RFP Section C.3.2 (Page 8 of 85)

Stipulates that one of the Program Manager qualifications is for 10 years Project Management and 5 years Airport Project Management. However, during the Industry Day, this requirement was stated as 10 years Program Management and 5 years Airport Project Management. Please advise if this is a typo? And whether the requirement for 10 years Program Management versus Project Management still applies?

Section has been updated to reflect Program Management

109 RFP Section C.3.9 (page 13 of 85)

Government Furnished Property (GFP) states, “The Contractor shall provide a daily GFP Transaction Report reflecting the status of all GFP. This will provide the GPM a current and auditable record of all transactions (CDRL A011 GFP Transaction Reports).” Does this report cover ‘New Equip. being installed; and/or, Used Equipment being decommissioned, and transported elsewhere? Does ‘daily’ imply – only days when GFP is being relocated?

This requirement covers all equipment to include New Equip. being installed;

and/or, Used Equipment being decommissioned, and transported elsewhere. This requirement is daily (business days) regardless of activity.

110 RFP Section 3.11.2 (page 14 of 85)

Indicates the requirement for secret clearance for key personnel and the possibility for TS/SCI clearance for selected personnel. Do personnel need to have these active clearances at the time of contract award, or is demonstration of current but inactive clearance sufficient?

This requirement is to be demonstrated after award and prior to PoP start of applicable services.

111 RFP Section C.3.7 (Page 12 of 85)

Indicates the requirement to maintain data within TSA’s intranet iShare.

However, section C.3.3 identifies the requirement to maintain a schedule for management of all systems integration activities. Is this schedule to reside on the iShare? How will the Contractor-provided schedule interface with the other regional Contractors’ managed schedules?

The Contractor shall maintain the schedule data for all systems integration activities that they are responsible for. This schedule will reside on I-Share.

112 RFP Section C.4.2.2 (page 17of 85)

Design and Design Review, states, “The Contractor shall be capable of creating designs for security system installations. Design requirements will be specified by TO. Please clarify if this is for turn-key projects only.

The ability to create designs and perform design reviews is a requirement for all activities performed.

Attachment J.3

No. RFP Document or Attachment

Document Section Contractor Question Government Response

113 RFP Section C.4.3 (Page 18 of 85)

Logistics Services, states that the Contractor shall use “certified technicians” when handling, installing, and decommissioning the equipment as outlined in the base contract. Please advise if the Contractor is to hire the OEMs, and/or, TSA’s authorized TSE Maintenance Contractors, to fulfill the “certified technicians’ requirement.

Confirmed, the Contractor is to hire the OEMs, and/or, TSA’s authorized TSE Maintenance Contractors, to fulfill the “certified technicians’ requirement.

114 RFP Sections C.4.3.1 and C.4.3.2 (Page 19 of 85)

Provide for the requirements for licensing, bonding and insurance for shipping & rigging subcontractors. However, there is no detail regarding the insurance requirements for specific activities. Please provide the level of insurance required for rigging/shipping activities associated with the various equipment dispositions.

For example, what level of insurance is required for Code X equipment? Also, please provide the purchase price of the TSE for the purposes of obtaining insurance.

The level of insurance required for rigging/shipping activities associated with the various equipment dispositions is the full purchase cost of the equipment. Costs are not available at this time as they vary with each award.

115 RFP Section C.4.3.1 (Page 19 of 85)

States, “When removing GFP equipment, the Contractor shall be responsible for crating the equipment in the approved OEM crates for shipment to the TSA designated destination.” Who provides the crates for TSE shipments; Contractor, OEM, or TSA? If the Contractor, please provide the specifications for OEM approved crating materials/procedures.

This will be determined at the Task Order level based on equipment sensitivity, disposition and crating availability.

116 RFP Section C.4.3.1 (Page 19 of 85)

States, “There may be situations where the Contractor must ship equipment to a location within 24 to 48 hours.” In this situation, would the TSE (equipment) already be crated / packaged?

Not always.

117 RFP Section C.4.3.2, C.4.3.3 (page 19 of 85)

Section 4.3.2 states, “Typically the rigger’s warehouse will be required for the duration of the project…” However, Section 4.3.3 states, “Any storage greater than 72 hours must be specifically approved in writing by the COR or TSA Task Lead prior to the contractor obligating the TSA to such storage.” Please advise if the requirement for TSA written approval is required for such storage.

Yes, prior written approval is required for such storage.

118 RFP Section L.3.4, Section d, Subparagraph 2 (Page 80 of 85)

Refers to the requirement to train or hire OEM certified technicians for the processing of individual logistical service requests Will TSA provide authorization to the specific OEMs to allow the contractor access to OEM-specific technical information in order to train employees? Or, is the offeror expected to retain the services of each OEM vendor?

The Contractor will be required to retain the services of each OEM vendor.

119 RFP Section L.4.e.2 (Page 81 of 85)

Customer Assessments, states that offerors provide the Past Performance Questionnaire (PPQ), Attachment J.8 to the customer POC for direct submission to TSA. Please verify that submission of a PPQ from the end client is acceptable when the offeror is a subconsultant, especially to another bidder on this pursuit. Also, please verify that offerors only need to submit a listing of Customer POCs receiving PPQs and should not include copies of the PPQs sent to customer POCs as a part of the proposal submission.

All statements are correct.

120 RFP Section C.5 Travel and Pricing Worksheet

In the pricing worksheet states that TSA requests that we incorporate travel and PMO cost within our unit pricing.