Attachment_J.4_-_Task_Order_01.pdf

Task Order 01: Ad-Hoc Unplanned Logistics Services Statement of Work

1.0 SCOPE

This SOW for a Task Order under the TEDS contract consists of Logistic Support Services for the unscheduled and unplanned Installations, Moves, Adds, and Changes (IMAC) of new and used Transportation Security Equipment (TSE) including Furniture, Fixtures & Equipment (FF&E). These services can include shipping, rigging, packaging, installation, temporary storage, decommissioning, uncrating, waste removal and disposal, equipment relocations, equipment re-installations, and equipment decommissioning. These activities will occur at airports, labs, Original Equipment Manufacturer (OEM) facilities, test locations, and other sites.

Unless specifically modified within this SOW, the Contractor shall perform any or all tasks and specific requirements outlined in the Base Contract. Any modifications to the SOW requirements of the Base Contract are applicable to this TO only and do not relieve the contractor of any other TO requirements.

2.0 BACKGROUND

The Requirements Management Advisory Group (ReMAG) oversees requirements-gathering, analysis, and validation. ReMAG is the single point of entry for all airport screening technologies requests.

Working closely with OSC functional areas, the Office of Security Operations (OSO), and local TSA, ReMAG must process security technology requests to determine request feasibility and assess request validity. Security Equipment requests include new Federalization of Airports, Lane Expansions/New Checkpoints, Airport Design Reviews/Relocations, Replacement of Security Equipment, New Security Equipment, Decommissions, Ancillary Equipment and Security Glass.

Currently, IMACs are initiated with a request submission to ReMAG via the Equipment Request Interface (ERI). The requestor will fill out the request form in ERI where the form will be routed to a ReMAG Analyst (RA). The RA will review and route the request to the appropriate stakeholders for validation and approval. The IMAC will be routed to the OSC Property Management Group upon approval for additional validation and processing. It is our objective to streamline this process for improved efficiency and reduced lead times. Upon approval and validation, the IMAC is ready for execution.

Standard IMACs will specify a need date with a minimum of ten (10) calendar days from the date of issuance. IMACs that specify a need date with less than ten (10) calendar days from date of issuance will be considered expedited requests.

RFP HSTS04-14-R-CT4049

Attachment J.4 Page 1

3.0 PROGRAM MANAGEMENT REQUIREMENTS

The TEDS Contract Section 3.0 applies to this TO with the following modifications.

3.1 General Program Management Requirements

ADDITIONAL TO TEDS: The Contractor may be required to provide personnel to work on-site at locations depending on site specific tasking. The Government or on-site managers will provide facilities for contractor employees assigned to work at the designated location. Due to the unscheduled and unplanned nature of the task, the contractor shall obtain an on-site Point of Contact (POCs) from the COTR within 24 hours of contractor employee on-site arrival. For both tasks, personnel assigned to work on-site shall be knowledgeable of the work being performed, and have access to all work products under this contract.

3.1.1 Program Management Plan

The Contractor shall update and maintain TEDS PMP as required in TEDS Contract Section 3.1.1.

3.1.1.1 Risk Management

DEVIATION FROM TEDS SECTION 3.1.1.2: The Contractor shall quantify risks with respect to the impact of shipping, rigging, equipment installation, temporary storage, equipment relocations within the same airport and/or terminal and between airports, and equipment re-installation for numerous locations within the CONUS and OCONUS. The Contractor shall identify risks and assign a priority for developing a recommended course of action. The Contractor shall develop and maintain a risk register that identifies, analyzes, and classifies risks. Program risks shall be classified as low, medium, or high. The Contractor shall conduct risk mitigation planning for risks considered medium or high. The Contractor shall provide the status of and mitigation actions for identified program risks in the program status report.

3.2 Schedule Management

DEVIATION FROM TEDS SECTION 3.3: Due to the nature of this TO, this requirement is unnecessary.

3.3 Weekly Status Reports

DEVIATION FROM TEDS SECTION 3.5.2: Due to the nature of this SOW this requirement is waived unless otherwise directed by the CO or COTR.

3.4 Technical Interchange Meetings (TIM)

DEVIATION FROM TEDS SECTION 3.6.3: Due to the nature of this SOW this requirement is waived unless otherwise directed by the CO or COTR.

3.5 Government Furnished Property (GFP)

ADDITIONAL TO TEDS SECTION 3.9: The Contractor shall complete and submit any required shipping documentation (i.e. DD1149) once all required information has been captured and validated by ReMAG. The IMAC and applicable documentation shall be forwarded to the OSC Property Management Group for review and comment. The Contractor shall provide missing information or incorporate any changes identified by the OSC Property Management Group.

Attachment J.4 Page 2

The Contractor shall provide an updated Government Furnished Property (GFP) Transaction Report at the end of each business day to the Government Property Administrator. It shall report all GFP in-transit and temporary storage (to include name of location, full address, two points of contact, including name, email address, and telephone numbers). Report shall also include current location, final destination, manufacturer, make, model, serial number, full TSA barcode, and other information as relevant. A sample shipping report will be included in the RFP for guidance. The Contractor shall use Microsoft Excel for this report and delivery it daily (A009).

4.0 DEPLOYMENT SERVICES

The Contractor shall perform any or all activities associated with shipping, rigging, equipment installation, equipment evaluations, temporary storage, decommission, equipment relocations within the same airport or between airports, and equipment re-installation or oversee the installation of GFP and GFE at designated locations when directed by the TSA. The Contractor shall follow the requirements outlined in this SOW and Section 4.0 DEPLOYMENT SERVICES of the base contract.

The Government participates in loan transactions. Therefore, there will be limited circumstances where equipment requiring these activities will not be Government owned. “Equipment” refers to security equipment, current and future, and all associated ancillary equipment, such as, but not limited to, mats, chairs, tables, shelving, gates, etc. Provided with this RFP is an incomplete list of OSC security systems, the Checkpoint Ancillary Equipment Ordering Guide, and the Checked Baggage Ancillary Equipment Ordering Guide to provide an example of the scope and nature of our equipment. These are incomplete lists and are only to be used as an example of the equipment involved. Actual equipment and dimensions may vary.

For each specified site, the Contractor shall obtain, as required, all necessary approvals, permits, authorizations, etc. The Contractor shall use certified technicians when handling, installing, and decommissioning the equipment as outlined in the base contract.

When directed, the contractor shall provide shipping, rigging, equipment installation, temporary storage, equipment relocations within the same airport and/or terminal or between airports , and equipment re-installation or oversee the installation of GFP and GFE in accordance with all federal, state, and local laws, and OEM procedures.

When performing work under this contract, the contractor shall:

• Minimize disruptions to normal passenger circulation activities

• Accommodate passenger and baggage queuing and space requirements

• Accommodate site geometric, structural, and other constraints

• Minimize equipment acquisition and facilities modifications costs

• Minimize staffing, operations and maintenance costs

• Minimize installation impacts to ongoing operations

• Coordinate specific work hours with the local TSA and ensure the work area is ready to be turned back over to the TSA at specified time

• Coordinate with local airport authorities for all required badging requirements

Attachment J.4 Page 3

• Shall work with local TSA to complete a decommissioning checklist (Provided by TSA) [example attached] for each TSE to be relocated

• Shall provide the Deployment Coordinator, Integration Coordinator and COR with the decommission checklist via email within 24 hours of the decommissioning activity.

This SOW contains direct support requirements for the unscheduled and unplanned shipping, rigging, equipment installation, temporary storage, decommission, equipment evaluation, equipment relocations within the same airport and/or terminal or between airports, and equipment re-installation for an undeterminable number of locations. The standard rates should account for processing requests with at least 10 days’ notice. All requests under 10 days will be considered urgent.

Unless otherwise directed most material will either originate from or be shipped to TSA’s Texas Warehouses and/or Federalized Airports. Unscheduled, unplanned activities can also include Special Project sites such as Tyndall A.F.B., the Transportation Security Lab (TSL), the John Hopkins University Applied Physics Lab (APL), the Food and Drug Administration (FDA), any sites OSC has Loan Agreements, as well as other sites. It can also include shipping from the original equipment manufacturer (OEM) sites. Due to the difficulty of determining the precise number and mix the actual numbers of shipments are subject to change. This shipping data includes both planned and unplanned shipping efforts.

The complexity of the IMAC can vary greatly. A low complexity move can involve technicians, but little transportation assistance. The equipment can be de-installed by the technicians, moved to the new location, and installed. A medium complexity move can involve a terminal to terminal move, where technicians and movers are required to de-install, transport, and re-install equipment. A high complexity move can include airport to airport moves that require high levels of coordination of stakeholders and transportation assistance. These serve as only examples of the complexity of possible requirements for cost-estimating purposes. Actual requirements may vary.

4.1 Shipping

The Contractor shall perform any tasks and specific requirements of an issued IMAC under this SOW in accordance with the TEDS Contract Section 4.3.1 Shipping.

4.2 Rigging

The Contractor shall perform any tasks and specific requirements of an issued IMAC under this SOW in accordance with the TEDS Contract Section 4.3.2 Rigging.

4.3 Installation, De-Installation (Decommission), Site Restoration The Contractor shall perform any tasks and specific requirements of an issued IMAC under this SOW in accordance with the TEDS Contract Section 4.4 Installation of Equipment.

4.4 Temporary Storage

The Contractor shall perform any tasks and specific requirements of an issued IMAC under this SOW in accordance with the TEDS Contract Section 4.3.3 Temporary Storage.

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4.5 Packaging and Crating

The Contractor shall perform any tasks and specific requirements of an issued IMAC under this SOW in accordance with the TEDS Contract Section 4.3.4 Packaging.

4.6 Design and Site Preparation

The Contractor shall perform any tasks and specific requirements of an issued IMAC under this SOW in accordance with the TEDS Contract Section 4.2 Site Planning.

4.7 Site Lead

The Contractor shall perform any tasks and specific requirements of an issued IMAC under this SOW in accordance with the TEDS Contract Section 4.3.6 Site Lead.

5.0 DELIVERABLES

The TEDS Contract Section 7.0 DELIVERABLES applies to this TO with the following modifications.

All deliverables shall be delivered on a CD-ROM at the quarterly PMR to the COR.

Title of Deliverable CDRL Number

Corresponding DID Number

Due Date TEDS

SOW

Section

Program Management Plan Updates TEDS A001

DI-E-001 Draft updates to PMP due 15 days after TO Award.

Final 10-days after comments.

3.1.1

Monthly Status Report TEDS A002

N/A Monthly 3.4.1

Meeting Agenda TEDS A004

DI-E-021 5 Business Days Prior to Meeting

All

Meeting Minutes TEDS A005

DI-E-003 5 Business Days after Meeting

All

Document Library Index TEDS A006

N/A Quarterly 3.6

Data Accession List TEDS A007

N/A Quarterly 3.6

Quality System Plan (QSP) TEDS A008

DI-E-008 Draft updates to PMP due 15 days after TO Award.

Final 10-days after comments.

3.7

Government Furnished Property Transaction Report

TEDS

A009

N/A Daily 3.8

Invoice Back-up Data TEDS A0010

DID-COTR-003 With each Invoice (COST

ONLY)

3.3

Attachment J.4 Page 5

Site Assessment and Survey Report TEDS B001

DI-D-001 5 Business Days after Site Visit (when required by IMAC)

4.2.1

Site Implementation Plan (SIP) TEDS B002

DI-D-002 5 Business Days after IMAC Issued (when required by

IMAC)

4.2.4

Decommission Report TEDS B003

DI-E-003 5 Business Days after De- Installation/Deco mmissions (as required by

IMAC)

4.5.1

Note that a weekly status report is not required.

6.0 TRAVEL

Unless travel is specifically requested by the Government, requirements for travel are determined by the Contractor and not separately priced. When travel is specifically requested by the Government or necessary to perform any cost reimbursable work as determined by individual service request, travel will be reimbursed at cost only and in accordance with Federal Travel Regulations of the Federal Government. The Government will not reimburse the Contractor for travel costs incurred in the replacement of personnel when such replacement is accomplished for the Contractor’s or employee’s convenience.

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