2 - NDGPS RFP - Atth - VI - LIST OF TECHNICAL QUESTIONS.pdf

HSCG44-12-R-P13005 Government Response to Questions RFP Attachment VI

NDGPS RFP HSCG44-12-R-P13005

List of Questions and Concerns with Response

Question 1: Is the page count table correct? What do the *'s refer to? The page limit seems very low based on the RFP requirements. p. 38 of 50 from RFP REQUIREMENTS FOR

PROPOSAL FORMAT Use 8 1/2 by 11-inch paper with text on only one side. Number all pages. The following conditions apply:

Proposal Volume Page Limit No. of Hard Copies No. of CD's

Volume I *15* *Original plus 3* *4*

Volume II *5* *Original plus 3* *4*

Volume III *5* *Original plus 1* *2*

Government Response: Page Limit has been changed. The *'s are column separators.

Note: RFP E.4: Attachments/table of contents/ appendices/ charts and tables are not included in page count limits. In addition Resumes should be an attachment and Cover Sheets for the volumes are not part of the page count.

The RFP E.4 will be amended to read:

REQUIREMENTS FOR PROPOSAL FORMAT Use 8 1/2 by 11-inch paper with text on only one side. Number all pages. The following conditions apply:

Proposal Volume Page Limit No. of Hard Copies No. of CD's

Volume I *20* *Original plus 3* *4*

Volume II *10* *Original plus 3* *4*

Volume III *5* *Original plus 1* *2*

Question 2: I didn't see any references for a site visit in the RFP. Will there be a Site

Visit/Industry Day for the program?

Government Response: No. The Government has adequately described the requirements in the

PWS and has provided PWS Figures 1.1, 1.2 and 1.3 to describe a typical site and provides a sketch of a typical DGPS site.

Question 3: At the March Industry Day, following Mark Powell‘s discussion of NDGPS, the

DHS Small Business advocate spoke about how large contracts such as this would have mandatory small business subcontracting goals. The final NDGPS RFP includes neither small business goals nor a requirement for a subcontracting plan (FAR 52.219-9 is marked ―na‖).

Question: Was this an oversight and will the Government be issuing an amendment to include these requirements? If so, please confirm (a) in which proposal volume the Small Business

Subcontracting Plan should be submitted and (b) that the Small Business Subcontracting Plan will be outside of page count for that volume. Because the answer to this question directly impacts team development, we respectfully request the Government provide a response as soon as possible.

Government Response: Yes. See RFP amendment A00001.

(a) Volume III – Administrative and Price Proposal

(b) Small Business Subcontracting Plan is an attachment and considered to be outside the

Volume page count.

RFP amended to include:

- FAR 52.219-9 and FAR 52.219-8 has been checked.

- NDGPS RFP – Atth VII- Subcontracting Plan Format has been added to the list of attachments at NDGPS RFP Section D.

- RFP Paragraph E.8 has been amended to add Factor 6: Small Business Participation

(Only applies to Large Businesses).

- RFP Paragraph E.11 USCG Agency Small Business Subcontracting Goals: has been added.

Question 4: Reference: RFP C.2.2 52.222-49 Service Contract Act – Place of Performance

Unknown, Page 15 of 50; and PWS Enclosure 1 NDGPS Site List. Question: Per the requirement stated in C.2.2, we request the Contracting Officer provide wage determinations for the locations listed in PWS Enclosure 1 NDGPS Site List, as we anticipate labor categories subject to SCA will perform work at these sites.

Government Response: See amendment A00001 adding Wage Determinations for all sites listed in Enclosure 1.

Question 5: The past performance questionnaire was posted as a .pdf file and is not editable.

Do you have a word version of that attachment available?

Government Response: See amendment A00001 adding the Past performance questionnaire excluding the cover memo as a word document.

Question 6: Question regarding WD: Company respectfully requests area wage determinations for all NDGPS/DGPS sites referenced in Attachment I (Site List).

Government Response: See Question 4.

Question 7: Reference1: RFP Section E.4, Set of bullets, page 35 Reference 2: First bullet

Question: In addition to the cover sheet will a title page be permitted and excluded from the page limitations for each volume?

Government Response: Yes.

Question 8: Reference1: RFP Section E.4, Set of bullets, page 35 Reference2: Fourth bullet

Question: This bullet states ―Attachments/table of contents/ appendices/ charts and tables are not included in page limits.‖ Is a cover letter allowed in each volume and excluded from the page limitations?

Question 9: Reference1: RFP Section E.4, page 35 states that Reference2: RFP Section E.4, page 36 Question: RFP Section E.4, page 35 states that "Attachments/table of contents/ appendices/ charts and tables are not included in page limits." RFP Section 3.4, page 36 calls for offerors to provide a series "of forms or reports from previous contracts performed." As the forms or reports could easily exceed the 15 page limitation for Section 1.1, the offeror believes it is the intention of the Government for offerors to provide these in an Appendix to its proposal, and that such "forms or reports from previous contracts performed" are not within the 15 page limitation for Volume I. Please confirm.

Government Response: Yes. Forms and reports are considered to be appendices/attachments and are not part of volumes page count.

Question 10: Reference1: RFP Section E.4, pages 36 and 37 Reference2: RFP Attachment IV

Question: RFP Section E.4, pages 36 and 37 state the offeror is to provide a resume only for the Program Manager and the Technical Manager. However, RFP Attachment IV states that resumes are required for the Program Manager, the Technical Manager, Engineering Technician

VI, Engineering Technician IV, and Electronics Technician Maintenance III (two resumes for that labor category). Which set of proposal instructions are correct? Please advise.

Government Response: RFP Attachment IV Labor Categories has been amended to delete resume requirement for non Key Labor Categories. See amended RFP Attachment IV Labor

Categories (A1).

Question 11: Reference: RFP Section E.4, page 37 Question: RFP Section E.4, page 37, states that relevant past performance references "must have been performed within the past three (3) years within the maritime environment." The offeror requests that the Government modify this requirement to be within the past 5 years. DGPS support contracts for the maritime environment are awarded on an infrequent basis. By extending the period of consideration for relevant experience from 3 years to 5 years, this would allow for offeror‘s to provide a greater set of relevant project experience.

Government Response: Clarification: Government will not be modifying from 3 years to 4 years. Note: RFP sentence on page 37 has been changed to read ―To be considered relevant, the offeror must have been performed within the past three (3) years within the maritime environment / electronic navigation environment‖.

Question 12: Reference1: RFP Section E.4, Volume I.3, page 37 Reference2: Attachment IV

– Labor Categories, Sections 3.1, 3.2, 3.3, 3.4, and 3.5 Question: In addition to the request for a resume for the Program Manager and the Technical Manager in RFP Section E.4, Volume I.3, Attachment IV sections 3.3, 3.4, and 3.5 a resume is requested for an Engineering Technician VI, an Engineering Technician IV, and two resumes for Electronics Technician Maintenance III.

Would the government accept for the resumes to be included as an appendix to Volume I and exclude resumes from the page limit? If a proper resume is submitted at two (2) pages per resume the resumes could take up to 12 pages of Volume I.

Government Response: See question 1 and 10.

Question 13: Reference1: RFP Section E.4, page 38 Question: Given the scope of list of contracts and required three to six relevant contract references, the offeror requests that the

Government extend the page limitation for Volume II from 5 pages to 10 pages, to allow the offeror‘s to effectively describe their depth of experience.

Government Response: The Government considered increasing the page limit. The page limit for Volume II has been changed from 5 to 10 pages.

Question 14: Reference1: RFP Section E.4, Volume III, first sentence, page 38 Reference2:

RFP - Atth IIA - Contractor Pricing Sheet.pdf and NDGPS RFP - Atth IIB - Contractor Pricing

Summary Sheet.pdf Question: Reference is made to complete Sections A, B, and E. Section A is not identified and Standard Form 1449 appears to be missing from the RFP. Will the government provide SF1449? Please confirm that completing Attachments II-A, and II-B as identified in Section B.5 will comply with this requirement in Section E.4.

Government Response:

- Clarification: Section A is identified in the last two sentences. See FAR 52.212-1

Instruction to Offerors – Commercial Items, Sub paragraph (b) Submission of offers.

- The SF-1449 will not be provided to Contractors as a part of the RFP. The Government will provide a SF-1449 at time of contract award.

- Clarification: Section B.5 (Pricing) identifies CLIN structure for Delivery Task Orders issued under the IDIQ contract.

- Completing Attachments II-A, and II-B (meets section B requirement) partially complies with E.4. See Proposal Preparation Instructions, Volume III – Administrative and Price

Proposal.

Question 15: Reference1: RFP Section E.4, page 38 Reference2: RFP Section B, page 2; RFP

Sections E.2(b), E.2(c), E.2(j), and E.2(k)) Question: RFP Section E.4, page 38 provides proposal instructions on Volume III, Administrative and Price Proposals. Offeror seeks clarification on these proposal instructions. Offerors are required to provide "completed solicitation Sections A, B, and E." As RFP Section A currently does not include an SF 1449 form, does the Government want the offeror to provide its own SF 1449 form in Volume III?

Does the Government seek the offerors to provide the complete RFP sections A, B, and E as part of Volume III?

As RFP Section B not have any portion to "complete," does the Government reference the

Attachment II-A and II-B pricing spreadsheets for this area?

For RFP Section E, other than the completion of the RFP Section E.10 Representations and

Certifications, does the Government seek Volume III to address E.2(b) (other than technical and past performance areas), E.2(c), E.2(j), and E.2(k)?

Please clarify the Volume III instructions.

- Offeror‘s Choice. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. (RFP, E/2 (b))

- Yes

- Attachment II-A and II-B pricing spreadsheets are the submission requirement for

Section B.

- Yes

Clarification: See Proposal Preparation Instructions, Volume III

- Cover Sheet (RFP Section E.4)

- Table of Contents (RFP Section E.4)

- Volume III (RFP Section E.4) Contractors Narrative not to exceed 5 pages addressing all the information requested and required.

Attachments:

SECTION A: STANDARD FORM 1449 / RFP Section E.2 (Signed dated company, letter head or document with the required contractor information)

SECTION B: FIRM-FIXED PRICE / TIME & MATERIALS SERVICES (Attachment

II-A and II-B)

SECTION E: SOLICITATION PROVISIONS RFP E.2 FAR 52.212-1 and E.10 Far

52.212-1 (Sub-Contracting Plan (For Large Business Only)).

Question 16: Reference1: NDGPS RFP - Atth IIA - Contractor Pricing Sheet.pdf Reference2:

NDGPS RFP - Atth IIB - Contractor Pricing Summary Sheet.pdf Question: Would the government please provide these files in a workable format such as Excel?

Government Response: See amendment A00001 adds the Contractor Pricing Sheet and

Contractor Pricing Summary Sheet as one excel document. Offeror‘s will be responsible for ensuring that the formulas in the cells reflect the offeror‘s price.

Question 17: Reference1: RFP Section E.4, fourth paragraph of page 38 Reference2: Second sentence: ―Proposal text shall be no smaller than 10-pitch type size and no larger than 12 pitch type size.‖ Question: Would the government consider tables and illustrations to be a readable font size, such as 8 point font?

Government Response: No.

Question 18: Reference1: RFP Section E.4, fourth paragraph of page 38 Reference2: Fifth sentence: ―"Foldout" pages sized 11 inches by 17 inches are permitted for diagrams, charts or other graphics.‖ Question: Do foldouts count as 1 or 2 pages?

Government Response: Foldouts count as 1 page.

Question 19: Reference1: RFP Section E.4, fourth paragraph of page 38 Reference2: Sixth sentence: ―In addition to hard copy binders provide CD‗s in the same format s the loose-leaf binders..‖ Question: Is there a requirement for the file type, such as WORD 2003 or 2007 for

Volumes I and II, and Excel 2003 or 2007 for Volume III?

Government Response: Microsoft Office 2003 or compatible (see PWS 1.13).

Question 20: Reference1: RFP Attachment 1, Section 1.2.1.1, page 5

Reference2: Fourth sentence: ―The Program Manager‘s name and that of any alternate(s) who shall act in the absence of Contractor shall be in writing to the KO as part of the Contractor‘s proposal.‖ Question: Are we to submit a resume for an Alternate Program Manager, or can one of the other designated Key Personnel be identified as an alternate?

Government Response: Yes

Question 21: Reference1: RFP Attachment IV Question: RFP Attachment IV requires a

Bachelor's degree in Business or Engineering as an educational requirement for the Program

Manager. Will the USCG consider an experience equivalency to satisfy the educational requirement for this position?

Government Response: The following has been added to the amended Attachment IV (a1)

Program manager candidates who have been program managers with more than 10 years experience on Government Contracts of similar scope and size and PMP certified may be considered in lieu of the Bachelor's Degree. Provide PMP Certification Number.

Question 22: Reference1: RFP Attachment IV Question: RFP Attachment IV states: "All preferred and/or demonstrated expert educational requirements must be annotated in all resumes in order for the individual to receive proper credit." The offeror understands this requirement is to state and describe the details of how candidates meet educational requirements in their resumes provided with this proposal. Please confirm.

Government Response: Yes

Question 23: Request Attachment IIa and IIb in Excel format if possible.

Government Response: See question 16.

Question 24: Request area wage determinations for all NDGPS/DGPS sites referenced in

Attachment I (Site List).

Government Response: See question 4.

Question 25: In the RFP on page 38, in Section E.4 (E.4 Proposal Preparation Instructions

SUBMISSION OF WRITTEN PROPOSALS AND PAST PERFORMANCE INFORMATION-

COMPETITIVE), it states that there is a 15 page limit for Volume I. However, we would like to know if the Government would consider increasing the limit so that the 19 requirements may be more thoroughly addressed?

has been changed from15 to 20 pages for Volume I.

Question 26: Reference1: RFP Section E.4, Volume III instructions page 38 Reference2: RFP

Attachments IIA and IIB Question: Reference page 38 of 50 of the solicitation, ‗Proposal

Volume Page Limits: Volume III - Administrative and Price Proposal is limited to 5 pages. But, Attachment IIA Contractor Pricing Sheet is 9 pages, and Attachment IIB Contractor Pricing

Summary Sheet is 2 pages for a total of 11 pages [at a minimum]. Please clarify the Volume III page limit.

will remain 5 pages for Volume III. Attachment IIA & IIB not a part of the page limit.

Question 27: Clarification Question: Attachment II-B states "Other than detailed in Section

B.1. above, Offerors shall not propose material/ODC. Offerors shall propose a discount on materials/ODC as prescribed in Attachment II-A." Attachments II-A and II-B do not have a place for demonstrating a discount for the Government provided numbers and as prescribed in

Section E.8 Factor 5 evaluation is to be on completed pricing tables. The RFP instructs repeatedly not to change the Government provided numbers. Would you please clarify if this discount is to be proposed on a task order basis by the successful offeror?

Government Response: Clarification: See amendment A00001. Attachment II-B has been amended to delete ―Offerors shall propose a discount on materials/ODC as prescribed in

Attachment II-A‖ to clarify any reference to discounts. Offeror‘s may propose any discounts in its pricing proposal to be used on task orders after a contract award has been made. Discounts are not part of the evaluation criteria for a contract award.

Question 28: Reference1: RFP Section E.4, Volume I.3 Management Approach instructions on page 38 Reference2: RFP Attachment IV Question: RFP Section E.4, page 36, Volume I.3

Management Approach instructions seeks the offeror to provide "anticipated workload, labor needs by type, by providing resumes that outline relevant skills and experience," but only requires the offeror to provide resumes for the Program Manager and Technical Manager. Is the offeror to assume that the resumes and qualifications for other labor categories described in PWS

Attachment IV are not to be addressed in this volume, and particularly not within the 15 page count for Volume I?

Government Response: See questions 10 and 25.

Question 29: Reference1: RFP Section E.4, fourth paragraph of page 38 Reference2: Fifth sentence: "'Foldout' pages sized 11 inches by 17 inches are permitted for diagrams, charts or other graphics." Reference3: RFP Section E.4, second paragraph on page 35 Question: RFP

Section E.4, page 38, provides the option for "foldout" pages of 11 x 17 inches. Are such foldout pages outside of the page count if they provide charts or tables, in accordance with Section E.4, page 35??

Government Response: Foldout page is considered to be one (1) page in the Volume I, II, and

III narrative. Referenced charts, tables or other graphics in the Volume narrative that are attached are not a part of the page count.

Question 30: RFP Reference: B.7 Contract Ordering Period. The RFP states that the total ordering period for all task orders issued under this ID/IQ is 96 months from the date of contract award. Question: What start date should offeror‘s assume for pricing purposes?

Government Response: November 5, 2012 per FBO Amendment A00002 posted on August 16, 2012. The anticipated award date remains November 5, 2012.

Question 31: RFP Reference: B.10 Travel; C.19 Travel; and PWS 1.11. The RFP states:

B.10: The contractor is not permitted reimbursement of any indirect costs or labor hours under the travel reimbursement CLIN. C.19: No indirect costs or labor hours shall be applied in any invoice for travel expense reimbursement. PWS 1.11: The contractor shall not invoice for indirect costs or labor hours when requesting travel reimbursement. Question: Does the

Government intend that the Contractor will not be permitted to invoice applicable contractor burden on travel costs? If so, we request the Government reconsider. Application of burden

(G&A) to travel costs is typically permitted by the Government and is allowed per our DCAA-approved estimating system.

Government Response: Offerors shall be allowed to add indirect cost (i.e. G&A) that is in compliance with in accordance with its accounting disclosure statement. However, no fee or profit will be allowed to be allowed to travel cost RFP Reference: B.10 Travel; C.19 Travel; and

PWS 1.11 have been amended.

Question 32: RFP Reference: Attachment II-A Contractor Pricing Sheets. Government-provided travel estimates for each contract year. Question: Are we correct in assuming that the

Government-provided travel estimates are inclusive of Contractor fee, applicable regardless of task order type, i.e. FFP or T&M?

Government Response: No Fee will be paid on any travel.

Question 33: RFP Reference: Attachment II-A Contractor Pricing Sheets. Government-provided Materials and ODC estimates for each contract year. Question: Are we correct in assuming the Government-provided Materials and ODC estimates are inclusive of Contractor burden?

Government Response: Offerors shall be allowed to add indirect costs (i.e. G&A) that is in compliance with its accounting disclosure statement. However, no fee or profit will be paid on

Materials and ODC.

Question 34: RFP Reference: Attachment II-A Contractor Pricing Sheets. Government-provided Materials and ODC estimates for each contract year. Question: Are we correct in assuming the Government-provided Materials and ODC estimates are inclusive of Contractor fee?

Government Response: See question 33.

Question 35: RFP Reference: E.4 Volume III Administrative and Price Proposal. The RFP states: Include all information requested under "SUBMISSION OF WRITTEN PROPOSALS" for Volume III, as well as completed solicitation Sections A, B, and E. Question:

(a) Section A: Please provide the SF1449 so offerors may submit Section A.

(b) Section B: Section B does not appear to contain areas requiring offeror completion. Please clarify this requirement.

Government Response: See Question 15.

Question 36: RFP Reference: E.4 Volume III Administrative and Price Proposal. Proposal

Volume Page Limit No. of Hard Copies No. of CD‗s Question: The RFP indicates Volume III is limited to 5 pages; however, Volume III requirements appear to include completed Sections A, B, and E; the information required per E.3; and completed Attachments II-A and II-B. Section A is 1 page; Section B is TBD (per the above question); the information required per E.3 will take several pages, as will the Reps and Certs, and Attachments II-A and II-B are 11 pages combined.

Please confirm which of these items is within the 5-page limitation, and which of these items may be considered outside of the 5-page limitation.

Government Response: See Question 15 above.

Question 37: RFP Reference: Attachment II-A Contractor pricing Sheet and Attachment IV

Labor Categories. Attachment II-A: Hours by labor category. Attachment IV: Vendors are free to propose their own labor categories, personnel qualifications and skill sets, as well as their own levels of effort. Question: Because this will be an IDIQ contract and exact requirements will be defined on a task order basis, we recommend the Government require all offerors to propose against the Government-provided labor categories and LOE by labor category, for evaluation purposes only. Doing so will provide a level playing field for all offerors and simplify

Government pricing evaluations. In the event that Government decides to permit offerors to propose additional labor categories and alternate levels of effort (LOE), please clarify how the government plans to evaluate these items.

Government Response: Contractor has stated the requirement. Offeror shall provide the unit and extended price (using the hours provided) for each labor category listed in Atth IIA and provide the overall price for each year. This will be used to evaluate the offeror‘s price.

Attachment IV has been revised to delete the sentence: Vendors are free to propose their own labor categories, personnel qualifications and skill sets, as well as their own levels of effort.

Question 38: RFP Reference: PWS 5.7.2.4 Performance Measurement. The RFP states that:

The Government will develop performance management criteria necessary to gauge and document the Contractor's performance. The following list represents parameters that will be monitored to determine overall Contractor performance:

Call Center Response

Initial Casualty Response

On-Site Casualty Response

Casualty Correction

Scheduled Maintenance Planning and execution

Physical condition and appearance of site

Property Inventory accuracy

Timeliness of submitted reports and documents

Question: Please provide the performance management criteria for the listed areas, to enable offerors to clearly understand the requirements/minimum acceptable quality levels.

Alternatively, please confirm that the performance management criteria for the listed areas will be negotiated between the Contractor and the Government post-award, either at the vehicle level or on a task order basis.

Government Response: See Section 5 of the PWS. Measures will be incorporated in subsequent Task Orders and shall not conflict with PWS 5.7.2.4.

Question 39: RFP Reference: PWS 7.2 Performance Requirements Summary. Incentives

Positive or Negative. An appropriate remedy will be determined by the Contracting Officer.

Question: In order to facilitate Offerors‘ basic risk analysis of this work, please provide more specific information regarding the potential negative incentives associated with the items listed in this Table, i.e. a certain percentage reduction per day late, etc. Alternatively, please confirm that negative incentives for the listed areas will be negotiated between the Contractor and the

Government post-award, either at the vehicle level or on a task order basis.

Government Response: Specific Task Orders may have incentives or disinstives incorporated at the Task Order level.

Question 40: RFP Reference: PWS 1.2.1 Key Personnel and 1.2.2 Non-Key Personnel; and

Attachment IV Labor Categories. The RFP states: PWS 1.2.1 and 1.2.2: The [insert labor category title] will meet the requirements outlined in DGPS RFP DGPS Labor Category

Attachment (IV). Attachment IV: As such, the below listing of qualifications is not mandatory but represents the Government‘s best information regarding personnel qualifications and skill sets necessary for successful performance. Question: Please clarify whether or not personnel provided under this contract will be required to meet the minimum requirements specified in

Attachment IV.

Question 41: RFP Reference: Attachment II-B Contractor CLIN Tables. Use of acronyms

JB and LT. Question: Please define the acronyms JB and LT.

Government Response: JB = Job , LT=Lot

Question 42: RFP Reference: E.8 Evaluation Criteria, Factor 5 Price; and Attachment II-B

Contractor CLIN Tables. The RFP states: E.8: Evaluation of proposals will take into account the Offeror‗s submitted Total Evaluated Price as calculated using the price tables. The

Government will evaluate proposals for award purposes by adding the total price for all ordering periods to the total price for the basic requirement. Attachment II-B: *NOTE: Under the option to Extend Services at FAR Clause 52.217-8 request contractor to address in its price proposal the rates for the possible 6-month extension beyond the end of 8 years. Question: How does the

Government define ―basic requirement,‖ as used in E.8? Does the Government intend to include the 6-month extension in the total price for evaluation purposes?

The basic requirement of this contract is the performance work statement, which includes the 6 month extension. The proposal price for the 6 month extension will be included to determine the total evaluated price.

Question 43: RFP Reference: PWS 1.9.1 PLACE OF PERFORMANCE. The RFP states that: The primary places of performance will be at Contractors facility and Coast Guard owned or leased locations. Question:

(a) Since performance may take place on both Contractor and Government sites, should offerors provide both contractor-site and Government-site rates?

(b) If both sets of rates are required:

(i)Attachment II-A is formatted for only a single rate per labor category. Are offerors permitted to reformat it to contain both contractor-site and government-site rates?

(ii)In terms of the total price, what portion of LOE per labor category should offerors price contractor site, and which should offerors price Government site, or should offerors price all

LOE for both contractor and Government site?

(iii)Which set of rates will the Government use in calculating the total evaluated price?

Government Response: Contractor will not be allowed any Government space at C3CEN or at

NDGPS sites, except for repairs, maintenance and recapitalization. Offerors should propose one contractor–site LOE rate.

Question 44: RFP Reference: C.2 FAR Clause 52.215-5 Contract Terms and Conditions

Required to Implement Statutes or Executive orders – Commercial Items (Page 13 of 50).

[Contracting Officer check as appropriate.]

_XX_ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

_XX_ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act—Price Adjustment

(Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

Question: It appears the awarded labor rates are intended to be ceiling rates for use on task orders; however, please confirm awarded SCA labor category rates will be adjusted during contract performance per FAR 52.222-44, consistent with the Department of Labor adjustments to the appropriate WD for each labor category and performance location.

Government Response: Wage rates are adjusted only if the contractor is paying their personnel the minimum wage as set forth in the wage determinations.

Question 45: RFP Reference: C.2 FAR Clause 52.215-5 Contract Terms and Conditions

Required to Implement Statutes or Executive orders – Commercial Items (Page 13 of 50);

Attachment II-A Contractor Pricing Sheet; and Attachment II-B Contractor CLIN Tables.

[Contracting Officer check as appropriate.]

_XX_ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

_XX_ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act—Price Adjustment

(Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

Question: Are Offerors to apply escalation to the SCA categories in Attachment II-A and

Attachment II-B, for evaluation purposes? If so, should offerors use their standard escalation for these rates, or does the government intend to provide an SCA rate escalation for evaluation purposes?

Government Response: No. Contractors may choose to use their standard escalation rate for year to year not accounting for the SCA wage increases or decreases.

Question 46: RFP Reference: RFP p. 35 Contractor Facilities &PWS 4.7 Facilities: Office, Shop and Warehouse Space. The RFP states that the estimated warehouse space is between

5,000 and 14,000 square feet not including office and shop spaces. Question: Request the government provide a historical or projected breakdown of office space needs (i.e. square footage required, how many offices, how many workstations, are conference rooms needed, etc.)?

Government Response: The Contractor shall determine the amount of office space required to perform the contract. No space shall be provided to the Government.

Question 47: RFP Reference: Attachment II-A and Attachment II-B. The RFP lists ODCs in the following values. $1,366,000.00 years one thru eight and $683,000.00 six month option.

Question: Please provide clarification on what services/costs are included in the ODCs.

Government Response: An example of ODCs cost is Subcontracting for Annual Engine-

Generator & Repair, Tower/Tower Light Repair Services, Air Conditioning & Heating Repair

System Repairs, Grounds Maintenance Services and Telecommunications Services such as the

Help Desk and Toll Free Service. NDGPS RFP – Atth I – PWS Enclosure 3 should provide an idea on possible ODC costs.

Question 48: RFP Reference: RFP p. 35 Contractor Facilities & PWS 4.7 Facilities: Office, Shop and Warehouse Space. The RFP states: the estimated warehouse space is between 5,000 and 14,000 square feet not including office and shop spaces. Question: Request the government provide a historical or projected breakdown of shop space needs (i.e. square feet required, how many shops, how many repair or test stations, what type of environmental controls are needed)?

Government Response: The Contractor shall determine the amount of office space required to perform the contract. The Government provided mock up equipment shall be stored and operated in an environmentally controlled shop space.

Question 49: RFP Reference: RFP p. 35 Contractor Facilities & PWS 4.7 Facilities: Office, Shop and Warehouse Space. The RFP states: The estimated warehouse space is between 5,000 and 14,000 square feet not including office and shop spaces. Question: Request the government provide a historical or projected breakdown of warehouse space needs (i.e. square feet required, environmental and security controls required, and what types and sizes of parts or materials will be stored, etc.)?

Government Response: The Government estimated warehouse space at the time of contract award is between 7,000 – 9,000 square feet. RFP Attachment II A will be modified for the contractor to provide a price for the Governments minimum need.

Question 50: RFP Reference: RFP p. 35 Contractor Facilities &PWS 4.7 Facilities: Office, and 14,000 square feet not including office and shop spaces. Question: As the contractor must commit to and will incur costs for facilities over a long period, how much notice will be provided by the government to increase or decrease the required facilities?

Government Response: Anticipate that the Government will use the space for the entire performance period. Warehouse space may fluctuate annually. Anticipate individual task orders be issued annually for warehouse need. The actual square footage will be negotiated at the task order level.

Question 51: RFP Reference: RFP p. 35 Contractor Facilities & PWS 4.7 Facilities: Office, and 14,000 square feet not including office and shop spaces. Question: Does the government expect to require any government networks installed in the facility?

For costs associated with establishing connectivity to government networks, is the contractor to be reimbursed, or will the contractor be required to bear those installation and recurring costs?

Other than government furnished systems and networks, is basic phone and internet service and corporate policy compliant network security adequate?

- A data circuit to be specifically installed for the Government mock up equipment.

- No. Contractor shall not incur installation or recurring cost for this activity.

- Yes. Basic phone and internet service and corporate policy complaint network security is adequate.

Question 52: RFP Reference: Preventative Maintenance Summary, page#5, Note 2. NDGPS

Maintenance Procedure Manual Sections 9.1. The RFP states: Comprehensive tower inspection and light replacement required every three years. 9.1 Annual Broadcast Tower Visual Inspection.

9.2 Semi-Annual or as required Lighting System Inspection. 9.3 Annual Antenna Mast

Inspection. Question: Please distinguish the ―Comprehensive Tower Inspection‖ requirements called for under Preventative Maintenance Summary page #5, Note 2 from the Annual Tower

Inspection requirements called for in 9.1. Please provide a list of items that constitute a

―Comprehensive Tower Inspection‖

Government Response: The Coast Guard will be responsible for Comprehensive Tower

Inspection. Comprehensive tower inspection and note removed from the reference.

Question 53: RFP Reference: Preventative Maintenance Summary, page#5, Item 12.

Question: Item 12 of the Preventative Maintenance Summary requirements for the 290‘

Transmitting Tower have ―O‖ for other checked and there is no supplemental NOTE called out to elaborate on the requirements for Inspecting the Ground Radial System. Please clarify.

Government Response: The reference Preventative Maintenance Summary, page#5, Item 12

(Now Item 9) has been updated with notes: #2. Conduct basic visual inspection for disturbed grounds.

Question 54: RFP Reference: Preventative Maintenance Summary, page#5, Item 6. NDGPS

Maintenance Procedure Manual Sections 9.2. The RFP states: Preventative Maintenance

Summary page #5 item 6 – Inspect/Test Obstruction lighting system Tri-annually. 9.2 Semi-

Annual or as required Lighting System Inspection. Question: Does the Tri-annual requirement in the Preventative Maintenance Summary, page#5, Item 6 supercede the Semi-Annual requirement called out in Section 9.2?

Government Response: No. The reference Preventative Maintenance Summary, page#5, Item 6 has been deleted from the table.

Question 55: RFP Reference: NDGPS Maintenance Procedure Manual Sections 9.3. 9.3

Annual Antenna Mast Inspection. Question: The Preventative Maintenance Summary does not call out any requirements for the Reference Antenna Masts outlined in 9.3. Are the any

Preventative Maintenance requirements for the Reference Antenna Masts other than the annual requirements called out in 9.3?

Government Response: No

Question 56: RFP Reference: RFP Section B.10, C19, and PWS Section 1.11 all referencing

Travel. PWS Section 5.2.1 Casualty Response and associated Table 5.1 Casualty Response time.

The RFP states: The Contractor shall be responsible for obtaining COTR approval (electronic mail is acceptable) for all reimbursable travel at least five business days in advance of each travel event. Table 5. 1 provides the not-to-exceed On-Site casualty response times for Contractor maintained sites – with 24hr, 48hr and 96 hr response requirements. Question: These two sections conflict. Please state the notification and approval requirements with the COR for travel when responding to casualties and meeting the shorter response times.

Government Response: COTR approval for Preventative Maintenance is at least five business days in advance of each travel event. The individual task order for causality response will govern notification and approval requirements. Casualty notification and travel approval is normally concurrent.

Question 57: RFP Reference: RFP Section 5.1 General. The RFP states: The Contractor shall provide logistics, technical, engineering, installation support and program management services required to maintain DGPS systems that are deployed throughout the United States and its territories. Question: NAVCEN tracks all site visits and their reasons. Will the government provide site visit frequency and reason for visit, either aggregately or by site?

Government Response: Yes. Preventative maintenance is provided in PWS enclosure (4), PM

Summary. Causality Response varies year to year

Question 58: RFP Reference: Att 2 B; page 2, Note 2. Question: The NTE travel estimate is listed as $878,000 per year in the note; however, it is listed as $787,000 in the CLIN tables.

Please confirm that this is a typographical error in the RFP and that the correct figure is

$787,000.

Government Response: Yes. Att2 B has been corrected.

Question 59: Assuming funding is in place, Table 5.1 specifies the not-to-exceed On-site

Casualty Response Times. Does this vary from site to site? Please clarify the Other column in

Table 5.1.

Government Response: No, this does not vary from site to site. The Coast Guard will issue a

Casualty Response Task Order within 30 days of Contract Award. Within this Time and

Material Task Order there will be not to exceed values for material, travel and ODC. PWS

Table ―Other column‖ corresponds to notes listed below the PWS Table 5.1.

Question 60: Will the Government clarify the material and ODC estimates that are provided in

Attachment IIA and IIB pricing sheets?

Government Response: No. Material will be negotiated at the task order level.

Question 61: For Attachment 4, Preventive Maintenance (PM) Summary, will the Government provide hourly estimates for the different PM actions?

Government Response: No. A task Order will be negotiated to the level of effort required.

Question 62: PWS Paragraph 6.0 provide a list of reference documents that are part of this solicitation. These documents were not available from the FedBizOp site. Will the Government provide these references to prospective bidders?

Government Response: See PWS Para 6.5 Prior to contract award, the Government will provide access to documentation for viewing and inspection by potential offerors upon request.

The documents will not be posted on FBO.

CLARIFICATION: Contractors should formally request and a CD will be provided.

Question 63: PWS Paragraph 4.1: What General Purpose Test Equipment is to be provided by the Contractor?

Government Response: All General Purpose Test Equipment required in perform contract task orders shall be provided by the contractor.

Question 64: PWS Paragraph 4.7: What are the Office and shop space facility requirements?

Government Response: See Questions 46, and 48.

Question 65: PWS Paragraph 4.6: What Safety PPE is recommended?

Government Response: Offeror shall ensure its personnel processes the PPE required to accomplish the required work.

Question 66: Are any certifications required of Key or non-Key personnel?

Government Response: Yes. Required certifications are list in RFP attachment IV.

Question 67: Request the Government provide additional detail on the requirements of

Facilities/Grounds Preventive Maintenance (Enclosure 4)?

Government Response: See enclosure 3 and 4.

Question 68: PWS Paragraph 1.14: What IP (processes, procedures, forms, documentation) are available from the current Contract?

Government Response: All process, procedures, forms and documentation need to perform the

Contract and subsequent Task Orders are incorporated into the RFP.

Question 69: The current NAICS code 811219 is set at 19M, does this mandate that a small business who is just outside the size standard is required to supply a Small Business Utilization plan in their proposal. We also notices that the FAR clauses related to Small business are marked as N/A in the RFQ. Does this remove the mandate for SB utilization?

Government Response: YES. See question 3.