July 24, 2026

Hawaii Community Development Authority

Department of Business, Economic Development and Tourism

State of Hawaii

Invitation for Bids

(IFB No. HCDA-CIP-2026-03)

HONUAKAHA HOT WATER RETURN SYSTEMS MODIFICATIONS

Located at:

545 Queen Street, Honolulu, Hawai‘i, 96813

O‘ahu Tax Map Key (1) 2-1-031:021

APPROVED:

Date:

Craig K. Nakamoto

Executive Director/HOPA

Hawaii Community Development Authority https://stateofhawaii.na1.adobesign.com/verifier?tx=CBJCHBCAABAA9XyIXDBIdB441a_MFXBRnNr9E7CiTkRu

Honuakaha Hot Water Return Systems Modifications

IFB HCDA-CIP-2026-03

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TABLE OF CONTENTS

SECTION ONE – INTRODUCTION AND SIGNIFICANT DATES

1.1 DEFINITIONS

1.2 INTRODUCTION

1.3 PROCUREMENT SCHEDULE

1.4 POINT OF CONTACT

SECTION TWO – SPECIFICATIONS

2.1 PROJECT SUMMARY

2.2 BACKGROUND

2.3 SCOPE OF WORK

2.3.1 PROJECT REQUIREMENTS

2.3.2 OCCUPIED FACILITY REQUIREMENTS

2.3.3 UTILITY SHUTDOWNS

2.3.4 SAFETY AND ENVIRONMENTAL

2.3.5 PERMITS

2.3.6 AREA OF WORK AND STAGING AREA

2.3.7 POST CONSTRUCTION

2.4 PRE-CONSTRUCTION REQUIREMENTS

2.4.1 PRE-CONSTRUCTION SUBMITTALS

2.4.2 CONSTRUCTION SCHEDULE UPDATES

2.5 ALLOWANCE AND ADDITIONAL WORK

2.6 SUBCONTRACTORS

2.7 WORK BY OTHERS

2.8 CONTRACT TERM

SECTION THREE - REQUIREMENTS

3.1 GENERAL REQUIREMENTS

3.2 DUE CARE AND DILIGENCE

3.3 ELECTRONIC PROCUREMENT

3.4 CAMPAIGN CONTRIBUTIONS BY STATE AND COUNTY CONTRACTORS

3.5 STATUTORY REQUIREMENTS OF SECTION 103-55, HRS

3.6 STATUTORY REQUIREMENTS OF CHAPTER 103B, HRS

3.7 COMPLIANCE WITH SECTION 103D-310(c), HRS

3.8 WAGE AND PAYROLL RECORDS

3.9 LIABILITY INSURANCE

SECTION FOUR – BID FORMAT AND INSTRUCTION

4.1 BIDDER QUALIFICATIONS

4.2 PRE-BID CONFERENCE AND SITE INSPECTION

4.3 ADDENDA AND CLARIFICATIONS

4.4 SUBMISSION OF QUESTIONS

4.5 BID PREPARATION

4.6 BID SUBMISSION

4.7 CERTIFICATION OF INDEPENDENT COST DETERMINATION

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4.8 DISQUALIFICATION OF BIDS

4.9 CANCELLATION OF SOLICITATIONS AND REJECTION OF BIDS

SECTION FIVE – AWARD AND CONTRACT

5.1 NOTICE OF AWARD

5.2 CANCELLATION OF AWARD

5.3 RESPONSIBILITY OF BIDDERS

5.4 PROTESTS

5.5 PERFORMANCE AND PAYMENT BONDS

5.6 EXECUTION OF CONTRACT

5.7 NOTICE TO PROCEED

5.8 INVOICING AND PAYMENT

5.9 CONTRACT PRICE ADJUSTMENT PURSUANT TO SECTION 103-55, HRS

5.10 LICENSES AND TAXES

5.11 PERFORMANCE MONITORING

5.13 RE-EXECUTION OF WORK

5.14 REMOVAL OF CONTRACTOR’S EMPLOYEES

5.15 RIGHTS AND REMEDIES FOR DEFAULT

5.16 LIQUIDATED DAMAGES

LIST OF ATTACHMENTS AND EXHIBITS

ATTACHMENT 1: Offer and Bid Form

ATTACHMENT 2: AG-008 103D General Conditions

ATTACHMENT 3: HCDA General Provisions for Construction Contracts (2008)

ATTACHMENT 4: HCDA General Provisions for Construction Contracts Appendix

ATTACHMENT 5: Special Provisions

EXHIBIT A: Drawings

EXHIBIT B: Section 15000 - General Mechanical Requirements

EXHIBIT C: Section 15400 - Plumbing

SECTION ONE – INTRODUCTION AND SIGNIFICANT DATES

1.1 DEFINITIONS

Addenda = A written document issued by the HCDA during the solicitation period establishing changes to the IFB

AG = State of Hawaii, Department of the Attorney General

AG Conditions = State of Hawaii, Department of the Attorney General, AG-008 103D

General Conditions

Bid = The Bidder’s offer to provide the requested goods and/or services as specified under this IFB

Bidder = Any individual, partnership, firm, corporation, joint venture, or other entity submitting directly or through a duly authorized representative or agent, a bid for the goods, services, or construction contemplated

COGS = Certificate of Good Standing

Contractor = The Bidder awarded a contract under this electronic IFB

DCCA = State of Hawaii, Department Commerce and Consumer Affairs

HAR = Hawaii Administrative Rules

HCE = Hawaii Compliance Express

HIePRO = State of Hawaii Electronic Procurement System

HRS = Hawaii Revised Statutes

IFB = Invitation for Bids, referring to all documents, whether attached or incorporated by reference, utilized for soliciting bids

NTP = Notice to Proceed

SPO = State of Hawaii Procurement Office

STATE = State of Hawaii, including its departments, agencies, and political subdivisions

Work = All tasks and related goods and services relating to completion of the project set forth in this IFB

1.2 INTRODUCTION

The Hawai‘i Community Development Authority (“HCDA”), a body corporate and public instrumentality of the State of Hawai‘i, administratively attached to the State of Hawai‘i’s

Department of Business, Economic Development & Tourism, is the owner of one hundred fifty-one (151) residential apartment units within the Honuakaha Affordable Housing Complex

(“Honuakaha”).

Honuakaha is located at 545 Queen Street, Honolulu Hawai‘i 96813, identified as O‘ahu Tax

Map Key (1) 2-1-031:021. The Work required under this IFB is limited to modifications to the domestic tankless hot water return system servicing the 151 HCDA-owned residential units;

however, portions of the Work may occur within or affect certain common elements and common areas of the broader Honuakaha complex (the “Premises” for purposes of the Project).

The HCDA requires the services of a licensed C-37 Plumbing Contractor (hereinafter

“Contractor”) to provide all necessary services to complete the Honuakaha Hot Water Return

System Modifications (the “Project”).

1.3 PROCUREMENT SCHEDULE

The HCDA reserves the right to amend or revise the timetable without prior written notice when it is in the best interest of the HCDA. The schedule represents the HCDA’s best estimate of the schedule that will be followed.

HIePRO Posting/Procurement Notice System: Friday, July 24, 2026

Pre-Bid Conference and Site Visit

HCDA Office – 1st Floor Community Room

547 Queen Street, Honolulu, HI 96813

No on-site parking; street parking available

Wednesday, July 29, 2026

10:30 a.m. HST

Deadline to Submit Written Inquiries: Thursday August 6, 2026

3:00 p.m. HST

Response to Written Inquiries: Thursday August 13, 2026

3:00 p.m. HST

Deadline for Solicitation:

Friday, August 21, 2026

3:00 p.m. HST

Anticipated Award Date: Tuesday, August 27, 2026

1.4 POINT OF CONTACT

The HCDA is the issuing office for this Invitation for Bids (hereinafter “IFB”) and all subsequent addenda relating to it. HCDA Capital Improvement Program (“CIP”) staff is responsible for the procurement and award process for this IFB as well as administering and monitoring the contract post-award.

The HCDA Point of Contact for this IFB is Charlyn Ontai, Program Specialist, or her designated representative, either of whom may be contacted at:

Phone: (808) 594-0300

Fax: (808) 594-0299

Email: dbedt.hcda.contact@hawaii.gov

END OF SECTION

SECTION TWO – SPECIFICATIONS

2.1 PROJECT SUMMARY

Project: Honuakaha Hot Water Return System Modifications

Purpose: Modify and improve the domestic tankless hot water return system and associated components to improve system performance and reliability.

Location: 545 Queen Street, Honolulu, Hawai‘i

Contract Type: Lump Sum Construction Contract

Contract Term: Six (6) months from Notice to Proceed

Building Status: Occupied residential building. The building will remain occupied throughout construction.

Contractor License: State of Hawaii C-37 Plumbing Contractor

Major Work Items: The Work generally includes, but is not limited to, modifications to the domestic hot water return piping and associated components, including valves, supports, insulation, testing, startup, commissioning, and restoration of disturbed finishes.

Notice to Proceed: The Notice to Proceed will be issued following contract execution and issuance of the required permit.

2.2 BACKGROUND

The tankless domestic hot water system serving the 151 HCDA-owned rental units was installed in 2021. Since installation, recurring issues have been reported, including inconsistent hot water delivery, delayed hot water circulation, and system malfunctions. Despite interim adjustments and repair efforts, the system continues to underperform, and further corrective action is required.

2.3 SCOPE OF WORK

The Contractor shall furnish all labor, materials, equipment, supervision, tools, transportation, protection, and incidentals necessary to complete the Project (hereinafter referred to as the

“Work”) in accordance with the plans, specifications, exhibits, attachments, and requirements stated in this IFB.

The Work generally consists of modifications to the tankless domestic hot water return (“HWR”) system serving the HCDA-owned rental units, including installation of new hot water return piping, associated valves, fittings, supports, insulation, and related components within the P2 parking garage level, vertical utility pathways, trash chute/mechanical access rooms, and rooftop domestic hot water equipment areas, all in accordance with the drawings and specifications attached hereto as Exhibits A, B, and C.

2.3.1 PROJECT REQUIREMENTS

The Work shall include, but not be limited to, the following:

a. Modification of the domestic HWR piping system and associated components in accordance with the plans and specifications referenced herein and attached hereto.

b. Coordination with HCDA regarding access, shutdowns, outages, and construction activities.

c. Temporary shutdowns and restoration of domestic hot water service as necessary to complete the Work. The Contractor shall minimize service interruptions to occupied residential units to the greatest extent practicable.

d. Protection of existing building finishes, common areas, utilities, equipment, and occupied areas during construction.

e. Restoration or repair of any existing finishes, walls, ceilings, flooring, piping insulation, or other building components damaged or removed during construction activities.

f. Testing, startup, and commissioning of the modified domestic hot water return system.

g. Pressure testing, flushing, balancing, and verification of proper circulation and operation of the modified domestic hot water return system.

h. Disinfection or chlorination of piping systems where required by applicable code, regulation, or permitting authority.

i. Removal of demolished materials, construction debris, excess materials, equipment, packaging, and other waste generated by the Work. All such materials shall be lawfully disposed of off-site by the Contractor. Use of

Honuakaha refuse containers, dumpsters, recycling bins, or other waste disposal facilities is prohibited unless expressly authorized in writing by the

HCDA.

j. Coordination with the HCDA’s construction administrator and engineering design consultants, as applicable.

k. Compliance with all applicable federal, state, and county laws, regulations, codes, permit requirements, and safety requirements.

Additional detail regarding the Work is provided in the plans, specifications, exhibits and attachments attached hereto and incorporated herein.

2.3.2 OCCUPIED FACILITY REQUIREMENTS

Honuakaha is an occupied residential building with a significant elderly resident population. The Contractor shall perform the Work in a manner that minimizes disruption to residents and building operation.

a. The Contractor shall provide the HCDA with a minimum of seventy-two (72) hours’ prior notice before activities affecting resident access or other significant disruptions not otherwise addressed in Section 2.3.3 Utility

Shutdowns.

b. The Contractor shall coordinate all Work with the HCDA. Except as otherwise approved in writing by the HCDA, no Work resulting in noise or disruption shall commence before 8:00 a.m. or continue after 10:00 p.m.

Work resulting in excessive noise, restricted access, vibration, odors, or other significant disruption shall be coordinated with the HCDA in accordance with the notice requirements of subsection (a) above.

c. The Contractor shall maintain safe vehicle and pedestrian access at all times.

d. Contractor vehicles shall park only in areas designated or approved by the

HCDA or the Honuakaha Association of Apartment Owners ("AOAO").

Contractor vehicles shall not occupy resident, accessible, loading, or other restricted parking spaces unless specifically authorized. Each Contractor vehicle shall prominently display a valid vendor parking permit issued by the

AOAO or, if a permit is not required, clearly display the Contractor's company name and contact information on the vehicle or on a placard placed on the dashboard. The Contractor shall comply with all parking restrictions and traffic control requirements established for the Premises.

e. The Contractor shall comply with all HCDA and Honuakaha building access and security procedures.

f. The Contractor acknowledges that the Project is being performed within an occupied residential building and shall conduct all Work in a manner intended to minimize disruption, inconvenience, noise, vibration, odors, and interruption of domestic hot water service to residents.

g. Work generating excessive noise, dust, vibration, or odors may be restricted to certain hours as determined by the HCDA.

h. The Contractor shall maintain the Work area in a clean, safe, and orderly condition at all times.

2.3.3 UTILITY SHUTDOWNS

Any planned domestic hot water shutdowns shall be coordinated in advance with HCDA.

Except in emergencies, the Contractor shall provide a minimum of seventy-two (72) hours’ prior notice to HCDA before any planned water shutdown or utility interruption.

HCDA may require additional advance notice when reasonably necessary to facility resident notification or building operations. HCDA will coordinate any required notifications to residents and other affected parties.

The Contractor shall minimize the duration and frequency of all utility interruptions to the greatest extent practicable and shall restore interrupted services as promptly as possible following completion of the affected Work.

The Contractor shall sequence the Work to minimize domestic hot water outages to occupied units. Except where specifically approved by the HCDA, domestic hot water service interruptions shall not exceed the minimum duration reasonably necessary to complete the affected work.

2.3.4 SAFETY AND ENVIRONMENTAL

a. The Contractor shall be solely responsible for maintaining a safe work site and complying with all applicable OSHA requirements and safety regulations.

b. The Contractor shall maintain appropriate dust, noise, odor, vibration, and debris control measures throughout the Project.

c. The Contractor shall comply with all applicable federal, state, and county environmental laws and regulations.

d. The Contractor shall be responsible for securing all work areas, materials, and equipment against theft, vandalism, or unauthorized access.

e. The Contractor shall immediately report any hazardous condition, water intrusion, utility interruption, or property damage to HCDA in writing.

2.3.5 PERMITS

The HCDA’s engineering design consultant has initiated the permit application process for the Project, and the permit application is currently under review by the City and

County of Honolulu Department of Planning and Permitting (“DPP”).

Construction activities shall not commence until all required permits have been issued and the HCDA has issued a written Notice to Proceed.

The Contractor shall coordinate with HCDA and its engineering design consultant regarding permit issuance, permit revisions, inspections, permit closeout, and any supplemental information reasonably required to obtain permit approval.

The Contractor may be required to assist with permit processing, provide product data, shop drawings, or clarifications requested by DPP or other permitting agencies to support permit issuance.

The HCDA reserves the right to revise the scope of Work prior to issuance of the Notice to Proceed if required by permit review comments, agency requirements, field conditions, or design revisions.

2.3.6 AREA OF WORK AND STAGING AREA

The Work will occur within an occupied residential building and associated common areas. Construction activities may occur within the P2 parking level, common area trash chute/mechanical access rooms located on each residential floor, vertical utility pathways, and rooftop mechanical equipment areas.

The Contractor shall coordinate access to all work areas with HCDA and property management and shall minimize disruption to residents, building operations, and common area usage.

There is no exclusive staging area designated for this Project unless otherwise approved by the HCDA. The Contractor shall coordinate all material storage, equipment placement, deliveries, and staging activities with the HCDA.

The Contractor shall not obstruct building access, walkways, exits, fire lanes or required paths of travel.

At the end of each working day, the Contractor shall secure and clean all work areas and remove trash, debris, tools, and materials not authorized to remain on-site.

2.3.7 POST CONSTRUCTION

Upon completion of the Work, the Contractor shall provide:

a. As-built drawings reflecting field changes made during construction;

b. Product data, warranties, and maintenance information for installed equipment and materials;

c. Final testing and commissioning documentation; and

d. Any required closeout documentation identified in the attached plans, specifications, exhibits, attachments, and addenda incorporated herein.

Electronic copies shall be provided in formats acceptable to HCDA.

2.4 PRE-CONSTRUCTION REQUIREMENTS

Prior to commencing, the Work, the Contractor shall comply with the following requirements.

2.4.1 PRE-CONSTRUCTION SUBMITTALS

Prior to commencing Work, the Contractor shall submit the following, unless otherwise approved by HCDA:

1. Construction Schedule identifying the anticipated sequence and duration of construction activities.

2. Schedule of Values allocating the contract price among the major components of the Work. The Schedule of Values shall total the contract price and shall be in sufficient detail to support review of progress payment requests. HCDA may require revisions if the Schedule of Values does not reasonably represent the Work as determined by HCDA in its sole discretion.

3. Utility Shutdown Plan identifying the anticipated domestic hot water shutdowns, estimated duration, and proposed sequencing of the Work. Actual shutdowns shall be coordinated with and approved by HCDA in accordance with the contract documents.

4. Product Data and Shop Drawings as required by Exhibits B and C.

5. Any additional information reasonably requested by HCDA for administration of the Contract.

Review of the Contractor's submittals by HCDA shall not relieve the Contractor of responsibility for the accuracy, completeness, or compliance of the submitted information with the contract documents.

2.4.2 CONSTRUCTION SCHEDULE UPDATES

The Contractor shall provide an updated Construction Schedule whenever requested by

HCDA or whenever the approved schedule no longer accurately reflects the progress of the Work.

The Contractor shall promptly notify HCDA of any anticipated delays that may affect the

Project completion time.

2.5 ALLOWANCE AND ADDITIONAL WORK

The HCDA may request that the Contractor provide additional unforeseen work not covered within the Work defined in Section 2.3 above.

HCDA reserves the right to include an allowance amount within the awarded Contract for unforeseen conditions, additional work, or change order work related to the Project. Any such amount shall be determined by HCDA at the time of contract award and shall remain subject to the availability of funds. Any allowance amount will be added to the final contract amount and should not be added to the Bidder’s total bid price indicated in the Bid Form. Refer to

Attachment 1.

The HCDA must pre-approve, in writing, all quotes and proposals for such additional work before the Contractor may perform such work.

Additional work that is not pre-approved in writing by the HCDA shall be at the Contractor’s sole expense.

Additional work required as a result of the Contractor’s error, omission, negligence, or failure to comply with the plans and specifications shall be performed at the Contractor’s sole expense.

2.6 SUBCONTRACTORS

The Contractor is allowed to hire subcontractors as needed to perform any specialized service(s) that the Contractor cannot perform for themselves either because the Contractor does not directly offer the service, or the service requires a skill that the Contractor and its personnel do not possess. The Contractor is solely responsible for ensuring that the subcontractor(s) have all necessary licenses, tax certifications, permits and/or certificates to perform the Work.

The HCDA reserves the right to pre-approve all subcontractors in writing and shall require the

Contractor to replace any subcontractors found to be unacceptable. The HCDA also reserves the right to condition its approval of any subcontractor on the subcontractor’s compliance with the terms and conditions contained herein. The Contractor shall be the subcontractor’s sole point of contact and shall oversee all services performed by the subcontractor, including supervision of subcontractor’s work and payment of any and all charges resulting from the work. The

Contractor shall be responsible for all Work set forth in Section 2.3 Scope of Work, regardless of if the primary Contractor or a subcontractor performs them.

The Contractor must request written permission from the HCDA prior to hiring or delegating any services to a subcontractor and shall not delegate any services to any subcontractor without prior written approval from the HCDA. The Contractor shall be responsible for all expenses incurred if written approval is not obtained from the HCDA prior to work commencing.

For work performed by subcontractors, the Contractor’s allowance on the subcontract costs shall not exceed ten percent (10%), consistent with Section SP 5 of the Special Provisions

(Attachment 5). The Contractor shall substantiate subcontract costs by submitting a copy of the subcontractor’s proposal or invoice to the HCDA.

2.7 WORK BY OTHERS

The HCDA has retained Mechanical Enterprises, Inc. (MEI) to provide engineering design services for the Project and Bowers + Kubota to provide construction administration services.

Either the HCDA or Honuakaha may retain other contractors, consultants, vendors or service providers to perform work at the property outside of the Contractor’s Work identified in this IFB at any time during the Project. The Contractor shall neither obstruct nor interfere with the work performed by others.

2.8 CONTRACT TERM

The contract shall be for a period of six (6) consecutive months from the date of the Notice to

Proceed (“NTP”) issued by HCDA, unless earlier terminated or extended as provided herein.

SECTION THREE - REQUIREMENTS

3.1 GENERAL REQUIREMENTS

1. Performance of Work

A. The Contractor shall perform all Work in accordance with the contract documents and all applicable federal, state, and county laws, rules, regulations, and industry best practice.

B. The Contractor shall provide sufficient qualified personnel, supervision, equipment, and resources necessary to complete the Work within the Contract term.

C. The Contractor shall obtain and maintain all licenses, permits, certifications, and approvals required to perform the Work.

D. All personnel employed by the Contractor and its subcontractors shall be property trained and wear company uniforms as supplied by the Contractor. The Contractor shall be responsible for all safety training of its employees or subcontractors.

E. All Work performed by the Contractor and its subcontractors shall be performed in a manner safe to the public and its employees and in accordance with the State of

Hawaii Occupational Safety and Health Division (HIOSH) standards. All equipment shall be in good working condition and operated in accordance with manufacturer’s instructions and in a safe manner with all appropriate safety devices in place.

2. Safety Requirements

A. The Contractor shall be solely responsible for the safety of its employees, subcontractors, residents, the public, Honuakaha personnel, and the Work during construction.

B. The Contractor shall comply with all applicable HIOSH requirements and shall ensure that personnel are property trained and equipped to safely perform the Work.

3. Contractor Responsibility

A. The Contractor shall be responsible for all acts and omissions of its employees, subcontractors, suppliers, and other persons performing Work under the Contract.

B. The Contractor shall provide current emergency contact information for its Project

Manager or Superintendent and shall respond promptly to HCDA requests throughout the duration of the Project.

C. The Contractor shall be responsible for repairing or replacing, at no additional cost to

HCDA, any damage to the Premises or to the personal property of residents, tenants, visitors, or others resulting from the Contractor's operations. This includes, but is not limited to, damage to vehicles, equipment, building finishes, and other property.

D. The Contractor shall maintain sufficient staffing to ensure continuity of the Work and shall not rely upon HCDA personnel to supplement the Contractor's workforce or operations.

E. The Contractor shall be responsive and responsible in the performance of the Work.

F. Adequate personnel and equipment shall be provided to permit the timely completion of the Work.

G. The Contractor shall be responsible for the repair or replacement of any and all damage to the Premises, including damage to hallways, exterior walls, and common areas, due to the actions of the Contractor or its subcontractor(s) while working on the

Premises. If the Contractor is not able to make all required repairs, the HCDA reserves the right to contract for the necessary repairs and repair costs incurred shall be the sole responsibility of the Contractor.

H. The Contractor shall provide a list of all phone numbers of personnel assigned to the

Premises and who can be contacted in case of an emergency. The Contractor shall respond to the HCDA within one (1) hour of the initial call/request.

I. The Contractor shall provide a list of all phone numbers of personnel assigned to the

Premises and who can be contacted in case of an emergency. The Contractor shall respond to the HCDA within one (1) hour of the initial call/request.

J. The Contractor shall maintain order amount its employees and its subcontractors and shall ensure compliance with all applicable rules and regulations Courtesy and professionalism shall be demonstrated by the Contractor and its employees to all

HCDA staff and the general public at all times.

K. The Contractor is solely responsible for the continuity of the Work in the event of staff illness, medical emergencies, vacancies, or other situations that result in program resources that are less than proposed and contracted for. The Contractor shall not utilize HCDA staff to provide any assistance in the event that program resources are not available due to the above situations.

3.2 DUE CARE AND DILIGENCE

1. The Contractor shall exercise due care and diligence while entering, occupying, and performing Work on the Premises and shall conduct all operations in a manner that protects residents, visitors, HCDA personnel, the public, and property. Neither the Contractor nor persons hired by the Contractor, shall make or cause any waste, nuisance, or any other unlawful, improper, or offensive use of the Premises.

2. The Contractor shall provide and maintain appropriate safety measures, including signage, barricades, cones, barriers, or other protective devices, whenever Work may affect pedestrian or vehicular traffic or create potentially hazardous conditions.

3. The Contractor's access to the Premises shall be limited to those areas reasonably necessary to perform the Work. The Contractor shall conduct all operations in a lawful, safe, and professional manner and in accordance with all applicable federal, state, and local laws and regulations. The Contractor shall not permit the Premises to be used for any illegal purpose, immoral or indecent activity, or lodging or sleeping purpose, nor shall the Contractor’s use of the Premises be in support of any policy which discriminates against anyone based upon race, creed, sex, color, national origin, religion, marital status, familial status, ancestry, physical handicap, disability, or age.

3.3 ELECTRONIC PROCUREMENT

The State has established the HIePRO System to promote an open and transparent system for vendors to compete for state contracts electronically. Bidders interested in responding to this IFB must be registered on HIePRO. Registration information is available at the State Procurement

Office (“SPO”) website: https://hiepro.ehawaii.gov/welcome.html; select HIePRO Vendor

Registration and then Vendor Registration Guide.

The HCDA is using HIePRO to issue this IFB, receive Bids, and issue Addenda to the IFB.

Addenda and the other information and materials shall be provided by the HCDA through

HIePRO.

As part of this procurement process, Bidders are informed that awards made for this solicitation, if any, shall be done through HIePRO and shall, therefore, be subject to a mandatory .75%

(.0075) transaction fee, not to exceed $5,000 for the total contract term. The mandatory fee

(.75%) is applicable for awards to Hawaii government agencies only, calculated on a quarterly basis for the first year only. This transaction fee shall be based on the total sales made against this contract, payable to Hawaii Information Consortium, LLC (“HIC”), the vendor administering HIePRO.

3.4 CAMPAIGN CONTRIBUTIONS BY STATE AND COUNTY CONTRACTORS

Bidders should be aware that if awarded the contract, Section 11-355, HRS, prohibits campaign contributions from State or County government contractors during the contract term and any extension terms if the contractors are paid with funds appropriated by a legislative body.

3.5 STATUTORY REQUIREMENTS OF SECTION 103-55, HRS

The Bidder is advised that Section 103-55, HRS, provides that the services to be performed shall be performed by employees paid at wages not less than wages paid to public officers and employees for similar work. The Bidder is further advised that in the event of an increase in wage rates to public employees performing similar work during the contract period, the Bidder will be obliged to provide wages no less than those increased wages.

The Bidder shall be further obliged to notify its employees performing work under the contract of the provisions of Section103-55, HRS, and of the current wage rates for public employees performing similar work. The Bidder may meet this obligation by posting a notice to this effect in the Bidder’s place of business in an area accessible to all employees, or the Bidder may include such notice with each paycheck furnished to the employee.

To assist the Bidder in determining whether the work of its employees to be performed is similar to work performed by public employees, Table 1 below provides examples of class specifications and the minimum basic hourly wages paid to the public employee in BU 01 positions that perform similar services.

Table 1. State position class specifications and basic hourly wages for BU 01 classes effective July 1, 2026.

The Bidder is responsible to look up the salary schedules, and class specification and minimum qualifications requirements for each position required to perform the Work as specified in

Section 2 of this IFB on the Department of Human Resources Development website:

https://dhrd.hawaii.gov/state-hr-professionals/class-and-comp/.

Accordingly, the Bidder shall consider the aforementioned wage rates when preparing its bid. The

Bidder shall also submit a signed Wage Certificate (see Offer and Bid Form page 6).

The Contractor will be responsible for ensuring its employees are paid no less than wages paid to public workers for similar work throughout the term of the contract, including any contract extension terms (see Section 5.9 Contract Price Adjustment Pursuant to Section 103-55, HRS).

3.6 STATUTORY REQUIREMENTS OF CHAPTER 103B, HRS

Chapter 103B, HRS, is amended by Act 192, Session Laws of Hawaii 2011, and is applicable to this Project.

Pursuant to Chapter 103B, HRS, a minimum of eighty percent (80%) of the workforce employed on the Project by the Contractor and its subcontractors shall be Hawaii residents.

The Contractor shall comply with all applicable requirements of Chapter 103B, HRS, including any reporting or certification requirements imposed by law.

3.7 COMPLIANCE WITH SECTION 103D-310(c), HRS

As a condition of award, the successful Bidder shall comply with Section 103D-310(c), HRS, requiring that an entity doing business in the State be registered to do business in the State of

Hawaii, as applicable.

The Contractor shall submit a Certificate of Good Standing (“COGS”) issued by the State of

Hawaii Department of Commerce and Consumer Affairs (“DCCA”), Business Registration

Division (“BREG”). The certificate shall be current and valid at the time it is submitted to the

HCDA. A photocopy or electronic copy of the certificate is acceptable.

A sole proprietorship is not required to register with BREG and therefore is not required to submit a COGS.

Class

Code Class Title

Min.

Annual

Salary

Min.

Hourly

Rate

Bargaining

Unit (BU)

10201 Construction & Maintenance Worker II (WS-10) $80,148 $38.53 01

10130 Plumber (BC-10) $75,708 $36.40 01

3.8 WAGE AND PAYROLL RECORDS

The Contractor shall maintain accurate payroll and wage records for all employees performing

Work under the Contract and shall make such records available to the HCDA upon request for purposes of verifying compliance with Section 103-55, HRS. The Contractor shall be responsible for ensuring subcontractor compliance with Section 103-55, HRS.

3.9 LIABILITY INSURANCE

The Contractor shall maintain in full force and effect during the life of the contract, liability and property damage insurance on an occurrence basis to protect the Contractor and its subcontractors, if any, from claims for damages for personal injury, accidental death and property damage which may arise from operations under the contract, whether such operations be by the Contractor or by a subcontractor or anyone directly or indirectly employed by either of them. If any subcontractor is involved in the performance of the contract, the insurance policy or policies shall name the subcontractor as an additional insured.

If any subcontractor is involved in the performance of the Contract, the Contractor shall ensure that subcontractor operations are covered either under the Contractor’s required insurance policies or under separate subcontractor insurance policies meeting the requirements herein. It is understood that a subcontractor's insurance policy or policies are in addition to the Contractor's own policy or policies.

The Contractor, where appropriate, shall provide the following minimum insurance coverage(s) and limit(s):

Commercial General Liability:

$1,000,000 per occurrence and $2,000,000 in the aggregate

$1,000,000 Completed Operations Aggregate Limit

$1,000,000 Each Occurrence Limit

$1,000,000 Personal & Advertising Limit

Umbrella Liability:

$2,000,000 Aggregate (optional if other limits cannot be met)

Worker’s Compensation:

Coverage A: As required by Hawaii Laws

Coverage B: Employer’s Liability

$1,000,000 Bodily Injury by Accident Each Accident

$1,000,000 Bodily Injury by Disease

$1,000,000 Policy Limit and $1,000,000 Each Employee

Automobile:

$2,000,000 combined single limit OR $1,000,000 bodily injury per person, $1,000,000 bodily injury per accident, and $1,000,000 property damage per accident.

Each insurance policy required by the contract shall contain the following clauses:

1. “This insurance shall not be canceled, limited in scope of coverage or non-renewed until after thirty (30) days written notice has been given to the

Hawaii Community Development Authority, 547 Queen Street, Honolulu, Hawaii 96813.”

2. “The State of Hawaii and Hawaii Community Development Authority, their respective elected officials, officers, directors, members, employees, agents, and volunteers are added as additional insureds with respect to operations performed for the Hawaii Community Development Authority/State of

Hawaii."

3. “It is agreed that any insurance maintained by the State of Hawaii will apply in excess of and shall not contribute toward insurance provided by this policy.”

The minimum insurance required shall be in full compliance with the Hawaii Insurance Code throughout the entire contract term and any extension term.

Upon the Contractor's execution of the contract, the Contractor agrees to deposit with the HCDA certificate(s) of insurance to evidence compliance with the insurance provisions of the contract and to keep such insurance in effect during the entire term of the contract. The Contractor shall provide certificates of insurance and endorsements evidencing the required coverage. The

Contractor shall also provide a copy of the policy or policies.

Failure of the Contractor to provide its policy(ies) and to keep in force such insurance shall be regarded as a material default under the contract, entitling the State to exercise any or all of the remedies provided in the contract for a default of the Contractor.

The procuring of such required insurance shall not be construed to limit the Contractor's liability hereunder nor to fulfill the indemnification provisions and requirements of the contract.

Notwithstanding said policy or policies of insurance, the Contractor shall be obliged for the full and total amount of any damage, injury, or loss arising out of or connected with Contractor’s performance of the contract.

SECTION FOUR – BID FORMAT AND INSTRUCTION

4.1 BIDDER QUALIFICATIONS

To assure the HCDA that the Bidder is capable of performing the Work specified herein, the

Bidder shall meet the following requirements at the time of bidding:

1. Experience: At the time of bid submittal, the Bidder shall have a minimum of five (5) years of experience in the performance of Work similar to this project size, scope and complexity.

The Bidder shall demonstrate the ability and responsibility to meet the specifications herein.

The Bidder shall indicate its number of years of experience on the appropriate bid form page.

2. Evidence of Applicable Licenses and Certifications: At the time of bid submittal, the Bidder shall possess a valid State of Hawaii contractor license appropriate for the Work required under this IFB, as well as all required business and tax licenses to conduct business in the

State of Hawaii. Licenses shall be maintained in full force and effect throughout the duration of the Contract and any approved extension period.

The Bidder or its subcontractor shall possess a valid State of Hawaii C-37 Plumbing

Contractor license.

The Bidder shall provide all applicable license numbers on the Bid Form and submit proof of such licenses with its bid.

Failure of a Bidder to submit proof of required licenses and/or certification(s) with its bid shall be deemed non-responsible and the Bidder’s bid shall be disqualified.

3. Office/Service Facility Location: The Bidder shall maintain an office or service presence on the island of Oahu at the time of bidding and during the contract period from where the

Bidder conducts business during normal working hours and from where the Bidder is accessible for requests and/or complaints.

An award will not be made to any Bidder failing to meet all of the above qualifications.

Following an award, satisfaction of these requirements shall be maintained by the Contractor throughout the entire contract term and any extension term (if applicable).

The HCDA reserves the right to disqualify any potential Bidder if, in the HCDA’s sole discretion, the HCDA determines that the Bidder does not have the requisite experience or expertise to provide the Work required.

4.2 PRE-BID CONFERENCE AND SITE INSPECTION

Prospective Bidders are encouraged to attend a pre-bid conference and site inspection on the date and time as specified in Section 1.3 Procurement Schedule. The purpose of the pre-bid conference and site inspection is to discuss and explain the Work as specified in Section 2 of this

IFB, explain the basis for contract award, and to allow prospective Bidders to become familiar with existing equipment, site conditions, and the Work to be performed. The scheduled site inspection is anticipated to be the only scheduled opportunity for prospective Bidders to view the

Project site prior to the Bid due date.

Questions will be permitted during the pre-bid conference and site inspection; however, all verbal responses are provided for discussion purposes only and do not represent the official position of the HCDA. The HCDA’s official position shall be communicated only through written addenda issued via the Hawaii State eProcurement System ("HIePRO"). Prospective

Bidders shall not rely on oral statements or other informal communications.

Because the Project is located within a secured, occupied residential facility, access to the Project site is restricted. Site access outside the scheduled pre-bid site inspection will generally not be available.

Prospective Bidders are strongly encouraged to attend the scheduled site inspection. A Bidder that elects not to attend assumes full responsibility for obtaining sufficient information to prepare its Bid and shall not be entitled to additional compensation or an adjustment of contract time based on conditions that would have been reasonably observable during the scheduled site inspection.

4.3 ADDENDA AND CLARIFICATIONS

The HCDA reserves the right to amend this IFB at any time prior to the solicitation closing deadline. Any amendment to this IFB will be in the form of written addenda, and prospective

Bidders will be notified of such amendments via online posting on HIePRO. Bidders are responsible for reviewing the information communicated via addenda prior to the submission of their bid.

The HCDA accepts no responsibility for a prospective Bidder not receiving solicitation documents and/or revisions to the solicitation. It is the responsibility of the prospective Bidder to monitor HIePRO to obtain IFB addenda or other information relating to the IFB.

4.4 SUBMISSION OF QUESTIONS

Bidders discovering an ambiguity, inconsistency, or error when examining the bid documents or

Premises, or Bidders with questions or clarification requests, shall submit their questions in writing via HIePRO. Verbal questions received via telephone, email or other means will not be accepted.

Bidders shall submit questions before the deadline for doing so as identified in Section 1.3

Procurement Schedule.

The HCDA will respond to questions via HIePRO by the date specified in Section 1.3

Procurement Schedule. The HCDA may also issue addenda in response to questions received.

4.5 BID PREPARATION

1. Bid Form. The Bidder shall submit its respective bid under the Bidder’s legal name as registered with DCCA. Failure to do so may delay HCDA’s review of the bid.

The Bidder’s execution of Bid Form page 1 shall constitute the Bidder’s intent to be bound by its bid. See Attachment 1.

2. Tax Liability. Work to be performed under this solicitation is a business activity taxable under Chapter 237, HRS, and Chapter 238, HRS, where applicable. Bidders are advised that the gross receipts derived from this solicitation are subject to the 4.712% Hawaii general excise tax (GET) imposed by Chapter 237, HRS, and, where applicable, to tangible property imported into the State of Hawaii for resale, subject to the use tax (currently 1/2 %) imposed by Chapter 238, HRS.

3. Hawaii General Excise Tax License. The Bidder shall submit its current Hawaii GET I.D.

number in the space provided on its Bid Form where indicated, thereby attesting that the

Bidder is doing business in the State and will pay such taxes on all sales made to the State of

Hawaii.

4. Bid Price. The total bid price shall be inclusive of all labor, tools, equipment, supplies, material, transportation, fees, all applicable taxes and any other costs incurred to provide the

Work as specified herein.

5. Bid Security. A bid security is required. A bid security shall be submitted with the Bid when the price of a construction contract is estimated to exceed $25,000 pursuant to Section 103D-

323, HRS. The bid security shall be in the form of a bond provided by a surety company authorized to do business in the State, or the equivalent in cash, or another form authorized by applicable law or administrative rules. The amount of the bid security shall be not less than five percent (5%) of the total bid amount.

The Bidder shall submit a copy of the required bid security with its bid as an attachment on

HIePRO.

6. Insurance. The Bidder shall maintain, or demonstrate the ability to maintain, in full force and effect throughout the term of the Contract the insurance coverage required under

Section 3.9 Liability Insurance. Such insurance shall protect the Contractor from claims for bodily injury, death, personal injury, and property damage arising out of operations under the Contract, whether performed by the Contractor or by any subcontractor or person directly or indirectly employed by the Contractor.

The Bidder shall provide the requested insurance information on the Bid Form where indicated and submit a current certificate of insurance (COI) with its bid as an attachment on

HIePRO. The HCDA reserves the right to request additional insurance documentation or endorsements prior to contract execution.

7. References. The Bidder shall list on its Bid Form where indicated, a list of companies or government agencies for which the Bidder has provided or is currently providing services similar in nature to the Work specified herein. The HCDA reserves the right to contact the references provided. The HCDA also reserves the right to reject any Bidder who has performed unsatisfactorily on other jobs of a nature similar to those required by this IFB.

8. Wage Certificate. The Bidder shall complete and submit a Wage Certificate, Offer and Bid

Form page 6, with its bid, as an attachment on HIePRO, by which the Bidder certifies that services required will be performed pursuant to Section 103-55, HRS.

4.6 BID SUBMISSION

Bids shall be submitted and received electronically through HIePRO by the solicitation closing deadline as specified in Section 1.3 Procurement Schedule. Bids received outside of the specified deadline and/or by any means other than via HIePRO (i.e. hand delivery, regular postal mail, electronic mail, etc.) shall be rejected and will not be considered for award. There shall be no exception to this requirement.

1. Bidders are required to complete and submit all Offer and Bid Form pages provided in

Attachment 1, along with copies of applicable license(s) and proof of insurance. Bidders are responsible for ensuring that all necessary files are attached to their bid prior to the solicitation deadline. Including all required documentation relating to applicable Hawaii procurement preference or any other applicable preferences.

2. Bidders are responsible for ensuring that all required forms and documents are attached when submitting its bid, otherwise a responsive bid from a responsible Bidder may not receive the award.

3. Bidders are advised that they should not wait until the last minute to submit their bid on

HIePRO. The HCDA is not responsible for a bid that could not be submitted either in whole or in part by the solicitation deadline due to issues with HIePRO.

Submission of a bid shall be evidence that the Bidder understands the existing conditions of the

Premises, and the Work specified herein and agrees to comply with all contract requirements, including the terms of this IFB, AG 008-103D General Conditions, HCDA General Provisions for Construction Contracts, and Special Provisions (Attachments 2, 3, and 5 respectively). No additional compensation will be made for any misunderstanding or error regarding conditions at the Premises or the amount and/or type of work to be performed.

4.7 CERTIFICATION OF INDEPENDENT COST DETERMINATION

By submission of a bid in response to this IFB, the Bidder certifies as follows:

1. The costs in its bid have been arrived at independently, without consultation, communication, or agreement with any other Bidder, as to any matter relating to such costs for the purpose of restricting competition.

2. Unless otherwise required by law, the costs in its bid have not been knowingly disclosed by the Bidder prior to award, directly or indirectly, to any other Bidder or competitor prior to the award of the contract.

3. No other attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit for the purpose of restricting competition.

4.8 DISQUALIFICATION OF BIDS

The HCDA reserves the right to disqualify any Bidder if, in HCDA’s sole discretion, the HCDA determines that the Bidder does not have the requisite experience or expertise to provide the required services.

The HCDA reserves the right to consider as acceptable only those bids submitted in accordance with all requirements set forth in this IFB and which demonstrate an understanding of the specifications listed herein. Any bid offering any other set of terms and conditions contradictory to those included in this IFB may be disqualified without further notice.

The Bidder shall be disqualified if, for any prior solicitations by HCDA, the Bidder has ever:

1. Withdrawn its bid after HCDA has opened the bids; or,

2. Demonstrated a documented history of unsatisfactory performance, default, failure to complete work, or failure to comply with material contract requirements under a prior

HCDA contract.

4.9 CANCELLATION OF SOLICITATIONS AND REJECTION OF BIDS

Section 103D-308, HRS, provides that an IFB, or any or all bids, may be rejected in whole or in part as may be specified in the solicitation, when it is in the best interest of the governmental body which issued the invitation, in accordance with rules adopted by the procurement policy board created in Section 103D-104, HRS, and more thoroughly explained in subchapter 11, Sections 3-122-96 and 3-122-97, HAR. The reasons therefor shall be made part of the contract file.

SECTION FIVE – AWARD AND CONTRACT

5.1 NOTICE OF AWARD

A Notice of Award, if made, will be issued to the responsive, responsible Bidder submitting the lowest total sum bid.