GPR 1600.1.pdf

DIRECTIVE NO. GPR 1600.1B APPROVED BY Signature: Original Signed By

EFFECTIVE DATE: June 20, 2017 NAME: Raymond Rubilotta

EXPIRATION DATE: June 20, 2022 TITLE: Director, Management Operations Directorate

CHECK THE GSFC DIRECTIVES MANAGEMENT SYSTEM AT

http://gdms.gsfc.nasa.gov TO VERIFY THAT THIS IS THE CORRECT VERSION PRIOR TO USE.

08/16

Goddard Procedural Requirements (GPR)

COMPLIANCE IS MANDATORY

Responsible Office: Code 240/Goddard Space Flight Center Security Division

Title: Goddard Space Flight Center (GSFC) Protective Services Program Requirements

TABLE OF CONTENTS

PREFACE

P.1 Purpose

P.2 Applicability

P.3 Authorities

P.4 Applicable Documents and Forms

P.5 Cancellation

P.6 Safety

P.7 Training

P.8 Records

P.9 Measurement/Verification

PROCEDURES

1.0 Introduction and Responsibilities

1.1 Introduction

1.2 Responsibilities

1.3 Waivers and Exceptions

1.4 Violations of Security Requirements

1.5 Imminent Security Threat or Safety Risk

2.0 Security Operations

2.1 Security Controls at GSFC

2.2 Inspection of Persons and Property

2.3 NASA/GSFC Badging Program

2.4 Foreign National Badging

2.5 Badge Display and Access

2.6 Exceptions to NASA Personal Identity Verification (PIV) and/or Non-PIV Issuance

2.8 NASA Security Areas

2.9 Standards for Secure Conference Rooms

http://gdms.gsfc.nasa.gov/

DIRECTIVE NO. GPR 1600.1B Page 2 of 44

EFFECTIVE DATE: June 20, 2017

EXPIRATION DATE: June 20, 2022

2.10 Technical Surveillance Countermeasures

2.11 Facility Security

2.12 Unauthorized or Restrictive Activities

2.13 Flight and Launch Site Security

2.14 Security Threat and Incident Reporting

2.15 Investigations

2.16 Dealing with Demonstrations

2.17 NASA National Terrorism Advisory System (NTAS) Program

2.18 Hazardous Material (HAZMAT) Security

2.19 Security Education, Training, and Awareness (SETA)

2.20 NASA OPS Functional Reviews

2.21 Helicopter Landing/Takeoff

3.0 NASA Critical Infrastructure (NCI) and Program Security

3.1 NASA Critical Infrastructure (NCI) and Key Resources Identification, Prioritization, and

Protection

3.2 Risk Management Process

3.3 Program Security

3.4 Operations Security (OPSEC)

4.0 Control, Issuance, and Storage of Arms, Ammunition, and Explosives (AA&E)

4.1 Authority

4.2 Responsibilities

4.3 Authorization to Carry Firearms

4.4 Carrying Weapons on Commercial Aircraft

4.5 Firearms Instruction

4.6 Training

4.7 Maintenance of Proficiency

4.8 Records

4.9 Firearms Standards

4.10 Weapons

4.11 Firearm Maintenance

4.12 Exchange of Weapons

4.13 Ammunition

4.14 Accountability of Arms, Ammunition, & Explosives (AA&E)

4.15 Storage of AA&E

5.0 NASA Protective Services Office Special Agent and Security Specialist Badges and

Credentials (B&C)

5.1 Badge and Credential Use

DIRECTIVE NO. GPR 1600.1B Page 3 of 44

6.0 NASA Armed Personnel Training, Certification, and Authority

7.0 Locks, Keys, and Electronic Security Systems

7.1 General

7.2 Responsibilities

7.3 Key and Lock Systems

Appendix A - Definitions

Appendix B - Acronyms

Appendix C - Espionage and Terrorism Indicators

Change History Log

PREFACE

P.1 PURPOSE

This directive establishes protective services procedures and requirements for the Goddard Space Flight

Center (GSFC) and its component facilities as required in NASA Policy Directive (NPD) 1600.2E and

NASA Procedural Requirements (NPR) 1600.1A. It establishes security program standards and requirements necessary to achieve Center-wide security program consistency and uniformity, while allowing reasonable flexibility in implementing risk management principles, where appropriate, at all

GSFC facilities. It also describes management security responsibilities.

To ensure that all security requirements are met with minimum disruption to normal activities, this document defines the responsibilities, coordination, and controls to be followed. It describes both routine and emergency operations.

This directive implements the requirements of NPR 1600.1A at GSFC, and is organized such that it follows, chapter-by-chapter, the organization of the NPR.

P.2 APPLICABILITY

a. In this directive, all document citations are assumed to be the latest version unless otherwise noted.

b. In this directive, all mandatory actions (i.e., requirements) are denoted by statements containing the term “shall.” The terms “may” or “can” denote discretionary privilege or permission; “should” denotes a good practice and is recommended but not required; “will” denotes expected outcome; and

“are/is” denotes descriptive material.

c. This GPR is applicable to all GSFC facilities, including component facilities, which in the context of this directive includes the Greenbelt site, the Wallops Flight Facility (WFF), the Goddard Institute for Space Studies (GISS), and the Independent Verification and Validation (IV&V) Facility.

Exceptions or special provisions for specific sites are identified in the body of the document.

DIRECTIVE NO. GPR 1600.1B Page 4 of 44

d. This GPR is applicable to all GSFC civil service employees, GSFC contractor employees, personnel completing work through Space Act Agreements, Memorandum of Agreement (MOA), or

Memorandum of Understanding (MOU), those assigned or detailed under the Intergovernmental

Personnel Act, partners, recipients of grants and cooperative agreements, and visitors.

P.3 AUTHORITY

a. National Aeronautics and Space Act, as amended, 51 U.S.C. § 20113 (a)

b. NPR 1600.1A, NASA Security Program Procedural Requirements, August 12, 2013

c. NPD 1600.2E, NASA Security Policy

P.4 APPLICABLE DOCUMENTS AND FORMS

a. Violation of Regulations of National Aeronautics and Space Administration, 18 U.S.C. § 799.

b. Unlawful Acts, 18 U.S.C. § 922 (d) (9).

c. Atomic Energy Act of 1954, as amended, 42 U.S.C. § 2011 et seq.

d. Permission to Use Firearms, 51 U.S.C. § 20133.

e. Arrest Authority, 51 U.S.C. § 20134.

f. The Homeland Security Act, Pub. L. No. 107-296, 116 Stat. 2135 (2002).

g. Classified National Security Information, Exec. Order No. 13526, 75 C.F.R. 707 (2010).

h. Controlled Unclassified Information, Exec. Order No. 13556.

i. Chemical Facility Antiterrorism Standards (CFATS), 6 C.F.R. Part 27.

j. Security Programs; Arrest Authority and Use of Force by NASA Security Force Personnel, 14 C.F.R Part 1203(b).

k. Inspection of Persons and Personal Effects at NASA Installations or on NASA Property; Trespass or Unauthorized Introduction of Weapons or Dangerous Materials, 14 C.F.R. Part 1204, subpart 10.

l. NPD 1440.6H, NASA Records Management.

m. NPD 1600.3, NASA Prevention of and Response to Workplace Violence.

n. NPD 1600.4, National Security Programs.

o. NPD 8710.1D, Emergency Management Program (Revalidated September 13, 2016).

p. NPR 1382.1, NASA Privacy Procedural Requirements.

q. NPR 1600.2, NASA Classified National Security Information (CNSI).

r. NPR 1600.3, NASA Personnel Security.

s. NPR 1620.2, Facility Security Assessments.

t. NPR 1620.3A, Physical Security Requirements for NASA Facilities and Property.

u. NPR 2810.1, Security of Information Technology.

v NPR 4200.1, NASA Equipment Management Procedural Requirements.

x. NPR 8621.1, NASA Procedural Requirements for Mishap and Close Call Reporting, Investigating, and Recordkeeping (w/Change 6, dated October 24, 2011).

y. NPR 8715.3, NASA General Safety Program Requirements (w/Change 8 dated June 20, 2012).

z. GSFC Form 24-10D, Lost/Missing/Stolen Property Report

aa. GSFC Form 24-12, Key Request/Receipt Form

bb. GSFC Form 24-12A, Keycard Request/Receipt Form

DIRECTIVE NO. GPR 1600.1B Page 5 of 44

cc. GSFC Form 24-27, Locator and Information Services Tracking System (LISTS) Data

dd. NASA Technical Standard (NASA-STD) 8719.12, Safety Standard for Explosives, Propellants, and

Pyrotechnics.

ee. Sensitive Compartmented Information Facilities (SCIFs), Director of National Intelligence (DNI)

Intelligence Community Directive (ICD) 705.

ff. Technical Surveillance Countermeasures (TSCM) ICD 702.

gg. NSDD 298: National Operations Security Program.

hh. Critical Infrastructure Security and Resilience Presidential Policy Directive (PPD)-21.

ii. Homeland Security - Interagency Security Committee Standards (ISC), Physical Security Criteria for Federal Facilities (2010).

P.5 CANCELLATION

a. GPR 1600.1A, Goddard Space Flight Center (GSFC) Protective Services Program Requirements

b. GPR 6500.1A, Helicopter Landing/Takeoff

P.6 SAFETY

None

P.7 TRAINING

a. All GSFC civil service employees and contractors shall take all required training and attend all briefings identified in paragraph 2.19.2 of this GPR; and

b. All GSFC civil service employees, contractors, tenants and others shall take all required training from the System for Administration, Training, and Educational Resources for NASA (SATERN);

and

c. The Goddard Protective Services Division (GPSD) shall administer annual Federal Arrest Authority

(FAA) and Use of Force training to security personnel as described in NPR 1600.1A, Chapter 6.

P.8 RECORDS

The table below lists both the records required by this GPR and those required by NPR 1600.1A. See

Appendix 2 for identification of acronyms. The term “appropriate” in the Record Custodian column means the location appropriate for a given GSFC site, e.g., the Greenbelt GPSD Office as opposed to the

Wallops GPSD Office, GISS, and IV&V.

No. Record Title Record Custodian Retention

2 Key Accountability Files – Under Maximum

Security

Appropriate

GPSD key control office

*NRRS 1/99A Destroy 3 years after turn in of key.

https://satern.nasa.gov/

DIRECTIVE NO. GPR 1600.1B Page 6 of 44

3 Key Accountability Files – All Other Areas Appropriate

GPSD key control office

*NRRS 1/99B Destroy 6 months after turn in of key.

4 Contractor Security Officer Assignment Files Appropriate security office

*NRRS 1/100A Destroy

3 years after final entry.

5 Contractor Security Officer Control Files Appropriate security office

*NRRS 1/100B Destroy when superseded or obsolete.

12 GSFC LISTS database – NASA 51 LIST

(GSFC Form 24-27)

GPSD LISTS

Manager

*NRRS 1/104 Records are retained for varying periods of time, in compliance with NPR

1441.1 and the Privacy Act System

Notice.

Contact the Center

Records

Manager.

13 Identification Credentials Files, including cards, badges, parking permits, photographs, agency permits to operate motor vehicles, and property, cafeteria(s), and visitor passes, and any other similar identification credentials.

Appropriate

GPSD

Identification

Office

*NRRS 1/105A Destroy credentials 3 months after return to issuing office.

14 Identification Credentials Files Receipts, Indices, Listings, and Accountable Records.

Appropriate

GPSD

Identification

Office

*NRRS 1/105B Destroy after all listed credentials are accounted for.

15 Records of Acquisition of Firearms Appropriate

GPSD Security

Contract Program

Manager

*NPRS 1/106A Destroy

1 year after firearm is destroyed or transferred.

16 Certificate to carry firearms (NASA Form

699A and 699B)

Center Chief of

Protective

Services

*NPRS 1/106B Destroy 1 year after termination of certificate.

17 Firearms data relating to individual qualifications, training, and maintenance of proficiency in the use of firearms.

Appropriate

GPSD office

*NRRS 1/106C Destroy

1 year after termination of individual.

DIRECTIVE NO. GPR 1600.1B Page 7 of 44

20 Security Violation Files relating to alleged violation of a sufficiently serious nature that are referred to the Department of Justice or

Department of Defense (DOD) for prospective determination, exclusive of files held by those

Departments responsible for making such determinations.

Appropriate

GPSD office

*NRRS 1/108A Destroy

5 years after close of case.

21 Security Violation Files – All other offices and files, exclusive of papers placed in official personnel folders.

Appropriate

GPSD office

*NRRS 1/108B Destroy

2 years after completion of final action.

28 Logs, Registers, and Control Files – Visitors Appropriate

GPSD office

*NRRS 1/114A Destroy

5 years after final entry or date of document, as appropriate.

29 Logs, Registers, and Control Files – Security

Officers

Appropriate

GPSD office

*NRRS 1/114B Destroy

2 years after final entry.

32 Surveys and Inspections of Government-

Owned Facilities

Appropriate

GPSD office

*NRRS 1/116A Destroy when 3 years old, or upon discontinuance of the facility, whichever is sooner.

33 Surveys and Inspections of Privately-Owned

Facilities

Appropriate

GPSD office

*NRRS 1/116B Destroy when 4 years old or when security cognizance is terminated, whichever is sooner.

34 Fire, Explosion, and Accident Investigative

Files – Precedent or Unusual Cases

Appropriate

GPSD office

*NRRS 1/119A

Permanent – Retire to

FRC when 5 years old.

Transfer to NARA when

30 years old.

35 Fire, Explosion, and Accident Investigative

Files – Routine Cases

Appropriate

GPSD office

*NRRS 1/119B Destroy when 2 years old.

*NRRS 1441.1 – NASA Records Retention Schedules

P.9 MEASUREMENT/VERIFICATION

a. GSFC’s Center Director and the Center Chief of Protective Services (CCPS), or their designees, determine, implement, ensure, and document compliance with GPR requirements and applicable

Federal regulations utilizing Agency mandated independent accreditation and assessment teams as well as other verification approaches that are tailored to meet the needs of the Center.

b. The Office of Protective Services (OPS) conducts functional reviews of the Centers in compliance

DIRECTIVE NO. GPR 1600.1B Page 8 of 44 with NPR 1600.1A, Section 2.17, conducting spot-checks and inspections to review Center compliance and implementation of mandatory requirements.

PROCEDURES

CHAPTER 1.0 Introduction and Responsibilities

1.1 Introduction

Requirements in this directive are derived from and support the requirements established in NPR

1600.1A, NASA Security Program Procedural Requirements.

1.2 Responsibilities

1.2.1 Individuals and organizations at GSFC shall comply with the specific responsibilities for personnel security identified in NPR 1600.1A. These responsibilities are identified for the following:

a. Center Director

b. CCPS

c. Program Managers, Line Managers, and Supervisors

d. Employees and contractors.

1.2.2 The Center Chief Counsel or designee shall advise the CCPS and GPSD staff on all legal matters, to include search and seizure, use of force, jurisdiction, constitutional law, evidentiary standards, due process, release of information, and other protective services related enforcement matters.

1.3 Waivers and Exceptions

1.3.1 Requests for Waivers or Exceptions to this GPR shall be requested in accordance with NPR

1600.1A, Chapter 1.

1.4 Violations of Security Requirements

1.4.1 Anyone who willfully violates, attempts to violate, or conspires to violate any regulation or order involving NASA’s personnel security program is subject to disciplinary action up to, and including, termination of employment and/or possible prosecution under 18 U.S.C. §799, that provides fines or imprisonment for not more than 1 year, or both.

1.5 Imminent Security Threat or Safety Risk

1.5.1 The CCPS, Center Directors, and NASA Headquarters Operations Director, or their designees, shall order the temporary removal and/or denial of access to all NASA facilities of any person who

DIRECTIVE NO. GPR 1600.1B Page 9 of 44 violates NASA security requirements and whose continued presence on NASA property constitutes an imminent security threat or safety risk to persons or property. Circumstances of removal and/or denial of access will be articulated in a report to become a matter of official record.

1.5.2 Upon temporary removal, the removal authority will comply with the notification and process requirements defined in NPR 1600.1A, Section 2.5.

CHAPTER 2.0 Security Operations

2.1 Security Controls at GSFC

2.1.1 GSFC employees and contractors shall comply with the requirements of NPR 1600.1A.

2.1.2 Physical security controls and other measures used for the protection of persons and property shall be the responsibility of and administered by the GPSD.

2.1.3 Uniformed Security Force officers shall staff all entrances and gates to GSFC. Access entrances and gates may have deployable physical security barriers which are controlled by the Security Officers

(SO) at that entrance. GSFC facilities, buildings, and projects designated as critical areas or having critical information or personnel shall be controlled by an electronic physical access control system

(EPACS) or a SO.

2.1.4 All personnel accessing GSFC shall have and display a valid NASA or GSFC identification badge (ID) while on the Center or any of its component facilities.

2.1.5 All personnel operating privately or contractor owned vehicles on GSFC property shall have a valid driver’s license which is recognized and/or has reciprocity with the state in which GSFC’s facility is located.

2.1.6 All vehicles accessing GSFC shall be properly registered and insured in a state of the United

States or in a diplomatic entity which is recognized and/or has reciprocity with the state in which

GSFC’s facility is located.

2.1.7 Overnight storage of personally owned vehicles on GSFC property is authorized while on official government business. Extended storage of personally owned vehicles requires approval of the building

Facility Operations Manager (FOM) and GPSD.

2.1.8 The Goddard Auto Club is authorized overnight storage of club members personally owned vehicles only on the Center designated club parking l with approval of the club manager

2.2 Inspection of Persons and Property

2.2.1 Consistent with NASA’s requirement to ensure appropriate protection for personnel, property, and facilities, NASA reserves the right to conduct an inspection of any person and property in his/her

DIRECTIVE NO. GPR 1600.1B Page 10 of 44 possession as a condition of admission to, continued presence on, or upon exit from, any NASA facility.

Implementation of requirements, policy, and procedures for all aspects of this program shall be in accordance with 14 C.F.R. Part 1204, subpart 10.

2.2.2 NPR 1620.3, Physical Security Requirements for NASA Facilities and Property, Appendix C addresses items prohibited from NASA facilities. Where NASA facilities are located on a military installation or an area of concurrent/proprietary jurisdiction, NASA personnel are subject to their policies and procedures.

2.2.3 All entrances to NASA real property or installations shall be conspicuously posted with the following notices:

a. “CONSENT TO INSPECTION: Your entry into, continued presence on, or exit from this installation is contingent upon your consent to inspection of person and property.”

b. “UNAUTHORIZED INTRODUCTION OF WEAPONS OR DANGEROUS MATERIALS IS

PROHIBITED: Unless specifically authorized by NASA, you may not carry, transport, introduce, store, or use firearms or other dangerous weapons, explosives or other incendiary devices, or other dangerous instrument or material likely to produce substantial injury or damage to persons or property.”

2.2.4 Security Police Officers (SPO) and SOs shall be trained on how to perform inspections and, with appropriate training, may use inspection tools and detection devices (mirrors, x-ray, and other sensing devices) and/or canines, as necessary.

2.2.4.1 Training for security personnel conducting searches shall include:

a. Appropriate search techniques for the type of vehicle being searched.

b. Key locations where devices or other contraband may be secreted.

c. Procedures for confiscating illegal or dangerous items, detaining of individuals, and referring incidents to NASA’s Office of the Inspector General (OIG) or appropriate external law enforcement.

2.2.4.2 Such inspections shall be conducted in accordance with the following guidelines:

a. Consent to Inspection Notices shall be prominently posted at entrances to NASA Centers and

Facilities. Language for these notices is contained in 14 C.F.R. §1204.1003, Subpart 10.

b. Only NASA security personnel or members of the installation’s uniformed security force will conduct inspections. Such inspections will be conducted in accordance with guidelines established by the Assistant Administrator (AA), OPS.

DIRECTIVE NO. GPR 1600.1B Page 11 of 44

c. Prior to undertaking an inspection, security personnel not in uniform shall present their NASA credentials to the subject of the inspection.

d. If, during inspection, an individual is found to be in unauthorized possession of items believed to represent a threat to the safety or security of the Center (e.g., Classified National Security

Information (CNSI), weapons, drugs, or explosives), or other prohibited items described in NPR

1620.3A, Physical Security Requirements for NASA Facilities and Property, Appendix C, the items shall be confiscated, and the individual will be denied admission to or be escorted from the Center or detained at the scene as directed by the CCPS/CCS or his/her designee. The NASA OIG or appropriate local law enforcement authorities will be notified immediately.

e. If, during an inspection conducted pursuant to this subpart, an individual is in possession of U.S.

Government property without proper authorization, that person will be required to relinquish the property to the security representative pending a determination on the proper authorization for the possession of the property or its removal from the installation. The individual relinquishing the property will be provided with a receipt for the property.

2.2.5 At Goddard, deliveries, packages, containers, etc., shall be processed through Central Receiving prior to being granted access to the Center. No delivery vehicle will be permitted on Center until it has been processed through Central Receiving. EXCEPTION: Deliveries that arrive during hours when

Greenbelt’s Central Receiving is not in operation may be pre-approved by GPSD. Contact GPSD for approval procedures.

a. Deliveries, packages, containers, etc., that meet size requirement for processing through x-ray equipment shall be scanned prior to delivery on Center.

b. Deliveries, packages, containers, etc., that are too large to fit through x-ray equipment shall be visually scanned and may be checked by Security Force canine detection teams prior to delivery on

Center.

2.2.5.1 At WFF, all deliveries shall report to the Badging Office (Building N-1), or the Island Gate

(rocket motors, assets, large Navy components), for inspection during the hours of 8:00 a.m. to 4:30 p.m. They are then processed per a. and b. above.

2.2.5.2 At GISS and IV&V, all deliveries are processed through GPSD personnel located at the front or rear entrances of the facility.

2.2.5.4 All deliveries by outside vendors, companies, organizations, etc., who do not have a valid GSFC visitor’s badge, shall be met at GSFC’s point of entry and escorted by a GSFC employee or contractor.

Vehicles going directly to the Shipping and Receiving Warehouse are not required to be escorted.

2.3 NASA’s GSFC Badging Program

DIRECTIVE NO. GPR 1600.1B Page 12 of 44

2.3.1 GPSD shall issue and provide access Personal Identity Verification (PIV) badges and Non-PIV badges consistent with NPR 1600.4, Identity and Credential Management. These badges shall be initiated, processed and issued through NASA’s Identity Management and Account Exchange (IdMAX) system.

2.3.2 GPSD shall issue and provide non-PIV for specific use at GSFC. Non-PIV or “Center

Specific” badges issued by GPSD are not acceptable identification for access to other non-GSFC

Centers.

2.3.3 CCPS authorizes the issuance period for non-PIV badges, however no badge expiration date shall exceed 2 calendar years without a required badge renewal and the completion of appropriate investigation.

2.3.4 U.S. Citizen Visitor badges shall be requested 48 hours (2 business days) in advance, and shall be submitted to GPSD through established electronic processes (i.e., Electronic Management Operations

Directorate (eMOD) or WIIMS) whenever possible. Users will comply with the designated approval requirements within the approved systems.

2.3.5 Unannounced/unexpected (i.e., less than 48 hours (2 business days) notice) U.S. Citizen visitors shall be escorted by a picture badged NASA or GSFC employee or contractor.

2.4 Foreign National (FN) Badging

2.4.1 Requests for FNs from non-designated countries shall be completely initiated in IdMAX at least

10 business days in advance and from designated countries at least 20 business days in advance. The

Center International Visit Coordinator (IVC) can provide a list of designated countries.

2.4.2 Sponsors shall submit all appropriate forms and documentation within IdMAX for consideration for access by the submission deadlines. The request information will be reviewed by Chief Information

Officer (CIO) for IT Security (for IT system access), the IVC, the Center Export Control (HQ OIIR for

Designated Countries) official, and CCPS prior to a decision being made for physical and logical access.

2.4.3 GSFC non-PIV FN badges shall be one of the following:

a. ESCORT REQUIRED – valid for access only with an authorized NASA or GSFC civil servant or contractor US citizen pictured badged employee acting as escort, whose attendance to the visitor is mandatory at all times while on Center;

b. LIMITED ACCESS – valid only for access during normal weekday duty hours (6:00 a.m. to 6:00 p.m., Monday-Friday). No weekend or holiday access is authorized, except with prior approval and an escort;

DIRECTIVE NO. GPR 1600.1B Page 13 of 44

c. UNESCORTED/UNLIMITED ACCESS FN VISITOR – valid for access to GSFC and its facilities during normal duty hours, after hours, weekends, and holidays. It indicates that the individual has successfully met the security requirements;

d. UNESCORTED/UNLIMITED ACCESS FN EMPLOYEE OR CONTRACTOR – valid for

GSFC FN employees or contractors, providing access to GSFC and its facilities during normal duty hours, after hours, weekends, and holidays. It indicates that the individual has successfully met the security requirements. The individual must be a valid GSFC employee, contractor, tenant employee, grantee, etc.

2.5 Badge Display and Access

2.5.1 All badges shall be worn and visibly displayed at all times while the badge holder is on GSFC property. Badges will be worn photo and name-side visible and above the waist.

2.5.2 No symbol, pin, decal, sticker, or other device shall be affixed to any ID badged. GPSD issued

Emergency Personnel stickers may be affixed to the badge holder but shall not obstruct the clear view of the badge.

2.5.3 All NASA and GSFC badges are the property of the U.S. Government and shall be surrendered upon request of GPSD.

2.5.4 The badge holder shall:

a. Ensure that the badge is safeguarded at all times;

b. Ensure that the badge is not defaced or damaged;

c. Immediately report the loss, theft, duplication, or forgery of any NASA PIV or non-PIV ID badge to

GPSD;

d. Challenge anyone seen on GSFC without a proper, valid badge, or immediately report that fact to

GPSD;

e. Notify GPSD of any name change;

f. Surrender the ID badge upon resignation, termination from employment or denial of access by

CCPS.

2.5.5 GPSD shall issue NASA retiree ID badges to civil service employees retiring from GSFC.

2.6 Exceptions to NASA PIV and/or Non-PIV Issuance

2.6.1 The following situations may not warrant issuance of a NASA PIV or a non-PIV Badge:

a. Children under the age of 16, as long as they are sponsored and accompanied by a parent, legal

DIRECTIVE NO. GPR 1600.1B Page 14 of 44 guardian, or other authorized holder of a NASA PIV or GSFC Non-PIV badge with a photo.

Actions of all children granted access under this provision shall be the responsibility of the adult sponsoring the visit.

b. Vendors (e.g., deliverers of fuel, laundry, vending machine foods, bulk liquid gases like liquid nitrogen, etc.) who do not meet the contract requirements for badge issuance may be permitted access to GSFC if a specific written request is submitted to GPSD by the requesting organization.

The request shall include appropriate justification for “frequent” access, the vendor’s name, verification of U.S. citizenship of the “typical” driver(s), frequency of access, and impact if the particular vendor is not permitted “routine” access to the Center. The request will be reviewed and approved, or disapproved with explanation, by CCPS or designee.

c. Vendors who routinely service GSFC on a regular basis, i.e., more than 3 days a week (e.g., oil deliveries, liquid nitrogen deliveries, United Parcel Service, Federal Express, vending services, etc.), may be issued a non-PIV badge if they meet the Center’s eligibility requirements. Any vendor that does not qualify for a GSFC-specific badge will be badged as a visitor.

d. Construction contractors and their subcontractors are authorized access by virtue of their contract and the specific authorization of the contracting officer and contracting officer’s representative.

Only those contractors/subcontractors who will be physically located on GSFC for the duration of the contract may be issued NASA PIV. All other contractors/subcontractors shall be issued appropriate NASA GSFC non-PIV badges access badges valid for the duration of the particular function or construction project they are working on. Construction contractors may receive temporary badges valid for up to 6 months, if they meet the Center’s eligibility requirements, and these badges may be renewed with proper authorization.

e. All service of papers/process shall be coordinated through GPSD with guidance from the Office of Chief Counsel. GPSD is not authorized, or permitted, to accept process service for individuals, companies, or the U.S. Government.

f. Special Agents and Investigators with valid credentials from other Federal agencies conducting non-emergency official business or inquiries on GSFC may be allowed access to the Center based on their credentials. At the discretion of GPSD, they may be issued a valid non-PIV or visitor ID badge.

g. Attendees of special activities, conferences, or other special functions shall obtain and display a

“Special Events” badge approved by GPSD, which has the date(s) of activity duration, name or acronym of the activity, and a place for the attendee’s or holder’s name. The attendee or badge holder shall complete the “name” section and display the badge conspicuously throughout the duration of the event or activity.

2.8 NASA Security Areas

DIRECTIVE NO. GPR 1600.1B Page 15 of 44

2.8.1 NASA shall establish security areas as defined in 14 C.F.R. Part 1203a. These types of security areas include Controlled Area, Limited Area, Exclusion Areas.

2.8.2 Establishment, Maintenance, and Revocation of security areas at GSFC shall comply with NPR

1600.1A, Section 2.7.

2.9 Standards for Secure Conference Rooms

2.9.1 When established as permanent facilities, NASA Secure Conference Rooms shall meet security standards outlined in Director National Intelligence (DNI) Intelligence Community Directive (ICD)

Number 705.

2.9.2 At a minimum, NASA Secure Conference Rooms shall be identified as NASA Limited Areas.

2.9.3 Classified meetings held in rooms not configured in accordance with ICD 705 shall comply with

NPR 1600.1A, Section 2.8 and NPR 1600.2.

2.10 Technical Surveillance Countermeasures

2.10.1 Technical Surveillance Countermeasures support shall be provided by GPSD CI Section and coordinated through NASA Headquarters’ Director, Security Management Division.

2.11 Facility Security

2.11.1 GPSD shall conduct a Physical Security Vulnerability Risk Assessment on each building at

GSFC as required and specified in NPR 1620.2A.

2.11.2 A representative from GPSD shall be part of, and involved in, all new construction projects, major renovations of facilities or buildings, and/or organizational renovations, moves, or reorganizations. New construction and renovations shall comply with security requirements as defined by GPSD for locks and locking devices, master key systems, EPACS devices, and other security requirements as defined or developed for the construction or renovation project.

2.11.3 GSFC facility construction projects, renovations, repairs, or other facilities projects shall meet the physical security standards and requirements as defined by NPR 1620.3A for fences, locking devices, key systems, EPACS devices, security alarms, building-to-parking lot or roadway setbacks, etc., for protection of personnel, property, equipment, resources, etc.

2.11.4 GSFC key control procedures implement the requirements of NPR 1620.3A, and are described in

Chapter 7 of this GPR.

2.12 Unauthorized or Restrictive Activities

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2.12.1 The following are unauthorized or restricted activities at GSFC or any of its locations:

2.12.2 Possession of Contraband and Drugs and Consumption of Alcoholic Beverages

2.12.2.1 The possession of contraband, i.e., goods or materials that are illegal to possess, is prohibited on

GSFC. Illegal drugs (as defined by the Drug Enforcement Administration) are prohibited on any GSFC location. Persons prescribed narcotic-type medical drugs shall carry them in approved containers with a valid prescription label affixed to the container.

2.12.2.2 Alcoholic beverages may be served by and consumed at the Greenbelt Recreation Center and

WFF Rocket Club, and at other Greenbelt and WFF locations upon approval of the appropriate Division

Chief during non-duty hours with notification to GPSD for safety and security purposes. Transportation of open containers of alcoholic beverages shall comply with the laws of the surrounding local jurisdiction.

2.12.3 Intoxicated Individuals

2.12.3.1 Entering the GSFC, or operating a motor vehicle on GSFC property at any GSFC facility, while under the influence of intoxicating beverages or legal/illegal drugs that impair driving ability is prohibited. Individuals determined to be intoxicated or with impaired driving ability will be denied entrance or removed/escorted from GSFC, as the situation warrants. If already on GSFC, their keys and badges may be confiscated, law enforcement officials may be called, and they may be removed or escorted from GSFC, as the situation warrants. Keys will be returned when the individual meets the legal requirements to drive.

2.12.4 Hunting and Fishing

2.12.4.1 There is NO hunting allowed at GSFC. At Greenbelt, fishing is restricted to members of the

Government Employees Welfare Association (GEWA) Fishing Club and only under approved club rules. At WFF, fishing is prohibited on Wallops Island during WFF launch operations and on the Main

Base at all times. Fishing is permitted on Wallops Island at other times by individuals with a NASA photo-ID or GSFC non-PIV badge. No fishing permit is required to fish on Wallops Island; State of

Virginia laws apply.

2.12.5 Ice Skating

2.12.5.1 There is no ice skating allowed at, or on, GSFC properties.

2.12.6 Photographic and Recording Equipment

2.12.6.1 The possession and use of photographic, video, and/or sound recording equipment on GSFC is prohibited within Limited areas, Exclusion areas, and NCI facilities (as defined in NPR 1600.1A) without prior approval of GSFC CCPS.

DIRECTIVE NO. GPR 1600.1B Page 17 of 44

2.12.6.2 Use of photographic, video, and/or sound recording equipment shall comply with NPD

2530.1G, Monitoring or Recording of Telephone or Other Conversations. Operation of photographic, video, and/or recording equipment shall be in an open, public manner so that all personnel involved are aware of its use and function. Approval of the Chief Counsel or his designee shall be obtained prior to use of any video or audio recording device whose use is not open and known and clearly disclosed to personnel being recorded (e.g., surveillance activities). Custodians of classified material and technical monitors of classified tests and operations are responsible for ensuring that classified materials and/or information are protected from unauthorized disclosure through recording or photographic activities.

2.12.6.3 Official news media personnel may carry photographic, video, and/or sound recording equipment on the GSFC, except in areas where prohibited, provided they are escorted by an authorized representative of the Office of Communication (OOC). It is the responsibility of the OOC to escort and/or the person visited, interviewed, or photographed to ensure that no unauthorized photographs or recordings are made and that there is no compromise of classified information.

2.12.7 Gambling

2.12.7.1 Employees shall not conduct, or participate in, any gambling activity including the operation of a gambling device, conducting a lottery or pool, a game for money or property, or selling or purchasing a numbers slip or ticket.

2.12.8 Solicitation

2.12.8.1 Except as authorized by the Center Director, GEWA or Wallops Exchange and Morale

Association, individuals shall not engage in commercial solicitation at GSFC, such as distribution of commercial advertising material or product samples, or collecting debts. Fundraising, except for the

Combined Federal Campaign, is prohibited. Approved activities and the collection of commercial debts by authorized financial institutions (e.g., NASA Federal Credit Union) are permitted. Sales and marketing representatives on official business with NASA will be permitted to call on clients at GSFC on a by appointment only basis.

2.12.9 Animals

2.12.9.1 No domesticated animals, except trained assistance dogs and dogs brought in for official purposes, are permitted on GSFC or its facilities. Employees, contractors, and guests on GSFC will not feed or attempt to domesticate any of the wild animals inhabiting GSFC properties or facilities.

Employees, contractors, or guests who discover dangerous, annoying, dead or dying animals on GSFC should immediately report the event or situation to GPSD.

2.12.10 Children

2.12.10.1 Children of GSFC civil service employees, GSFC contractor employees, personnel completing work through Space Act Agreements, Memorandum of Agreement (MOA), or Memorandum of

DIRECTIVE NO. GPR 1600.1B Page 18 of 44

Understanding (MOU), those assigned or detailed under the Intergovernmental Personnel Act, partners, recipients of grants and cooperative agreements, and visitors may be permitted on GSFC facilities if they are escorted by their parent(s) or guardian(s). Children may be left at the Child Development Center for child care purposes with the approval of the Child Development Center.

2.12.10.2 Except as provided above, children shall be accompanied and controlled by their parent(s) at all times. Children creating a disruption in the workplace shall be reported to a supervisor or GPSD.

Children are considered to be visitors and may not be taken into Limited areas or Exclusion areas (see

NPR 1600.1A) without prior written approval and authorization by the area owner. Similarly, ethics regulations and other policies may restrict the access of children at non-official activities, such as child care while on government duty, or that local managers may impose.

2.13 Flight and Launch Site Security

2.13.1 All GSFC aircraft and other flight operations (balloons, unmanned aerial vehicles, rockets, etc.)

shall comply with the requirements of NPR 1600.1A, NPR 1620.2A and NPR 1620.3A.

2.13.2 GPSD will establish, coordinate and maintain operational security for flight and launch operations at GSFC. This shall include development and implementation of an operational plan for visitor control, law enforcement response, and emergency management response. GPSD shall coordinate outside agency or local government response resources.

2.13.3 All GSFC directorates involved in suborbital flight and rocket launch operations shall coordinate with the appropriate security office to ensure that documented procedures are in place to meet the requirements of NPR 1600.1A, NPR 1620.2A and NPR 1620.3A for all flight missions.

2.13.4 All GSFC sites shall have appropriate plans and procedures for landing and takeoff of emergency assistance aircraft, e.g., helicopters, at or near the facility, for emergency medical evacuations or other emergency situations. At GSFC the requirements are specified in GPR 6500.1.

2.13.5 WFF has an established airfield onsite. WFF Security Office shall be responsible for all airfield and aircraft security matters on the WFF airfield.

2.14 Security Threat and Incident Reporting

2.14.1 With the exception of one small tract of undeveloped land to the west of the Baltimore-

Washington Parkway, the Greenbelt facility has exclusive Federal jurisdiction; therefore, State and local law enforcement agencies have no law enforcement jurisdiction on the vast majority of the facility.

GSFC shall seek to maintain a MOU with the U.S. Park Police (USPP) to provide law enforcement support at/on the Greenbelt facility when requested. When called, USPP has law enforcement authority as stated in the MOU and will work with GPSD representatives and GSFC Security Force to the successful conclusion of the incident or situation.

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2.14.1.1 WFF’s facility, depending on the specific location, has either exclusive Federal jurisdiction or concurrent jurisdiction with local and state law enforcement agencies. GSFC shall seek to establish and maintain an MOU similar to that described in paragraph 2.14.1 of this GPR with local and state law enforcement agencies to define authority and responsibility for responding to incidents, situations, demonstrations, etc..

2.14.1.2 IV&V’s facility is part of the University of West Virginia (UWV) and is located on state land.

GSFC shall seek to establish and maintain contractual arrangements with UWV to define authority and responsibility for responding to incidents, situations, demonstrations, etc.

2.14.1.3 GISS facility is located in a Government Services Administration (GSA) facility. GSFC shall seek to establish and maintain an MOU similar to that described in paragraph 2.14.1 of this GPR with

GSA to define authority and responsibility for responding to incidents, situations, demonstrations, etc.

2.14.2 All incidents of threats, thefts, crimes or suspected criminal activities, emergencies, serious injuries, fires, etc. on GSFC or NASA facilities, except IT security incidents, shall be reported to GPSD.

This is in addition to the mishap reporting requirements of GPR 8621.1. Refer to GPR 2810.1 for IT security incident-handling procedures.

2.14.2.1 Examples of reportable incidents are:

possible espionage, possible sabotage, suspicious packages, suspected terrorist activities, bombing incidents (including bomb threats), shootings or other violent acts, destruction of NASA facilities, property, or equipment, death or serious bodily harm requiring hospitalization, threats against NASA property, missions, or personnel, information regarding concealment of firearms, explosives, or implements of war, and information regarding individuals appearing to act irrationally in efforts to contact NASA or other high officials in the U.S. Government.

2.14.2.2 Employees and contractors shall be responsible for immediately reporting all security incidents (see Paragraph 2.14.2.1 of this GPR) to GPSD.

2.14.2.3 Employees and contractors shall be aware of Espionage and Terrorism Indicators information listed on Appendix C of this GPR, and shall immediately report suspicious activity to the

OPS CI Special Agent assigned to GSFC.

2.14.2.4 Any GSFC employee or contractor who observes any incident involving fraud, waste and/or abuse shall report it to the OIG, as required by NPD 9800.1B.

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2.14.2.5 GSFC CCPS will maintain statistics for areas identified in NPR 1600.1A, Appendix C, Property

Loss and Incident Details. This information will be sent to the AA, OPS quarterly and/or as requested.

2.15 Investigations

2.15.1 The investigative component of GSFC PSD is directly related to the security and protection mission and may include inquiries into such matters as threats or occurrences of workplace violence, harassment, eligibility and suitability for Homeland Security Presidential Directive (HSPD)-12 requirements, missing or stolen property, misuse of government property, unauthorized access, and other violations of NASA and Center security policies.

2.15.2 Employees and contractors shall cooperate with all GPSD investigations into security incidents, and provide any requested assistance and relevant information to authorized investigators.

All supervisors shall advise their employees and contractors of their duty to cooperate with GPSD investigative efforts.

2.15.3 GPSD shall review each reported security incident or security violation and determine the need for further investigation. Decisions to investigate security incidents or violations will be made after consideration of applicable Federal and state laws and consistent with designated GPSD and OIG investigative responsibilities.

2.15.4 GSFC CCPS shall closely coordinate investigative activity with the appropriate internal and external organizations (e.g., OIG, CIO, Office of Human Capital, Office of the Chief Counsel, EEO, Federal Bureau of Investigation , Bureau of Alcohol, Tobacco, Firearms and Explosives, DoD, and local and state police) to ensure that cases are referred to the appropriate organization for follow-up when this is required.

2.15.5 GSFC CCPS shall coordinate the release of information concerning reported missing and stolen controlled Government property with the Center Logistics Management Division on a quarterly basis to ensure accountability of controlled property and compliance with NPR 4200.1, NASA Equipment

Management Procedural Requirements.

2.15.6 Information received and documented in a GPSD investigative report often involves personal data and law enforcement information that is sensitive in nature, the release of which may be limited or prohibited by Federal laws, such as the Privacy Act and Freedom of Information Act (FOIA). Privacy

Act requests for documents by personnel with an official need to know the information, as well as requests by employees seeking information about themselves, shall be submitted to the CCPS. Other requests for GPSD documents under the FOIA shall be submitted to the Center FOIA Office.

2.16 Dealing with Demonstrations

2.16.1 All planned or impromptu demonstrations or strikes/informational labor picketing at any GSFC location, that affect NASA interests, shall be reported to GPSD as soon as they become known.

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2.16.2 The GPSD will respond to all such incidents, and set up an incident command post, establish perimeter access control at the point of the incident, and notify GSFC’s OOC and other appropriate

GSFC management.

2.16.3 GSFC CCPS shall make reasonable efforts to safely manage groups or crowds who have assembled. CCPS should make appropriate liaison and coordination with local law enforcement, and/or adjacent Federal agency facilities.

2.17 NASA National Terrorism Advisory System (NTAS) Program

2.17.1 NASA NTAS program is designed to meet the requirements of the NTAS developed and implemented by the Department of Homeland Security (DHS).

2.17.2 GSFC will utilize NASA NTAS; associated actions are outlined in NPR 1600.1A, Appendix D, NASA NTAS Actions.

2.17.3 The alert system types range from “No Current Alerts” (normal operating security policy), “Elevated Threat Alert,” and “Imminent Threat Alert.”

2.17.4 The alert system is intended to standardize terms and establish standardized security measures that can be initiated by the AA, OPS and Center Directors through the Agency-wide emergency notification system.

2.17.5 GSFC components hosting military organizations as tenants, residing as a tenant on a military installation, or situated contiguous to a military installation shall establish mutually agreed upon notification systems for ensuring DoD’s use of ALPHA designators under the DoD Force Protection

Condition concept are understood and integrated into the Center’s threat condition warning system.

2.18 Hazardous Material (HAZMAT) Security

2.18.1 NASA programs use many different hazardous materials in meeting mission objectives. It is imperative that the use, storage, and protection of these materials be given the highest priority necessary to ensure the safety of NASA personnel and the general public.

2.18.2 All HAZMAT brought to, or transported on, the Greenbelt facility shall be processed through

Central Receiving and the security checkpoint for deliveries in the Building 35 Warehouse. HAZMAT deliveries made to the Greenbelt facility after Central Receiving is closed may, with prior approval, be processed by GPSD personnel upon arrival. Contact GPSD for approval procedures.

2.18.3 HAZMAT deliveries to WFF shall report to WFF’s Main Gate for inspection Monday through

Friday only, excluding holidays, during the hours of 8:00 a.m. to 4:00 p.m.; others will be turned away unless other arrangements are made in advance. IV&V and GISS do not receive HAZMAT deliveries.

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2.18.4 All HAZMAT carrier vehicles shall be inspected by GPSD’s SO.

2.18.5 All HAZMAT deliveries made directly to the Greenbelt facility or WFF shall be escorted by a

NASA or GSFC employee or contractor of the organization receiving the shipment, or shall have prearranged for a Security escort.

2.18.6 HAZMAT shall be stored, maintained, and used in such a manner as to prohibit access and/or use by unauthorized personnel. Storage containers and facilities housing HAZMAT shall be protected with appropriate access control devices (e.g., EPACS or restricted locks and keys), blast- or explosive-resistant barriers, fences, etc., to ensure that only authorized personnel have access and that accidental explosion, disbursement, and/or contamination is contained.

2.19 Security Education, Training, and Awareness (SETA) Program

2.19.1 Responsibilities

2.19.1.1 GSFC’s Center Director shall ensure that adequate procedures are in place whereby all NASA employees and contractor personnel, regardless of clearance status, are briefed annually regarding

Center security program responsibilities.

2.19.1.2 GSFC’s CCPS shall ensure that appropriate and knowledgeable security personnel provide and receive the applicable types of briefings or training, as described in paragraph 2.19.2 of this NPR.

2.19.1.3 NASA supervisors shall ensure job-related, facility-oriented security education and awareness instruction or training for newly assigned personnel are timely and properly coordinated with GSFC’s

2.19.2 Required Briefings and Training.

2.19.2.1 Initial…