FORM E - SOLICITATION FOLLOW-UP LOG.pdf

This is a Solicitation Follow-Up Log (Form E), a template document used to track outreach efforts to Disadvantaged Business Enterprise (DBE) firms for state and local contract opportunities. The form is designed to document all communication attempts with potential DBE bidders and proposers, requiring that any oral communications be followed up with written documentation such as email, fax, or letters with attached evidence.

The form provides columns to record the date and time of contact, follow-up method used, the name of the DBE firm and contact person, email and phone information, whether the DBE firm responded, whether they are bidding or proposing, and the date of bid or proposal submittal. The template includes multiple rows for entries with checkbox fields indicating "Yes" responses for the bidding or proposing status, allowing the contract originator to maintain a comprehensive record of DBE solicitation activities and participation. The document serves as documentation for compliance with DBE participation requirements and outreach procedures in the procurement process.