FORM D - SAMPLE LETTER OF SOLICITATION.pdf

149 KB Posted

Attached to
Employee Assistance Program
Solicitation number
PS141248
Issued by
California

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This is a sample letter of solicitation for a Disadvantaged Business Enterprise (DBE) firm issued by a prime contractor bidding on Project B234, a trackwork installation project for the Metropolitan Transportation Authority (LACMTA). The solicitation requests quotes from DBE firms certified with LACMTA for multiple work categories including clearing and grubbing, signal and lighting, excavation, fencing, backfill, construction area signs, and landscaping. Plans and specifications are available for review at the prime contractor's office or local plan rooms. The bid/proposal submission deadline is December 29, 20xx at 2:00 p.m.

All DBE firms must be certified by LACMTA prior to the bid/proposal due date and are required to provide a copy of their DBE certification with their submission. The prime contractor offers assistance with bonding and insurance procurement and directs DBE firms to the Small Business Administration and Federal Department of Transportation Bond Assistance Programs for additional support. The contractor emphasizes its status as an Equal Opportunity Employer and its commitment to Small Business Enterprise participation. Interested firms may contact the prime contractor directly by phone or fax, or reach LACMTA's certification hotline at (213) 922-2600 for questions regarding the certification process.

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EXHIBIT 1

FORM D - SAMPLE LETTER OF SOLICITATION

Date

DBE Firm Address City, State, Zip

ATTN: Chief Estimator

Project: B234, Trackwork Installation Owner: Metropolitan Transportation Authority Bid/Proposal Due Date: December 29, 20xx at 2:00 p.m.

We are bidding/proposing the above project as a prime contractor and would appreciate quotes from DBEs who are currently certified with LACMTA for the following work/services and/or materials:

Clearing and Grubbing

Signal & Lighting

Excavation

Fencing

Backfill

Construction Area Signs

Landscaping

Plans and specifications are available for inspection at our office or at a local plan room (give name and location of alternate plan rooms, if available). Should you need any assistance in obtaining bonding or insurance, please feel free to call us. DBE firms are also referred to the Small Business Administration (SBA) and/or the Federal Department of Transportation (DOT) Bond Assistance Programs.

We are an Equal Opportunity Employer and, as a matter of policy, encourage the participation of Small Business Enterprises.

All DBE firms must be certified by the bid/proposal due date and must provide our office with a copy of your DBE certification to include with the bid/proposal. Should you have any questions regarding LACMTA’s certification process, contact LACMTA’s certification Hotline at (213) 922- 2600.

We will be contacting you by phone regarding this project, but feel free to contact us at (phone number) or by fax (phone number).

Yours truly, Mr. Jim Mason Chief Estimator

File details come from the government source that posted it. Updated .