CDRLsExhC(15Jun07).doc

CONTRACT DATA REQUIREMENTS LIST (CDRL)

Preface

1. CDRL Changes The Program Management Officer for the Modular Aircrew Helmet (MACH) IPT is the only element authorized to work with the Contractor to coordinate, prepare or suggest changes to the data requirements and distribution. No changes to the data requirements shall be made without the specific approval of the Contracting Officer (CO).

2. Data Approval

a. Unless otherwise specified in Block 16 (Remarks) of the appropriate data item, the following definition applies to Block 8 of the DD Form 1423:

b. The use of an “A” in Block 8 means the document identified requires written Government approval with respect to technical content.

c. Unless otherwise specified, Government response is due thirty (30) calendar days from receipt of data. Also, unless otherwise specified, the Contractor shall incorporate recommended changes/revisions and resubmit data within thirty (30) calendar days after receipt of disposition letter from the CO. Those response times are contractual commitments and if the Government or the Contractor cannot meet those commitments, each is obligated to notify the other of the revised length of time required to respond.

d. The absence of an “A” in Block 8 does not relieve the Contractor of the responsibility of compliance to applicable Data Item Description (DID) and SOW task(s) and will be subject to review by the systems program office for departure from the same.

3. Method of Transmittal and Delivery

a. Data will be submitted under a letter of transmittal to the attention of 648 AESS/ TAAM (MACH Data Manager). Each transmittal letter shall contain an identifying number, the contract number, data item description number and title, CDRL sequence number, document number and revision level of data delivered. Transmittal letters shall not contain multiple CDRL submissions. Submit one electronic copy of the deliverable with the letter of transmittal unless otherwise specified

b. All submittals of programmatic and technical data shall be made by one the following processes, unless otherwise stated in Block 16 of the DD Form 1423:

(1) On-line access to contractor developed data through contractor information services. All deliverables shall be in Microsoft Word 2000 (or latest version if available). A trial run on electronic delivery shall be completed during the Kick-Off/Post Award Conference to ensure compatibility between contractor and Government electronic mail applications. Notification shall be given to 648 AESS/TAAM (MACH Data Manager) at roger.morales1@brooks.af.mil, 648 AESS/TAAM (MACH Program Manager) at skylar.quinn@brooks.af.mil, and 648 AESS/ TAAM (MACH Contract Officer) at Angelica.Armenta@brooks.af.mil.

(2) The configuration of the representative workstations in 648 AESS/TAAM is as follows:

(a) Unclassified Server: Windows 2003 Server with a 100MB backbone

(b) Unclassified Workstations Tied to Unclassified Server: Intel Pentium III 450 MHz, 128 MB RAM, Windows 2003 Workstation, Video configuration: 1MB displays set to 800x600.

(c) Workstation Software: MS Adobe Acrobat Reader 7.0; MS Office 2003 Professional

(3) In the event of incompatibility between contractor and Government electronic mail applications, or if a CDRL item can not be transmitted electronically for any reason, the contractor shall submit the deliverable IAW software requirements as stated in paragraph 3a. above, on compact disk(s) to 648 AESS/TAAM (MACH Data Manager), 7980 Lindbergh Landing, Brooks City-Base, TX 78235-5119 by the required due dates.

c. Specific submittal process shall be as agreed to during Kick-Off or Post Award Conference by the Government and Contractor.

d. Unless otherwise specified in Block 16 of the DD Form 1423 the following apply:

(1) Date of submittal is interpreted as the date the Government receives the data

(2) Unless otherwise specified on a CDRL, calculations for due dates shall be by calendar days.

4. Tailored Data Items A slash (/) and the letter “T” (i.e., DI-A-7088/T) added to the data item number in Block 4 of the DD 1423 denotes DD 1664s have been tailored to comply with specific system requirements. If data preparation instructions contained in Block 16 of the DD 1423 is different from the instructions contained in Block 10 of the DD 1664, the DD 1423 instruction will govern.

5. Government CDRL Tracking The Automated Data Management System (ADMS) Database will be used to document the timeliness and quality of contract data item submittals as required by this contract. All submittals will be tracked and documented in the following categories: total items received, items received on-time, items received late, items received requiring Government approval, items approved, and items disapproved. The critical data items are the only items tracked for quality, because these items have a direct affect on the cost, schedule and performance of the program. The ADMS database will be referred to in preparing the Government’s Data Management Rating.

6. Acronyms (ACA)After Contract Award

(DAC)Days After Contract Award

(ASREQ)As Required

(IAW)In Accordance With

(CO)Contracting Officer

7. Distribution Statements on Technical Documents - DODD 5230.24 When A, B, C, D, E, F, or X is entered in Block 9 of the Contract Data Requirements (DD Form 1423), it identifies the Distribution Statement required.

a. Required markings on technical documents:

(1) The distribution statement shall be displayed conspicuously on technical documents so as to be recognized readily by recipients. For standard written or printed material, the distribution statement shall appear on each front cover and title page. If the technical information is not prepared in the form of an ordinary document and does not have a cover or title page, the applicable distribution statement shall be stamped, printed, written, or affixed by other means in a conspicuous position.

(2) Additional Notices: In addition to the distribution statement, the following notices will be used when appropriate:

(a) All technical documents that are determined to contain export-controlled technical data will be marked:

“ WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751 et seq.) or Executive Order 12470. Violation of these export laws is subject to severe criminal penalties.”

(b) All technical documents marked with Distribution Statements A, B, C, D, E, F, or X will also be marked:

“ DESTRUCTION NOTICE - For classified documents, follow the procedures in DoD 5220.22-M, Industrial Security Manual, Chapter 7, or DOD5200.1-R, Information Security Program Regulation, Chapter 6, Section 7. For unclassified, limited documents, destroy by any method that will prevent disclosure of contents or reconstruction of the document.”

b. Authorized Distribution Statements:

(1) DISTRIBUTION STATEMENT C. Distribution authorized to U.S. Government agencies and their contractors for administrative or operational use during acquisition, 22 March 2007, unless otherwise specified in Block 16 of DD Form 1423. Other requests for this document shall be referred to 648 AESS/ TAAM, 7980 LINDBERGH LANDING, BROOKS CITY-BASE, TEXAS 78235-5119. This statement applies after contract award

(2) DISTRIBUTION STATEMENT F. Distribution authorized to Government MACH Program IPT as SENSITIVE information, or distributed as directed by 648 AESS/TAAM, 7980 LINDBERGH LANDING, BROOKS CITY-BASE, TEXAS 78235-5119. This statement applies during solicitation.

8. Websites for Data Item Descriptions When researching Data Item Descriptions the following website can be utilized: http://astimage.daps.dla.mil/quicksearch.

OMB No. 0704-0188

Public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send commands regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington D.C. 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

D. SYSTEM/ITEM

MODULAR AIRCREW COMMON HELMET (MACH)

b. COPIES

8.APP CODE

NA

N/A

13.DATE SUBSEQUENT SUBMISS

SEE BLK 16

a. ADDRESSEE

Final

BLK 4: DELETE para. 10.2.d, e, g, h, i BLK 9: Contractor will notify the Government, in writing, when proprietary data is contained within any deliverable document.

BLK 12: An agenda is due five (5) working days before each meeting. Agenda items may be provided by the government.

BLK 14a: The Government Program Manager will provide additional distribution required, to include addressee's email and mailing address and numbers of copies. Complete government addresses in section F of the contract.

BLK 14b: Agenda shall be submitted via electronic mail in government compatible microsoft word. Charts, tables, graphics, etc. shall be embedded in the agenda utilizing government compatible excel or power point.

BLK 14: Send electronic Letter of Transmittal (LT) to:

(PM) Skylar.Quinn@brooks.af.mil (DM) roger.morales1@brooks.af.mil (PCO) Angelica.Armenta@brooks.af.mil

Data Manager

Program Manager

DD FORM 1423-1, JUN 90 Computer Generated Previous editions are obsolete Page 1 of 1

Public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send commands regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington D.C. 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

D. SYSTEM/ITEM

MODULAR AIRCREW COMMON HELMET (MACH)

b. COPIES

8.APP CODE

A

N/A

13.DATE SUBSEQUENT SUBMISS

SEE BLK 16

a. ADDRESSEE

Final

BLK 9: Contractor will notify the Government, in writing, when proprietary data is contained within any deliverable document.

BLK 12 & 13: The minutes are due three (3) working days after the conference. The Government has up to three (3) working days to review the draft minutes and provide WRITTEN comments to the contractor. The Contractor has two (2) working days after receipt of comments to incorporate the comments and submit the final minutes.

BLK 14a: The Government Program Manager will provide additional distribution required, to include addressee's email and mailing address and numbers of copies.

BLK 14b: Minutes shall be submitted via electronic mail in government compatible microsoft word. Charts, tables, graphics, etc shall be embedded in the miinutes utilizing government compatible excel or power point.

BLK 14: Send electronic Letter of Transmittal (LT) to:

(PM) Skylar.Quinn@brooks.af.mil

Data Manager

Program Manager

DD FORM 1423-1, JUN 90 Computer Generated Previous editions are obsolete Page 1 of 1 1161/183

Public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send commands regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington D.C. 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

D. SYSTEM/ITEM

MODULAR AIRCREW COMMON HELMET (MACH)

b. COPIES

8.APP CODE

A

SEE BLK 16

a. ADDRESSEE

Final

BLK 4: CONTRACT FORMAT IS ACCEPTABLE. TAILORING OF DID REQUIREMENTS:

Para 10.2. Delete magnetic tape media format. Use DoD electronic commerce methods.

Para 10.2.1-10.2.15. Reorder/rename fields for UID data elements.

10.2.1 UID of item delivered that contains the

embedded subassembly, component or part

10.2.2 UID of the embedded subassembly, component or

part

10.2.3 UID type

10.2.4 Issuing Agency Code

10.2.5 Enterprise Identifier

10.2.6 Original part number

10.2.7 Serial number

10.2.8 Unit of Measure

10.2.9 Description

10.2.10-10.2.15 Not Used BLK 9: Contractor will notify the Government, in writing, when proprietary data is contained within any deliverable document.

BLK 8 & 12: Concurrent with associated end item delivery BLK 14: Send electronic Letter of Transmittal (LT) to:

(PM) Skylar.Quinn@brooks.af.mil

Data Manager

Program Manager

DD FORM 1423-1, JUN 90 Computer Generated Previous editions are obsolete Page 1 of 1

Public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send commands regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington D.C. 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

D. SYSTEM/ITEM

MODULAR AIRCREW COMMON HELMET (MACH)

b. COPIES

8.APP CODE

A

N/A

13.DATE SUBSEQUENT SUBMISS

SEE BLK 16

a. ADDRESSEE

Final

BLK 4: DI-NDTI-80809B is tailored as follows for Quick Look reports only.

PARAS 10.2.2, 10.2.5, 10.2.6.2, 10.2.6.4.2, 10.2.7.2, 10.2.7.3, and 10.2.8 do not apply to Quick Look reports.

BLK 9: Contractor will notify the Government, in writing, when proprietary data is contained within any deliverable document.

BLK 10 & 12: A Separate Quick-Look Report shall be developed for each development test identified in the test plan (CDRL item A007). The Quick look report is due within five (5) working days after each successful test. The Quick Look report is due within 24 hours if item fails testing.

A consolidated test report (DID tailoring does not apply to cosolidated test report), including all Contractor performed verification activities, is due thirty (30) calendar days after the last contractor performed verification activity is completed. The report shall be a stand alone report and shall include all illustrations, tables, drawings, charts, digital photos, data sheets and other pertinent materials required to form a complete report. However, test methods and equipment and analytical techniques may be referenced.

BLK 13: The Government has up to Thirty (30) calendar days to review the draft report and provide WRITTEN comments to the contractor. The Contractor has Ten

(10) working days after receipt of comments to incorporate the comments and submit the final report.

BLK 14: Reports shall be submitted via electronic mail in government compatible microsoft word. Charts, tables, graphics, etc shall be embedded in the report utilizing government compatible excel or power point.

BLK 14: Send electronic Letter of Transmittal (LT) to:

(PM) Skylar.Quinn@brooks.af.mil

Data Manager

Program Manager

DD FORM 1423-1, JUN 90 Computer Generated Previous editions are obsolete Page 1 of 1

Public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send commands regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington D.C. 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

D. SYSTEM/ITEM

MODULAR AIRCREW COMMON HELMET (MACH)

b. COPIES

8.APP CODE

A

SEE BLK 16

13.DATE SUBSEQUENT SUBMISS

N/A

a. ADDRESSEE

Final

GENERAL REMARK: PARA 2.4, The IMS shall show sufficient detail to correspond with level 3 of the Contract Work Breakdown Structure (CWBS).

BLK 9: Contractor will notify the Government, in writing, when proprietary data is contained within any deliverable document.

BLOCKS 12 & 13: Initial submission shall be due on the fourth working day of the month following the month of award. Subsequent submittals are due no later than the fourth working day of each month. The report period shall be from the 26th of the beginning month until the 25th of the ending month.

BLK 14: Send electronic Letter of Transmittal (LT) to:

(PM) Skylar.Quinn@brooks.af.mil

Configuration/Data Manager

Program Manager

DD FORM 1423-1, JUN 90 Computer Generated Previous editions are obsolete Page 1 of 1

Public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send commands regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington D.C. 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

D. SYSTEM/ITEM

MODULAR AIRCREW COMMON HELMET (MACH)

b. COPIES

8.APP CODE

A

SEE BLK 16

a. ADDRESSEE

Final

BLOCKS 10, 12 & 13: Draft NORs shall be submitted in conjunction with ECP approvals that propose changes to applicable documents.

BLOCK 14: Final NORs with complete description of the changes to the affected documents shall be distributed to the document controller.

BLK 14A: Send electronic Letter of Transmittal (LT) to:

(PM) Skylar.Quinn@brooks.af.mil

DATA/ CONFIGURATION MANAGER

PROGRAM MANAGER

DD FORM 1423-1, JUN 90 Computer Generated Previous editions are obsolete Page 1 of 1

Public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send commands regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington D.C. 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

D. SYSTEM/ITEM

MODULAR AIRCREW COMMON HELMET (MACH)

b. COPIES

8.APP CODE

A

N/A

13.DATE SUBSEQUENT SUBMISS

N/A

a. ADDRESSEE

Final

BLK 4: Use government standard as reference documents.

BLK 10 & 12: Submit deviation request within Five (5) working days after Government concurrence of the precoordinated recommended change. Ensure request addresses all the impacts to the changes being proposed. DD Form 1694 shall be used to document changes.

Request preparation instructions and DD Form 1694 prior to first submittal.

BLK 14: Send electronic Letter of Transmittal (LT) to:

(PM) Skylar.Quinn@brooks.af.mil (DM) roger.morales1@brooks.af.mil (PCO) Angelica.Armenta@brooks.af.mil Send One Hard Copy to:

648AESS/TAAM

7980 Lindbergh Landing Brooks City-Base TX 78235-5119

Configuration/Data Manager

Program Manager

DD FORM 1423-1, JUN 90 Computer Generated Previous editions are obsolete Page 1 of 1

Public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send commands regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington D.C. 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

D. SYSTEM/ITEM

MODULAR AIRCREW COMMON HELMET (MACH)

b. COPIES

8.APP CODE

N/

EOM

13.DATE SUBSEQUENT SUBMISS

SEE BLK 16

a. ADDRESSEE

Final

BLK 4: CONTRACT FORMAT IS ACCEPTABLE.

Para 10.3, include risk reporting.

BLK 11, 12, 13: EOM means end of month. First submittal will be 45 calendar days after award of delivery order. Subsequent delivery will be monthly thereafter. The reporting period up to inclusive of each month during the delivery order.

BLK 14a: Task order Project Manager will provide additional distribution required, to include addressee's email and mailing address and numbers of copies. Complete government addresses in section F of the contract.

BLK 14b: Reports shall be submitted via electronic mail in government compatible microsoft word. Charts, tables, graphics, etc shall be embedded in the report utilizing government compatible excell or power point. (Tailor Block 10 of Data Item Description (DID), DD Form 1664, listed in Blk 4 of this CDRL, to minimum requirements for individual task orders and to determine the appropriate wording for individual task orders).

BLK 14: Send electronic Letter of Transmittal (LT) to:

(PM) Skylar.Quinn@brooks.af.mil

Data/Configuration Manager

Program Manager

DD FORM 1423-1, JUN 90 Computer Generated Previous editions are obsolete Page 1 of 1

Public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send commands regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington D.C. 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

D. SYSTEM/ITEM

MODULAR AIRCREW COMMON HELMET (MACH)

b. COPIES

8.APP CODE

A

SEE BLK 16

13.DATE SUBSEQUENT SUBMISS

SEE BLK 16

a. ADDRESSEE

Final

BLK 4: CONTRACT FORMAT IS ACCEPTABLE.

BLK 12: The presentation material is due 5 working days prior to the meeting.

BLK 13: The Government has up to 10 working days to review the draft report and provide WRITTEN comments to the contractor. The Contractor has five (5) working days after receipt of comments to incorporate the comments and submit the final report. Should the Government exceed the established 10 working day review period, the Contractor is granted a day extension in the delivery schedule. Specific data will be provided in each delivery order issued.

BLK 14: Reports shall be submitted via electronic mail in government compatible microsoft word. Charts, tables, graphics, etc shall be embedded in the report utilizing government compatible excell or power point.

BLK 14: Send electronic Letter of Transmittal (LT) to:

(PM) Skylar.Quinn@brooks.af.mil

Configuration/Data Manager

Program Manager

DD FORM 1423-1, JUN 90 Computer Generated Previous editions are obsolete Page 1 of 1