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Environmental Requirements for Robins Air Force Base

01560 - Environmental Requirements Rev Date: September 2016

Table of Contents Table of Contents

PART 1 GENERAL

1.1 GENERAL SCOPE

1.2 CONTRACTOR RESPONSIBILITY

1.2.1 Environmental Management Systems (EMS) Awareness Training

1.3 NO NOTICE INSPECTIONS

1.4 SUBMITTALS

1.4.1 General Submittals

1.4.2 Material Submittals

1.4.3 Other Submittals

PART 2 EXECUTION

2.1 DISPOSAL OF WASTE/EXCESS MATERIAL

2.1.1 General

2.1.2 Solid Waste Handling

2.1.3 Solid Waste Disposal

2.1.4 Reporting of Disposal and Recycling

2.1.5 Submittals, Notifications, and Approvals

2.2 SPECIAL WASTES OR HAZARDOUS MATERIALS

2.2.1 General

2.2.2 Hazardous Waste

2.2.3 Asbestos Containing Materials

2.2.4 Lead Paint

2.2.5 Polychlorinated Biphenyls (PCB)

2.2.6 Ozone Depleting Substances (ODS) and Controlled Substances Restriction

2.2.7 Hazardous Materials (HazMat)

2.2.8 Submittals, Notifications, and Approvals

2.3 AIR QUALITY

2.3.1 General

2.3.2 Open Burning

2.3.3 ODS

2.3.4 Generators

2.3.5 Submittals, Notifications, and Approvals

2.4 PESTICIDES (INSECTICIDES, FUNGICIDES, HERBICIDES, ETC.)

2.4.1 General

2.4.2 Licenses

2.4.3 Handling

2.4.4 Submittals, Notifications, and Approvals

2.5 STORAGE TANKS

2.5.1 General

2.6 THREATENED AND ENDANGERED SPECIES OF PLANTS AND WILDLIFE

2.6.1 General

2.7 WETLANDS

2.7.1 General

2.8 GREEN PROCUREMENT PROGRAM (GPP)

2.8.1 General:

2.9 PRESERVING HISTORICAL AND ARCHAEOLOGICAL RESOURCES

2.9.1 General

2.9.2 Archaeological Finds

2.10 PROTECTION OF WATER AND LAND RESOURCES

2.10.1 General

2.10.2 Stormwater Management during Construction

2.10.3 Post Construction Stormwater Management

2.10.4 Prohibition of Illegal Discharges

2.10.5 Prohibition of Illicit Connections

2.10.6 Spills

2.10.7 Tree Protection and New Landscaping

2.10.8 Restoration of Landscape Damage

2.10.9 Submittals, Notifications, and Approvals

2.11 BACKFLOW PREVENTION DEVICES (BPDs)

2.11.1 General

2.11.2 Coordination

2.11.3 Installation

2.11.4 Inspection and Testing

2.11.5 Submittals, Notifications, and Approvals

Forms

SPECIAL WASTE ACCEPTANCE APPLICATION (SWAA)

WASTE SHIPMENT TRACKING DOCUMENT

WASTE MANAGEMENT REPORT (MONTHLY)

This chart provides a list of names, organizations, and contact information for persons requiring updated versions of 01560 Environmental Requirements.

Note: Some portions of this document will not apply to all organizations or contracts; however, including this document within all contracts will ensure environmental requirements are communicated.

Organization POC Email 78 CEG/CENMP Stefanie Dawson stefanie.dawson@us.af.mil 78 CES/CL Becky McCoy rebecca.mccoy@us.af.mil 78 CES/CEOES Angela Kinsley angela.kinsey@us.af.mil WR-ALC/OBC Valerie Myrick valerie.myrick@us.af.mil 402 MXSG/MXDTC Damon West william.west.1@us.af.mil AFSC/PZIOA Maxine Elias maxine.elias@us.af.mil 802 MXSS/MXDEI Michael Bentley michael.bentley@us.af.mil US Army Corps Engineers

Mark Adams mark.g.adams@usace.army.mil

Jimmy Jones Senior Project Manager for Robins james.f.jones@usace.army.mil

Richard Thomas Resident Engineer at Robins richard.n.thomas@usace.army.mil

AFLCMC/WIGA Marcus Roese marcus.roese.ctr@us.af.mil AFLCMC/WIGA Michael Wilke michael.wilke.2@us.af.mil

PART 1 GENERAL

1.1 GENERAL SCOPE

This Section provides the requirements necessary to ensure that all projects are in environmental compliance.

Environmental Management, 78 CEG/CEIE, is the organization responsible for management of base environmental concerns. Contact program managers in 78 CEG/CEIE at (478) 327-8104 or (478) 926-9645 or electronically 78ceg.cev.FrontOfc@us.af.mil.

1.1.1 The following programs have the potential to be impacted by contracts: solid and hazardous wastes, toxics, water quality, air quality, natural resources, storage tanks, cultural resources, pollution prevention, hazardous materials, and fuels.

1.1.2 All contracts performed on Robins Air Force Base (AFB) are bound by all Federal, State of Georgia, Houston County, Department of Defense (DoD), and Air Force laws, regulations, and policies and subject to no-notice inspections by these regulators and officials. Robins AFB operates under the requirements of 10 regulatory permits and over 20 management plans. The following table identifies applicable Air Force Instructions (AFI) related to this document that also requires compliance.

Air Force Instructions

AFI 32-1052 Facility Asbestos Management

AFI 32-1053 Integrated Pest Management Program

AFI 32-1067 Water and Fuel System

AFI 32-7040 Air Quality Compliance and Resource Management

AFI 32-7042 Waste Management

AFI 32-7044 Storage Tank Environmental Compliance

AFI 32-7064 Integrated Natural Resources Management

AFI 32-7065 Cultural Resources Management

AFI 32-7086 Hazardous Materials Management

1.1.3 A digging permit obtained from the 78th Civil Engineer Group is required for all projects where excavation or other forms of ground penetration may be required to complete the task. This permit mailto:78ceg.cev.FrontOfc@us.af.mil process is the method used by the Base to coordinate the required work with key base activities and to identify potentially hazardous work conditions; in an attempt to protect personnel, prevent accidental damage to Base assets, and ensure the proper restoration of the excavated site upon completion.

1.2 CONTRACTOR RESPONSIBILITY

Comply with all applicable Federal, State of Georgia, any laws and regulations from other states where disposal might occur, and local laws and regulations concerning environmental compliance and pollution prevention.

Ensure all products produced or generated under contract shall meet all stated performance objectives and shall not violate in any manner the Environmental Requirements of any applicable local, state, or federal entity including the DoD.

1.2.1 Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to both the Robins AFB Contracting Officer (CO) to be maintained in the contract file and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@us.af.mil) for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

EMS training is provided by Environmental Management at (478) 327-8104 or (478) 926-9645.

Contractors have two options to satisfy the mandatory EMS Awareness Training requirement.

Contractors that do not have a Common Access Card must exercise Option 2.

a. Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the Advanced Distributed Learning Service (ADLS) website:

https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp. EMS Awareness Training is located under the Miscellaneous tab. This option is only available to contractors who have a CAC and takes approximately 10 minutes to complete.

b. Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

1.3 NO NOTICE INSPECTIONS

78 CEG/CEIE will conduct no-notice inspections to ensure compliance with all Environmental Requirements. Written documentation of any findings from such an inspection will be forwarded to the CO by the inspector. The CO will follow-up with the Contractor on all findings of non-compliance https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp reported by the inspector. A finding of non-compliance with any of the Environmental Requirements may result in the issuance of a work stoppage by the CO until documentation of compliance is submitted and accepted by both 78 CEG/CEIE and the CO. No-notice inspections are frequently conducted by federal and state regulators.

1.4 SUBMITTALS

1.4.1 General Submittals: Provide the following submittals in accordance with instructions found in this document. The contractor may submit manufacturer’s data in lieu of the required certificate of compliance if desired. The Government requires manufacturer’s data if an “X” appears under the “Mfg. Data Required” column.

1.4.2 Material Submittals: Not required under this section.

1.4.3 Other Submittals: Provide the following submittals as required by the contract or as directed by the

CO.

*** IMPORTANT >> Designer, edit list below to project requirements*** Inspector Para # Description Submittal Timeframe Check

Mark

1.2 Notify 78 CEG/CEIE of Digging Beginning of project, before digging ☐

2.1.3 c Landfill License Prior to dumping ☐

2.1.3 c. i. Special Waste Acceptance Application 5 days prior to dumping ☐

2.1.3 c. ii. Waste Shipment Tracking Monthly by the 5th ☐

2.1.3 d. Commencement Notice Prior to dumping ☐

2.1.3 d.

2.1.4

2.1.5 a. vi.

Waste Management Report Landfill Receipts Monthly by the 5th and prior to final payment ☐

2.1.5 a.

2.1.5 a. ii. Solid Waste Disposal Plan 10 days prior pre-con.

conf. ☐

2.2.3.b. GA EPD Asbestos Abatement or Demolition Project Notification Form 15 days prior to starting work ☐

2.2.2

2.2.8 a. ii. Hazardous Waste/Hazardous Material List Prior to starting work ☐

2.1.3 c. i.

2.2.1

2.2.3 a. i.

Asbestos Removal Info As required ☐

2.1.3 c. i.

2.2.4 a. i. Lead Compliance/Training/Sampling Prior to starting work

At the end of the project ☐

2.2.8 b. i. Refrigerant Technician Certification Prior to starting work ☐

2.2.8 b. ii. Refrigerant Appliance List Within 7 days ☐

2.2.8. b. ii.

Sub-bullets Refrigerant Maintenance Repair Log Within 7 days ☐

Inspector Para # Description Submittal Timeframe Check

Mark

2.2.8 b. iii. Refrigerant Equipment Certification Within 7 days ☐

2.2.8 b. iii. Refrigerant Purchase Documentation Within 7 days ☐

2.3.4 Generators Prior to order ☐

2.3.5 Air Permit Data 6 months prior to

construction start date ☐

2.4.2 Pesticide List At end of project ☐

2.4.2 Pest Control License Prior to pest control ☐

2.5.1 Underground Storage Tank Removal 45 days after Notice to Proceed ☐

2.10.7 d. Landscaping Plan Prior to beginning work ☐

2.7.9 a. i. Erosion, Sediment, and Pollution Control Plan 60 percent design package ☐

2.7.9 a. Notice of Intent – NPDES Permit 14 days prior to site work ☐

2.7.9 a. ii. Permits/Fees Copies – NPDES Permit 14 days prior to site work ☐

2.7.9 a. iii. Notice of Termination – NPDES Permit After final stabilization at site ☐

2.7.3

2.7.9 b. Post Construction Stormwater

Management Plan and Calculations 60 percent design

2.7.3

2.7.9 c. Post Construction Operation and

Maintenance Plan 60 percent design

2.8.5 a. Backflow Device Location Prior to installation ☐

2.8.5 b. Backflow Prevention Device Test Report After BPD installation ☐

2.8.5 c. Use of fire hydrant/penetrate water mains Prior to start of work ☐

PART 2 EXECUTION

2.1 DISPOSAL OF WASTE/EXCESS MATERIAL

2.1.1 General: The Contractor shall take a proactive, responsible role in the management of non-hazardous solid waste and require all subcontractors, vendors, and suppliers to participate in the effort. Non-hazardous Solid Waste, as defined in Code of Federal Regulations (CFR) 261.2, dispositioned for disposal shall be removed from the base in accordance with all Federal, State of Georgia, and local codes and requirements.

Every effort shall be made to segregate individual waste streams and divert waste from any landfill by reusing or recycling materials. Direct all non-hazardous solid waste inquiries to 78 CEG/CEIEC Solid Waste Program Manager, (478) 327-9283 or (478) 926-9645.

2.1.2 Solid Waste Handling: All persons engaged in solid waste handling, including solid waste collection and transportation, or operations of solid waste handling facilities or disposal sites, shall have a solid waste handling permit or permit by rule letter. The provisions of Georgia Environmental Protection Division (GA EPD) regulations concerning proper handling of solid waste and applicable prohibitions shall govern. All materials and equipment not turned in to the Government is considered property of the contractor and must be properly removed by the end of the project.

2.1.3 Solid Waste Disposal: Use one or more of the following methods to divert/dispose of non-hazardous solid waste. All materials to be disposed of in other than a sanitary landfill must be kept segregated at the project site from those materials which are allowed only in a sanitary landfill.

a. Reuse (diversion): First consideration of waste shall be given to salvage for reuse to be used in the original form. Sale or donation of waste suitable for reuse shall be considered. Salvaged materials shall not be used in this project unless approved by the CO. Materials defined as “recovered materials” are excluded from regulation as solid wastes.

b. Recycling (diversion): Waste material not suitable for reuse but having value as a recyclable material shall be recycled whenever practical and economically feasible. Materials destined for recycling must meet the definition of non-hazardous wastes under federal/state solid waste regulations. Recyclable metal materials shall remain the property of the government and be recycled through the Robins AFB Qualified Recycling Program (QRP). To coordinate removal/collection of scrap wire and metal, please contact QRP Manager Casey Lucas at (478) 327- 9283, QRP Operations Manager Darryl Mercer at (478) 327-3976, or the Scrap Metal Yard Manager John Carter at (478) 283-6542.

c. Sanitary Landfill (disposal): All solid waste may be disposed of in a sanitary landfill properly licensed by the State of Georgia. Provide proof that any Georgia municipal solid waste disposal facility receiving Robins AFB waste is operated by someone who has obtained the certification required by the Georgia Solid Waste Management Act, O.C.G.A. 12-8-24.1. If a landfill other than Houston County Landfill is used, provide a copy of the landfill license.

i. If the presence of lead based paint, asbestos, or other hazardous materials are suspected, an analysis of the suspected material shall be performed by a certified lab approved by the State. If the Toxic Characteristic Leaching Procedure (TCLP) results for lead are greater than 5 mg/L, the waste shall be disposed of as hazardous waste in a Subtitle C permitted facility--not a Subtitle D permitted facility such as the Houston County Landfill. If the lab analysis for asbestos is positive, the permission for landfill disposal is required and waste must be dispositioned through the Special Waste Acceptance Application (SWAA) process. Houston County Landfill currently does not require a SWAA if there is no presence of lead based paint, asbestos, or other non-hazardous Special Waste or hazardous materials suspected.

ii. SWAA Process: The results of the tests/lab analysis as well as the completed top and middle portion of the SWAA must be submitted to 78 CEG/CEIEC Solid Waste Program Manager for approval and signature. The 78 CEG/CEIEC Solid Waste Program Manager will be the signing authority as the generator on the SWAA form. 78 CEG/CEIEC will email the completed form to the County’s landfill consultant for disposal acceptance/approval and for issuance of Special Waste Profile Number. The Special Waste Profile Number must be used on the

Waste Shipment Tracking Document. The Waste Shipment Tracking Document and SWAA are both attached at the end of the document. Allow a minimum of three working days for 78 CEG/CEIEC to process the SWAA form and to obtain the profile number. The 78 CEG/CEIEC Solid Waste Program Manager will issue the completed SWAA back to the contractor via email. The Contractor must certify that no hazardous waste was introduced into the waste while in his custody. The contractor must provide a Waste Shipment Tracking Document with each disposal load when required by Houston County. These forms must also be included in contract documents.

d. Inert Waste Landfill (disposal): Materials not likely to cause production of leachate of environmental concern may be disposed of in an inert waste landfill. Only earth and earth-like products, concrete, cured asphalt concrete, rock, bricks, yard trimmings, and land clearing debris such as stumps, limbs, and leaves are acceptable for disposal in an inert waste landfill. A copy of the written notice of commencement of operation by the landfill as given to the GA EPD and a copy of the landfill license or permit by rule letter issued by the GA EPD must be provided to the Base Engineering Division (78 CEG/CEN) Project Manager and maintained in the contract documents.

The weights of inert waste disposed in the landfill must be documented in the monthly waste management report, provided to the 78 CEG/CEN Project Manager, and then forwarded to the 78 CEG/CEIEC Solid Waste Program Manager.

e. Construction/Demolition Disposal Site (disposal): Materials will be recycled where practical.

Recyclable metal materials (scrap metal, wire, motors, etc.) shall remain the property of the government and will be recycled through the Robins AFB QRP. To coordinate removal/collection of scrap metal materials, please contact QRP Manager Casey Lucas at (478) 327-9283, QRP Operations Manager Darryl Mercer at (478) 327-3976, or the Scrap Metal Yard Manager John Carter at (478) 283-6542. Other construction and demolition (C&D) waste, including but not limited to wood, paper, cardboard can be recycled through the base recycling program or through another appropriate recycling avenue. Materials that can go in an inert waste landfill may be recycled according the rules of the State of Georgia, disposed of in an inert landfill, or lastly in the landfill. If the wastes are being disposed of at a landfill other than the Houston County Landfill, provide the landfill license to the 78 CEG/CEN Project Manager. Refer to Section 2.1.4 regarding proper reporting of disposal and recycling (weights). For construction and demolition wastes, a minimum of 60 percent by weight of the total project solid waste shall be diverted from the landfill.

f. Solid Waste Disposal Outside of Georgia: No solid waste can be disposed of outside the state of Georgia without prior written approval of the CO. The contractor shall provide sufficient information as determined by the CO to allow verification of compliance with the law.

2.1.4 Reporting of Disposal and Recycling: Robins AFB is required to report the amount (weight) of solid waste and C&D debris which is dispositioned by reuse, recycle, or disposal. Each month, the Contractor shall record the amounts of reused, recycled, and disposed materials on the Waste Management Report (attached at the end of the document). Weights shall be cumulative from the start of each month and shall reflect the total amount of material disposed or recycled during the month. The report should reflect the method of disposal for the material generated from the project. Weights of material disposed of in a sanitary or C&D landfill shall be reported based on the weight tickets. Material disposed of in other types of landfills, which do not have weight scales, may be estimated. The weight of materials reused and or recycled may be estimated. Use a good faith effort to obtain the most accurate estimate possible. The Contractor shall also provide the cost to landfill or divert/recycle the C&D debris on the Waste Management Report. A copy of the Waste Management Report shall be turned in to the 78 CEG/CEN Project Manager by the 5th of the following month and prior to final payment. The 78 CEG/CEN Project Manager shall forward the Waste Management Report to the 78 CEG/CEIEC Solid Waste Program Manager. If there are any questions, the Solid Waste Program Manager contact information is:

Casey Lucas Email: casey.lucas.2@us.af.mil Phone: (478) 327-9283 or (478) 926-9645

2.1.5 Submittals, Notifications, and Approvals: The following submittals, notifications, and approvals are required to maintain compliance:

a. Solid Waste Disposal Plan: The Contractor shall provide a Solid Waste Disposal Plan stating how all materials leaving Robins AFB shall be disposed of and recycled no later than15 days after notice to proceed and not less than 10 days before the preconstruction meeting prior to starting work. The Solid Waste Disposal Plan shall include actions that will be taken to reduce solid waste generation, specific approaches to be used in recycling/reuse of materials, waste management and storage information, and anticipated net cost savings.

i. The plan shall certify that the Contractor shall manage, dispose, and recycle all materials in compliance with all Federal, State of Georgia, and local laws. The plan shall address the disposal of each item in Sections 2.1.1 through 2.2.8 as applicable. The plan shall designate an employee who shall be responsible for verifying that all materials removed from Robins AFB are disposed of in accordance with the above referenced laws. Non-hazardous solid waste shall be broken down into individual types, i.e., asphalt, concrete, wood, brick, etc. to facilitate recycling of recovered materials.

ii. Provide a copy of the Solid Waste Disposal Plan to the CO and to the 78 CEG/CEN Project Manager. The 78 CEG/CEN Project Manager will forward to 78 CEG/CEIEC prior to review and approval 10 days prior to the Pre-construction Conference or 15 calendar days prior to the start of disposal operations if no pre-construction conference is held.

iii. Identify each landfill and recycler to be used. A copy of all landfill permits shall be provided unless the Houston County landfill is used.

iv. Provide a copy of a Solid Waste Handling Permit or permit-by-rule letter, issued by GA EPD, which allows the Contractor to handle solid wastes, including solid waste collection and transportation. A copy of the EPD permit-by-rule letter is required for the inert waste landfill being used.

v. Establish and maintain a Daily Waste Disposal and Recycling Log. Each load of materials that leaves Robins AFB shall be accounted for in the log. The log shall list the load number, bill of sale number/date or other record for recycling, as well as the name of the contract employee mailto:casey.lucas.2@us.af.mil who verified that the material was disposed of properly, along with details as to how verification was accomplished.

vi. Keep evidence of proper disposal and recycling of construction debris as well as provide this evidence to the 78 CEG/CEN Project Manager. Examples of evidence include dump tickets from a licensed sanitary landfill, copies of current landfill permits from the State of Georgia (unless Houston County landfill is used), manifest, bill of sale, or other record for recycling. The evidence shall be obtained the workday after the load is carried off and provided by the 5th of each month on the Waste Management Report.

vii. Prior to final payment, 78 CEG/CEIEC Solid Waste Program Manager must have received all monthly waste tracking reports. Attach a copy or duplicate of the Waste Shipment Tracking Document for each load transported for disposal and recycling.

b. Building Demolition: Submit copies of GA EPD demolition notification to CO and the 78 CEG/CEN Project Manager. The 78 CEG/CEN Project Manager will forward to the 78 CEG/CEIEC Solid Waste Program Manager 15 days prior to starting work and prior to submittal to the GA EPD for review, and submit final copies with copy of any payment made to GA EPD.

2.2 SPECIAL WASTES OR HAZARDOUS MATERIALS

2.2.1 General: The Contractor must comply with all applicable federal, state, and local requirements concerning use of hazardous materials and hazardous waste. If there should be a conflict between environmental regulation/ordinances/statues and the contract’s specifications, the contractor shall, in writing, contact the CO for a written determination. Disposal of all non-hazardous Special Wastes, such as asbestos, requires submittal of a SWAA to obtain a Profile Number for use on the Waste Shipment Tracking Document as described in 2.1.3.c.

2.2.2 Hazardous Waste: Hazardous Waste is defined as waste meeting the requirements of 40 CFR 261.3. 78 CEG/CEIER Hazardous Waste Program Manager makes all hazardous waste determinations for waste generated on Robins AFB. The Contractor must provide all data necessary to determine the regulatory status of waste to 78 CEG/CEIER. Activities requiring large quantities of disposal must be coordinated prior to beginning work in order to ensure a sufficient number of hazardous waste containers are available. The Contractor must ensure personnel have completed hazardous waste training prior to generating hazardous waste. All hazardous and universal wastes generated on Robins AFB must be disposed of through 78 CEG/CEIER at building 359. Direct all inquiries to the 78 CEG/CEIER Hazardous Waste Program Manager.

a. Paints, sealants, solvents, rags, or any other hazardous material(s) destined for disposal must be managed as a hazardous waste unless they have been determined not to be via Safety Data Sheet (SDS) or laboratory sampling. 78 CEG/CEIER is the only organization authorized to make a hazardous waste determination.

b. Waste generated from the project itself (e.g. lead-based paint removed from walls, contaminated soil, sludge from tank cleaning, etc.) must be turned-in to Building 359 for disposal.

c. High-intensity discharge (HID) and fluorescent lamps and tubes or switches containing mercury must be recycled as universal waste. Labeled containers must be requested through 78 CEG/CEIER at building 359 prior to job start.

d. Batteries used in emergency and exit lights that contain lead must be recycled. These batteries must be turned-in to building 359 with no cost for disposal.

e. Disposal Procedures for Hazardous and Universal Waste:

i. Payment for waste disposal will be made through the property/building organizations Department of Defense Activity Address Code (DODAAC) account. Since all regulated wastes must be disposed of through DLA-DS, a valid DODAAC is essential to prevent contract operation delays. This step must be completed prior to requesting waste containers and labels. Authorization to use the organizations DODAAC also indicates there are sufficient funds available to pay for waste disposal generated from the project.

ii. Obtain labels and containers prior to job start from building 359 and place the labels on containers suitable for shipping per Department of Transportation (DOT) guidelines.

Fluorescent lamps/tubes may be placed in the original boxes the tubes came in or in boxes designed to prevent breakage. Take care not to break any universal waste lamps/tubes. If any are broken, they must be treated as spilled hazardous waste and turned-in to building 359 immediately.

NOTE: Rolloff boxes to contain waste for large projects must be requested at least 2 weeks in advance.

iii. Accumulate hazardous waste under either the satellite accumulation rules (<55 gallons total, no time limit, 3 day limit to turn-in full drums) or 90-day rules (no quantity limit, use up to 90 days in the field, other 40 CFR 262.34(a)(1)(i) requirements apply). Turn-in containers to building 359 when full or approaching time limit(s).

iv. The contractor is responsible for maintaining regulatory compliance for all regulated waste under their control. Responsibility for site compliance does not end until the waste is accepted by 78 CEG/CEIER for disposal.

v. Do not abandon waste at the job site.

2.2.3 Asbestos Containing Materials:

a. Asbestos Work/Removal: The Contractor shall provide 15 working day notification to the CO and 78 CEG/CEIEC Toxics Program Manager and 10 working day notification to GA EPD prior to the start of any work involving asbestos. Copies of all notifications, GA EPD approval, and landfill disposal receipts and waste shipment tracking forms must be provided to the CO and 78 CEG/CEIEC Toxics Program Manager.

i. Provide a written plan to the 78 CEG/CEN Project Manager and the 78 CES Toxic Operations Manager. Provide description of work to be performed and work procedures to comply with rules and regulations. Provide employee training program certification that contractor personnel involved in removal and handling of asbestos has received asbestos training, respiratory protection, and medical surveillance program information.

b. Building Demolition: Follow guidance above regarding notification procedures. This may also apply to the modification of a building, and is considered demolition when the removal of a load-bearing wall occurs. For more information, visit: http://epd.georgia.gov/asbestos-notification-requirements or coordinate with 78 CEG/CEIEC Solid Waste Program Manager or the 78 CEG/CEN Project Manager. The GA EPD Asbestos Abatement or Demolition Project Notification Form for asbestos renovation, encapsulation, or demolition can be at the website noted above.

c. Do not use any products containing asbestos.

d. Prior to the start of any demolition, renovation, or digging, determine if asbestos is in the area of construction. If there is no known asbestos in the project area, proceed as normal. If the contractor discovers any material suspected to be asbestos, bring it to the CO’s attention immediately. Stop all work in that area until directed to proceed.

i. Known Asbestos, not written in the contract: If asbestos is in the area of construction, describe where it is located. There should not be any work done in the area involving asbestos if it was not written in the contract. If any asbestos is accidentally damaged, notify 78 CES Toxic Operations Manager at (478) 327-8518, Bioenvironmental Engineering, 78 AMDS/SGPB at (478) 327-7555, and 78 CEG/CEIEC Toxics Program Manager at (478) 327- 9283 immediately. After they inspect the damage, the contractor shall repair it and remove debris in accordance with the following regulations, at no additional cost to the Government:

• 29 CFR 1910.1001

• 40 CFR 61.145

• 40 CFR 61.150

• AFOSH Standard 161-4

• Georgia Air Quality Rules, Section 391-3-1-02(9)(b)1

2.2.4 Lead Paint:

General: The contractor shall take precautions to protect contract and government employees from exposure to lead dust hazards during C&D projects in accordance with 29 CFR 1926.62, Occupational, Safety, and Health Administration (OSHA) Lead in Construction Standard. All painted surfaces including painted surfaces covered by other materials such as wall paper may contain varying levels of lead. All lead based paint abatement work shall only be performed in the areas shown by the required specifications and shall be in accordance with Unified Facilities Guide Specifications (UFGS).

a. For all projects (Major Abatement projects; Housing or Childcare Facilities; Maintenance, Repair, and Minor Construction Projects): All painted surfaces, including painted surfaces covered by other materials such as wall paper, may contain varying levels of lead. The disposal of all debris containing lead paint shall be handled as a hazardous waste until a determination has been made otherwise based on test results. For hazardous waste, the contractor shall provide DOT approved drums and collect the waste in the drums. The drums shall be sealed, properly labeled, and turned in to the government for disposal.

http://epd.georgia.gov/asbestos-notification-requirements

i. Provide a written plan as required by OSHA Standard 29 CFR 1926.62 to the 78 CEG/CEN Project Manager and the 78 CES Toxics Operations Manager. Provide description of work to be performed and work procedures to comply with rules and regulations. Provide certification that contractor personnel involved in removal and handling of lead based paint has received training in accordance with OSHA Lead Standards and medical surveillance program information. At the end of the project, provide results of air sample testing to demonstrate worker safety.

2.2.5 Polychlorinated Biphenyls (PCB): Do not use equipment or components containing PCB’s. This includes ballasts and capacitors for fluorescent and HID lighting.

a. Disposal Procedures for Fluorescent lighting ballasts and HID lighting capacitors containing PCB’s:

i. Fluorescent lighting ballasts and HID lighting capacitors must be managed and disposed of as toxic waste unless the label states they do not contain PCB’s. Ballasts and capacitors with no markings are assumed to contain PCB. Ballasts and capacitors marked as non-PCB are handled as standard solid waste.

ii. Gather HID capacitors and fluorescent ballasts into separate containers and place them into labeled, suitably sized DOT-approved containers per 49 CFR 173.202. (Typical sizes are 1, 5, 10, 30, and 55 gallons) Labels and containers may be obtained from building 359, 78

CEG/CEIER, (478) 926-1176.

iii. If any are broken, they must be treated as spilled hazardous material. Contact 78 CEG/CEIER, (478) 926-1176 for disposal instructions.

iv. Dispose of sealed non-leaking capacitors through DLA-DS, (478) 926-5162. Do not keep any of the full or partially full containers at the construction site for more than 30 days. Provide DD Form 1348 obtained from building 359 prior to contacting DLA-DS for disposal.

b. Disposal Procedures for all other PCB containing materials, including but not limited to: plastics (such as plastic insulation from wire or cable; radio, television and computer casings; vehicle parts;

or furniture laminates); preformed or molded rubber parts and components; applied dried paints, varnishes, waxes or other similar coatings or sealants; caulking; asbestos:

i. Prior to the start of any demolition, renovation, or digging, determine if PCB containing materials are in the area of construction. If the contractor discovers any material he/she suspects to contain PCBs, or if lab results indicate PCB-containing materials, the material shall be managed as PCB hazardous waste.

ii. Notify 78 CEG/CEIER Hazardous Waste Support at (478) 926-1176 that a project area contains PCB materials. Building 359 will provide the necessary containers for collection as well as a DD Form 1348 for completion.

iii. Upon completion of DD Form 1348, the containers will be picked up directly by DLA-DS. The DLA-DS POC is Darlene Smith, (478) 926-5162. If DLA-DS is not available to pick up PCB containing materials, notify 78 CEG/CEIER Hazardous Waste Support at (478) 926-1176 for alternate disposal procedures.

iv. PCB waste will always be transported using a hazardous waste manifest which must be signed by a 78 CEG/CEIE representative. Payment for waste disposal will be made through a valid DODAAC account. This step must be completed prior to requesting waste containers and labels. See section 2.2.8.c, page 19 for instructions on obtaining a DODAAC.

2.2.6 Ozone Depleting Substances (ODS) and Controlled Substances Restriction:

a. Unless the requiring activity has obtained prior Senior Acquisition Official (SAO) approval, contractors may not provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process or provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS.

[Air Force Federal Acquisition Regulation Supplement (AFFARS) Part 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS)]

For the purposes of Air Force policy, the following products are Class I ODS:

i. Halons: 1011, 1202, 1211, 1301, and 2402;

ii. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-502; and

iii. Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide

NOTE: Materials that use one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS. [AFFARS Part 5352.223-9000, Elimination of Use of Class I ODS].

b. Class II ODS usage requires prior approval through the Air Force (AF) Form 3952 Authorization Process. [Air Force Instruction (AFI) 32-7086, Hazardous Materials Management]

i. Do not develop or modify any existing weapon or facility system scheduled to remain in the AF inventory beyond 1 January 2020 in any manner that requires or adds requirements for Class II ODS in their operations or maintenance.

ii. For exceptions to this Class II ODS policy, the requiring activity must receive SAO approval, using the same process as Class I ODS Contract approvals, or, for installation Real Property air conditioning and refrigeration equipment, the requiring activity must obtain approval authority from the Base Civil Engineer (BCE). [AFI 32-7086, Hazardous Materials Management]

iii. For the purposes of Air Force policy, the following products are Class II ODS:

Hydrochlorofluorocarbons (HCFCs): HCFC-21, HCFC-22, HCFC-31, HCFC-121, HCFC-122, HCFC-123, HCFC-124, HCFC-131, HCFC-132, HCFC-133, HCFC-141b, HCFC-142b, HCFC-151, HCFC-221, HCFC-222, HCFC-223, HCFC-224, HCFC-225ca, HCFC-225cb, HCFC-226, HCFC-231, HCFC-232, HCFC-233, HCFC-234, HCFC-235, HCFC-241, HCFC-242, HCFC-243, HCFC-244, HCFC-251, HCFC-252, HCFC-253, HCFC-261, HCFC-262, HCFC-271 [AFI 32-7086, Hazardous Materials Management, Table 4.2]

c. The Contractor shall label products which contain or are manufactured with ODS in the manner and to the extent required by 42 United States Code (U.S.C.) 7671j(b), (c), and (d) and 40 CFR Part 82, Subpart E, as follows:

Warning

Contains (or manufactured with, if applicable) *_______, a substance(s) which harm(s) public health and environment by destroying ozone in the upper atmosphere.

* The Contractor shall insert the name of the substance(s). [Federal Acquisition Regulation (FAR) Part

52.223-11, ODS]

d. The Contractor shall comply with the applicable requirements of Sections 608 and 609 of the Clean Air Act (42 U.S.C. 7671g and 7671h) as each or both apply to this contract. [FAR Part 52.223-12, Refrigeration Equipment and Air Conditioners]

2.2.7 Hazardous Materials (HazMat):

a. HazMat Definition: The term HazMat includes all items (including medical supply items, but excluding drugs in their finished form and pharmaceuticals in individually-issued items) covered under Emergency Planning and Community Right-to-Know Act (or other federal, state, or local) tracking requirement, the OSHA Hazard Communication (HAZCOM) Standard, and all Class I and Class II ODS. It does not include munitions or hazardous waste.

b. HazMat Exceptions: The OSHA HAZCOM Standard [29 CFR 1910.1200(b)(6)(ix)] excludes “Any consumer product or hazardous substance, as those terms are defined in the Consumer Product Safety Act (15 U.S.C. 2051 et seq.) and Federal Hazardous Substances Act (15 U.S.C. 1261 et seq.)

respectively, where the employer can show that it is used in the workplace for the purpose intended by the chemical manufacturer or importer of the product, and the use results in a duration and frequency of exposure which is not greater than the range of exposures that could reasonably be experienced by consumers when used for the purpose intended.” OSHA further states in a 14 April 2005 interpretation letter that office cleaning products utilized with the same frequency and duration as that of a normal consumer would fall under the HAZCOM Standard exemption for consumer products in 29 CFR 1910.1200(b)(6)(ix). Based on the OSHA HAZCOM Standard exemption, consumer products that are used at Robins AFB in such a way that the duration and frequency of use are the same as that of a consumer are not required to be included in the employer’s HAZCOM program. If unsure if the item meets the exemption, contact the HazMat Cell (78CEG.cev.hazmat@us.af.mil).

c. Lead Acid Batteries: OSHA determined that lead acid batteries are hazardous chemicals because of their potential chemical exposure risks and physical hazards. As a result, lead acid batteries are classified as HazMat and do not fall under the article exemption because they have the potential to leak, spill or break during normal conditions of use.

mailto:78CEG.cev.hazmat@us.af.mil

d. Aerosol Products: All aerosol products are classified as HazMat.

e. The storage and usage of all HazMat must be tracked in the Air Force Standardized Tracking System.

If the contractor does not have access to a government-furnished computer and cannot access the Air Force Standardized Tracking System, the contractor must report data on the HazMat stored and used during the performance of the contract at a minimum of weekly to the HazMat Cell and in the format specified. The Contractor should coordinate the submittal of HazMat data with the HazMat Cell prior to the beginning of work.

f. Each HazMat container must have an Air Force-approved bar code tracking label affixed, with the exception of kits and kits are required to have one label per kit. The tracking label shall be generated from the Air Force Standardized Tracking System and must be for the same manufacturer, same product and same size item. Substitutions are not allowed. HazMat that has been broken down into smaller “child” containers from the original “parent” container must have a packaging label affixed in addition to the bar code tracking label. If the contractor does not have access to a government-furnished computer and cannot access the Air Force Standardized Tracking System, the contractor must coordinate with the HazMat Cell the printing of bar code labels for all HazMat items.

g. All HazMat must be authorized prior to use. The material is authorized by stock number for the using organization or contractor. HazMat items cannot be issued in the Air Force Standardized Tracking System to an employee without an active, valid authorization. The contractor must submit an Air Force Form 3952 (or the electronic equivalent through the Air Force Standardized Tracking System) for the authorization to use the HazMat.

h. Contractors must submit a “Hazardous Material Purchase Request for Contractors” form prior to transporting any hazardous material onto Robins AFB. Contact the HazMat Cell for the “Hazardous Material Purchase Request for Contractors” form, 78CEG.cev.hazmat@us.af.mil. This form must be completed for all hazardous materials purchased by contractors for use on Robins AFB and approval must be granted prior to transportation onto Robins AFB. The purpose of this form is to ensure compliance with AFI 32-7086 and OSHA HAZCOM, ensuring that hazardous materials are approved for use prior to transportation onto Robins AFB and a current SDS is available in the Air Force Standardized Tracking System. Once approval is given, the contractor is permitted to transport hazardous materials onto Robins AFB. The contractor must track the hazardous materials in the Air Force Standardized Tracking System.

i. Contractors must maintain compliance with the Robins AFB Hazardous Material Management Plan and AFI 32-7086. A copy of the plan can be obtained by contacting the HazMat Cell.

j. Contractors should contact the HazMat Cell (78CEG.cev.hazmat@us.af.mil ) with specific HazMat questions.

2.2.8 Submittals, Notifications, and Approvals: The following submittals, notifications, and approvals are required

a. HAZCOM Program: The Contractor must submit a written HAZCOM program to the CO when hazardous materials or chemicals are to be used or demolished. This HAZCOM plan must include the following information:

i. List of each work activity/process required to use/demolish hazardous materials/chemicals.

ii. List of hazardous materials/chemicals used.

iii. SDS for each hazardous material/chemical used. The SDS must be the most current SDS available from the manufacturer. SDSs from third party SDS sites are not allowed.

iv. HazMat Listing and Air Force Form 3952 for each HazMat: Provide the CO with SDS and the list of hazardous materials/chemicals prior to starting work. Each SDS must be accompanied with a completed Air Force Form 3952, detailing the intended use of the hazardous material.

The same procedure should be followed for additional hazardous material brought on base during the performance of the contract. The CO will forward the list of hazardous materials, Air Force Form 3952s and SDSs to the HazMat Cell for review and approval. HazMats are not permitted for transportation onto Robins AFB or use on Robins AFB until approval is given by 78 CEG/CEIER. A completed, signed, approved Air Force Form 3952 is required for every hazardous material used on Robins AFB.

v. Written procedures for handling of any hazardous waste generated.

b. ODS and Controlled Substances Restriction:

i. The Contractor shall provide the name, address, telephone number, and technician certification of each person who will service, repair, maintain and/or dispose of any equipment containing and/or using a refrigerant (Class I ODS, Class II ODS, or non-ozone depleting substance) to 78 CEG/CEIEC.

ii. The Contractor shall provide a list of appliances located on base that have a capacity of 50 pounds or more of a Class I or Class II refrigerant to 78 CEG/CEIEC. Include the following information for each appliance:

◦ The type of appliance, i.e., commercial refrigeration appliance, industrial process refrigeration appliance, comfort cooling appliance, or other type of refrigeration appliance;

◦ The location of each appliance;

◦ The manufacturer, serial number, or other method of identification;

◦ The amount of the full charge of refrigerant, the type of refrigerant used, and the date full charge was determined.

◦ For maintenance, service, repair, and/or disposal of base appliances containing 50 pounds or more of a Class I or Class II refrigerant, provide records, work logs, service tickets, invoices, and supporting documentation to 78 CEG/CEIEC. The documentation required should contain the following:

◦ The date and type of service performed, i.e., repair, maintenance and/or disposal;

◦ The date any leak was discovered;

◦ A complete, detailed description of any service performed;

◦ The amount of refrigerant added at the completion of each service performed;

◦ Dates and results of the initial and follow-up verification tests; and

◦ The name of the technician who performed the work.

iii. For any equipment used to recover or recycle refrigerants on base, provide the following information to 78 CEG/CEIE:

◦ A copy of any invoice or other record documenting the purchase or rental of such equipment, including the type of equipment, the manufacturer’s name, the equipment model number, year manufactured, and any associated serial number;

and

◦ A copy of the equipment certification sent to US EPA.

iv. For any purchases or acquisitions of refrigerant used for any service on base, provide copies of records, including, but not limited to, receipts, invoices, purchase orders, or bills of lading to 78 CEG/CEIE. The information should include the name, address and telephone number of each person, agent, or business entity from whom the facility purchased refrigerant.

c. DODAAC Account: After the Preconstruction Conference, the Contractor must have a valid DODAAC or work with the CO to obtain a DODAAC account number to pay DLA-DS for disposals.

i. After contract award, work with 78 CEG/CEIER Hazardous Waste Disposal/Turn-in personnel, (478) 926-1176, to discuss how to obtain containers and container labels. The Contracting Official Technical Representative must apply or update a DODAAC through the Air Force DODAAC manager at https://dodaac.wpafb.af.mil/.

ii. Wait until the DODAAC account number is validated to begin generating regulated waste items to avoid long-term storage issues.

2.3 AIR QUALITY

2.3.1 General: The contractor will perform value engineering for each project requiring specification or installation of equipment for control of regulated air pollutants. These analyses will ensure that the proposed control technology meets air quality compliance requirements. New sources require utilization of Maximum Achievable Control Technology to reduce emissions of hazardous air pollutants.

2.3.2 Open Burning: Open burning operations are prohibited on base and shall not be used. Open burning is any outdoor fire which emits products of combustion directly into the open air without passing through a stack, chimney, or duct.

2.3.3 ODS are restricted from use. Comply with paragraph 2.2.8.b.

https://dodaac.wpafb.af.mil/

2.3.4 Generators: Projects which will put generators into operation (new or replacement units) will require certification from the manufacturer of the unit that all Federal Standards for the performance of Stationary Compression Ignition Internal Combustion Engines are met. This certification must be submitted and approved by the CO and 78 CEG/CEIEC Air Quality Program Manager prior to ordering and delivery of the unit.

2.3.5 Submittals, Notifications, and Approvals: The following submittals, notifications, and approvals are required

a. Air Permit – Emission Sources: According to GA EPD Rules for Air Quality Control, Chapter 391-3-1- .03, any person prior to beginning the construction or modification of any facility which may result in air pollution shall obtain a permit for the construction or modification of such facility. The contractor shall submit the required data to complete the permit application form as early in the planning process as possible, at least within six months of the start date. Since an approved permit to construct is mandatory prior to start of construction, the contractor shall not install the equipment until the permit has been approved and Government approval of the contractor's submittal has been obtained.