ISC_2_L_comp v1.2.docx

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

1.0. GENERAL

1.1. The Government intends to award an 18-year, single-award Indefinite Delivery Indefinite Quantity (IDIQ) Integration Support Contract (ISC 2.0). It is anticipated that five individual Awardable Task Orders (ATOs) will be awarded with the basic contract. Performance requirements will be detailed in each ATO’s Performance Work Statement (PWS). The main function of the ISC 2.0 is to support effective and responsive integration throughout the lifecycles of Intercontinental Ballistic Missile (ICBM) weapon systems by providing knowledge, experience, and resources across a broad range of diverse professional disciplines and functional capabilities.

1.2. The following Instructions to Offerors (ITO) cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. The offeror's proposal must include all data and information requested by this ITO and must be submitted in accordance with (IAW) these instructions.

1.3. Offerors are reminded that they are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, not just those identified as evaluation Factors or Subfactors. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined to be unacceptable and therefore not considered eligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

1.4. The Government intends to award without discussions, therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if it determines them necessary.

1.5. Point of Contact:

The Procuring Contracting Officer (PCO) is the sole Point of Contact (POC) for this acquisition. The offeror shall address any questions, concerns or requests for clarification to Mr. Christopher Thomas at afnwc.pzbc.isc2@us.af.mil (preferred) or:

Attention: Mr. Christopher Thomas 6008 Wardleigh Rd Bldg 1580 Hill Air Force Base, UT 84056

1.6. Communications

1.6.1. Exchanges of source selection information between Government and Offerors will be controlled by the PCO POC. All inquiries must be submitted via e-mail or mail to the PCO. Questions, if appropriate as determined by the Government, will be answered as quickly as possible, during the proposal preparation period. When appropriate, answers to questions and concerns will be made available to all Offerors.

1.6.2. Email may be used to transmit such information only if the email can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted. In order to facilitate the sending and receiving of encrypted emails, Offerors must use Microsoft (MS) Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If the Offeror intends to submit source selection information via encrypted email, contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to the first submittal in order to exchange certificates used for encryption.

1.6.3. If encrypted email is not available/feasible, source selection information will be transmitted via direct mail.

1.6.4. Initial proposals may not be submitted by email; the offeror may mail or hand deliver their submission to the PCO.

1.7. Discrepancies

If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale, as well as the remedies the offeror is asking the PCO to consider as related to the omission or error. When appropriate, Government responses will be provided to all Offerors.

1.8. Electronic Reference Documents

Solicitation documents are available on the beta.sam.gov website. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

A Bidder’s Library is available on the DoD SAFE website (safe.apps.mil). Contact the PCO for access.

1.9. Amendments to Solicitation

If this RFP is amended, all terms and conditions that are not amended remain unchanged. If the RFP is amended prior to proposal delivery, Offerors shall acknowledge each amendment by signing and returning the front page of each amendment with the proposal submission. If the RFP is amended after proposal submission, Offerors shall respond by the date and time specified in the amendment to include a signed front page of the amended RFP.

1.10. Alternate Proposals

Offerors shall submit only one proposal for the ISC 2.0 as the Government will review only one proposal per offeror. Alternate proposals will not be considered.

1.11. Oral Presentations

Oral presentations will not be allowed.

1.12. Debriefings

1.12.1. Pre-Award - The PCO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing IAW FAR 15.505, Pre- Award Debriefing of Offerors. Offerors excluded from the competitive range may request a pre-award debriefing or, at the offeror’s request, this debriefing may be delayed until after award. However, offerors excluded from the competitive range are entitled to no more than one debriefing.

1.12.2. Post-Award - After award, the PCO will notify unsuccessful offerors in the competitive range of the source selection decision IAW FAR 15.506, Post-Award Debriefing of Offerors. Upon such notification, successful/unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request IAW the requirements of FAR 15.505 or 15.506, as applicable.

1.13. Major Subcontractors

For purposes of this Source Selection, a major subcontractor is defined as a subcontractor, other than the offeror itself, with performance at a total cost that meets or exceeds the Certified Cost or Pricing threshold per awardable task order. A major subcontractor is also defined as any interdivisional unit arrangement of the offeror with performance at any dollar value.

1.14. Joint Venture

If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission.

2.0. PROPOSAL SUBMISSION

2.1. Proposals (both paper and electronic copies) must be received by the PCO at the address in paragraph 1.5 of this document, no later than the date and time specified in Block 9, Section A of the SF 1447 Solicitation.

2.2. Submission of the initial proposal packages via electronic mail will not be accepted. Initial proposal packages shall either be mailed or hand-delivered. Delivery of initial proposals shall be coordinated at least 24 hours in advance of the due date/time with the PCO.

2.3. Offerors are responsible for ensuring their delivery is on time. Offerors are cautioned that Hill Air Force Base has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. Some delay should be anticipated when hand-delivering proposal packages. Offerors should allow for sufficient time to obtain a visitor pass and arrive at the specified office PRIOR to the time specified for receipt of proposals. Base closure due to exercises or police activity will not result in a waiver or delay of the proposal acceptance period. Proposals received after the due date and time specified in the solicitation shall be handled IAW FAR 15.208, Submission, Modification, Revision, and Withdrawal of Proposals.

2.4. The sealed package used to submit the proposal package must show the time and date specified for receipt. Acceptable evidence to establish the time of receipt at the specified location in paragraph 1.5 includes a hand receipt from the PCO or, if mailed, the delivery receipt from the carrier.

2.5. The proposal acceptance period is specified in Section A of the solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid for a minimum of 365 days from solicitation closing.

2.6. IAW FAR 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals

2.7. Proposals may be withdrawn by written notice received at any time before award. Proposals may also be withdrawn in person by an Offeror or an authorized representative, if the identity of the person requesting the withdrawal is established and the person signs a receipt for the proposal before award.

3.0. PROPOSAL PREPARATION INSTRUCTIONS

3.1. General Instructions

3.1.1. Proposals shall be in the English language and all monies shall be proposed in United States dollars.

3.1.2. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements.

3.1.3. The offeror’s proposal shall address how the offeror intends to meet the Government’s requirements and evidence of the effectiveness and ability to execute the proposed methodology. The proposed approach must clearly demonstrate the full capability and experience the offeror possesses for performing activities to meet contract requirements. The offeror shall demonstrate how the capabilities will apply to ICBM Weapon Systems.

3.1.4. Offerors shall assume that the Government has no prior knowledge of the offeror’s facilities and experience. The Government will base its evaluation solely on the information presented in the offeror's proposal.

3.1.5. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

3.2. Volume Organization

3.2.1. The response shall consist of 3 separate volumes:

Volume I - Factor 1: Technical Approach/Technical Risk Volume II - Factor 2: Cost/Price Proposal Volume III - Contract Documentation

3.2.2. The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this Table. Each volume shall be marked with the RFP number, the offeror’s name and address, and the number of the Volume.

3.2.3. All volumes shall be within the required page limits and with the number of copies specified in the Table.

Table 1

· 40 page limit - Page constraint does not include GRIDS

· Subfactor 2: Technical Expertise

· 40 page limit - Page constraint does not include Labor Matrix

· Subfactor 3: Transition Approach

· 10 page limit

· Subfactor 4: Small Business Participation

· No page limit - Not included in the overall volume page constraint

Factor 1 Addendum:

2-Phase Sample Scenario Response

· Stage 1 - 10 page limit

· Stage 2 - 10 page limit

· Labor Rate Matrix

· Awardable Task Order (ATO) 1 – ICBM Directorate Support

· ATO 2 – MMIII Sustainment

· ATO 3 – MMIII Acquisition

· ATO 4 – MMIII Integration

· ATO 5 – GBSD Enterprise

· Representation and Certifications

· Cross Reference Matrix

· Employee Compensation Plan

· Other Information

3.3. Page Limitations

3.3.1. The above limitations apply to both electronic and paper copies of the proposal

3.3.2. Individual page limitations shall be treated as maximums. If exceeded, the excess pages will not be read nor considered in the evaluation of the proposal and (for paper copies) will be shredded.

3.3.3. Each page shall be counted except for the sections specified in the table and the following: blank pages, title pages, tables of contents, lists of tables and drawings, cross-reference matrices, tabs, and glossaries.

3.3.4. If Evaluation Notices (ENs) are issued, page limitations may be placed on responses. The specified page limits for EN responses will be identified in the letters forwarded with the ENs to the Offerors.

3.4. Page Size and Format

3.4.1. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages.

3.4.2. Page size shall be 8.5 x 11 inches, not including foldouts.

3.4.3. Text shall be Times New Roman, 12 point font.

3.4.3.1. For charts, graphs, and figures, alternate fonts will be accepted, however text shall be legible and no smaller than 8-point.

3.4.4. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software.

3.4.5. Use at least 1-inch margins on the top and bottom and ¾-inch side margins.

3.4.6. Pages shall be numbered within each volume.

3.4.7. Foldout pages

3.4.7.1. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc.

3.4.7.2. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size.

3.4.7.3. Foldout pages shall fold entirely within the volume, and count as a single page.

3.4.7.4. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics, not for pages of text

3.4.8. Ensure all tables, foldouts, graphics, and figures in the electronic version of the proposal are searchable in the host program to the maximum extent practical (i.e. do not paste as pictures).

3.4.9. These limitations and restrictions apply to electronic and hard copy proposals, and responses to ENs.

3.5. Cost or Pricing Related Data

3.5.1. The PCO has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the offers, the PCO will review this determination and if, in the PCO's opinion, adequate price competition exists, no additional data will be requested and certification under FAR 15.406-2, Certificate of Current Cost or Pricing Data, will not be required. However, if at any time during this competition the PCO determines that adequate price competition no longer exists, offerors may be required to submit cost data to the extent necessary for the PCO to determine the reasonableness and affordability of the price.

3.5.2. All cost or pricing data shall be addressed only in the Cost/Price Proposal and Contract Documentation Volumes. Cost tradeoff information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or tradeoff decisions.

3.5.3. All cost data shall be readable and searchable in .XLSX file format (MS-Excel 2016 or later) compatible format. Electronic cost/pricing submission shall be IAW section 5.0.

3.6. Classified Information

3.6.1. Classified information shall not be submitted as part of the proposal.

3.6.2. A DD Form 254, Contract Security Classification Specification, Department of Defense is required for the performance of this contract.

3.7. Cross-Referencing

3.7.1. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal.

3.7.2. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal (with the exception of the Employee Compensation Plan).

Note: The Employee Compensation Plan is to be delivered in Volume III - Contract Documentation (see paragraph 6.3.1). The PCO will distribute the applicable portions of the plan to the appropriate evaluation teams for evaluation.

3.7.3. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity, but must be hyperlinked IAW paragraph 3.11.7.

3.8. Indexing

3.8.1. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

3.8.2. Tab indexing shall be used to identify sections.

3.8.3. Tabs and tables of contents do not count against the page limits for the respective volumes.

3.9. Glossary of Abbreviations and Acronyms

3.9.1. Each volume shall contain a glossary of all abbreviations and acronyms used, and an explanation for each.

3.9.2. Glossaries do not count against the page limitations for the respective volumes.

3.10. Binding and Labeling

3.10.1. Each volume of the proposal should be separately bound in a three-ring, loose-leaf binder permitting the volume to lie flat when open.

3.10.2. Staples shall not be used.

3.10.3. The outside of each binder shall include a cover sheet, clearly marked, identifying volume number, title, copy number, solicitation identification, and the offeror's name.

3.10.4. The same identifying data should be placed on the spine of each binder.

3.10.5. The original proposal shall be identified “Original.”

3.10.6. Apply all appropriate markings, including those prescribed IAW FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

3.10.7. Each page containing proprietary information shall be marked accordingly in the margin.

3.10.8. Each page shall contain the following legend in the margin at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

3.11. Electronic Offers

3.11.1. The content and page size of electronic copies must be identical to the hard copies. In the event there is a discrepancy between the hard copy and the electronic copy, the electronic copy will take precedence and will be used for evaluation.

3.11.2. The offeror shall submit all electronic copies using virus-free CD-/DVD-R. In no cases shall the offeror use CD-/DVD-RW.

3.11.3. Each volume shall be on a separate disc. Each disc shall be properly labeled to indicate the volume number, title, solicitation identification, and the Offeror’s name.

3.11.4. Apply all appropriate markings, including those prescribed IAW FAR 52.215-1(e), Restriction on Disclosure and Use of Data and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

3.11.5. Use separate files to permit rapid location of all portions, including Subfactors, exhibits, annexes, and attachments, if any.

3.11.5.1. When naming files, use titles to describe the content of the file rather than using numbers alone to more easily navigate and identify specific data.

3.11.5.2. The file naming convention shall specify the appropriate volume.

3.11.5.3. If files are compressed, the necessary decompression program must be included.

3.11.6. The electronic copies of the proposal shall be submitted in Adobe Acrobat or MS Excel (2016 or later), as applicable. Ensure all formulas used are included and accessible in Excel Spreadsheets.

3.11.7. Hyperlinks:

3.11.7.1. Tables of Contents of all proposal volumes shall be hyperlinked to the corresponding material within each proposal volume such that clicking the mouse on an item in the Table of Contents will take the reader to the corresponding section within the body of the proposal volume.

3.11.7.2. Any heading or sub-heading appearing in the Table of Contents shall be hyperlinked as described above.

3.11.7.3. Also, any reference within the body of the proposal volume that refers the reader to another location within the document shall be hyperlinked in the manner described above.

4.0. VOLUME I - FACTOR 1: TECHNICAL APPROACH/TECHNICAL RISK

The Technical Approach/Technical Risk Factor focuses on the Offeror’s approach to effectively and efficiently accomplish the requirements of the contract, thereby demonstrating understanding of those requirements, and the risk of the proposed approach. Factor 1 consists of 4 Subfactors:

Subfactor One: Program Management Approach Subfactor Two: Technical Expertise Subfactor Three: Transition Approach Subfactor Four: Small Business Participation Subfactor Five: Sample Scenario The Technical Volume shall be organized according to the following general outline:

Table 2

To be delivered separately at the required time:

List of Abbreviations and Acronyms (used within the responses)

4.1. Subfactor 1: Program Management Approach

The Offeror shall fully describe the concepts, plans, practices, internal procedures, innovations, etc., to provide a qualified, stable workforce, manage performance of this contract efficiently and proactively, and facilitate continuation of the ICBM mission beyond the PoP of this contract. At a minimum, the approach shall address the following elements:

4.1.1. Recruiting and Hiring

4.1.1.1. Explain the approach to be used to successfully recruit and hire required High Demand/Low Density (HD/LD) personnel IAW contractual timelines.

4.1.1.2. Explain the approach to be used to ensure hired personnel have the appropriate specialized skills/qualifications prior to beginning work for the government.

4.1.1.3. Explain the approach for identifying, tracking, and resolving skill/ workforce availability issues that arise during contract performance.

4.1.2. Retention

Due to the length of this contract, the Offeror’s ability to maintain a workforce with the necessary technical expertise is imperative to the Government.

4.1.2.1. Describe how personnel are grown, promoted, and retained within the company.

4.1.2.2. Describe the method to maintain technical performance and retain knowledge when employee turnover does occur.

4.1.3. Organizational Structure

For purposes of this proposal, “team” includes all partners, teammates, subcontractors, universities, technical institutions, and any other similar entities, unless otherwise specified.

4.1.3.1. Describe the proposed organizational/team structure. Description shall include:

4.1.3.1.1. Connections/associations with corporations, division orgs, teammates, major subs, etc.

4.1.3.1.2. Roles, responsibilities, and accountability of team members.

4.1.3.1.3. Estimated percentage of total work to be performed by each teammate.

4.1.3.1.4. Corporate governance over this contract.

4.1.3.1.5. Internal and external lines of communication and authority, including the degree of local autonomy/authority.

4.1.3.2. Explain how the proposed structure facilitates the Offeror’s proposed general management approach for accomplishing requirements.

4.1.4. Quality Assurance

4.1.4.1. Explain the approach to ensure services and products delivered are fully compliant with and responsive to contract requirements.

4.1.4.2. Explain the approach for continuous improvement, enhancing customer satisfaction, and analyzing, recommending, and incorporating process and resource efficiencies.

4.1.5. Government Rights in Data and Software (GRIDS)

In order to continue to execute the ICBM mission beyond the PoP of this contract, the Government must have appropriate rights for required data and software.

4.1.5.1. The offeror’s Program Management Approach shall facilitate continuation of the ICBM mission beyond the PoP of this contract by providing appropriate rights for data and software.

4.1.5.2. Complete tables # through # of the GRIDS for each ATO (Section J, Attachments #-#), IAW the instructions in the GRIDS document and IAW DFARS clauses 252.227-7013, Rights in Technical Data--Noncommercial Items, 252.227-7014, Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation, 252.227-7015, Technical Data--Commercial Items, and 252.227-7017, Identification and Assertion of Use, Release, or Disclosure Restrictions.

4.1.6. Experience

4.1.6.1. Provide at least one example of experience demonstrating successful use of the approaches/processes proposed for this Subfactor.

4.1.6.2. Describe at least one issue encountered during execution of the proposed processes.

4.1.6.2.1. Describe efforts accomplished to overcome the problem

4.1.6.2.2. Explain the effectiveness of corrective actions

4.1.6.2.3. Describe any resulting sustained, measurable improvements to the processes

4.1.6.3. Describe the impact to the program

4.1.7. Risk Assessment

4.1.7.1. Provide an assessment of risks inherent in the proposed approach for Subfactor 1.

4.1.7.2. The risk assessment shall include:

· Clearly stated risks

· Explanation of why they are considered risks

· Mitigation plan(s)

· Techniques to eliminate or reduce the probability of occurrence and/or severity of consequences

Note: The technical portion of the of the offeror’s Professional Employee Compensation Plan to be delivered in Volume III - Contracting Documentation (see Section L paragraph 6.3.1) will be evaluated under this Subfactor, IAW Section M paragraph 4.4.1 and 4.4.2.

4.2. Subfactor 2: Technical Expertise

The Offeror shall fully describe the approach, concepts, plans, practices, internal procedures, innovations, etc., to provide the technical expertise to satisfy contract requirements. At a minimum, the approach shall address the following elements:

4.2.1. Labor Mix

Section J, Attachment #2 contains a Suggested Labor Matrix Workbook stating the government estimate of the number of FTE and CME required to fulfill each ATO’s requirements, with location and security clearance requirements for each.

4.2.1.1. The contractor shall appraise the PWS requirements of the ATOs and populate the appropriate columns of the ATO worksheets in Section J, Attachment #3 with the number of FTE and CME proposed to fulfill each ATO’s requirements. This will be submitted in the Pricing Volume #3 only.

4.2.1.2. If the offeror’s proposed number differs from the government estimate, the offeror shall explain the basis of their estimate, including any efficiencies gained, benefits to the government, etc.

4.2.2. Technical Problem Solving and Issue Handling

4.2.2.1. Explain the approach for identifying, tracking, and resolving technical problems, concerns, conflicts, priority changes, and issues.

4.2.2.2. Describe the method for early recognition of problems/problem areas (e.g. potential weapon system performance degradation, program schedule slip, etc.).

4.2.2.3. Describe the process for validating root causes of and corrective actions for problems/issues identified by the government or another contractor.

4.2.3. Experience

4.2.3.1. Provide at least one example of experience demonstrating successful use of the approaches/processes proposed for this Subfactor.

4.2.3.2. Describe at least one issue encountered during execution of the proposed processes.

4.2.3.2.1. Describe efforts accomplished to overcome the problem

4.2.3.2.2. Explain the effectiveness of corrective actions

4.2.3.2.3. Describe any resulting sustained, measurable improvements to the processes

4.2.3.3. Describe the impact to the program

4.2.4. Risk Assessment

4.2.4.1. Provide an assessment of risks inherent in the proposed approach for Subfactor 2.

4.2.4.2. The risk assessment shall include:

· Clearly stated risks

· Explanation of why they are considered risks

· Mitigation plan(s)

· Techniques to eliminate or reduce the probability of occurrence and/or severity of consequences

4.3. Subfactor 3: Transition Approach

The Offeror shall provide a Transition Approach that demonstrates the ability to seamlessly transition the workload from ISC 1.0 with minimal impact and disruption, ensuring complete requirements coverage throughout the transition.

4.3.1. The approach shall include:

4.3.1.1. Explanation of the approach to be used to successfully recruit and hire the personnel proposed in the Labor Matrix

4.3.1.2. Time required (not to exceed 90 calendar days).

4.3.1.3. Comprehensive schedule of milestone activities leading to assumption of full responsibility by the proposed completion date.

4.3.1.4. Description of Initial Operational Capability:

4.3.1.4.1. Identify the staffing structure proposed to be in place for each Task Order at the start of contract performance.

4.3.1.4.2. Demonstrate how the proposed structure will provide operational capability.

4.3.1.4.3. Provide a timeline demonstrating how the recruiting and hiring approach will facilitate the proposed initial staffing structure, with emphasis on those labor categories identified as HD/LD.

4.3.1.4.4. Identify ALL personnel vacancies anticipated at the start of contract performance and the anticipated fill date of such vacancies.

4.3.1.4.5. Identify impacts of anticipated HD/LD position vacancies and proposed mitigation plans.

4.3.1.5. Provide strategies for transitioning/obtaining the following IAW paragraph #, Transition Requirements, of the Basic PWS:

4.3.1.5.1. Data

4.3.1.5.2. Facilities

4.3.1.5.3. Knowledge transfer (transitioning on-going work while ensuring continuity of operations)

4.3.1.5.4. Security Clearances

4.3.1.5.5. Innovative approach(es) to streamline transition and minimize costs

4.3.1.6. OCIs During the Transition Period

4.3.1.6.1. Provide information on any real or perceived OCIs that may exist during the transition period.

4.3.1.6.2. Provide a schedule and explain how those OCIs will be resolved NLT the end of the proposed transition period.

4.3.2. Experience

4.3.2.1. Provide at least one example of experience demonstrating successful use of the approaches/processes proposed for this Subfactor.

4.3.2.2. Describe at least one issue encountered during execution of the proposed processes.

4.3.2.2.1. Describe efforts accomplished to overcome the problem

4.3.2.2.2. Explain the effectiveness of corrective actions

4.3.2.2.3. Describe any resulting sustained, measurable improvements to the processes

4.3.2.3. Describe the impact to the program

4.3.3. Risk Assessment

4.3.3.1. Provide an assessment of risks inherent in the proposed approach for Subfactor 3.

4.3.3.2. The risk assessment shall include:

· Clearly stated risks

· Explanation of why they are considered risks

· Mitigation plan(s)

· Techniques to eliminate or reduce the probability of occurrence and/or severity of consequences

4.4. Subfactor 4: Small Business Participation

All Offerors must complete the portion of the instructions under paragraph 4.4.1, Small Business Subcontracting, specific to Small Business Subcontracting Plans. Although small businesses are not required to submit Small Business Subcontracting Plans, the instructions regarding small business subcontracting requests information more extensive than data about subcontracting plans. Small businesses, therefore, shall address small business participation to the extent that subcontracting opportunities exist (see FAR Clause 52.219-8, Utilization of Small Business Concerns). The instructions regarding small business participation apply to both large and Small Business Offerors.

4.4.1. Small Business Subcontracting

This solicitation contains FAR Clause 52.219-9, Small Business Subcontracting Plan Alternate II.

4.4.1.1. The offeror shall submit a plan IAW the clause, including the associated subcontracting percentage goals and subcontracting dollars.

4.4.1.2. The plan shall also meet the requirements of FAR 19.704, Subcontracting Plan Requirements.

4.4.2. Goals

The Contracting Officer’s assessment of appropriate subcontracting goals for this acquisition, is 15% Small Business subcontracts totaling 15% of Total Contract Value (basic and all options combined). Within the Small Business goal the following socioeconomic goals are as follows:

Table 3

4.4.2.1. Offerors are encouraged to propose goals that are equivalent to or greater than those recommended where practical, however, Offerors must perform an independent assessment of Small Business subcontracting opportunities.

Offerors are advised that a proposal will not be rejected solely because the submitted plan does not meet the recommended goals that are described above in terms of percent of Total Contract Value (basic and all options combined).

4.4.2.2. Offerors shall discuss the rationale for any goal proposed that is less than the Contracting Officer’s recommended goal in any category.

4.4.2.3. Offerors shall describe efforts made to establish a goal for that category and what ongoing efforts, if any, the Offeror plans during performance to increase participation in that category.

4.4.3. Additional Support to Proposed Goals

Large businesses are required to complete this section to further support proposed goals in their Small Business Subcontracting Plan. Small businesses are required to complete this section to the extent that subcontracting opportunities exist in their proposal.

4.4.3.1. Offerors who are large businesses shall provide rationale to substantiate the proposed goals in the Small Business Subcontracting Plan.

4.4.3.2. Offerors who are small businesses shall provide a breakdown of anticipated subcontracting, in terms of total contract dollars (basic requirement and each option separately) for both small business concerns and large businesses. Small businesses shall provide rationale to substantiate the anticipated subcontracting.

4.4.3.3. Offerors shall describe work that will be performed by the small business subcontractor(s).

4.4.3.3.1. Information shall also include the identification of the quality of work to be subcontracted, such as that considered to be high technology and high quality services (vs. a mere pass through) and integration of the subcontracted work into the total effort.

4.4.3.3.2. If the subcontractor(s) is known, tie the work to the subcontractor and specify the extent of commitment to use the subcontractor(s) (enforceable vs. non-enforceable commitments).

4.4.3.4. If proposed, proposals shall discuss any plans to Phase-In contracting to Small Business concerns explaining the rationale for the Phase-In Plan.

4.4.3.5. Offerors shall provide information that demonstrates the extent of commitment to utilize small business concerns and to support their development.

4.4.3.5.1. Information provided may include a brief description of established or planned procedures and organizational structure for small business outreach, assistance, counseling, market research and small business identification, and relevant purchasing procedures.

4.4.3.5.2. For Large Business Offerors, this information should conform to applicable portions of your submitted Small Business Subcontracting Plan.

4.5. Subfactor 5: Sample Scenario

The intent of the sample scenario is for the Offerors to demonstrate proposed processes in a real-world scenario to aid the Government in determining the Offeror’s level of understanding of contract requirements.

4.5.1. The scenario will include 2 stages. A separate response will be required for each.

4.5.2. The first stage of the sample scenario will be released within # days after the Initial proposals are due to the Government. Specific instructions and due dates for each response will be included with the release of each stage.

4.5.3. The Offeror shall complete the sample scenario IAW Sample Scenario Instructions.

4.5.4. Format, page count, and delivery method will be IAW paragraph 3.2 of this document.

4.5.5. The 2 stages of the scenario will be evaluated IAW paragraph 4.5 of Section M.

5.0. VOLUME II – FACTOR 2: COST/PRICE

The purpose of this volume is to assist the offeror in submitting other than certified cost or pricing data that is required to evaluate the reasonableness, balance, and realism as defined below (where identified). Compliance with these requirements is mandatory and failure to comply may result in rejection of the offeror’s proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject the offeror’s proposal. Offers should be sufficiently detailed to demonstrate reasonableness. The burden of proof for credibility of proposed costs/prices rests with the offeror.

The Cost/Price Volume shall be organized according to the following general outline:

Table 4

5.1. General

5.1.1. Cost/Price Data: Data beyond that required by this instruction shall not be submitted, unless the offeror considers it essential to document or support its cost/price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

5.1.2. Cost or Pricing Data Requirements: IAW FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided IAW FAR 15.403-5, Instructions for Submission of Certified Cost or Pricing Data and Data other than Certified Cost or Pricing Data. If, after receipt of proposals, the PCO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1, Prohibition on Obtaining Certified Cost or Pricing Data (10 U.S.C. 2306a and 41 U.S.C. 254b) apply, the offeror shall be required to submit additional cost or pricing data.

5.1.3. “Full Time”: For calculations, Offerors shall use 1,880 hours as the number of hours considered as full-time per year.

5.1.4. Rounding: All dollar amounts provided shall be rounded to the nearest dollar, except all loaded labor rates shall be rounded to the nearest penny.

5.1.5. Not Separately Priced

5.1.5.1. Facility costs will not be priced separately. Offerors shall account for facility costs in the rate structure.

5.1.5.2. Data deliverables/Contract Data Requirements Lists (CDRLs)) will not be separately priced. Cost required to produce each CDRL shall be included in the offeror’s proposed labor.

5.2. Labor Rate Matrix (LRM), Section J, Attachment #3:

5.2.1. Offerors shall appropriately populate the indicated pricing and cost cells in the specified in the LRM worksheets, IAW the instructions below and in the worksheets themselves.

5.2.2. Offerors may use the Section J, Attachment #2 Suggested Labor Matrix Workbook in developing the types of labor and quantities for the ATOs.

Note: Pre-populated numbers in the LRM are for illustrative purposes only.

5.2.3. Total Evaluated Price (TEP) Worksheet

The “TEP” worksheet will auto-populate from the offeror’s inputs into the other worksheets.

The TEP will be computed for evaluation purposes only and will not become part of the resulting contract.

TEP Formula:

Table 5

TEP Formula:

TEP = [(ATO 1 - $Total Dollar) x (multiplier) + (ATO 2 - $Total Dollar) x (multiplier) + (ATO 3 - $Total Dollar) x (multiplier) + (ATO 4 - $Total Dollar) x (multiplier) + (ATO 5 - $Total Dollar) x (multiplier)]

5.2.4. “Indirect Rates” Worksheet

5.2.4.1. The Offeror shall populate the cells indicated on the “Indirect Rates” worksheet

5.2.4.2. The Offeror shall provide percentages for the indirect cost categories.

5.2.4.3. The offeror shall propose an Award Fee pool percentage for use on all Award Fee CLINs.

5.2.4.4. The offeror shall not propose a base fee.

5.2.5. Cost Elements Worksheets

5.2.5.1. Offerors shall populate the cells indicated on each of the Cost Elements Worksheets (CEWs):

· “Cost Elements-GFS” (Government Furnished Site)

· “Cost Elements-KFS-OnB” (Contractor Furnished Site - On Base)

· “Cost Elements-KFS-OffB” (Contractor Furnished Site - Off Base)

5.2.5.2. The Offeror shall provide the Prime’s fully burdened Labor Rates (to include all associated direct and indirect costs, except Profit/fee) for all contract periods.

5.2.5.3. The offeror shall submit one rate per labor category.

5.2.5.4. All Labor Categories on each worksheet shall be populated.

5.2.6. “LRM-BaseRate” Worksheet The “LRM-BaseRate” worksheet will auto-populate from the offeror’s inputs into the “Indirect Rates” and Cost Element worksheets.

This worksheet will be incorporated into the resulting contract. The Government will use the rates on this worksheet as the base rates to price Cost-type CLINs on future contractual modifications/awards. Applicable incentives will be added to the base rate in this worksheet for cost incentive CLINs.

5.2.7. “LRM-AFPoolRates” Worksheet The “LRM- AFPoolRates” worksheet will auto-populate from the offeror’s inputs into the “Indirect Rates” (AF percentage) and Cost Element worksheets. The Award Fee Pool is based on the fee-bearing elements (less COM) in the cost element worksheets and the Award Fee percent.

This worksheet will be incorporated into the resulting contract. The Government will use the rates on the “LRM-AFPoolRates” worksheet to price all CPAF CLINs, both on the initial ATOs and on future contractual modifications/awards.

5.2.8. “LRM-FFPRates” Worksheet

5.2.8.1. The Offeror shall populate the “LRM-FFPRates” worksheet by providing the Prime’s fully burdened Labor Rates (to include all associated direct and indirect costs, and Profit) for all contract periods.

5.2.8.2. The offeror shall submit one rate per labor category.

5.2.8.3. All Labor Categories on the worksheet shall be populated.

This worksheet will be incorporated into the resulting contract. The government will use the rates on this worksheet to price FFP CLINs on future contractual modifications/awards.

5.2.9. Awardable Task Order (ATO) Worksheets

5.2.9.1. The offeror shall bid all ATOs, as if they were post-award tasks.

5.2.9.2. The offeror shall populate the cells indicated for each year on the ATO Subcontractor and Interdivisional Work Agreement (IWA) worksheets:

· “ATO 1 Sub”

· “ATO 2 Sub”

· “ATO 3 Sub”

· “ATO 4 Sub”

· “ATO 5 Sub”

· “ATO 1 IAW”

· “ATO 2 IAW”

· “ATO 3 IAW”

· “ATO 4 IAW”

· “ATO 5 IAW”

5.2.10.

5.2.10.1. The offeror shall populate the cells indicated on the worksheets below with proposed quantities of applicable labor categories for each year:

· ATO 1-Map-GFS

· ATO 1-Map-KFS-OnB

· ATO 1-Map-KFS-OffB

· ATO 2-Map-GFS

· ATO 2-Map-KFS-OnB

· ATO 2-Map-KFS-OffB

· ATO 3-Map-GFS

· ATO 3-Map-KFS-OnB

· ATO 3-Map-KFS-OffB ATO 4-Map-GFS

· ATO 4-Map-KFS-OnB

· ATO 4-Map-KFS-OffB

· ATO 5-Map-GFS

· ATO 5-Map-KFS-OnB

· ATO 5-Map-KFS-OffB 5.2.10.2.

5.2.10.3. “ATO * Hours” Worksheets The “ATO * Hours” worksheets will auto-populate from the offeror’s inputs into the “ATO *-Map…” worksheets

5.2.10.4. “ATO * Awardable Amount” Worksheets The “ATO * Awardable Amount” worksheets will auto-populate from the “ATO * Hours”, “LRM-BaseRates”, and LRM-AFPoolRates” worksheets

5.2.10.5. ATOs Summary

The “ATOs-Awardable Amount-Smy” worksheet will auto-populate from the “ATO * Awardable Amount”, “ATO * Sub”, “ATO * IAW”, and LRM-AFPoolRates” worksheets

5.2.11. Labor Category Mapping

5.2.11.1. Offerors shall map their specific labor categories and their major subcontractor’s associated labor categories to the Government established labor categories on the “LaborCatMap” worksheet.

5.3. Basis of Estimate (BOE)

5.3.1. The offeror shall provide priced BOEs for each labor category by year to support the cost and COM amounts in the CEWs

5.3.2. The offeror shall provide priced BOEs for each ATO.

5.3.3. The offeror shall show base labor rate, a breakout of all indirect rates applied and fee. Also, indicate the basis for these rates and reference (if applicable) the current Forward Pricing Rate Agreement (FPRA), Forward Pricing Rate Recommendation (FPRR), or identify the audit from which the rates were taken.

5.3.4. The offeror shall provide the rationale behind proposed labor hours and labor mix.

5.4. Other Pricing Types

5.4.1. Cost Reimbursable No Fee (CRNF) CLINs

The CRNF CLINs (Travel/ODC) will not be included in TEP but will be provided to the awardee and included in the ATOs after evaluations but prior to awarding any ATO.

5.4.2. Fixed-Price Incentive Firm Target (FPIF) and Cost-Plus Incentive Fee (CPIF) Share ratios/ceilings/minimum-maximum and other incentive fee type arrangements for FPIF and CPIF arrangements will be negotiated at the time they are utilized after award.

5.5. Subcontractor Costs

For purposes of the Cost/Price Volume only, a major subcontractor is defined as a subcontractor, other than the offeror itself, with performance at a total cost that meets or exceeds the Certified Cost or Pricing threshold per ATO. A major subcontractor is also defined as any interdivisional unit arrangement of the offeror with performance at any dollar value.

5.5.1. The offeror shall submit a list of the proposed major subcontractors as defined in this paragraph showing (a) the supplier, (b) description of effort, (c) type of contract, and (d) commercial item/service determination support, if applicable.

5.5.2. The offeror shall conduct cost or price analyses of subcontracting costs and interdivisional units IAW FAR 15.404-3 and include those results in the cost/price volume.

5.5.3. In the event a major subcontractor’s contract type is Cost, the subcontractor shall submit cost data at the same level of detail as required of the offeror.

5.5.3.1. The offeror shall also submit one Section J, Attachment #4 Labor Category Mapping for each major subcontractor.

5.5.4. Any subcontractor proprietary cost data required, such as data submitted in the CEWs shall be submitted directly to the PCO at the address cited in paragraph 1.5. The Government reserves the right to review and request additional data.

5.6. Estimating Methodology

5.6.1. When responding to the Cost/Price Volume requirements in the solicitation, the offeror and associated subcontractors may use any generally accepted estimating technique, including contemporary estimating methods (such as Cost-to-Cost and Cost-to-Non-Cost Estimating Relationships, commercially available parametric cost models, in-house developed parametric cost models, etc.) to develop the offeror’s estimates.

5.6.2. If necessary, reasonable and supportable allocation techniques may be used to spread hours and/or costs to lower levels of the WBS.

5.6.3. Estimating Systems, Techniques and Methods

5.6.3.1. The offeror shall provide a summary description of its standard estimating system or methods, provide a summary description of its purchasing system or methods, and identify deviations (if any) from its standard estimating procedures in preparing this proposal volume.

5.6.3.2. If an FPRA has been negotiated with the ACO covering the period of the proposal, the offeror shall provide appropriate comments and the date of agreement.

5.6.3.3. The offeror shall indicate whether it has Government approval of its estimating and purchasing systems and shall provide evidence of such approval.

5.6.3.4. The offeror shall provide a summary description of its pricing methodology as it pertains to this acquisition.

5.6.3.5. The offeror shall indicate whether it has Government approval of its accounting system and provide evidence of such approval.

5.6.3.6. If the offeror’s accounting system has been disapproved in whole or in part, the offeror shall provide the status of action taken to correct noted deficiencies.

5.6.3.7. The offeror shall also identify any deviations from standard procedures in preparing this proposal.

5.6.4. Pricing Assumptions

5.6.4.1. The offeror shall summarize all significant pricing assumptions, scope limitations, and/or qualifications of the cost proposal.

5.6.4.2. The offeror shall list each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost/Price Volume, if any.

5.6.4.3. The offeror shall also provide complete rationale for any exceptions.

5.6.5. Purchasing System

5.6.5.1. The offeror shall provide a summary description of its purchasing system or methods (e.g. how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts, etc.).

5.6.5.2. The offeror shall identify any deviations from its standard procedures in preparing this proposal.

5.6.5.3. The offeror shall also indicate whether it has Government approval of its system and if so, provide evidence of such approval.

5.6.6. Accounting System

5.6.6.1. The offeror shall indicate whether it has Government approval of its accounting system and if so, provide evidence of such approval.

5.6.6.2. The offeror shall also identify any deviations from its standard procedures in preparing this proposal.

5.6.7. Direct Labor & Indirect Rates

5.6.7.1. If an FPRA has been negotiated with the ACO covering the period of the proposal, the offeror shall provide appropriate comments and the date of agreement.

5.6.7.2. If an FPRA has not been negotiated for direct labor rates with the ACO, the offeror shall provide rate justification in the form of -recent payroll screen shots for named individuals and company-wide highest, lowest, and average actual, incurred unburdened hourly rate data for each labor category.

5.6.7.3. If an FPRA has not been negotiated for indirect labor rates with the ACO, the offeror shall provide five years of actual, incurred rates for each proposed indirect and G&A…