ISC 2.0 Draft CDRL Package.docx

Contract Data Requirements List (CDRL) Program: ICBM Integration Support Contract (ISC) 2.0 Date: 14 June 2020 Version: 1

1. Introduction This document was developed in accordance with DOD MIL-STD 31000A and represents the general requirements for the Technical Data Package (TDP) for this program. The purpose of this Attachment, Technical Data Package, is to define the data deliverables due for this program, including the instructions for their development, and delivery. All specific delivery instructions are specified on the CDRL forms or its digital (word, excel, pdf) equivalent.

2. General Guidelines The CDRL form, Department of Defense (DD) Form 1423, specifies the data required to be delivered to the Government, as well as the frequency and approval requirements. The Data Item Descriptions (DID), listed on the CDRL form, were selected from the Acquisition Streamlining and Standardization Information System (ASSIST) and provide additional direction for data preparation.

3. Communications Any correspondence related to requests for data delivery deviations and/or amendments, additions or deletions to the CDRL form shall be addressed to the Procuring Contracting Officer (PCO) with a courtesy copy to the Data Management Officer (DMO) (Air Force Nuclear Weapons Center (AFNWC)/NMED) and the cognizant program manager (PM). Copies of all forms & templates noted in this file are available as requested from your program manager, the DMO or your PCO.

4. Codes used in the DD Form 1423 The directions for submittal and approval of data is indicated in Blocks 7, 8, 9, 10, 11, 12, 13, 14, 15 or 16 of the DD Form 1423. Usually, the direction is in the form of a code (explained below). The following abbreviations/codes are common usage within AFNWC.

4.1 Block 7, DD Form 250 Requirements

Block 7 of the CDRL form indicates whether Procurement Quality Assurance (PQA) inspections and acceptance of deliverable data by DD Form 250 is required. “Draft” copies submitted for advance approval and “Preliminary Draft” copies submitted are exempt from the DD Form 250 requirements. Information copies of DD Form 250 to accompany each letter of transmittal for this category of data.

4.2 Block 8, Approval Code

When document approval is required (code “A”), the approval authority (ORG) for that 1423 is designated with an (A). Approval coordination shall be done using the Contract Document Action Form (CDA). When document approval is not required (code “N/A”), no approval of the CDRL is required (note that documents that do not require approval shall also be marked as “NO” or “LT” in block 7.

4.3 Block 10, Frequency of Submittals

* When ASREQ is used in Blocks 10, 11, 12 or 13 an explanation of the requirements must be entered in Block 16.

4.4 Block 12 and 13, Dates of Initial and Subsequent Submissions

* When ASREQ is used in Blocks 10, 11, 12 or 13 an explanation of the requirements must be entered in Block 16.

5. Supplemental Data Preparation Instructions

5.1 Data Item Description (DID) Version

The most current version of the DID at the time of the award of the contract or Task Order, whichever date is most current, specified in Block 4, is to be used when submitting data. The most current version can be found at http://quicksearch.dla.mil/.

5.2 DID Tailoring

The DID is a specification for the preparation of data. DID tailoring is reflected in Block 16 of the CDRL form. “T” entered after the DID number in Block 4, means that the DID has been tailored. Block 4 tailoring is made to either relax preparation instructions or to tailor the DID to be in consonance with the source document tailoring contained in the Statement of Work (SOW), Performance Work Statement (PWS) or Statement of Objectives (SOO).

5.3 Distribution Statement Marking

The designation in Block 9 of the CDRL form indicates that one of the following six (6) authorized distribution statements from Department of Defense Instruction (DoDI) 5230.24 and Air Force Instruction (AFI) 61-201 shall be annotated on that technical data. Distribution statements will be selected to denote the audience the data is intended for: A distribution statement marking is distinct from and in addition to a security classification marking assigned in accordance with (IAW) DoD 5200.1 Volume 2. Should Block 9 of the CDRL form and the DID be in conflict, Block 9 of the CDRL form shall take precedence. The following distribution statements are authorized for use in marking technical documents:

Distribution Statement A:

Approved for public release. Distribution is unlimited.

Distribution Statement B:

Distribution authorized to U.S. Government Agencies for Administrative or Operational Use (date of determination). Other requests for this document shall be referred to AFNWC/NIE.

Distribution Statement C:

Distribution authorized to U.S. Government Agencies and their contractors (fill in reason) (date of determination). Other requests for this document shall be referred to AFNWC/NIE.

Distribution Statement D:

Distribution authorized to Department of Defense and U.S. DoD contractors only for Administrative or Operational Use and Export Control (date of determination). Other requests shall be referred to AFNWC/NIE.

Distribution Statement E:

Distribution authorized to DoD Components only for Test and Evaluation (date determination). Other requests shall be referred to AFNWC/NIE.

Distribution Statement F:

Further dissemination only as directed by AFNWC/NIE.

5.4 Other Notices

All technical documents marked with Distribution Statements B, C, D, E, or F will also be marked with the following notices:

WARNING:

This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979 (Title 50, U.S.C., App. 2401 et seq.), as amended. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

Add the following statement to the bottom of every page of the report except the SF 298, Report Documentation Page: “WARNING: EXPORT CONTROLLED.”

NOTE: The CDO Program Manager (PM) may remove the “Export Control Warning” if “critical technology” is not a reason annotated in the distribution statement and if the CDO PM can verify the technical report/document is not export control.

Destruction Notice:

Documents designated as Distribution B, C, D, E, or F shall be marked with one of the following statements:

For classified documents:

DESTRUCTION NOTICE: Follow the procedures in DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Section 5-705, DoDM 5200.01-V3, DoD Information Security Program: Protection of Classified Information, Enclosure 3, paragraph 17 or AFI 16-1404, Air Force Information Security Program, para 5.2.5.

For unclassified, limited documents:

DESTRUCTION NOTICE: Destroy by any method that will prevent disclosure of contents or reconstruction of the document.

5.5 Pricing CDRL Items Separately

If blocks 17 and 18 of the DD form 1423 documents are marked as "N/A" and "NSP" respectively, then the Government does not want to separately group or price CDRL items. If blocks 17 and 18 are left blank, the Government intends to seek separate pricing for the development costs of each CDRL. This pricing is for development costs of the data items and is considered separate from data rights costs.

6. Supplemental Data Delivery Instructions

6.1 Due Dates

Due dates for delivery of data are to be construed as receipt at destination. Due dates are based on calendar days unless otherwise noted. If due date falls on a non-business day, i.e. weekend or holiday, due date is pushed to the next business day.

6.2 Late Delivery

Delivery of data is considered late if it does not arrive at its destination by 1530 hours (3:30 PM) Mountain Time on the date specified in Blocks 12, 13 or 16 of the CDRL.

6.3 Submittal Procedures

6.3.1 CDRL Submittal Procedure

For the purposes of data submittal, unclassified CDRLs are submitted to the government via TopVue https://icbm.topvue.com/topvue-icbm/. For access to CDRLVue, the contractors must obtain and maintain T-1 eligibility, National Agency Check with Inquiries (NACI).

THIS IS FOR UNCLASSIFIED CDRL SUBMITTALS ONLY.

(See below for Classified CDRL submittals (6.3.2)) Each data submittal shall be accompanied by a Contract Document Action (CDA) form (please request current version from ORG1). If for any reason a CDA form is not available, a cover letter shall contain the following information:

1. Contract number

2. CDRL sequence number (i.e., A001)

3. Exact title and subtitle (if applicable) of the document being transmitted

4. Line item or CLIN number

5. Modification Number or Order Number

4. Document date, number, and revision information (if applicable)

5. Data delivery method and date of delivery

6. Whether the document is a draft, or final submittal

7. For approval data: State “For Approval”

8. If the document is a re-submittal, reference the Government letter Contractual Document Action (CDA) requesting re-submittal or disapproval of previous submittal

9. For periodic reports: The report period that the document covers

10. Distribution: Information disclosing the total contractual distribution being made per Block 14, or Block 16 of the CDRL Form

6.3.2 Classified CDRL Submittal Procedure

If any deliverables contain classified information, contractors must obtain and maintain T-3 eligibility, National Agency Check with Law and Credit (NACLC). Classified CDRLs and classified documentation are submitted in accordance with this instruction and are never to be emailed.* Classified CDRLs or portions of a CDRL, as applicable, shall be forwarded IAW Appendix B of the DD254 and DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). For Classified Disks send two (2) copies.

Outer Envelope:

Address ATTN: AFNWC/NIOS ICBM Security Office

Inner Envelope:

Address ATTN: Name of person for whom the document should be delivered

*A letter of delivery shall be submitted to TopVue https://icbm.topvue.com/topvue-icbm/, when classified data is delivered via the instructions above.

7. Supplemental Data Review and Approval Process

7.1 Approval CDRLs

The letter “A” in Block 8 of the DD Form 1423 indicates that the Government must approve the data item. In addition, Block 16 of the form may contain additional directions.

Approved with Comment or Disapproved The Contractor shall revise data items Approved with Comments or Disapproved in accordance with the specific written comments transmitted with the CDA or PCO/DMO letter and resubmit not later than 30 calendar days (unless otherwise directed) from receipt of the Approval with Comments or Disapproval, unless otherwise directed. The resubmitted data will require a new approval cycle as indicated in Block 8 of the DD Form 1423.

Draft Versions of the CDRL If a DD Form 1423 directs the Contractor to submit a “draft” version of an approval CDRL in advance of the final version, the draft will be considered an information only submission. However, the PCO/DMO still retains the right to disapprove a draft data item that does not comply with the contract requirements. Unless otherwise directed by the PCO, the Contractor shall incorporate the Government’s comments in the final submission and shall not resubmit the draft version of the data item.

7.2 Contractual Document Action (CDA)

After the Government receives a data item submission, a Temporary Data Identification Number (TDID), a unique identifier to that submission, will be assigned by the DMO. The Government’s review of that data item will result in a coordinated CDA form, or PCO letter, indicating the data items approval or disapproval. Should the Government have comments on the data item; the CDA will include either comments on the CDA form itself or a Comment Resolution Matrix (CRM). Comments will be provided to the submitter in accordance with the format and timeline noted in block 16. Comments will be assigned one of the following codes:

7.3 Information Only CDRLs

When an “A” is not indicated in Block 8 of the DD Form 1423, the PCO/DMO still retains the right to disapprove any data that does not comply with contract requirements. The Contractor shall revise the disapproved data item in accordance with the specific written comments transmitted with the CDA form or PCO letter and resubmit not later than 30 calendar days, unless otherwise directed, from receipt of the disapproval. The resubmitted data will require a new approval cycle as indicated in Block 8 of the DD Form 1423.

8. Data Accession List (DAL) During performance of the contract, requests from the PCO for data ordered from the Data Accession List (DAL) (with the application of DID DI-MGMT-81453A) shall be provided at no increase in contract price. Requests for quantities greater than two each per document shall be honored upon receipt of PCO direction and with Contractor concurrence that such request can be filled at no increase in contract price.

9. Organizational Cross Reference List The following Organizational Cross Reference List shall be used in conjunction with the CDRLs to determine actual addressees for distribution of data. The ORG number will be entered in lieu of an address on the CDRL and will be a part of the CDRL package. Changes to the list will be identified by an asterisk next to the ORG number and a revision date to the list.

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

DEMIL

Hill AFB UT 84056

Hill AFB UT 84056 Base Safety

75abw.se.workflow@us.af.mil

Hill AFB UT 84056

Hill AFB UT 84056

CO

Hill AFB UT 84056

Hill AFB UT 84056

Hill AFB UT 84056

10. CDRL Master Listing Index Full 1423’s for CDRL’s applicable to this program are included in section 11 of this document.

Concern)

DI-MISC-80508B/T

11. DD Form 1423s (full 1423’s) *1423’s, block A Reference Number: CLIN number to be added at time of award **1423’s block E Reference Number: Contract and Mod/TO number to be added at time of award

CONTRACT DATA REQUIREMENTS LISTLM 20-06

(1 Data Item) Form Approved OMB No. 0704-0188

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

ICBM INTEGRATED SUPPORT CONTRACT (ISC) 2.0

FA8207-20-R-0003

17. PRICE GROUP

A001

INTEGRATED PROGRAM MANAGEMENT DATA AND ANALYSIS REPORT (IPMDAR)

18. ESTIMATED TOTAL PRICE

DI-MGMT-81861B/T

PWS Paras (MS) 2.2.11.1, 2.2.11.3, 3.4.1, (MA) 3.15.1, 5.2, 5.4, A6.3.1, (DS) 5.1.4, 10, 10.2.2, 10.3.1, 10.4.1, (GS) 3.1.1, 3.2.1, 3.1.8, 3.1.11, 3.1.14, 3.1.16.1, 3.1.17.1, 7.1.4

AFNWC/NIBN

LT

b. COPIES

SUBMISSION

a. ADDRESSEE

Draft Final

N/A

Reg

Repro

16. REMARKS: CHANGES TO OFFICE SYMBOLS, WHEN NECESSARY, SHALL BE MADE BY THE CO/ACO WITHOUT REVISIONS TO THE CDRL.

BLOCK 4:

0. All formats shall be submitted electronically in accordance with the DoD-approved XML schemas located in the EVM Central Repository (EVM-CR) https://cade.osd.mil/tools/evm-tools.

· The Government reserves the right, with prior notice, to request, if available, temporary visibility into WBS elements one level below the contractual WBS

· Only ACWP, BAC, EAC, BCWWS, BCWP, SV, CV and VAC are required to be filled out for reporting purposes to the Government.

EVM-CR

ORG1 (Lt of delivery only)

ORG2 (Lt of delivery only)

ORG32 (Lt of delivery only)

ORG33 (Lt of delivery only)

15. TOTAL

See digital signature

DD Form 1423-1, FEB 2001 Page___1__of__2_ Page

CONTRACT DATA REQUIREMENTS LISTLM 20-06

Form Approved

ICBM INTEGRATED SUPPORT CONTRACT (ISC) 2.0

16. REMARKS (Continued): CDRL A001 Continued.

· Significant changes that require explanations in Format 5 are those that change the absolute value of the projected total staff-months at completion of any organizational or functional category by more than =/-5%.

· Staffing forecast should be by month for the next six months and quarterly thereafter.

12. Format 5 Instructions:

· Format 5 shall address major accomplishments and tasks worked during the month along with major barriers to accomplishing the planned work.

· The variance analysis thresholds are:

· 10% and $25K for current period variances.

· 5% and $100K for cumulative cost variances.

· 5% for at complete variances.

· Narrative explanations required and variance thresholds will be reviewed periodically and may be adjusted by contract modification with no change to contract price.

· Variance analysis narratives shall be reported at the reporting level as determined by the WBS level on Format 1. The narratives also shall:

· Quantify and explain the root cause of the variance and account for at least the majority of the variance amount exceeding the threshold.

· Specific corrective actions, forecasted closure date, and impact to the Estimate at Completion (EAC) shall be included in each variance narrative.

· If there are no changes to the reportable element problem analysis, the expected impacts, or corrective action status, then specify, “no changes since the last reported analysis” and reference the IPMR date when the narrative was reported.

BLOCK 9:

Distribution Statement D: (see paras 5.3 & 5.4 of instructions for distribution statement, warning, and destruction notices)

BLOCKS 10, 11, 12 & 13:

Initial Submittal:

Contractor shall submit initial Integrated Program Management Report (IPMR) (Formats 1, 4, 5, & 7) NLT 20th day after the end of the second full accounting period following authorization to proceed (ATP).

Subsequent Submittals:

Contractor shall submit subsequent IPMR, containing the required Formats, NLT 20th business day of each month thereafter. Format 7 is due annually, NLT 20 days after the end of the fiscal year. Final submissions are due when the last significant milestone/deliverable as defined by the contract has been achieved and remaining risk areas have been mitigated. Government will be allowed 10 days, after receipt from contractor, to review comments. Contractor shall submit revised IPMR incorporating Government comments, if applicable, on the following month’s IPMR.

BLOCK 14: For unclassified deliverables, contractor shall submit letter of delivery of IPMR to TopVue https://icbm.topvue.com/topvue-icbm/ as per instructions (see paragraph 6.3.1). For classified deliverables, contractor shall submit IPMR via instructions (see paragraph 6.3.2), and a letter of delivery to TopVue.

DD Form 1423-1, FEB 2001 Page___2__of___2__Page

CONTRACT DATA REQUIREMENTS LISTLM 20-06

Form Approved

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

ICBM INTEGRATED SUPPORT CONTRACT (ISC) 2.0

17. PRICE GROUP

18. ESTIMATED TOTAL PRICE

DI-ADMN-81249B

PWS Paras 3.9, 3.9.2, (DS) 6.1.2, (MI) 4.3.3.6.1, 4.5.3.6.1, 5.2.6, 5.2.10

LT

b. COPIES

SUBMISSION

a. ADDRESSEE

Draft Final

A

16. REMARKS: CHANGES TO OFFICE SYMBOLS, WHEN NECESSARY, SHALL BE MADE BY THE CO/ACO WITHOUT REVISIONS TO THE CDRL.

BLOCK 9:

Distribution Statement D: (see paras 5.3 & 5.4 of instructions for distribution statement, warning, and destruction notices)

BLOCKS 10, 11, 12 & 13:

Contractor shall submit Conference Agenda (Meeting Agenda), if applicable, NLT 5 days prior to scheduled meetings or meetings deemed necessary by the Government. Government will be allowed 2 days, after receipt from contractor, to review for approval/disapproval/ comments. Contractor shall submit revised Meeting Agenda incorporating Government comments, if applicable, NLT 2 days after receipt from Government.

BLOCK 14: For unclassified deliverables, contractor shall submit Meeting Agenda to TopVue https://icbm.topvue.com/topvue-icbm/ as per instructions (see paragraph 6.3.1). For classified deliverables, contractor shall submit Meeting Agenda via instructions (see paragraph 6.3.2), and a letter of delivery to TopVue.

ORG1 (Lt of delivery only)

ORG2 (Lt of delivery only)

15. TOTAL

DD Form 1423-1, FEB 2001 Page___1__of__1_ Page

CONTRACT DATA REQUIREMENTS LISTLM 20-06

Form Approved

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

ICBM INTEGRATED SUPPORT CONTRACT (ISC) 2.0

17. PRICE GROUP

18. ESTIMATED TOTAL PRICE

DI-MGMT-81605

PWS Paras 3.9., 3.9.3, (MS) 2.6.7, (MA) 5.6, (DS) 4.2.2, 4.12.3, 4.12.4.4, 4.12.5.6, 6.1.2, 7.1.6, 9.1.3, 9.2.2, (MI) 4.3, 4.3.2.1, 4.3.3.6.1, 4.5.2.1, 4.5.3.4, 4.5.3.6.1, 5.2.6, 5.2.10, (GS) 3.10.2.2, 5.1.6.2

LT

b. COPIES

SUBMISSION

a. ADDRESSEE

Draft Final

N/A

16. REMARKS: CHANGES TO OFFICE SYMBOLS, WHEN NECESSARY, SHALL BE MADE BY THE CO/ACO WITHOUT REVISIONS TO THE CDRL.

BLOCK 9:

Distribution Statement D: (see paras 5.3 & 5.4 of instructions for distribution statement, warning, and destruction notices)

BLOCKS 10, 11, 12 & 13:

Contractor shall submit Briefing Materials NLT 5 days prior to each scheduled meeting and/or any other meeting deemed necessary by the Government and as requested by the Government. Government will be allowed 2 days, after receipt from contractor, to review for comments. Contractor shall present corrected Briefing Materials incorporating Government comments, if applicable, NLT 2 days after receipt from Government.

BLOCK 14:

For unclassified deliverables, contractor shall submit Briefing Materials to TopVue https://icbm.topvue.com/topvue-icbm/ as per instructions (see paragraph 6.3.1). For classified deliverables, contractor shall submit Briefing Materials via instructions (see paragraph 6.3.2), and a letter of delivery to TopVue.

15. TOTAL

DD Form 1423-1, FEB 2001 Page___1__of__1_ Page

CONTRACT DATA REQUIREMENTS LISTLM 20-06

Form Approved

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503.