ILS SOW 1 Oct 10.docx

SOW for Modernization of the ILS

STATEMENT OF WORK

Modernization of the

Air Force Instrument Landing Systems (ILS)

1 October 2010

Prepared by:

OC-ALC/GKAA

Tinker AFB, OK 1.

1. Description of Services This Statement of Work (SOW) defines the effort required for the modernization of the AN/GRN-29 Instrument Landing System (ILS). This effort involves a modification that replaces existing obsolete ILS components with modern Commercial-Off-The-Shelf (COTS) equipment, integrates them into the existing infrastructure, and enables Remote Maintenance and Monitoring (RMM). A comprehensive data package (configuration management, maintenance, interfaces, and life cycle logistics support) shall be developed which will be verified and validated through functional and physical configuration audits, and first article testing and approval. Approval of deliverables shall be supported by disciplined and comprehensive system engineering, program management, risk management, and integrated logistics support plans, reviews, reports and analysis. The contractor shall provide all necessary qualified personnel, management, technical services, materials, equipment and contractor facilities to support the requirements of this SOW.

1.1. Applicable Documents

Following is a list of documents that are applicable to this SOW. In addition, all applicable documents listed within Section Two of the Performance Specifications for the ILS Modernization Program are applicable to this SOW.

1.2. Government Documents

1.3. Non-Government Documents

1.4. Program Management

The Contractor shall maintain a formal organization to manage the contract including program control, quality assurance, configuration management, management of Government furnished resources, if any, risk management, and security. The Contractor shall assign a Program Manager to organize, plan, schedule, implement, control, analyze, and report on all elements of the contract. The Program Manager shall be prepared to present and discuss the status of contract activities with the Government at any time during normal business hours.

CDRL A001: Management Plan CDRL A002: Contractor's Progress, Status and Management Report

1.4.1. Integrated Master Schedule

The Contractor shall establish and maintain an Integrated Master Schedule (IMS) throughout this effort that maintains the requirements established by the contract. Once the baseline IMS is established, the Contractor shall perform all tasks on schedule per the baseline IMS with potential allowances granted for Government delays or other Government direction. All deviations to the IMS that may negatively impact the schedule shall be immediately reported to the Contracting Officer.

CDRL A003: Integrated Master Schedule

1.4.2. Meetings and Reviews

The Contractor shall conduct meetings and reviews in accordance with this SOW. When meetings or reviews are held at the Contractor's site, the Contractor shall provide appropriate facilities and office equipment (e.g., access to telephone, internet and fax). For all meetings, the Contractor shall provide the appropriate personnel, presentation materials, mockups and technical data. For each meeting or review, the Contractor shall prepare and deliver a Meeting Agenda and Meeting Minutes. Copies of presentation materials shall be prepared for all meeting participants. When appropriate, the various meetings and reviews shall be scheduled concurrently to reduce travel.

CDRL A004: Meeting Agenda CDRL A005: Meeting Minutes

1.4.2.1. Kickoff Meeting

The Contractor shall conduct a Kickoff Meeting within 30 calendar days after award of contract at the Contractor’s facility. The agenda shall be developed jointly between the Contractor and the Government.

1.4.2.2. Program Management Reviews/Technical Interchange Meetings The first Program Management Review/Technical Interchange Meeting (PMR/TIM) shall be held in conjunction with the Kickoff Meeting. The following PMRs/TIMs shall then be held quarterly until delivery of the last ordered production unit or until the Government deems that regularly scheduled meetings are no longer necessary, whichever is earlier. The site for the PMRs/TIMs shall alternate between the Contractor's facility and Government facility unless video conferencing is deemed appropriate by the Government. The purpose of the PMR is to discuss contract status, track and review outstanding action items, review potential and actual programmatic problem areas and proposed solutions, track and discuss planned versus actual for schedule and performance, and provide a forum for highlighting activity planned for the next period. The purpose of the TIM is to discuss specific technical activities, including action items, studies, test plans, test results, integration issues, technical decisions, and implementation concerns to ensure continuing visibility into technical progress.

1.4.2.3. Technical Data Reviews

The Contractor shall conduct two formal Technical Data Reviews. The first review shall be held not later than 60 calendar days after award of contract. Its purpose will be to:

· Define the Functional Baseline (FBL) of the COTS products.

· Compare the current COTS baseline with the Government’s functional baseline.

· Establish the engineering approach for integration of the COTS equipment and identify risks and mitigation plans.

The second review shall be held not later than 90 calendar days after the first review. Its purpose will be to:

· Define the Contractor's Allocated Baseline (ABL).

· Identify changes to the Contractor's allocated functional baseline as a basis for establishment of the ABL.

· Provide detailed design data to prove that the design was synthesized as presented in the first review.

· Provide a complete set of proposed and approved configuration changes from the FBL and ABL, including backup and supporting material.

· Establish and control the hardware/software baselines before start of testing.

Prior to each Technical Data Review:

· All contract CDRLs scheduled up to the date of the review shall have been submitted and will be a part of the presentation material.

· The Contractor shall assemble specified data at its facility to be available for Government review in support of the review.

· All key Contractor management and design engineering personnel having responsibility in the areas to be discussed shall be available to attend the reviews.

· The Contractor shall provide a copy of the review briefing package to the Government electronically at least 10 calendar days before the review.

1.5. Existing ILS Configurations

Each existing ILS includes an AN/GRN-30 Localizer Station, AN/GRN-31 Glideslope Station, shelter, remote control and status indicator and interlock control unit subsystems. There are multiple configurations of Localizer and Glideslope stations based on terrain or other site difficulties. There are roughly 78 dual-frequency (Capture Effect) and 61 single-frequency Localizer Stations. There are roughly 72 Null Reference and 67 Capture Effect Glideslope Stations.

1.6. Technical Requirements

The Contractor shall provide all materials, personnel, services, equipment and facilities required to plan, produce, install and sustain modernizations to the existing AN/GRN-29 ILS.

1.6.1. Integration of ILS Modernization

The Contractor shall integrate COTS equipment and software to allow for modernization to all configurations of the existing AN/GRN-29 while maintaining each configuration’s capabilities and enabling RMM. The modified ILS shall meet or exceed all requirements defined within the ILS Modernization Specification (MS) and in no way degrade the current capabilities of the existing systems. It shall also remain compliant with the operational and performance parameters outlined in the International Civil Aviation Organization (ICAO) ANNEX 10 Chapter 3, FAA Order 8200.1C, and Air Force Technical Order (TO) 31R4-2GRN29-2, 31R4-2GRN30-2 and 31R4-2GRN31-2.

1.6.2. ILS Modernization Kits

Per the approved technical data, the Contractor shall fabricate and deliver ILS Replacement Kits for each of the 4 configurations of the existing AN/GRN-29 ILS. It is expected that this will require 4 different modernization kits which will be designated as follows:

1.6.2.1. First Article Kits

As First Article (FA) kits, the Contractor shall provide all equipment and materials required to modify the ILS for testing and evaluation. The Contractor shall provide 2 FA kits as detailed below:

Acceptance by the Government shall be after successful test and evaluation and retrofit of the system to resolve any deficiencies found during testing and evaluation. With each FA kit, the Contractor shall supply one full year of sustainment support (ICS/warranty) from the time the system is accepted by the Government. This sustainment support shall provide for the same level of Contractor support as that which is described in paragraph 1.4.4.4.

1.6.2.2. Production Kits

Upon successfully completing the testing and evaluation of the FAs, and with approval of the ACO, the Contractor shall deliver to the Government, production ILS replacement kits in the final approved configurations. Acceptance by the Government shall occur after successful installation and flight check by the Contractor. With each production kit, the Contractor shall supply one full year of sustainment support (ICS/warranty) from the time the modified ILS is accepted by the Government. This sustainment support shall provide for the same level of Contractor support as that which is described in paragraph 1.4.4.4.

1.6.3. ILS Software

All equipment provided by the Contractor shall be loaded with the required software and/or firmware.

CDRL A006: Computer Software Product End Items CDRL A007: Software Version Description (SVD)

1.6.4. ILS Modernization Installation

1.6.4.1. First Article Installation

The Contractor shall perform two FA installations utilizing the kits described in paragraph 1.3.2.1. The first installation shall be performed after a successful Test Readiness Review (TRR). The 2nd installation shall only occur after successful completion of the first installation and with Government approval. The Contractor shall provide all resources required to perform these installations including personnel, documentation, FA kits, support equipment (if any), tools and ancillary equipment. The installations shall be performed in accordance with the Contractor provided documentation. Utilizing the Contractor’s Configuration Management Plan, the Contractor shall document any discrepancies or deficiencies that require changes to the installations and Government approval obtained before changes are performed. The Contractor shall incorporate all approved changes into the affected documentation as well as the upcoming kit, if affected, prior to the next installation and perform a retrofit to the previously installed modernization, as required.

1.6.4.2. Production Installation

Upon successful completion of FA testing and evaluation, and with approval of the ACO, the Contractor shall perform the production ILS installations in accordance with the Government approved documentation. They shall provide all resources required to perform these installations including personnel, documentation, kits, support equipment (if any), tools and ancillary equipment. After each production installation, the Contractor shall perform a checkout of the system to ensure that it is operating properly including a flight check. Acceptance of each production kit by the Government shall be after successful production installation and checkout of the modified ILS. Utilizing the Contractor’s Configuration Management Plan, the Contractor shall document any discrepancies or deficiencies during the installation or checkout of the system and Government approval obtained before changes are performed. The Contractor shall incorporate all approved changes into the affected documentation as well as the upcoming kit(s) prior to the next installation and perform any required retrofits to previously installed modernizations.

1.7. System Engineering Management Plan

The Contractor shall develop and maintain a Systems Engineering Management Plan (SEMP) to produce, field, and sustain a safe and effective modernization to the ILS. While the SEMP shall address all aspects of system engineering, it shall particularly focus on configuration management, testing, system safety and logistics support as detailed below. The Government may perform any necessary inspections, verifications, and evaluations to ascertain conformance to the SEMP.

CDRL A008: System Engineering Management Plan (SEMP)

1.7.1. Configuration Management

The Contractor shall develop and maintain a Contractor’s Configuration Management Plan which effectively demonstrates the Contractors’ processes and procedures for: documenting configurations, tracking changes, submission of Engineering Change Proposals, requests for deviations and waivers and other actions which may affect the configuration of the delivered system. For the purpose of this paragraph, Configuration Management includes the management of documentation, drawings, lists, etc. as well as hardware, firmware and software through the use of version, revision or modernization numbering/lettering schemes. The approved Product Baseline shall be established after successful completion of the Functional Configuration Audit (FCA)/Physical Configuration Audit (PCA), conducted using MIL-HDBK- 61A, Section 6 as guidance. The Contractor shall include a configuration audit plan for the FCA and PCA within the Configuration Management Plan.

CDRL A009: Contractor’s Configuration Management Plan

1.7.1.1. Configuration Change Control – Engineering Change Proposals & Request for Deviations or Waivers The contractor shall submit for written Government approval all deviations, waivers and engineering change proposals IAW the approved Configuration Management Plan on an as needed basis, but in no case shall the contractor implement such changes prior to approval by the Government.

CDRL A010: Engineering Change Proposal CDRL A011: Request for Deviation (RFD)

1.7.1.2. Functional Configuration Audit

A FCA shall be conducted in conjunction with a technical data review using MIL-HDBK-61A, Section 8 as guidance and shall include all required configurations of the modification. The purpose of the FCA is to validate that the actual performance of the modified ILS meets the requirements stated in the Modernization Specification (MS). The Contractor shall provide all documentation and appropriate personnel to support the FCA. The Contractor shall develop a Configuration Audit Summary Report documenting the findings of the FCA and listing actions taken to correct deficiencies. The FCA is considered complete when the Contractor has demonstrated that all FCA requirements have been successfully validated and no critical action items remain.

CDRL A012: Configuration Audit Summary Report

1.7.1.3. Physical Configuration Audit

With Government oversight, the Contractor shall conduct a PCA for each of the FA kits at the Contractor’s facility prior to the installation and testing of each kit. Each PCA shall be conducted using MIL-HDBK-61A, Section 8, as guidance. The purpose of the PCA is to ensure that the as-built product configuration documentation matches the as-delivered design. The Contractor shall provide a complete set of released drawings, indentured parts list, system diagrams, system configuration documentation, access to status accounting documentation, and the FA kit for each audit. The Contractor shall also ensure that appropriate personnel are available to support the PCA. The Contractor shall develop a Configuration Audit Summary Report documenting the findings of the PCA and listing actions taken to correct deficiencies. The PCA is considered complete when the Contractor has resolved all discrepancies identified during the audit.

CDRL A012: Configuration Audit Summary Report

1.7.2. Testing & Evaluation

Analysis, tests and/or demonstrations shall have already been performed on the inserted components/subsystems/software to validate that they will allow each requirement of the modified ILS to be met or exceeded as required by this SOW and the Modernization Specification (MS). The Government may perform a verification of the Contractor’s test, analysis or demonstration documentation that supports these requirements.

1.7.2.1. Test Readiness Review

The Contractor shall schedule and conduct a Test Readiness Review (TRR) at the Contractor’s facility prior to installation and Qualification Test and Evaluation (QT&E) of each FA kit to ensure readiness of the kits and documentation. The success of these TRRs is predicated on the Government's determination that the hardware and software baseline is stabilized, the appropriate FA kit is ready and available, and test plans and procedures form a satisfactory basis for proceeding. The Contractor shall also provide the support required for additional TRRs prior to the Qualification Operational Test and Evaluation (QOT&E) of each FA kit. It is expected that these will occur at the installation site.

1.7.2.2. Qualification Test and Evaluation

For each FA installation, the Contractor shall coordinate with the Government to establish a QT&E Plan that will be used to determine that the modified ILS performs as is required per this SOW and the MS. This testing shall not only determine that the system operates as required but that the RMM capability appropriately alerts and diagnoses introduced faults. After successful installation of each FA kit, the Contractor shall coordinate with the Government to perform QT&E of the modified system in accordance with the approved QT&E Plan. Any deficiencies found during QT&E shall be resolved by the Contractor and a retrofit of the FA modernization performed. The Contractor shall perform additional QT&E of the FA modernization if required after retrofit. All deficiencies found during QT&E shall be recorded and supplied within the QT&E Report as well as actions that were taken and changes that resulted from the deficiencies. The Contractor shall incorporate all approved changes into the affected documentation as well as the upcoming kit(s) prior to the next installation and perform any required retrofits to the previously installed modification.

CDRL A013: QT&E Procedures CDRL A014: QT&E Report

1.7.2.3. Qualification Operational Test and Evaluation

The Contractor shall provide required support to the Government during the QOT&E of both FA modernizations. Acceptance of the FA kits and installations shall be after successful QOT&E of the modified ILS. Any deficiencies found during QOT&E shall be resolved by the Contractor and a retrofit of the FA modernization performed. The Contractor shall provide required support to the Government if additional QOT&E of the FA modernization is required after retrofit. The Contractor shall incorporate all approved changes into the affected documentation as well as the upcoming kit(s) prior to the next installation and perform any required retrofits to the previously installed modernization.

1.7.3. System Safety Requirements

The Contractor shall conduct a System Safety Assurance Program using MIL-STD-882D as a guideline. The Safety Assurance Program shall identify and evaluate safety risks associated with the modernization of the ILS, identify the safety requirements and risk controls applied in the design to verify the reliable implementation of safety requirements and risk controls, and to minimize risk of hazard to equipment and personnel. All documentation that comprises the System Safety Assurance Program shall be made available to the Government for review. The Government may perform any necessary inspections, verifications, and evaluations to ascertain conformance to requirements and the adequacy of the implementing procedures. In addition, the Contractor shall submit detailed reports specific to the ILS modernization per the CDRLs.

CDRL A015: System Safety Hazard Analysis Report CDRL A016: Environmental Health and Safety Plan (HSP)

1.7.4. Life Cycle Management Support

The Contractor shall provide a comprehensive Integrated Logistics Support Plan (ILSP) that details the designed service life, maintenance plan, and all sustainment elements needed to sustain the modified ILS for the expected life of the system. Implementation of the ILSP shall allow the ILS to meet or exceed the required operational availability per the MS. The ILSP shall include but not be limited to the topics below and shall incorporate all the stated requirements.

CDRL A017: Integrated Logistics Support Plan (ILSP)

1.7.4.1. Life Cycle Sustainment

The Contractor’s logistics plan for the ILS shall be designed to minimize required spares, support equipment, preventative maintenance and on-site personnel support for such activities as alignments, adjustments, diagnostics, monitoring and maintenance while maintaining the required operational availability. Using modern technology, the Contractor shall maximize the use of robust design and equipment, automated data capture, self diagnostics and the ability to control and sustain the ILS from off-site locations. For ease of maintenance and repair, the Contractor shall provide a system that maximizes the use of modular equipment with line replaceable unit (LRU) design.

1.7.4.2. Maintenance Planning

The Contractor shall recommend system, sub-system, and LRU service life limits. The Contractor shall recommend reliability centered maintenance designed to sustain the system throughout the proposed system life cycle. The Contractor shall provide Depot Level Repair Instructions that enable a Contractor or Government maintenance activity to restore a system, sub-system, or LRU to a serviceable condition. These maintenance instructions shall include all support equipment, manpower type, unique processes/procedures/specifications, and anticipated flow-time days.

CDRL A018: Depot Level Repair Instructions

1.7.4.3. Spares

The Contractor shall develop and deliver a Provisioning Parts List (PPL) and a Proposed Spares Parts List (PSPL) that will be used to determine spare requirements. The Contractor shall deliver spare components as required by the Government per CLIN# TBD.

CDRL A019: Provisioning Parts List CDRL A020: Proposed Spare Parts List

1.7.4.4. Interim Contractor Support

Within the ILSP, the Contractor shall provide an Interim Contractor Support (ICS) program. The ICS program shall provide the Government with a full range of depot support services throughout the period of the contract. For additional details on ICS efforts, see the Performance Work Statement.

1.7.4.5. Technical Data Package

The Contractor shall provide a Technical Data Package (TDP) which includes detailed design and interface drawings as well as any other documentation that is required to define the modernization to the ILS. The TDP shall be managed and updated IAW the Configuration Management Plan. The TDP shall accurately depict the “as built” configuration of the modified ILS prior to acceptance and delivery of any system. These drawings shall include all interface cabling and be in sufficient detail to allow the Government to reproduce or re-procure any LRU level component as well as the complete system. Parts lists shall fully describe the item and refer to the OEM part number and CAGE.

CDRL A025: Product Drawings/Models and Associated Lists

1.7.4.6. Technical Manuals

1.7.4.6.1. Time Compliance Technical Order

The Contractor shall develop and deliver Time Compliance Technical Order(s) (TCTO) per T.O. 00-5-15 for the ILS modernization. The Contractor shall prepare the TCTO(s) in accordance with MIL-PRF-38804. The Contractor shall refer to the Government completed AFMC Form 873 for requirements of this TCTO. The Contractor shall coordinate with the Government to complete and return AFMC Form 874 no later than the second Technical Data Review.

CDRL A021: Time Compliance Technical Order

1.7.4.6.2. Technical Order Updates

The Contractor shall develop and deliver updates for affected Technical Orders (TOs) per the attached Technical Manual Contractual Requirements (TMCR) document. This may include TO updates, replacement TOs if the majority of an affected TO require changes, or new TOs as may be required for added capabilities such as installation and operation of the RMM interface. Whatever the form of the updates, they shall fully incorporate the ILS modernization into the existing AN/GRN-29 ILS TOs. The Contractor shall support the Government’s validation/ verification of the documents that will be performed per TO 00-5-3 during the first article installation.

CDRL A022: Technical Order Updates

1.7.4.7. Training

The Contractor shall develop and conduct an initial training program designed to instruct AF technical personnel on the operation, alignment, inspection, troubleshooting and basic repair techniques applicable to the modified ILS focusing especially on the added RMM capability. The Contractor shall provide all training documentation, materials, facilities, equipment and supplies required to conduct two classes of no more than ten students per class. The Contractor shall conduct the first class prior to any installation. The second class shall be conducted prior to the first production installation. The Government may request follow on training classes meeting these same requirements.

CDRL A023: Training Material

1.7.4.8. Support Equipment

The Contractor shall provide a Support Equipment Requirements Document (SERD) which details all non-integrated test or support equipment required for the operation and maintenance of the modified ILS. All test and support equipment shall be readily available with little to no lead-time required for procurement.

CDRL A024: Support Equipment Requirements Document (SERD)

1.7.4.9. Interface Control Document

The Interface Control Document (ICD) shall be provided for all external and internal interface devices that interface with any and all hardware or software systems. The ICD provides a record of all interface information (such as drawings, diagrams, tables, and textual information) generated for the project. It also provides access to, or delivery of, copies of the actual interface information. The RMM portion of the ICD will enable a third party software interface to utilize the RMM features from a remote location.

CDRL A026: Interface Control Document

1.7.4.10. Remote Status Indicator

ILS must contain all hardware and software necessary for minimal remote status indication to be utilized by air traffic control.

1.8. Quality Assurance

The Contractor shall establish and maintain a documented quality system that, as a minimum, is compliant with the requirements of ANSI/ISO/ASQ Q9001-2000, Quality Management Systems – Requirements or equivalent. The quality system shall address the Contractor’s processes for ensuring quality services, documentation, hardware and software. The quality system procedures, planning, and all other documentation and data that comprise the quality system shall be made available to the Government for review. The Government may perform any necessary inspections, verifications, and evaluations to ascertain conformance to requirements and the adequacy of the implementing procedures. The Contractor shall provide a list of their Quality Design Standards at the kickoff meeting.

1.9. Data Requirements

1.10. Data Deliverables

The Contractor shall prepare and deliver complete and accurate data deliverables on schedule.

1.11. Data Rights

All Data Rights (i.e., technical and source) to the software and hardware design, developed at Government's expense, shall be conveyed to the Government. At minimum, the Government shall be granted Limited Rights to commercial data and restricted computer software or data for products developed at Contractor's expense. The Contractor may submit a Restricted Rights Notice for restricted computer software if preferred.

1.12. Security

The Contractor shall perform all activities required to meet the security requirements of DOD facilities they are required to access during the performance of this contract. The Contractor, when working in DOD facilities, shall wear identification badges on their outer garment in the chest area and abide by all rules, regulation, etc. of the DOD facility.

1.13. Travel

The Contractor shall be required to travel in support of this contract. The Government shall establish a not-to-exceed ceiling for this requirement and the Contactor shall not exceed this ceiling without prior Government consent. All travel shall be in accordance with the Joint Federal Travel Regulations (JFTR) and the Federal Acquisition Regulation (FAR). The Contractor shall provide documentation of their expenses and will be reimbursed at actual cost which shall not exceed the per diem rates of the JFTR. All travel by the Contractor shall be approved by the Government prior to departure.

1.14. Period of Performance

The period of performance for this contract shall be 5 years from contract award.

2. Government Furnished Property The Government shall provide the existing AN/GRN-29 ILS in a 100% operational state. The Government will also provide the required base support during installation and testing as well as the flight check. All of the existing TOs that are affected by this modernization will be provided to the Contractor in a read/print PDF format.

Oct 10 2