Amendment 5.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Change language in Section 4. Part IV - Price, Factor 3 - Price para 1, 1st sentence from "Attachment 8" to read "Exhibit 3";

2. Delete last sentence in Section 4. Part IV - Price, Factor 3 - Price para 2;

3. Change date in Section F(3) last sentence from "30 March 2012" to "6 April 2012"

4. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Mar-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X

FA8052-12-R-0004

X 9B. DATED (SEE ITEM 11)

21-Feb-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Mar-2012

CODE

773 ESS/PK

3515 S. GENERAL MCMULLEN, STE 200

SAN ANTONIO TX 78226-1865

FA8052 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA8052-12-R-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM 52.212-1

Section L - Instructions, Conditions, and Notices to Offerors 52.212-1 -- Instructions to Offerors -- Commercial Items (Jun 2008)

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The

Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.”

A. To assure timely and equitable evaluation of the proposal(s), the Offeror must follow the instructions contained herein. The proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. This source selection will utilize the Lowest Price Technically

Acceptable (LPTA) process in accordance with FAR 15.101-2, and DoD Source Selection Procedures memorandum dated March 4, 2011, to make an award decision. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the technically acceptable Offerors with the lowest evaluated price, deemed responsible in accordance with the Federal

Acquisition Regulation, and whose proposal conforms to the solicitation requirements. The response shall consist of two (2) separate proposals:

1. Proposal for the Basic IDIQ award. This proposal shall consist of four (4) separate parts:

Part I – Administrative

Part II – Technical

Part III – Past Performance

Part IV – Price

2. Proposals for individual Medical Treatment Facilities (MTFs). Offerors shall submit proposals for at least five (5) MTFs. The Offerors may propose on any combination of the 52 MTFs, but must propose on at least 5 to be considered responsive to the solicitation. The MTF proposals shall consist of the individual Technical Exhibits (Excel spreadsheet) submitted in accordance with the instructions contained in the Individual Medical Facility Exhibits (Technical Exhibit) (IMFE).

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; Offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness of the price.

Specific Instructions:

STEP ONE – BASIC IDIQ PROPOSAL

1. PART I – ADMINISTRATIVE - Submit one original proposal and one copy. This part of the proposal shall include:

a. A maximum 2-page Cover Letter and Introduction identifying the Offeror (name, address, telephone and fax numbers, email address, the solicitation number, and the contents of the proposal)

b. An outline of the proposal shall be identified by sequential page number and reference number/title on a table of contents page. A matrix shall be included cross referencing each paragraph of the PWS to the specific page and paragraph of the proposal that addresses it.

c. Request for Proposal – Solicitation/Contract/Order for Commercial Items (SF 1449). Complete blocks 12, 17a, and 30a, b, and c of the SF1449. If any amendments are issued via SF 30, complete block 15b of the SF 30 and agreement of 180 days acceptance period. In doing so, the

Offeror accedes to the contract terms and conditions as written in the Solicitation, with attachments. The solicitation constitutes the model contract.

d. Complete the necessary fill-ins and certifications in provisions as identified in the Solicitation.

The provisions shall be returned along with the proposal. If the Offeror has completed the Online

Representations and Certifications Application (ORCA) at http://orca.bpn.gov, the Offeror shall indicate such on the FAR provision.

2. PART II – TECHNICAL - Proposal shall be limited to 60 pages*. Submit one original plus seven copies. *The Medical Facility Adaptive Manual (MFAM) is excluded from the 60 page lmit. Please submit only one copy of the MFAM.

The pages shall contain the Offeror’s Commercial and Government Entity Code (CAGE) and the

Data Universal Numbering System (DUNS) on the top right corner of each page of each copy of the technical proposal for identification purposes. Do not merely reiterate the objectives or reformulate the requirements specified in the PWS.

FACTOR 1 – TECHNICAL

Sub-factor 1.1 – Management Approach: The Offeror shall provide a management approach for the overall execution of healthcare housekeeping services as necessary to meet the requirements of the PWS for the duration of the period of performance. In your management approach, provide specific details and actual methodologies. The management approach shall address the following:

Quality Control Plan methodology for measuring the effectiveness of the management approach and remedial action the Offeror will take when overall management execution of healthcare housekeeping services is not performed

IAW the requirements of the PWS. Provide a Corrective Action Plan which describes the Quality Management Control policies and procedures to include:

responsibilities of supervisors and employees; the level, methods and frequencies of inspections; and procedures to follow-up and correct deficiencies.

Description of training policies and procedures (initial hiring, monthly, and annual).

Description of how the contractor will maintain workforce health qualifications.

Key management personnel roles, responsibilities, and qualifications to include

Leadership in Energy and Environment Design (LEED) Associate-certified member.

Methodology for limiting and controlling environmental pollution and damage;

this shall include an approach to meet the requirement to provide/purchase environmentally-preferred products as stated in PWS Para 2.1.5. To include products, disposal of products, and energy efficient equipment.

Sub-factor 1.2 – Technical Approach: The Offeror shall provide a technical approach for the overall performance of healthcare housekeeping services as necessary to meet the requirements of the PWS for the duration of the period of performance. In your technical approach, provide specific details, descriptions, and actual methods that address your capability to perform PWS requirements. The technical approach shall address the following capabilities:

Description of how the Offeror will ensure having a favorable National Agency

Check with Inquires (NACI) in accordance with PWS Para 2.1.37.1.

The Offeror must demonstrate that they either possess a current International

Sanitary Supply Association (ISSA) Cleaning Industry Management Standard –

Green Building (CIMS-GB) certification or equivalent, or shall have the capability to obtain an ISSA CIMS-GB certification within 180 days of the contract’s start date, evidenced by application. A team member or major subcontractor may not be used to satisfy the special standards of responsibility.

Sub-factor 1.3 – Sample MTF Approach: The Offeror shall provide a proposal identifying processes and/or methodologies for executing, and administering performance at the Keesler

Hospital, Keesler AFB, MS. The proposal shall demonstrate a detailed understanding of the

Keesler Hospital and an ability to effectively perform healthcare housekeeping services at the main Keesler Hospital and the multiple outlying buildings. The proposal shall be consistent with the Offeror’s overall management and technical approaches provided under Sub-Factors 1.1 and

1.2, respectively. The Offeror’s proposal shall address MTF-specific requirements identified in the IMFE Technical Exhibit found in this solicitation. A site visit will be conducted on or about

21 March 2012 at Keesler Hospital, Keesler AFB, MS. ( See Synopsis for detailed information regarding the site visit).

The Sample MTF approach shall include each of following deliverables:

1) Transition Plan. Provide a transition plan describing processes and procedures for a transition start date of 5 Sep 2012 with performance beginning on 1 Oct 2012. As a minimum, the transition plan shall include the following: key milestones to reflect a ramp-up period of 25 days, as applicable; chronological sequence of events and actions that will be accomplished without disruption of services; activities necessary to transfer contract responsibilities from the incumbent to the Contractor (e.g., inventorying and assuming accountability of Government-Furnished

Property (GFP)); and compliance with the existing Collective Bargaining Agreement (CBA) and the Service Contract Act (SCA) policies, procedures, and regulations concerning transfer of SCA employees to a new contract.

2) Medical Facility Adaptive Manual (MFAM). Provide a MFAM that includes all of the elements described in the PWS Para 2.1.18. The manual shall outline industry-accepted performance tasks, standards and meaningful and measurable performance metrics that comply with Association for Healthcare Environment (AHE) Practice Guidance for Healthcare

Environmental Cleaning Standards. The MFAM shall demonstrate intensive knowledge of accepted cleaning procedures within the collective Kessler medical facilities for use by

Contractor employees in performing healthcare housekeeping services that meet the PWS requirements.

3) Work Schedules. Provide realistic, sample work schedules for the following rooms/areas in accordance with the Keesler Hospital IMFE Technical Exhibit.

Operating Rooms/Surgical Suites

Intensive Care Unit

Medical/Surgical Unit

Outpatient Clinic

Administrative Building/Area

Main Corridors to include stairwells and elevator areas

The Work Schedules shall include the date, time, and phasing of each task, to include completion time, by room and building in accordance with the minimum frequency requirements defined in the PWS and IMFE. Include linen delivery/pickup in sample work schedules, as applicable.

4) Staffing Plan. Provide a staffing plan in accordance with the Keesler Hospital IMFE Technical

Exhibit (Worksheet entitled “Staffing”). Offeror is to provide its productivity rate for each

Requirements Summary (RS) category and cycle tasks as described in the IMFE. In addition to the completed staffing plan table, the Offeror shall submit written explanation on why proposed manning is sufficient to effectively perform all required services in the IMFE to meet PWS requirements. The staffing plan shall include resumes for proposed key personnel. At a minimum this is to include any Certified Executive Housekeepers and Associate Executive Housekeepers.

Each shall at a minimum include the following elements:

5) Contractor-Furnished Equipment. Provide a listing of equipment for use in the performance of the Sample MTF for the duration of the period of performance, to include ordering periods that meet or exceed requirements identified in PWS. The equipment list must reflect the type, unit size (e.g. 5hp, small, 6ft, etc.), energy efficiency ratings, and quantity of items the Offeror will maintain and use in the performance of the contract.

6) Contractor-Furnished Supplies. Provide a listing of supplies for use in the performance of the

Sample MTF for the duration of the period of performance, to include ordering periods. The supplies list must reflect the type, unit size (e.g. 12 oz, 100/box, etc.), purchase size (e.g. 12/case, 1/each, etc.) and estimated monthly usage (6 cases/month, 12/month, etc.) the Offeror will maintain and use in the performance of the contract.

3. PART III- PAST PERFORMANCE - Submit one original proposal and two copies.

Limited to no more than 5 pages per reference.

FACTOR 2 – PAST PERFORMANCE

a. Quality and Satisfaction Rating for Contracts Completed in the Past Three Years:

1) Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed service for relevant past efforts/contracts similar in scope and magnitude of effort and complexities this solicitation requires. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems.

1. Company Name

2. Name of Key Person:

3. Proposed Position:

4. Current Certification/Education

5. Duties/Roles and Responsibilities in Proposed Position:

6. Chronological Work History: three (3) years maximum.

A. Name and Address of Firm:

B. Position(s) Held:

C. Dates of Employment:

D. General Summary of Responsibilities: Provide a concise description of major duties and responsibilities for each job relevant to the proposed position. Address specific experience as it relates to healthcare housekeeping services of the scope, size, and complexity of the proposed work.

2) Provide a list of no more than three (3) of the most relevant contracts performed for

Federal agencies and commercial customers within the last three (3) years. Relevant contracts include recent and relevant corporate experience where the effort involved similar scope and magnitude of effort and complexities this solicitation requires. Corporate experience is defined as the accomplishment of work comparable to the healthcare housekeeping services (e.g., hospital housekeeping, hospital aseptic management service, etc.) required by this solicitation. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract listed:

(1) Company/Division name

(2) Product/Service

(3) Contracting Agency/Customer

(4) Contract Number

(5) Contract Dollar Value

(6) Period of Performance

(7) Verified, up-to-date name, address, FAX & telephone number of the contracting officer

(8) Comments regarding compliance with contract terms and conditions

(9) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

b. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past relevant contracts limited to three (3) each which are considered recent

(within the last three years).

c. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

4. PART IV – PRICE - Submit one original proposal and two copies.

FACTOR 3 – PRICE

Insert Not to Exceed (NTE) proposed pricing for the Supervisory Labor Categories as identified in Exhibit 3 of the Solicitation. Offerors must complete the attachment. This spreadsheet will be incorporated into the Basic IDIQ Contract if determined to be fair and reasonable. The pricing must be submitted for a base year (12 months) plus four (4) 12 month Option Periods to include a

6 month extension of services. The Period of Performance (POP) for this service requirement is 1

October 2012 – 30 September 2017 with a 6 month extension of services.

Insert proposed price and extended prices in the Keesler MTF – Keesler IMFE Technical Exhibit

(Excel spreadsheet) and in the Schedule (CLIN for Keesler). Offerors must complete the spreadsheet and submit in the Price proposal. The pricing must be submitted for a base year (12 months) plus four (4) 12 month Option Periods to include a 6 month extension of services. The

Period of Performance (POP) for this service requirement is 1 October 2012 – 30 September 2017 with a 6 month extension of services. .

E. Step Two – Individual MTF Proposal – Submit one original and one copy

Offerors must complete at least five of the Individual MTF spreadsheets and the Schedule of the solicitation by inserting the proposed price and extended prices for selected MTFs as identified in the Contract Line Item Number (CLIN) structure of the Schedule. Both the Schedule and the spreadsheets must be submitted for a base year (12 months) plus four (4) 12 month Option periods to include a six-month extension of services. The Period of Performance (POP) for this service requirement is 1 October 2012 – 30 September 2017 with a 6 month extension of services.

Individual MTF proposals will be incorporated into the resultant Task Order Award.

F. Information Regarding Submission of Proposal

1. Proposals shall be received no later than 2:00 PM Central Daylight Time (CDT), 12 April 2012. All proposals shall be mailed to the following address: 773 ESS/PKA, ATTN: Cindy Lattimore, 210-395-

9371 3515 S General McMullen, Bay 2, San Antonio TX 78226-1865. Your package must show the

Solicitation Number and the name and address of the Offeror. All proposals must be in English. Fax or email proposals will not be considered.

2. It is the responsibility of each Offeror to ensure that their proposals reach the designated mailing address above on or before the request for proposal due date/time established in this RFP. 773 ESS/PKA is not responsible for lost proposals and proposals delivered to locations other than the location outlined in paragraph 1 above..

3. Questions and Answers. All questions must be submitted via email to cynthia.lattimore@us.af.mil and sharon.bickford@us.af.mil not later than Tuesday, 27 March 2012 CDT. Answers will be posted to www.fbo.gov no later than Friday, 6 April 2012.

4. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

5. Format for the entire proposal shall be as follows:

mailto:cynthia.lattimore@us.af.mil mailto:sharon.bickford@us.af.mil http://www.fbo.gov/

a) Hard copies of the proposal must be submitted in 3-ring binders.

b) The proposals will be on 8 1/2” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17.”

c) A page is defined as one face of a sheet of paper containing information. Double sided printing will be counted as two pages.

d) Typing shall not be less than 12 pitch.

e) Elaborate formats, bindings or color presentations will not enhance the acceptability of the proposals.

f) Submit one complete Compact Disc-Readable (CD-R) that contains Offeror’s complete proposal submission to include all parts for Basic IDIQ Proposal. This CD-R shall also contain all completed Excel spreadsheets for proposal submission of MTF selections.

g) The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word

2007, MS Office Excel 2007, MS Office Project 2007, and MS Office Power Point 2007, as applicable. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation.

6. Point of Contact. The Contracting Officer (CO) and the Contract Specialist (CS) are the sole points of contact for this acquisition. Address any questions or concerns you have to the CO and the CS. Written requests for clarification may be sent to the CO and CS respectively at sharon.bickford@us.af.mil and cynthia.lattimore@us.af.mil.

7. Debriefings. The CO will promptly notify Offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with (IAW) FAR

15.505. Offerors excluded from the competitive range may request a preaward debriefing or they may choose to wait until after the source selection decision to request a post award debriefing. However, Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful Offerors in the competitive range of the source selection decision IAW FAR 15.506. Upon such notification, unsuccessful Offeror may request and receive a debriefing. Offerors desiring a debriefing must make their request IAW the requirements of FAR 15.505 or 15.506, as applicable.

8. Discrepancies. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial proposal.

mailto:sharon.bickford@us.af.mil mailto:cynthia.lattimore@us.af.mil

(End of Summary of Changes)