01320 progress doc.doc

SECTION 01320 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1

RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2

SUMMARY

B. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Construction Schedule.

2. Contract Progress Report.

3. Submittals Schedule.

4. Daily construction reports.

5. Field condition reports.

6. Special reports.

C. Related Sections include the following:

1. Division 01 Section "Submittal Procedures" for submitting schedules and reports.

2. Division 01 Section "Quality Requirements" for submitting a schedule of tests and inspections.

3. Division 01 Section "Closeout Procedures" for submitting photographic negatives as Project Record Documents at Project closeout.

1.3

SUBMITTALS

D. Submittals Schedule: Submit (4) four copies of schedule. Arrange the following information in a tabular format:

1. Scheduled date for first submittal.

2. Specification Section number and title.

3. Submittal category (action or informational).

4. Name of subcontractor.

5. Description of the Work covered.

6. Scheduled date for Contracting Officer’s final release or approval.

E. Construction Schedule: Submit (4) four printed copies.

F. Contract Progress Report: Submit (4) four printed copies.

G. Field Condition Reports: Submit (2) two copies at time of discovery of differing conditions.

H. Special Reports: Submit (2) two copies at time of unusual event.

1.4

COORDINATION

I. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

J. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1

SUBMITTALS SCHEDULE

A. Preparation: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, resubmittal, ordering, manufacturing, fabrication, and delivery when establishing dates.

1. Coordinate Submittals Schedule with list of subcontracts, the Schedule of Values, and Contractor's Construction Schedule.

2. Initial Submittal: Submit concurrently with preliminary bar-chart schedule. Include submittals required during the first 60 days of construction. List those required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication.

3. Final Submittal: Submit concurrently with the first complete submittal of Contractor's Construction Schedule.

2.2

CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

B. Procedures: Comply with procedures contained in The Associated General Contractor’s Construction Planning and Scheduling.

C. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Final Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by modification.

D. Activities: Treat each story or separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities in time frame coordinated with Contracting Officer.

2. Procurement Activities: Include procurement process activities for long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Division 01 Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule.

4. Startup and Testing Time: Include not less than (10) ten days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for Substantial Completion, and allow time for Contracting Officer’s administrative procedures necessary for certification of Substantial Completion.

E. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Products Ordered in Advance: Include a separate activity for each product. Include delivery date indicated in Division 01 Section "Summary of Work." Delivery dates indicated stipulate the earliest possible delivery date.

3. Work Restrictions: Show the effect of the following items on the schedule:

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Partial occupancy before Substantial Completion.

e. Use of premises restrictions.

f. Seasonal variations.

g. Environmental control.

F. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis using fragnets to demonstrate the effect of the proposed change on the overall project schedule.

2.3

CONSTRUCTION SCHEDULE

G. Coordinate construction schedule with Contracting Officer. Prepare and submit within (7) seven calendar days after Notice to Proceed. Complete construction schedule on AF Form 3064, Contract Progress Schedule, as received from Contracting Officer.

H. Preparation: Follow the “Instructions to Contractor” on the back of AF Form 3064 when completing and updating that form.

2.4 CONTRACTOR'S CONSTRUCTION SCHEDULE (GANTT CHART) (Applicable only to contracts with frequent user interaction or as determined by the Project Engineer - otherwise N/A) I. Gantt-Chart Schedule: In addition to schedule on AF Form 3064, submit a comprehensive, fully developed, horizontal Gantt-chart-type, Contractor's Construction Schedule within (10) ten calendar days after Notice-to-Proceed. Provide electronic copies of the Gantt-Chart Schedules to the Contracting Officer when requested.

J. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

1. For construction activities that require 3 months or longer to complete, indicate an estimated completion percentage in (10) ten percent increments within time bar.

PART 3 - REPORTS

3.1 REPORTS

A. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare a detailed report. Submit with a request for information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

B. Prepare and submit AF Form 3065, Contract Progress Report, as received from Contracting Officer. Coordinate preparation of AF 3065 with AF Form 3064. AF Form 3065 to be submitted twice monthly, with one report covering the period of the 1st to the 15th of each month, and the second report covering the period of the 16th to the last day of each month.

3.2

SPECIAL REPORTS

C. General: Submit special reports directly to Contracting Officer within one day of an occurrence. Distribute copies of report to parties affected by the occurrence.

D. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, response by Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise Contracting Officer in advance when these events are known or predictable.

PART 4 - EXECUTION

4.1

CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate Actual Completion percentage for each activity.

B. Distribution: Distribute copies of approved schedule to Contracting Officer, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

END OF SECTION

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CONSTRUCTION PROGRESS DOCUMENTATION

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