AF PP Conference 01 Jul 09.ppt
PPT presentation 704 KB Posted
- Attached to
- Air Force Multiple-Award Construction IDIQ, Germany Federal contract opportunity
- Solicitation number
- FA5613-08-R-0001
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435 Air Base Wing & 52 Fighter Wing
Ms Bauch and Mr Atkins
700 CONS/LGCA
01 July 2009 Pre-Proposal Briefing for FA5613-08-R-0001, Air Force Multiple-Award Construction IDIQ Ramstein & Spangdahlem Air Base
I would like to welcome everyone to the AF Construction Pre-Proposal Conference and site visit. My name is Ms Lola Bauch, the contracting Officer for this Air Force Construction acquisition. I will be presenting on behalf of the Commander, Lt Col Todd Joyner and the 700th & 52nd Contracting Squadrons, Peter Atkins will be your briefer today.
| Please sign in on the attendance roster. There will also be an attendance roster at the site visit later today. Please sign in on both! |
| Please help yourself to refreshments located ________________. |
Procurement Team
| 700 CONS |
| Ms Lola Bauch, Procuring Contracting Officer (PCO) |
| Mr Peter Atkins, Contract Buyer |
| 435 ABW Legal Advisor |
| Mr Doug Chicka |
| Here is the procurement team for this acquisition. I will be the Procuring Contracting Officer and Peter Atkins will be the contract specialist. |
| The legal advisor will be Doug Chicka. |
| Mr Chicka will now provide the legal briefing. |
Legal Briefing
| Mr Doug Chicka |
| Ethics Principles |
Dougs notes
Request for Proposal Overview
| Indefinite Delivery – Indefinite Quantity (IDIQ) contract for Air Force Construction |
| Renovation/Repair/Construction of Real Property |
| Main area of responsibility |
| Ramstein Air Base areas |
| Spangdahlem Air Base areas |
| Includes geographically separated units (GSU) |
| Multiple-Award |
| Section-by-section review of RFP to follow |
Greetings and welcome to the conference. I will give you a quick overview of this Request for Proposal. Please hold your questions until the end of the briefing.
| This in an Indefinite delivery, indefinite quantity construction contract with associated task orders. It is a multiple-award contract. |
| The area consists of Ramstein & Spangdahlem Air Bases and associated Geographically Separated Units within the borders of Germany. |
| It consists of construction, renovation, and repair of real property. |
| Now I will go section-by-section through the RFP to ensure clarity. |
| If you have a question about a particular slide you may ask a question then, or take note of it and ask it at the end of the briefing. Sometimes your question will already be answered farther along in the briefing. |
Section A – Solicitation SF 1442 (first 2 pages of RFP)
| Solicitation Data |
| Sections 1 -13D |
| Estimated Magnitude between $250M & $500M |
| Offeror Data |
| Sections 14 - 20C |
| Must be fully completed for consideration |
| Award Data |
| Sections 21 – 31C |
The SF 1442 is the first 2 pages of the RFP and consists of Solicitation, Offeror, and Award Data.
| The estimated magnitude for this effort is between $250 & $500 million |
| You, as the offeror, are responsible to fill out sections 14 thru 20C in its entirety. |
Section B – Supplies
| 5-year ordering period |
| Effective date of award plus 60 months |
| UPB for standard hours (CLIN 0001AA) |
| Monday – Friday (0600 – 1800) |
| Excludes German holidays |
| Includes US Holidays |
| Estimated use…90% of the time |
| UPB for non-standard hours (CLIN 0001AB) |
| Monday – Friday (1800 - 0600) |
| Includes weekends and German holidays |
| Estimated use…10% of the time |
The next section is section B, the Bid Schedule.
| The proposed contract will have a 5-year ordering period with an effective date of award plus 60 months. |
| It will consist of 2 Unit Price Book CLINS; standard hours & non-standard hours. |
| Standard hours are between 0600 & 1800 hours (Monday thru Friday) & US holidays |
| Non-standard hours are between 1800 & 0600 hours (Monday thru Friday), weekends, & German Holidays. |
| The estimated usages is 90% for standard hours & 10% for non-standard hours. |
Section B – Supplies (cont.)
| Maximum Coefficients (UPB) – Bid Schedule |
| NTE value, it will never be increased |
| Includes all the Contractor “cost of “doing business” |
| Includes but not limited to items shown in B-1 |
| Contractor always has right to lower his/her maximum coefficient at the task order level |
I will go over a sample UPB calculation later on in section H.
| The Maximum coefficient is a Not-to-exceed value; it can never go up in price. |
| The coefficient shall include all the contractor’s “cost of doing business”. |
| It will include but is not limited to the items shown in B-1. |
| It is important to note that the contractor may at any time lower his coefficient at the task order level. |
Section B – Supplies (cont.)
| Lump-sum ordering procedure (CLIN 0002) |
| LSOP used for items not covered by UPB |
| No entry is required for the bid schedule at the basic contract level |
UPB will be used for all task orders “unless more favorable pricing is offered via LSOP”.
CLIN # 2 is the Lump-sum ordering procedure.
| It may be used for items not covered by the UPB . |
| No entry is required for the bid schedule at the basic contract level |
| The UPB will be used for all task orders unless the contractor can offer “more favorable pricing via the LSOP. |
Section C – Specification
| Scope |
| Within borders of Germany |
| Maintenance/repair/construction |
| Statement of need provided |
| Must follow VOB & DIN standards |
Section F – Delivery & Performance
| Holiday Performance |
| US Holidays – considered standard hours |
| Host Country Holidays – considered non-standard |
| Liquidated Damages (FAR 52.211-12) |
| All task orders greater than $100,000.00 will have this clause and others as determined by C. O. |
Section G – Contract Administration
| Contract Administration |
| 700 CONS / LGCC |
| 52 CONS / LGCC |
| Inspection of Construction |
| 435 CES/CECS |
| 52 CES/CECS |
| Wide Area Workflow (WAWF) for invoicing |
| WAWF is mandatory for this contract |
Section H – Special Requirements
| Guaranteed minimum; $50,000.00 per awardee |
| Start of performance begins the day after award |
| Monthly performance evaluation meetings |
| Program status reviews to be hosted at least annually by contractor |
| UPB to be used for this proposed contract is shown in section H-5 |
| Contractor provided UPB Software (Arriba 12.3) |
| To be used by the Contractor in preparation of their proposals & used by Government personnel to evaluate Contractor’s task order proposals |
| For test project, Excel software may be used if meets Arriba format |
Section H – Special Requirements (cont.)
| Software to be provided by Awardees |
| Consider all these costs when developing coefficient |
| Due NLT 15 days after contract award |
| 2 sets of hardcopy books of UPB |
| 2 full user licenses for the Arriba program specified |
| Licenses include annual updates & incorporation of additional line item listing for 5-year ordering period |
| Translation of Arriba software into English |
| Translate additional line items into English |
| Provide initial & annual Arriba training to Government |
| Software shall have a index up front to allow easy access to all data & capability for adding items later |
Section H – Special Requirements (cont.)
| Task order sample calculation shown in H-6 |
| Sample uses UPB & LSOP |
| Task order work classification/response times |
| Routine, 10 work days, used est. 75% of time |
| Urgent, 3 work days, used est. 18% of time |
| Emergency, 8 hours, used est. 7% of time |
| Lump-sum ordering procedure (LSOP) |
| To be used at task order level |
| UPB pricing must be used unless more favorable pricing offered via LSOP |
Section H – Special Requirements (cont)
| Time extensions (Weather) |
| # of authorized weather delay days established |
| Burden of proof rests with the Contractor |
| Provide documents to fully justify additional days in conjunction with specific work |
| Examples |
| Warranty requirements (FAR 252.246-7002 & 52.246-21) |
| Primary & alternate appointees; On-call 24 hour/7 day a week to respond to Emergency, urgent, & routine calls |
Section I – Clause/Provision Clauses/provisions incorporated by reference may be accessed by going to the following sites:
| FAR, http://farsite.hill.af.mil/VFFAR1.HTM |
| DRARS, http://farsite.hill.af.mil/VFDFAR1.HTM |
| AFFARS, http://farsite.hill.af.mil/VFAFFAR1.HTM |
| Key Clause: 52.216-19 Order Limitations (Task Order Min/Max) |
| $2,500.00 to $5,000,000.00 |
Section J – Attachments
| Attch 01: General Statement of Need (SON) |
| Attch 02: Test Project Statement of Need (SON) |
| Attch 03: Past Performance Questionnaire (PPQ) |
| Attch 04: Subcontractor Consent Form |
| Attch 05: Additional Line Items for UPB |
Section K – Representations & Certifications
| Representations, certifications, & other statements |
| All fill-ins to be provided by all offerors |
| Ensure ORCA & CCR are most current |
| Provide certifications as applicable |
Section L – Instructions to Offerors
| All submittals shall be in English only |
| Only submit data relevant to solicitation |
| All offerors must have current CCR registration |
| Proposal preparation instructions (section L-1) |
| Only 2 points of contact |
| Ms Lola Bauch |
| Mr Peter Atkins |
| 3 factors (volumes must be in separate binders) |
| Technical (Volume I) |
| Price (Volume II) |
| Past Performance (Volume III) |
Section L – Instructions to Offerors (cont.)
Factor I: Technical Acceptability (Volume I)
| Sub Factor 1: Technical Approach |
| Manage 25 or more simultaneous task orders |
| Quality control plan (QCP) |
| Sub Factor 2: ISO Certification & Trade Registry |
| If joint venture; all members must submit |
| Sub Factor 3: Test Project |
| Mandatory site visit |
| Proposal provided in STP format |
| Price will not be evaluated- possible future project |
Factor II: Price Proposal (Volume II)
| Complete SF 1442 as shown above |
| Fill-in bid schedule on page 3 of contract |
| Type-in (no hand written entries allowed!) maximum coefficient for the 5-year ordering period |
| Propose maximum coefficient factor on standard and non-standard hours (CLINS 0001AA & 0001AB) |
Factor III: Past Performance (Volume III)
Past performance information (PPI) -- 5 to 10 references allowed; 3 page limit per reference
| PP Questionnaire (PPQ) -- 5 to 10 allowed |
| PPQs are 4 pages long & don’t count for PPI limit |
| Format as located in Section J |
| Offeror is responsible to ensure PPQ & PPI are received NLT RFP closing date |
| English language only will be evaluated |
All PPI & PPQs evaluated IAW section M criteria
Section M – Evaluation Factors for Award
| Evaluation Factors |
| Technical Acceptability |
| Price Evaluation |
| Performance Confidence Assessment |
| Performance/price trade-off (PPT) |
| Past performance is considered significantly more important than price |
Factors for Award (cont.)
| Evaluation process |
| Step 1: Evaluate technical proposals for acceptability |
| Step 2: Evaluate price reasonableness of all “technically acceptable” and “susceptible of being made acceptable” proposals and rank them by price |
| Step 3: Evaluate remaining offerors’ past performance. All offerors rated “satisfactory confidence” or higher will be included in the integrated “best value assessment” |
*** Only proposals rated as “technically acceptable” will be eligible for award
Factor I (Technical proposal)
– Shall effectively address all factors/subfactors in Section L
| Factor II (Price proposal) |
| – Offeror must meet all the requirements as set forth in Section L |
| Sample calculation for evaluating offeror’s bid |
Factor III (Past performance information) – Offeror must meet all the requirements as set forth in Section L
Performance Assessments
| Recency assessment |
| Effort must have been performed within 3 years of RFP release date |
| Relevancy assessment |
| Very relevant, relevant, somewhat relevant & not relevant ratings |
| Performance quality assessment |
| Exceptional, very good, satisfactory, marginal, unsatisfactory & neutral ratings |
| As a result of recency, relevancy & performance quality assessments; offerors will receive a Performance Confidence Assessment rating (PCA) |
| Substantial confidence |
| Satisfactory confidence |
| Limited confidence |
| No confidence |
| Unknown confidence |
| Government intends to award 3 or more contracts |
| Government reserves right to award more or no contracts if deemed in the best interest of the Government |
| Avoid unrealistic proposals (follow RFP) |
| Government intends to award without discussions, however reserves the right to enter into discussions if considered to be in their best interest |
RFP Due Date 16 July 2009, 1000 hours, unless changed by future amendment(s)
When hand-carried, provide your proposals to Ms Bauch or Mr Atkins
Ensure your package is time/date stamped and initialed off on by the receiver, to protect everyone’s rights and prevent problems.
Test Project Site Visit Rules Everyone will take the bus to the site visit
Site visit to be held in English Language
Everyone will be given the same amount of time inside the building.
Do not create side discussions with government personnel. All questions/issues shall be communicated through Contracting Personnel and will be shared with all parties.
Final Comments
QUESTIONS ??????
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