Response_to_Questions_15R06.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 35th Contracting Squadron, Construction Flight Bldg. 656, Misawa Air Base Misawa-shi, Aomori-ken, Japan

3 Sep 2015

SUBJECT: The Government's response to Prospective Offeror ' s Questions, RFP No. FA5205-15-R- 0006, Indefinite-Delivery/Indefinite-Quantity (IDIQ) Multiple Award Construction Contract (MACC), Misawa AB, Japan (Ref. Pre-Proposal Conference/Site Visit conducted on 20 Aug 15)

1. We appreciate the questions submitted by the prospective offerors. In responding to the questions submitted, the U.S. Government hereby provides the responses in the list of questions (not-for attribution basis) and responses/clarifications attached to this letter. This letter including all attachments is publicized on the FedBiz website.

2. For question No. 4 in the list, as annotated in the response, we will issue an amendment to incorporate Addendum No. I revising the Statement of Work as a clarification and correction. Such amendment will be electrically issued within approx. two (2) days by posting on the FedBiz website. As issued, all prospective offerors attended in the above-referenced conference/site visit will be notified by our squadron via e-mail. The offer submission due date will not be extended.

3. The POC for the responses/clarifications made under this letter is Mr. Kazunari Sato/Buyer at the commercial phone 0176-77-3496/e-mail kazunari.sato.jp(cilus.af.mil, Mr. Nogawa/Chief, Construction Flight at satoshi.nogawa.jp@us.af.mil, or the undersigned at bunji.vamamoto.jp@us.af.mil.

3 Attachments:

1. Q & A Summary, 3 pages

2. AF IMT 3064, 2 pages.

3. AF IMT 3065, 1 page.

cc:

35 CES/CEN

No. Ref. No. Questions by Prospective Offerors Responses/Clarifications by the Government 1 SOW para.

2.5.c.1.iv) On SOW page 4 of 9, c. MECH WORK, 1) HVAC System, iv)., DDC control with EMCS features for new heat pump air conditioning system is required. We understand that it does not include the work within EMCS Panel. Please confirm.

EMCS Panel is not included in the project requirement.

2 SOW para.

2.5.c.2).v)

Does the domestic hot water heater feed only kitchen and shower room? The section requires "electric storage type" of domestic hot water heater (Outdoor Installation). Is it right?

Yes. Location to install hot water heater is kitchen as shown on RFP Atch. 3, SOW Appendix A, Drawing M-1.

3 SOW para. 2.5.d. There is no 35% design drawing for Electrical system. Since SOW does not include enough information, would you provide the drawing(s)?

The SOW provides necessary information for electrical work to estimate the design & construction costs, and proceed with 65% design. 35% design drawing for electrical system will not be provided.

4 SOW para.

2.5.d.2).i)

Installation of new main distribution panel in ELEC/ COMM room of new admin building is required in SOW. We can not find any ELEC/ COMM room in new building. Do you mean ELEC/ COMM room in B1751?

Main distribution panel shall be installed in Corridor/Room No.111.

ELEC/COMM will be corrected to Corridor/Room No. 111 per Addendum No. 1.

5 SOW para.

2.5.d.3).i)

Does the (fire alarm) system for new admin building separate from existing B1751?

Yes.

6 SOW para.

2.5.d.4).iii)

The section says that Security Monitor shall be installed by the Government. How about Balanced Magnetic Switch (BMS)?

BMS shall be installed on every exterior door IAW the SOW, para.

2.5.a.4).iv).

7 SOW CFUSM The model project only references Contractor Furnished U.S.

Material, (CFUSM) for the lighting system and Fire Alarm System;

however the basis of design is supposed to be to the Uniformed Facilities Code, (UFC). Can the contractor assume that all other material on this project other than the mentioned CFUSM will be of Japanese manufacture origin? If so please provide a list of acceptable JIS standards that can be used as substitutes for ASTM, UL, and NEMA standards.

The U.S. Standards are applicable only to the items listed in the CFUSM, and the contractor may use Japanese products for all other materials. The contractor will be required to complete the project design, including incorporation of JIS and other standards in compliance with all applicable laws, regulations and codes of the Government of Japan ministries, agencies and local government.

8 SOW Please confirm that the all furnishings will be provided by the Government and this does not need to be included in the project estimate.

The offerors are responsible to read the SOW thoroughly for submission of the proposals. No furnishing of furniture is required in the SOW.

9 SOW para. 2.5. Please provide a performance specification for the Kitchenette equipment that will allow the Designer of Record to establish a basis of design for hydraulic flow rates and electrical load calculations.

Electrical load is provided in the SOW, para. 2.5.d.2).iv). Hydraulic flow rates are not required for this project.

10 SOW para. 2.5. Please confirm that the Kitchenette equipment will be provided by the Government and this does not need to be included in the project estimate.

The offerors are responsible to read the SOW thoroughly for submission of the proposals. No kitchen equipment of refrigerator nor microwave are required in the SOW.

Q & A Summary RFP No. FA5205-15-R-0006

Indefinite-Delivery/Indefinite-Quantity (IDIQ) Multiple Award Construction Contract (MACC), Misawa AB, Japan

11 SOW Please confirm what category this facility we be classified as in accordance with UFC 4‐010‐01 DOD Minimum Antiterrorism Standards.

The contractor shall read UFC 4-010-01 thoroughly, including para.

2-4.6, 2-4.7. and Appendix A, to clarify category and classification of this building.

12 SOW Please indicate the number of days that should be allowed for the Government to move out of the existing temporary building prior to its relocation, and days necessary to move in into newly constructed building prior to the demolition of the temporary building. Also please indicate the number of days required for notice to be given to the Government necessary for these activities.

Actual construction period, including the Government moving and advance notification schedules, will be established at the design stage based upon agreement by both parties, as stated in RFP Atch. 4, Price Proposal.

13 RFP Please confirm the Government intends to use Primavera Scheduling, (P6) software in order to implement the requirements of FAR 52.236‐15, Schedules for Construction Contracts.

The U.S. Government does not require the questioned software. Its use or no use is totally depending on the resultant contractor's business decision and for his business operation purpose. For the purpose of FAR 52.236-15, Schedules for Construction Contracts, AF IMT 3064 "Contract Progress Schedule" shall be used in the resultant contract (see attached sample form). Contractor's prepared/submitted AF IMT 3064, when approved by the Government, will support the construction progress payments that will be made under FAR FAR 52.232‐5 Payments Under Fixed‐Price Construction Contracts. Progress payments will be made in agreement with the percentages that the contractor reported and the Government approved on AF IMT 3065, Contract Progress Report (see attached sample form).

14 RFP Please confirm that a cost loaded P6 baseline schedule will be used as a quantitative measure for monthly progress payments in accordance with FAR 52.232‐5 Payments Under Fixed‐Price Construction Contracts

See the Government answer made against Q-13 above.

15 RFP Is it mandatory for a MACC member to attend all site visits and submit a bid for all solicitations? Are there any penalties for a MACC member that declines to bid a solicitation?

Questioner must read RFP Atch 1, Task Order Issuance Procedures, para. 6. The answer to the question is there. Although there is no penalties, it is emphasized as in the said para. 6 that 1) "the contractors are encouraged to participate in all site visits and submit all proposals" to the maximum extent and 2) the Government reveres its right to exclude repetitive-failure contractor from further participation in MACC task order acquisition and/or exclude from the contract by not exercising the contract option period.

16 RFP Will the Government allow the contractor to ask counter questions to the Government’s answers of the 1st round of questions?

Opportunity for clarification should be fairly given. With that, in case there are further questions for clarification of the Government's responses/ answers made herein, "8 Sep 15 at 1530 hrs (JST)" is the submission due.

17 RFP Considering the additional questions that will be required based on the Government’s reply to the 1st round questions. The contractor is requesting a 4 week extension for the bid.

Since no significant question was submitted this time which requires the Government's reconsideration, extension of offer submission due is determined to be unnecessary.

CONTRACT PROGRESS SCHEDULE Form Approved OMB NO. 0704-0188(See Contractor's Instructions on Reverse)

Public reporting burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to Department of Defense, Washington Headquarters Services, Directorate for Information, Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington VA 22202-4302, and to the Office of Management and Budget Paperwork Reduction Project 0704-0188, Washington DC 20503. Please DO NOT RETURN your form/questionnaire to either of these addresses. Send your completed form/questionnaire to : SAF/AQCP, 1060 Air Force Pentagon, Washington DC 20330-1060

DATE SIGNED

DATE SIGNED CONTRACTING OFFICER'S SIGNATURE

CONTRACTOR'S NAME (Last, First, Middle Initial)

1. CONTRACT NO. 8. PROJECT TITLE

3. COMPLETION DATE

4. PURCHASE REQUEST NO.

LINE

NO

A

WORK ELEMENTS� %

C

WEEKS

D E F G H I J K L M N O P Q

10. APPROVAL RECOMMENDED BY:

DATE SIGNED

2. STARTING DATE

INSTALLATIONS ENGINEER'S SIGNATURE

5. PROJECT NO.

6. ACTUAL STARTING DATE

7. ACTUAL COMPLETION DATE

9. SUBMITTED BY:

ADDRESS (Street, City, State, Zip Code)

CONTRACTOR'S SIGNATURE 11. APPROVED BY:

AF IMT 3064, 20030901, V1 PREVIOUS EDITIONS ARE OBSOLETE

Click to sign

Click to sign

INSTRUCTIONS TO CONTRACTORS

1. Prepare three copies of AF Form 3064, in accordance with these instructions, and submit to the contracting officer at the time stated in the contract or as established by the contracting officer.

2. Blocks 1, 2, and 3. Enter the contract number, starting date, and completion date as shown on the contract.

3. Block 8. Enter the title of the project as shown on the contract.

4. Block 9. Enter name and address of your firm. The three copies submitted to the contracting officer must be dated and signed by the contractor or an authorized representative of the firm.

5. Lines 1 through 12. Major elements of work (whether unit price or lump sum contract) such as excavation, concrete work, carpentry, engineering, installation of communication electronic facilities, etc., will be shown in Column B in logical sequence and in sufficient detail to identify the element. If the contract calls for more than 11 work elements, additional copies of the AF Form 3064 may be used as a continuation for the work elements.

6. The percentage of each listed work element to the complete job will be shown opposite each element in Column C. As an example, if 3 work elements are shown: excavation, concrete work, and backfill, and it is estimated that excavation is 50% of the total job, concrete 30%, and backfill 20%, these percentages will be shown opposite each element. The total must equal 100%.

7. Columns D through Q will be used to show planned periodic progress, as required by the contracting officer, during the period of the contract. Only the top half of the space under these columns will be used by contractors. Using the example cited above and assuming that the contract period for performance is 8 weeks, and it is planned to accomplish 10% of the excavation work the 1st week and 20% each week until excavation is complete, 10 would be shown in the upper half of Line 1 under Column D, 20 under Column E, and 20 under Column F for a total of 50%. If it is planned to accomplish the concrete work during the 4th, 5th, and 6th weeks in equal amounts, 10 would be entered under Columns G, H, and I on Line 2. Assuming the backfill will be accomplished during the 7th and 8th weeks, 10 would be entered under Columns J and K on Line 3. If the contract extends beyond 14 weeks, additional copies of AF Form 3064 may be used as a continuation of performance record.

8. Total amount of work planned at intervals as shown in Columns D through Q will be totaled and entered in the top half of the space under the appropriate column of Line 12. Again, using the example cited above, the totals under Columns D through K would read 10, 20, 20, 10, 10, 10, 10, 10 for a total of 100%. These totals will be used to plot an overlay graph using Lines 4 through 11, beginning with Column D and extending to the right the number of columns (weeks) authorized by the contract for performance time.

9. In the event the contract is modified by the contracting officer under terms of the contract, changing the progress of work as originally scheduled, adding or deleting work or changing the original completion date, a revised progress schedule will be prepared and submitted to the contracting officer for approval. In preparing the revised schedule, the amount of work completed will be considered, together with the changed new completion date set forth in the contract modification. Considering these factors, the work under the contract will be rescheduled over the new total performance time in the same manner that the original schedule was prepared. The new completion date will be entered in Block 3. "First Revised Schedule," "Second Revised Schedule," etc., will be entered to the left of the form title. Time of submission of the revised schedule will be determined by the contracting officer.

10. At such intervals as may be established by the contracting officer, the contractor will submit to the contracting officer AF Form 3065, "Contract Progress Report," indicating the percentage of work accomplished for each work element during the established reporting period. Accurate reports are of the utmost importance to the contractor and to the Government, since the percentage of completion, or progress, thus reported is used in administration of the contract and may be used in connection with approval of partial payments under the contract. Care should be taken to plan the work in such manner that it can be accomplished as stated in this schedule. If, for any reason, it becomes known that any part of the progress under this contract will be delayed, this fact should be reported to the contracting officer immediately.

AF IMT 3064, 20030901, V1 PREVIOUS EDITIONS ARE OBSOLETE

OMB NO. 0704-0188CONTRACT PROGRESS REPORT

Public reporting burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to the Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (OMB No. 9000-0058), 1215 Jefferson Davis Highway, Suite 1204, Arlington VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number.

PLEASE DO NOT RETURN YOUR FORM TO THE ABOVE ADDRESS. RETURN COMPLETED FORM TO : SAF/AQCO, 1060 Air Force Pentagon, Washington DC 20330-1060.

CONTRACTOR ADDRESS

REPORT NO. PERIOD COVERED

FROM:

PROJECT NO. CONTRACT NO. COMPLETION DATE

TO:

LINE

NO.

% OF

TOTAL JOB

% COMPLETED

THIS PERIOD

% COMPLETED

CUMULATIVE

WORK ELEMENT

TOTAL

REMARKS

At the Contracting Officer's discretion and according to the payments clause of the contract, the information provided on this form may be used for computing progress payments.

PROGRESS OR COMPLETION CERTIFICATE

I hereby certify that the contractor has satisfactorily completed the indicated percentage of the contract per contract specifications.

SUBMITTED BY OR FOR

CONTRACTOR BASE CIVIL ENGINEER

TYPE OR PRINT NAME AND TITLE SIGNATURE DATE

REVIEWED BY OR FOR CONTRACTING OFFICER

TYPE OR PRINT NAME AND TITLE SIGNATURE DATE

AF IMT 3065, 19960401, V1 PREVIOUS EDITION IS OBSOLETE.