Atch2_Gen-Provisions_with_Apdx.pdf

RFP No. FA5205-15-R-0006 Contract No.

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC)

GENERAL PROVISIONS

FOR

U.S. DEPARTMENT OF THE AIR FORCE

IN MISAWA, JAPAN

Date: 8 Jul 15

DEPARTMENT OF THE AIR FORCE

MISAWA AIR BASE, JAPAN

35TH CIVIL ENGINEER SQUADRON

APO AP 96319-5022

Attachment 2

PROJECT TABLE OF CONTENTS

DIVISION/SECTION TITLE PAGE NO.

DIVISION 01 GENERAL REQUIREMENTS

01 01 00 Statement of Work PAGE 1 – PAGE 20

01 11 00 Design After Award PAGE 1 – PAGE 13

01 78 00 Closeout Submittals PAGE 1 – PAGE 2

Appendix A: Project Flowchart

ABBREVIATIONS AND ACRONYMS:

ADPS – Automated Data Processing System AFFARS – Air Force Federal Acquisition Regulation Supplement BOD – Beneficial Occupancy Date CADD – Computer Aided Design and Drafting CES – Civil Engineer Squadron CO – Contracting Officer COR – Contracting Officer’s Representative.

CQC – Contractor Quality Control DB – Design Build GFE – Government Furnished Equipment GFM – Government Furnished Material HM – Hazardous Material HMA – Hot-Mix Asphalt HVAC – Heating, Ventilation, and Air Conditioning IDIQ – Indefinite Delivery/Indefinite Quantity IFB – Invitation For Bids JAS – Japanese Agricultural Standards JEGS – Japan Environmental Governing Standards JIS – Japanese Industrial Standards JWWA – Japanese Water Works Association MACC – Multiple Award Construction Contract NEC – National Electrical Code NFPA – National Fire Prevention Association NTP – Notice to Proceed PM – Project Manager RFP – Request for Proposal SDS – Safety Data Sheets SOW – Statement of Work TO – Task Order UFC – Unified Facilities Criteria UFGC – Unified Facilities Guide Specifications IFB – Invitation for Bids

SECTION 01 01 00 PAGE 1

DIVISION 1 – GENERAL REQUIREMENTS

SECTION 01 01 00

STATEMENT OF WORK

PART 1 GENERAL

1.1 General Intention

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple Award Construction Contract (MACC) for both “Construction Only” and “Design-Build” (DB) construction requirement(s).

1.2 Locations

The work shall be located at the following U.S. Government facilities:

Misawa Air Base, Draughon Range in Amagamori Area, Hachinohe Fuel Port, and Shariki Village.

1.3 General Requirements

The work includes, but is not limited to design effort, reproduction, labor, transportation, materials, equipment, incidental engineering, surveying, sampling/testing, and supervision, except otherwise specified herein, necessary to accomplish various works by means of this Task Order (TO) Contract. TOs will be issued by the Contracting Officer (CO) for “Construction Only” or “Design-Build” project IAW the contract terms and conditions, as requirements are identified by the Government and funds become available. The scope of work may include, but is not limited to, building renovations, building demolition, equipment repair/replacement, piping repair/replacement, pipe lagging, electrical work, road pavement, fencing, roofing, painting, site work, removal and disposal of lead based paint and asbestos containing material, welding, plumbing, masonry, fire protection related work, and floor/window coverings (carpets, blinds, solar films & vinyl tile, and etc).

1.4 Applicability of the Requirements, Specific to the Air Force Installations.

Codes, regulations, standards, required documents, and other requirements specified herein this specification shall be applied to all installations unless indicated otherwise.

1.5 Response Requirements (Ref. Appendix A/Project Flowchart)

a. The primary goal of MACC is speedy acquisition of the Government construction requirements. Once the CO notifies the Contractor of existing requirements, the Contractor is expected to expeditiously prepare the proposal. The existing requirements will be clearly defined by the Government as being 100% DB, Partial DB, or Construction Only.

b. Upon notification of routine requirements, the Contractors shall respond to the needs of the

Government as following; Visiting the proposed work site accompanied by the Government and forwarding all questions in writing through the CO.

c. In the event of an emergency requirement, the Contractors’ response time will be as soon as directed by the CO which may be sooner than the target number of days in the attached Project Flowchart. The Contractor or their designated representative who are authorized to obligate the company shall be readily available to communicate with the CO.

1.6 Residency of the Contractor

SECTION 01 01 00 PAGE 2

It is desirable for the Contractor to maintain an office or a place of business in an area within the vicinity of the Government during all regular working hours.

1.7 Subcontractors

Subcontractors to be used for the contract, if they are changed from those submitted by prior submission including technical proposal, must be reported to the CO in writing prior to use. The prime Contractor shall have the ability to manage and control multiple subcontractors at multiple job sites. Also, the prime Contractor shall ensure subcontractors are competent and capable of handling all assigned tasks. The CO reserves the right to direct that the subcontractors are replaced when the subcontractors are found to be not suitable for the given task.

1.8 English Speaking Representative

At all times during the contract period the contractor shall have an employee capable of fluent bilingual (Japanese & English) speech at the job site. The bilingual interpreter shall have the capability to receive and issue technical explanations and instructions between the Government representatives and the contractor concerning all aspects of contract administration and construction. The CO shall have the explicit right to determine acceptability or rejection of the proposed individual. In addition, the Contractor shall be responsible to replace said individual upon notification by the Government should performance become inadequate during the contract period. The interpreter shall attend any meetings with the Government, including but not limited to the site visit, and the pre-construction conference.

1.9 Written Communications in English

All submittals required under this contract (including but not limited to: safety analysis plan, quality control plan, all correspondence, and all other written communications, documents, sketches, reports, manuals, etc.)

shall be written in English or translated into English before being provided to the Government by the Contractor.

PART 2 PERTINENT INFORMATION

2.1 Base Regulations

The Contractor, Contractor’s employees, and subcontractor(s) shall become familiar with and agree to comply with all Base Regulations, including fire, traffic, safety, and security regulations. All Contractors shall keep themselves within the limits of the work site (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and receive written authorization such as an entry authorization list or free zone letter. If restricted area is not designated a free zone then only those contractor personnel listed on the entry authorization list or similar document may enter the restricted area. The Contractor’s equipment shall be conspicuously marked for identification.

2.2 Base and Vehicle Passes

The U.S. Government will issue all required Base and Vehicle Passes to Contractor’s employees at no cost to the contractor. Prior to the start of on-site work, the Contractor shall submit applications for Base (5 AF Form 99, Application for Base Pass, for employees) and Vehicle Passes (35 FW Form 54, Application for Vehicle Registration) to the CO, for all employees, including Subcontractor’s employees, requiring access to Misawa Air Base in order to perform work. The Prime contractor shall be responsible for all passes issued to the subcontractor’s employees under this contract. The Contractor (Japanese National) shall return all applicable passes upon termination of employment or completion of this contract to the Visitor Control Center (35/VCC) Bldg 301 at 226-3323, and obtain a certificate of receipt. The Contractor (US-born individuals) shall return all

SECTION 01 01 00 PAGE 3

applicable passes upon termination of employment or completion of this contract to 35 SFS/S-5 PI in Bldg 653 at 226-3995. Final payment will be withheld until the contractor has been relieved from all accountability and/or obtained the necessary pass clearance certificate for Government issued Base and Vehicle Passes used in the performance of this contract.

2.3 Order of Work

The Contractor shall schedule all work to cause the least amount of interference with mission, entity, or facility operations. Permission to interrupt any activity, roads, or utility services shall be requested in writing a minimum of 21 calendar days prior to the desired date of interruption. Interruptions of activities, roads, and utility services shall be allowed only when they will not cause interference with the operations of the base entity. The Contractor shall remove and dispose of Contractor generated debris outside the confines of Misawa Air Base unless otherwise directed by the CO, in accordance with all applicable local, Japan Environmental Governing Standards (JEGS), or U.S. laws and regulations, at no additional cost to the Government.

Contractor generated debris shall be removed from Government facilities at the end of each shift, or more frequently if required, to keep the space usable.

2.3.1 Commencement

Upon issuance of a TO for DB construction, the Contractor shall begin design effort immediately after award of the TO and the pre-design conference. And upon issuance of the Notice to Proceed (NTP) for construction, the Contractor shall begin and complete, including cleanup, all required construction work within the time period accepted by the Government at 100% design and be ready for use by the Government.

2.3.2 Normal Working Hours and Work Days

Normal work hours shall be from 0730 to 1630, Monday through Friday, excluding U.S. Federal holidays, listed in the table below, and other days specifically designated by the CO.

U.S. Holidays:

-New Year’s Day 1st of January -Martin Luther King Jr. Day 3rd Monday of January -President’s Day 3rd Monday of February -Memorial Day Last Monday of May -Independence Day 4th of July -Labor Day 1st Monday of September -Columbus Day 2nd Monday of October -Veteran’s Day 11th of November -Thanksgiving Day 4th Thursday of November -Christmas Day 25th of December

2.3.3 Work Outside Normal Hours (subject to the approval by the Government)

If the Contractor desires to carry on work outside the normal hours of 0730 to 1630 PM or on Saturday, Sundays, or holidays, a written request shall be submitted to the CO or his representative for approval, unless non-regular work hours are permitted or required in the TO. The Contractor shall allow five working days’ notice to enable satisfactory arrangements to be made by the Government for inspecting the work in progress.

If work is to be accomplished after daylight hours, the Contractor shall illuminate the area in a manner approved by the CO or his representative. Unless directed by the CO, work accomplished outside normal working hours shall be at no additional cost to the Government.

2.3.4 Special Condition

SECTION 01 01 00 PAGE 4

The buildings/facilities may be in use by the Government during the contract period. The Contractor shall make all necessary provisions to keep interference to a minimum as to the scheduling of work and storage of materials. Scheduling and performance of work shall be done in such a manner as to cause the least possible inconvenience to personnel using the buildings/facilities and the least possible interference with activities in and around the buildings/facilities. The Contractor shall provide adequate weather protection for the buildings/facilities at the end of each workday.

2.3.5 Winter Period

The period from 15 December through 15 March in the following year is defined as the winter period. Work is not permitted under the following conditions:

Exterior work such as excavation, backfill, concrete placement, painting, etc., shall not be performed during the conditions below unless otherwise approved by the CO. The contractor may request such exterior work during the winter period only when it will be performed under strict temperature control with a curing and/or heating appliance, as necessary, and in compliance with applicable sections of the TO specifications and drawings. The contractor shall submit any exterior work request, together with detailed work and temperature control plans, to the CO for approval. The limitation on exterior work during the winter period does not include on-site preparations or survey work.

The following construction activities shall not be performed when the following atmospheric and/or surface temperature conditions exist:

Description Condition Hot-Mix Asphalt (HMA) for Roads - Asphalt thickness 75mm or greater.

Surface temperature of underlying course is not less than 4 oC

For Asphalt thickness less than 75 mm Atmospheric temperature is not less than 7 oC Portland Cement Stabilized Base or Subbase Course Atmospheric temperature is not less than 5 oC Bituminous-Stabilized Base Course, Subbase, or Subgrade Atmospheric temperature is not less than 10 oC Portland Cement-Stabilized Subbase Course Atmospheric temperature is not less than 5 oC

Bituminous Tack and Prime Coats

Atmospheric temperature in the shade is not less than 10 oC

Portland Cement Concrete Pavement for Roads and Site Facilities Atmospheric temperature is not less than 5 oC

Pavement Markings

Pavement surface and atmospheric temperature is not less than7 oC

Concrete Sidewalks, Curbs, and Gutters Atmospheric temperature is not less than 5 oC Cold-Mix Recycling Atmospheric temperature is not less than 10 oC

Hot-in-Place Recycling of Bituminous Pavements

Existing pavement surface temperature is not below 15 oC

Recycled Asphalt Concrete Intermediate and Wearing Courses for Roads

Existing pavement surface or base course is not below 5 oC

Cast-in-Place Concrete (Minor Construction) Atmospheric temperature is not less than 5 oC

Reinforced Masonry

When Atmospheric temperature is less than 5 oC, submit proposed masonry heating methods

SECTION 01 01 00 PAGE 5

2.4 Temporary Telephone

Upon request, the contractor may install in their field office a government telephone for their use, based on their normal submission of a work order to the area communication officer. All expenses generated from, or related to their use of such instrument will be borne by the contractor.

2.5 Utilities

Water and electric utilities will be furnished by the U.S. Government at no cost to the contractor for use within their field office. The availability of water and electric utilities at any jobsite will vary and will be specified in each TO Statement of Work (SOW), if appropriate. The Contractor, at the Contractor’s own expense and in a satisfactory workmanlike manner, shall install and maintain all necessary temporary connections and distribution lines. Before final acceptance of the contract work by the Government, the Contractor shall remove all the temporary connections, distribution lines, and associated paraphernalia.

2.5.1 Cross Connection

Contractor shall be responsible for preventing actual or potential cross connections between potable and non-potable water supply during the construction work. The contractor must notify the Government Designated Inspector for use, installation or maintenance of potable water service connection to ensure the following provision:

a. No water service connection will be installed / maintained to / at any premises where actual or potential cross connections to the potable water system may exist, unless such actual or potential cross connections are properly abated or controlled.

b. No connection will be installed or maintained whereby an auxiliary water supply may enter a public water system, unless such auxiliary water supply will have been approved by the Government Designated Inspector.

c. No water service connection will be installed / maintained to / at any premises in which the plumbing system, facilities and fixtures have not been constructed and installed using acceptable plumbing practices.

2.5.2 Utilities Outage

The contractor shall submit a schedule of outage to the Government Designated Inspector and shall notify the Government Designated Inspector in writing no less than 21 days in advance of the proposed interruptions, unless otherwise indicated in the TO SOW.

2.6 Installation Fire, Safety, and Environmental Regulations:

a. The contractor shall comply with all pertinent requirements and regulations determined by 35 CE Fire

Department, to include Unified Facilities Criteria (UFC) 3-600-01 and National Fire Prevention Association (NFPA) 241, and insure compliance by all subcontractors. All temporary wiring at the construction site shall be installed with ground fault protection.

b. The contractor shall not commence work at the job site until an Accident Prevention Plan and Job

Hazard Analysis are submitted for review and approved by the CO.

c. All work pertinent to environmental protection such as storm water, hazardous waste, solid waste and lead-base paint shall follow the requirements of JEGS and the Misawa AB Asbestos Management and Lead Management Plans.

SECTION 01 01 00 PAGE 6

d. Air Force Form 103 Work Permit: It is the Contractor’s responsibility to prepare the Air Force Form 103 at their own expense. The contractor shall not commence work for any excavation, 300 mm or more in depth at the job site until the Air Force Form 103 is submitted to the Government Designated Inspector, reviewed and approved by the listed 35 CES organizations, Security Police, Safety, Communications, Commercial Utility Company and Chief of Engineering Division, and Engineering Flight Chief, 35 CES. Only after the permit is approved and signed by organizations and other agencies listed on the Air Force Form 103, the contractor may commence with the excavation work.

Any excavation work attempted without a permit will be stopped until an approved permit is obtained.

e. Work Progress Schedule: In addition to the requirement of the construction schedule set forth in the contract, the contractor shall, when required by the Government, provide and submit to the Government Designated Inspector a detailed work progress schedule in the form of a Gant Chart Work Schedule showing the step-by-step phases of work to be accomplished prior to performing actual work. The contractor shall require coordination with the Government Designated Inspector to make a work progress schedule. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited area which shall be completed before work in other sections or divisions are begun.

f. Temporary Protection Plan (Kasetsu Keikaku-sho): When requested by the Government, the

Contractor shall provide appropriate temporary protection plans such as nets, barricades, safety access roads, etc. to protect Government personnel and workers at the construction work site during construction, and submit the Temporary Protection Plan (Kasetsu Keikaku-sho) to the Government Designated Inspector prior to the respective work site commencement. The Contractor shall be responsible to minimize the inconvenience and avoid any danger to the Government personnel and workers.

g. Solid Waste: Solid waste (construction and demolition debris, etc.) generated by contractor work shall be recycled/disposed of at an authorized off-base facility/facilities in accordance with Chapter 7 – Solid Waste of the JEGS, as well as applicable host nation’s laws and regulations.

2.7 Outages for Fire System

Provide at least 21 calendar days advance notice of planned utility outages including fire systems. In each request, specify each utility disconnected, the time and date the service will be deactivated and the anticipated time and date service will be reactivated. Do not disconnect or deactivate any base utility systems without advance Government Designated Inspector approval. Fire system disconnection and reactivation requires the coordination with the 35 CES Fire Department through the Government Designated Inspector. No utility outages will be permitted until the contractor submits the request form and receives an approval from the Government Designated Inspector, and other applicable personnel.

2.8 Damage to Utilities:

a. In the event that the contractor causes utility failure/disruption, the contractor will first make the area safe, then immediately contact the Government Designated Inspector and the CO. The Government Designated Inspector is responsible for coordination with the Government Engineering Office.

b. If the damaged utilities were previously known or shown to the contractor, and there was negligence on their part which has worsened the utilities, the utilities will be repaired by the contractor in a timely manner at no cost to the Government.

2.9 Key Personnel

2.9.1 Project Manager

SECTION 01 01 00 PAGE 7

The Contractor shall assign a Project Manager (PM) for the entire performance period of the contract or on an individual TO-basis. The PM for any TO is subject to the acceptance of the CO. The PM shall be available to the CO or the CO’s representative upon request. The PM shall have overall responsibility for all operations at the jobsite and be authorized to make decisions, negotiate TO terms and sign contract documents on behalf of the contractor. The PM shall have a minimum of five (5) years’ experience as a PM on construction projects similar in size and scope to TOs of this contract. The PM may be required to be a licensed 1st Class Sekou Kanri-gishi or other licensed personnel when it is required in the TO.

2.9.2 Contractor Quality Control (CQC) System Manager

The Contractor shall identify an individual to be the Contractor Quality Control (CQC) System Manager within the onsite work organization. The CQC System Manager shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. The CQC System Manager shall have minimum of 5-year experience as a CQC system manager on construction projects similar in size and scope to TOs of this contract. The CQC System Manager shall be licensed for work as a 1st Class Sekou Kanri-gishi or Kenchiku-shi. Specific work type of Sekou Kanri-gishi or other licensing may be required depending on the complexities and specific requirements of a particular TO. The CQC Manager shall be subject to acceptance by the CO.

2.9.4 Jobsite Foreman (Genba Kantoku)

The Jobsite Foreman supervises jobsite workers, controls all jobsite activities to scheduling, and oversees the safety program for jobsite workers. The Jobsite Foreman shall have a minimum of three (3) years construction experience as a jobsite foreman on construction similar to this contract. The Jobsite Foreman shall be licensed for 1st or 2nd Class Sekou Kanri-gishi, and superintend the work on the site at all times during construction.

Specific work type of Sekou Kanri-gishi or other licensing may be required depending on the project requirements and complexities. Primary Jobsite Foreman shall be employed by the prime contractor, and an alternate Jobsite Forman shall be identified as ready to serve in the event of the Primary Jobsite Foreman’s absence. The alternate may be employed by subcontractor. Proposed jobsite foremen shall be subject to acceptance by the CO.

2.10 Work Clearance Request for Each Task Order

Prior to commencing construction work for each TO, the contractor must submit Site Permits for constructing a field office or storage area to the Government Designated Inspector for approval, if required. Approval is based on site location, proposed structure(s), fencing, electrical / plumbing utilities needs, and any other modifications the contractor proposes to the area. Depending on restricted areas, building permits may not be approved.

2.11 Contractor Storage

If requested and approved by the Government, an area suitable for open storage shall be provided to the contractor by the Government Designated Inspector, however, the contractor will be required to provide a fence to secure the area. The fence shall have a screen attached to hide the materials. This screen shall be similar to that used on other storage areas throughout the base. The storage area may not be co-located with the office area. The contractor shall keep the storage area neat, orderly and clear of all debris. The contractor shall take all necessary precautions to prevent trash and other debris from being scattered about away from the designated area by winds or other means. Any modifications to the area must first be approved by the Government Designated Inspector, and will be done at the contractor expense. Grounds maintenance for the area is the responsibility of the contractor.

2.12 Sanitation

If toilets or other sanitary facilities are not available, adequate sanitary conveniences of a type approved for the

SECTION 01 01 00 PAGE 8

use of persons employed on the work shall be constructed, properly secluded from public observation, and maintained by the Contractor in a manner subject to approval by the CO or the Government-Designated Inspector. These conveniences shall be maintained at all times without nuisance. Immediately after completion of each TO, or as directed by the CO or the Government-Designated Inspector, the facilities shall be removed from Government property, leaving the premises clean and free from nuisance.

PART 3 TASK ORDERS

3.1 “Construction Only” TOs

3.1.1 “Construction Only” Characteristic

The TOs issued under the “Construction Only” process will generally be issued with one of the following characteristics:

a. Issuance of a TO Request for Proposal (RFP)/Invitations for Bid (IFB) with a complete design package, specifications and submittal lists.

b. Issuance of a TO RFP/IFB with a SOW that clearly defines the specific work performed sequentially numbered that may or may not include a site visit. The descriptive scope of work shall be able to be executed with simple work plans, concept sketches, and/or shop drawings. These TOs shall normally consist of basic construction processes and require minimal, if any, engineering design effort.

3.1.2 “Construction Only” Process

The TOs issued under the “Construction Only” process will generally be issued with one of the following processes:

3.1.2.1 Site Visit

Upon issuance of a RFP/IFB to the Contractors, the Government will notify Contractors that the job site shall be inspected with the Government and shall thoroughly discuss all conditions and details of the work, including, but not limited to, customer requirements, safety, material quantity and quality, methods of construction, phasing, and the types of trades required. Any deficiencies, omissions, problems, conflicts, or other adverse conditions that may exist in the scope of work, or that may be encountered during the site visit, shall be immediately brought to the attention of the COR, via the CO.

3.1.2.2 Contractors’ Proposal

The TO RFP/IFB will identify the specific proposal submission deadlines. Unless otherwise noted in the TO RFP/IFB, the Contractors shall submit proposals in accordance with the following schedule:

a. The contractors shall consider the project scope, customers’ requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing his proposal. The technical services necessary for preparation of the proposal shall be included in the contractors’ overhead.

b. Material Requirements: Except for those items specifically stated to be Government furnished, the

Contractor shall provide all materials required for this contract. Unless indicated otherwise, all

SECTION 01 01 00 PAGE 9

replacement materials and parts shall be equal to or better than the manufacturer’s original and shall comply with the specifications and all applicable Government, Commercial, and Industrial Standards/Codes.

c. Material Disposal Requirements: The Contractor’s material disposal costs shall include hauling and disposal costs for work performed in accordance with all applicable local, JEGS, or U.S. laws and regulations.

d. Award of an individual TO will be made to a single firm as indicated in the contract. The CO reviews the Contractors’ proposals and may hold negotiations with the Contractors for source selection. Upon completion of source selection CO will issue a TO to the successful Contractor.

3.2 “Design-Build” Task Orders

3.2.1 “Design-Build” Project Scope

Whenever the Government has work to be performed under this contract as a “Design-Build” TO, the CO will provide a project scope. The project scope will include the scope of work, design requirements, construction method requirements, cost limitations, and required project duration (Concept drawing may also be included).

3.2.2 “Design-Build” Process

See Section 01 01 00, paragraph 1.5.a

3.2.2.1 Contractors’ Proposal

The Contractors shall submit a proposal in accordance with the schedule outlined in the TO RFP/IFB. The Government may determine the schedule requirement of the TO, based upon the complexity, urgency and level of detail necessary for the success of the TO.

3.2.2.1.1 The contractors shall break proposals into two separate parts.

a. The first shall cover all design effort required, to include all design meetings, on-board reviews, site visits, reproduction, and any engineering services during construction.

b. The second shall cover all construction effort required, to include all quality control, supervision and any technical requirements during construction.

3.2.2.1.2 The contractors shall consider the project scope, customers’ requirements, design and construction requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing the proposal. The contractor shall provide concept sketches or drawings for their proposed methods, proposed schedules (design and construction), proposals, and other information as required at no cost to the Government. These concept sketches or drawings will capture the intent of the SOW, will be deliverables from the Contractor, and will concisely and practically but not repeatedly restate the requirements of SOW.

3.2.2.1.3 The Contractors shall submit the proposal including all necessary costs such as materials, equipment rentals, disposal, testing and laboratories required for the project as requested by the Government.

The proposal shall directly represent the proposed design and construction requirements outlined in the Site Visit. In addition, the proposal should reflect the recommended design and construction methodology. The contractors shall provide quotes for known materials, equipment, disposal, testing and laboratory costs that will be conducted for this TO. The Contractors shall select the quotes that meet the specifications. The contractors shall attempt to prepare the proposals to include all requirements based on the Site Visit and the

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proposed concept design and construction methodology.

3.2.2.1.4 Except for those items specifically stated to be Government furnished, the Contractors shall provide all materials required for this contract. Unless indicated otherwise, all replacement materials and parts shall be equal to or better than the manufacturer’s original and shall comply with the specifications and all applicable Government, Commercial, and Industrial Standards/Codes.

3.2.2.1.5 Where materials are to be turned over to the Contractor for disposal, every effort shall be made to obtain credit from the disposal to reduce the cost of the contract. The Contractor’s material disposal costs shall include hauling and disposal costs for work performed in accordance with all applicable local, JEGS, or U.S. laws and regulations.

3.2.2.1.6 Award of individual TOs shall be made as indicated in the contract. The CO reviews the Contractors’ proposals and may hold negotiations with the Contractors for source selection. Upon completion of a source selection, CO will issue a Task Order to a successful Contractor.

3.2.2.2 Site Visit

Upon issuance of a RFP/IFB to the Contractors, and within lead time specified, the Government will notify Contractors that the job site shall be inspected with the Government and shall thoroughly discuss all conditions and details of the work, including, but not limited to, customer requirements, safety, material quantity and quality, methods of construction, phasing, and the types of trades required. Any deficiencies, omissions, problems, conflicts, or other adverse conditions that may exist in the scope of work, or that may be encountered during the site visit, shall be immediately brought to the attention of the COR via the CO.

3.2.2.3 Responsibility of the Contractor for Design

3.2.2.3.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other non-construction services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiency in its designs, drawings, specifications, and other non-construction services and perform any necessary rework or modifications, including any damage to real or personal property, resulting from the design error or omission.

3.2.2.3.2 The standards for all design services performed under this contract shall be the standards that are ordinarily used by members of the architectural or engineering professions practicing under similar conditions at the time and locally. Notwithstanding the above, in the event that the contract specifies that portions of the work be performed in accordance with a performance standard, the design services shall be performed so as to achieve such standards.

3.2.2.3.3 The Government’s review, approval, acceptance, or payment for the services required under this contact shall not be construed as a waiver of any responsibility and liability of the Contractor under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of these services furnished under this contract.

3.3 As-Built Drawings

Refer to para. 1.1 of Section 01 78 00.

3.4 Photographic Record

The contractor shall furnish the Government Designated Inspector with the photographic records of each sequence of work which will be hidden or makes it difficult to examine the condition of work such as

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reinforcement for concrete, underground piping system, air duct system above ceiling and etc.

PART 4 PROPOSAL DESIGN

4.1 General Design Submittal Requirements

The contractor shall follow the requirements outlined below for all submittals. Each individual TO awarded under this contract may require greater or less information than the general design requirements.

4.1.1 Metric / English Requirements

All work shall be designed (drawings, specifications and design analysis) in the Metric System International (SI), unless otherwise indicated in the SOW.

4.1.2 Design Analysis and Drawings

Use letter size paper (8 ½ x 11 inch) for design analysis, except when larger sheets are required. All sheets shall be in reproducible form. Margins at all sides shall be 1 inch minimum to permit side binding and head to head printing. All of the drawings shall be printed on A-1 (594 x 841 mm) paper, unless otherwise different size and/or material are directed by the Government. A total of seven (7) sets of drawings will be submitted, including electronic copy in AutoCAD DWG file format.

4.1.2.1 Design Analysis

The design analysis shall be established by the contractor with understanding of the SOW, the actual site survey results, and confirmation of the applied US/local Codes/regulations and guidelines. Design analysis contains the survey, study, and solutions for Architectural, Structural, Civil, Mechanical, Electrical, Fire Protection, Anti-terrorism, Hazardous material abatement, etc. The material may be typewritten, hand-lettered, hand-written, or a combination thereof, provided it is legible.

4.1.2.2 Drawings

Prepare all drawings utilizing Computer-Aided Design and Drafting (CADD) software so that they are well-arranged, placed for ready reference and they present complete information, unless otherwise indicated in the SOW. Drawings shall be complete, unnecessary work such as duplicate views, notes and lettering, and repetition of details shall not be permitted. Do not show standard details that are not applicable to the project, and minimize unnecessary wasted space. Do not include details of standard products or items, which are adequately covered by specifications on the drawings. Each design discipline shall provide a complete list of abbreviations and symbols used in their respective drawings. Abbreviations are for use when space is limited within a drawing sheet; otherwise it is recommended that all the words are spelled out rather than using abbreviations. Detail the drawings such that conformance with the RFP may be checked and to the extent that shop drawings may be checked. Do not use shop drawings as design drawings. CADD drawing files shall be formatted with DWG file format suitable for Government use, unless otherwise indicated in the SOW.

4.2 Schematic Design Submittal (35 %)

The review of this submittal is primarily to ensure that the contract documents and design analysis are proceeding in a timely manner and that the design criteria are being correctly interpreted.

4.2.1 The submittal shall consist of the following

• Design analysis, developed to 35 %

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• Drawings – schematic (35 %) design

4.2.2 Submittal Requirements

The 35 % Submittal shall contain as a minimum, the following design discipline requirements:

4.2.2.1 Architectural Requirements

4.2.2.1.1 Design Analysis:

a. Schematic Project Scope

b. Schematic Code Analysis including Unified Facilities Criteria (UFC) and the Americans with

Disabilities Act (ADA) Accessibility

c. Schematic Design narrative of functional space relationships, as well as circulation.

d. Schematic Anti-terrorism / Force Protection Requirements

e. Life Safety Code 101

4.2.2.1.2 Drawings and Design Information:

a. Draft Floor plans

b. Draft Enlarged floor plans as necessary

c. Draft Roof plan

d. Draft Exterior elevations

e. Draft Building Section

f. Draft Anti-terrorism / Force Protection Requirements

4.2.2.2 Civil Requirements

4.2.2.2.1 Design Analysis:

a. Schematic Description of Site Conditions

b. Schematic Technical references (codes, manuals, directives)

c. Schematic Foundation report and recommendations

d. Schematic Drainage Storm water routing

e. Schematic Paving narratives and criteria

f. Schematic Analysis of the existing systems and new work requirements.

g. Schematic Traffic volume and type

h. Schematic Anti-terrorism / Force Protection Requirements

4.2.2.2.2 Drawings and Design Information:

a. Draft Location and Vicinity Map

b. Draft Site Plan with typical section cuts and pavement cuts

c. Draft Show new and existing storm drain lines and inlets

d. Draft Utility Plan showing all utilities and associated products, (cleanouts, manholes, fire hydrants, etc.) Show all new work in association with the site survey

e. Draft Soils boring logs & Subsurface investigation site plan

f. Draft Anti-terrorism / Force Protection Requirements

4.2.2.3 Mechanical Requirements

4.2.2.3.1 Design Analysis:

SECTION 01 01 00 PAGE 13

a. Schematic plumbing design analysis: system narratives with thorough discussion of domestic water, rainwater, sewer and vent piping systems.

b. Schematic Air Conditioning and heating design analysis: system narratives.

c. Schematic Ventilation design analysis: system narratives with thorough discussion of the building mechanical room ventilation, and miscellaneous building exhaust systems.

d. Schematic gas piping, container gas piping and tanks.

e. Schematic Fire Protection Requirements to include the followings:

• Prepare a comprehensive fire protection design analysis

• Provide description of overall fire protection systems

f. Schematic Anti-terrorism / Force Protection Requirements

g. Calculations and information to include the following:

• Heating/Cooling load calculation

• Duct sizing

• Pipe sizing

• Hydraulic calculation

• Storm demand calculation

• Heating, Ventilation, and Air Conditioning (HVAC) load calculation

4.2.2.3.2 Drawings and Design Information:

a. Draft Mechanical equipment and fixture schedules

b. Draft Plumbing layout plans

c. Draft HVAC layout plans and system diagrams

d. Draft Plumbing diagrams

e. Draft Utility layout plans

f. Draft Fire Protection System Plan to include the followings:

• Water supply line sizing, equipment and riser layout

• Respective design density and floor area coverage

g. Draft Anti-terrorism / Force Protection Requirements

4.2.2.4 Electrical Requirements

4.2.2.4.1 Design Analysis

a. Schematic scope of new work to be performed

• Lighting illumination calculation

• Load calculation

• Short circuit calculation

• Voltage drop calculation

b. Schematic Communication system to include the following:

• Describe the existing system and the changes to be made to the existing system to accommodate the project. Scope of new work to be performed

• Description of system components such as the type of cables, outlets and patch panel

• Describe Special Systems: LAN System, Public Address System, Program Clock system, Base

Fire Reporting System (transponder, antenna), etc

c. Schematic Anti-terrorism / Force Protection Requirements

4.2.2.4.2 Drawings and Design Information:

a. Draft Exterior lighting plan

b. Draft Electrical one-line diagram / Details

c. Draft Site Plan: feeders, transformers, telecommunications and cable service entrances, SECTION 01 01 00 PAGE 14

d. Draft Receptacle and lighting plan

e. Draft Special Systems: communications and cable

f. Draft Communication system to include the followings:

• One-line diagram / Details

• One-line diagram for other special systems such as : Public Address System, Program Clock system Base Fire Reporting System (transponder, antenna), etc

g. Draft Fire Protection System Plan to include the followings

• Fire Alarm System Plan one-line diagram

h. Draft Anti-terrorism / Force Protection Requirements

PART 5 PRODUCTS

5.1 Hazardous Materials

The contractor shall provide the CO a hazardous material (HM) inventory and Safety Data Sheets (SDSs in English) prior to such HM being delivered to the job sites. The contractor shall submit contractor plans for protection of the health and safety of public and Government personnel, HM disposal, and procedures for HM spill response in conformance with JEGS.

5.1.1 Do not use materials containing greater than 0.1 % asbestos.

5.1.2 Do not use materials containing greater than 0.06 % lead by weight in the total nonvolatile content of liquid paint and 0.5 % (5000 ppm) by weight of Paint in Place. Further, do not use materials containing detectable lead, mercury, chromium and cadmium by atomic absorption spectrum (AAS) deemed as Heavy Metal-Based Paint (HMBP).

5.1.3 Do not use materials containing chlorpyrifos.

5.2 Inspection and Random Sampling by the Government

The Government reserves the right to inspect all materials to be used in performance of the project and to take samples to examine the contents for asbestos, lead, etc. to measure the compliance with these requirements specified in this specification. Whenever the Government becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public, Government personnel or workers, the CO may notify the Contractor orally, with written confirmation, and direct immediate initiation of corrective action at the Contractor’s sole cost. This notice, when delivered to the Contractor or the Contractor’ representative at the work site, is considered sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor must immediately take corrective action to replace the noncompliant materials/equipment with compliant materials/equipment.

5.3 Government Furnished Properties Items

5.3.1 General

The Government will furnish or make available to the Contractor certain Government owned equipment and materials as specified below for use only in connection with this contract. All such equipment and materials will be provided in “as is” condition. The use of Government-furnished property and services for other purposes is prohibited.

5.3.1.1 Government Furnished Equipment (GFE)

SECTION 01 01 00 PAGE 15

The Government may furnish the equipment to the Contractor for use in the performance of the contract.

Government furnished equipment (GFE) will be identified as other pertinent information on the applicable TO.

The use of GFE for any other purpose is prohibited. The Contractor shall be held accountable for all GFE.

Upon completion of the specific TO, the Contractor shall return all GFE to the Government in the same condition as originally provided to the Contractor less normal wear and tear.

5.3.1.2 Government Furnished Material (GFM)

The Government may furnish to the Contractor the material for use only in the performance of the contract.

The use of Government furnished material (GFM) for any other purpose is prohibited. GFM will be identified as other pertinent information on the applicable TO. GFM will be delivered to the Contractor at the location specified in the TO, and the contractor shall be held accountable for all materials furnished by the Government once GFM is handed over to the Contractor. All GFM unused at the end of the work ordered shall be returned to the Government if directed by CO.

5.4 Contractor Furnished Items

5.4.1 General

Except for items listed as GFE or GFM, the Contractor shall provide all facilities, equipment, materials, and services to perform the requirements of this contract.

5.4.1.1 All Contractor-furnished replacement units, parts, components and materials to be used under this contract shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall comply with applicable Government, commercial, or industrial standards such as Japanese Industrial Standards (JIS), Japanese Agricultural Standards (JAS), Japanese Water Works Association (JWWA), and etc; shall conform to the applicable technical specifications;

and used in accordance with original design and manufacture intent. Items not listed in technical specifications shall be of standard industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality.

5.4.1.2 Replacement parts shall be new, as a general rule. If new parts are not available, the Contractor may request approval in writing from the CO to use factory-reconditioned parts. Use of factory-reconditioned parts prior to written approval of the CO is at the Contractor’s sole risk, unless the use of the re-conditioned parts was directed by the Government. All parts whether new or factory-reconditioned shall carry the full warranty (in English) required by this contract.

5.4.1.3 When it is mandatory to use Contractor Furnished United States Material (CFUSM); the Government will provide data on specifications and installation requirements.

PART 6 EXECUTION

6.1 Post-Award/Pre-Design Conference

After award of the basic contract and each DB TO, but prior to commencement of any work, the Contractor shall contact the CO to arrange a time to discuss and develop mutual understandings relative to the development and issuance of TOs and the administration of the safety program, quality control program, and the scheduling of the work of the contract.

6.2 Pre-Construction Conference

After issuance of the NTP, but prior to commencement of any work on site, the Contractor shall contact the

SECTION 01 01 00 PAGE 16

CO or his designated representative to arrange a time to discuss and develop mutual understandings relative to the administration of the safety program, the quality control program, and the scheduling of the work of the specific TO. When the Government requests, major subcontractors who will be engaged in the work shall also be represented at the preconstruction conference.

6.3 Fire Prevention during Construction

6.3.1 General

The Contractor shall comply with all pertinent fire prevention provisions of the NFPA 241 and shall follow the activity fire regulations. Prior to commencement of welding or other hot work operations, the Contractor shall obtain approval from the Fire Department.

6.3.2 Supply

The paint, paint materials or compounds shall not be allowed within the area of the building after one day from delivery, and shall be removed from the job site after each working day.

6.3.3 Fire Extinguisher

The Contractor shall provide as a minimum the number, size, and type of fire extinguisher in accordance with the latest NFPA 10. The Contractor shall comply with the Fire Department’s policies if they are more stringent than NFPA 10. Fire extinguisher shall remain the property of the Contractor and shall be removed upon completion of the project.

6.3.4 Housekeeping

Accumulations of combustible material shall be removed from the building area on a daily basis.

6.3.5 Handling of Gasoline

Gasoline shall be stored in safety containers. Adequate ventilation shall be provided to safely dispose of flammable vapors where flammable liquids are utilized. Gasoline powered equipment shall be refueled away from of the building area.

6.3.6 Notification of Fire

The fire poster shall be posted in conspicuous locations and at telephones in construction shacks, and the every contractor employee shall be familiar with methods for notifying the Fire Department.

6.3.7 Working in Confined Spaces

a. A coworker/escort…