MACC Statement of Work.pdf

STATEMENT OF WORK

FOR

MULTIPLE AWARD

CONSTRUCTION CONTRACT (MACC)

AT

DAVIS-MONTHAN AFB

ARIZONA

31 January 2012

INDEX FOR

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC)

1. Definitions

2. Description of Work

3. Contractor Operations

4. Commencement, Prosecution, and Completion of Work

5. Design Documents

6. Progress of Work

7. Material Approval Submittals

8. As-Built Drawings

9. Operation and Maintenance Manuals

10. Warranty of Construction

11. Program Management

12. Quality Control Plan

13. Daily Construction Activity Reports

14. Subcontracting Support Capability

15. Project Execution and Technical Capability

16. Field Survey Requirements

17. Government Furnished Equipment / Materials

18. Government Equipment On Site

19. Disposal of Waste

20. Construction Site Maintenance

21. Work in Special Security Areas

22. Delays in Entering and Leaving Work Area

23. Safety and Health

24. Asbestos Requirements

25. Lead Based Paint Requirements

26. Precautions Against Hazards

27. Use of Tobacco Products in Air Force Facilities

28. Recording and Preserving Historical and Archeological Finds

Appendix A, Davis-Monthan AFB Design Compatibility Guidelines

Appendix B, Davis-Monthan AFB Installation Development and Design (ID2) Handbook

Appendix C, 355 CES EMO Civilian Contractor Environmental Guide

FOR

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC)

1. DEFINITIONS:

a. 35% Design - In general, documents which show the essential components of the proposed design and convey that the contractor fully understands the Task Order (TO) requirements and that his / her proposed price includes all required elements of work to complete the project. The documents will include the following minimum information, as applicable to the project: drawings; a list showing sections to be incorporated in the specifications; design analysis; and any other design components relating to the 35% design as identified in the TO. Major mechanical and electrical equipment items shall be shown on the drawings with single line diagrams. All utilities and structures shall be shown. Drawings shall also include the following, as applicable:

(1) All required controlling dimensions. Site plan showing proposed location of work including benchmarks, access from main roads, and surface or sub-surface drainage concepts.

(2) Floor plans with dimensions and functional arrangement of all areas; including corridors, exits, stairs, and utility spaces properly related to exterior access, roads, parking, and service areas, etc. Individual treatment shall be given items involving special design and/or deviations from accepted standards and of complex design. Gross floor areas shall be shown for each floor and for the entire building. Floor and roof framing, and loadings shall be indicated. Built-in, installed, and specialized portable equipment shall be indicated to scale. Pertinent information regarding fire prevention and safety requirements shall be shown. Design live and wind loads shall be shown.

(3) Elevations shall include story heights, fenestration, and adaptation to finished grades at the site.

(4) Sections of structures, including framing, partitions, suspended ceilings, (if any), ducts, etc., shall be shown.

(5) Typical wall sections shall be shown at a scale of no less than 3/4 inch = 1 foot. Sections shall include material and thicknesses (to include insulation thickness and minimum thermal resistance R-value), methods of attachment, and type of windows with relation thereof to supporting structural columns or walls.

(6) For heating, air conditioning, fire protection, mechanical ventilation and plumbing, and special features such as elevators, hoists, kitchen equipment, etc., indicate the location, capacity, and space requirements for all major items of mechanical equipment. Single line indication and riser diagrams of ducts, pipes, and equipment and their approximate location shall also be shown. The location of fire protection risers shall be shown. Indication shall be made as to whether piping and duct work are exposed or concealed. Functional areas where pipes are exposed shall be delineated. Approximate operating range or capacity for heating, ventilation, air conditioning, and refrigeration equipment shall be clearly stated.

(7) For electrical systems, indicate lighting arrangements, type of fixtures proposed, general light intensities, special electrical requirements of the user, including communications and electronic facilities where applicable, fire alarm/mass notification devices, emergency lighting, light and power service entrance and distribution arrangement. Conduits, including those to be wired by others, shall be shown together with indication as to whether conduits are exposed. Functional areas having exposed conduits shall be delineated. Riser diagrams, showing service equipment, feeders, and panels, other than branch circuits, shall be shown. Cable sizes, current demand factors and the switch and panel board descriptions are not required at this time. Location capacity and space requirements of all major items of equipment shall be shown including interior substations with service equipment and panels. Power, communication, and electronic features will be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements.

(8) Provide separate lists of all Government-furnished equipment to be installed by the contractor and equipment furnished and installed by the Government, if applicable.

b. 65% Design - Documents building upon the 35% design, including drawings and the complete text of the specifications. The drawings will show an additional 30 % progress in all disciplines which may include site plans, floor plans, elevations, wall sections, details, and all other elements as identified in the 35% design. All cut sections and details shall also be shown on the drawings at this time. Any updated or corrected design analyses of architectural, structural, civil, electric, mechanical, and utility systems shall be included. The contractor shall stop work at 65% design completion until the Contracting Officer issues a

Notice to Proceed to the next design milestone.

c. 95% Design - Documents building upon the prior design submittal. This will include, for review, final and complete drawings, and specifications. All project requirements identified in the most current Task Order revision, site visit minutes, modifications, or review comments must be incorporated. The contractor shall stop work at 95% completion until the Contracting Officer issues a Notice to Proceed to the 100% design.

d. 100% Design - Documents ready to be used for construction which include final contractor accomplished corrections based on the Government's review of the prior design documents.

e. Best Value – A process used to evaluate proposals based on the quality of the overall design in addition to the other criteria included in the request for proposal. When used, the “best value” evaluation factors will be included in the TO and may vary between projects. Award may be made to other than the low offeror.

(1) Evaluation Factors – Those components of a project design, as identified in the TO, which represent significant importance to the successful execution of the project, used to evaluate the overall quality of the proposed design.

(2) Strength – A substantive aspect, attribute, or specific item in the proposal that exceeds the TO requirements and enhances the probability of successful contract performance.

(3) Weakness – A flaw in the proposal that increases the risk of unsuccessful contract performance.

(4) Deficiency – A material failure of a proposal to meet the TO requirements or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

(5) Rating – The application of a scale of words, used in conjunction with narrative, to denote the degree to which the proposal has met the requirements established by the TO.

f. Color Board – A visual presentation consisting of samples of the various finishes, grouped together based on location within the project. Samples shall be of adequate size to show the full pattern, texture, and color of each item.

g. Conventional Design-Build – The process by which the same contractor provides both the design and construction services for a project, completing the design before construction activity begins.

h. Design Costs – Those costs identified by the contractor, on the Bid Schedule and / or AF Form 3052, as part of the RFP process which represent the portion of the overall project cost attributed to preparation of the design and construction documents (level of design to be determined per TO).

i. Designer of Record (DOR) - The individual accountable for specific portions of the design documents.

Where professional certification is required for the design, the Designer of Record would be the individual providing certification for that portion of the design. Where professional certification is not required, the

Designer of Record would typically be the individual who provided the design or specifications for a particular aspect of the project (i.e.: architectural, civil, structural, mechanical or electrical).

j. Fast Track Design-Build – The process by which the same contractor provides both the design and construction services for a project, beginning construction at a mutually agreed point prior to completion of the design and construction drawings.

k. Government Furnished Equipment (GFE) / Government Furnished Material (GFM) – Items of equipment or material which the government will supply to the contractor for use in the construction of a project.

l. Investigative Costs – Those costs identified by the contractor, on the Bid Schedule and / or AF Form 3052, as part of the RFP process which represents the portion of the overall project cost attributed to all investigative services necessary to prepare the design and construction documents (level of design to be determined per TO).

m. Investigative Services – For exterior work / new facilities, the investigative services will typically include performing a survey of the project site including topography, cross sections, drainage survey, and bench level circuit. In addition, it may include verification and documentation of the location and size of all existing utilities and pertinent surface features for inclusion on the topographic survey map. For interior work, the investigative services will typically include verification of all existing conditions affecting the design and execution of the work as described in the TO.

n. Invitation for Bid (IFB) – A package of documents issued to a contractor requesting a firm price for construction and the required design documents for a project based on the TO. Once submitted, no revisions to the bid are permitted. Award is made to the low bidder.

o. Professional Certification – The process of affixing a seal or statement to a drawing or design document to indicate that the work to which it is affixed has been performed by a person licensed as a professional, in that area of expertise, in the state of Arizona.

p. Request for Proposal (RFP) – A package of documents issued to the contractor requesting an itemized cost proposal for construction and design documents for a project based on the TO. Following submittal of the proposal and at the government’s option, discussions may be held with the contractor to clarify and/or negotiate elements of the proposal.

q. Statement of Work (SOW) – A document prepared by the government and issued to the contractor as part of the Task Order. Included in the Statement of Work are the specific technical requirements for the project.

r. Straddle Bid “A” Contracting Authorization – Under this authorization, the Contracting Officer may issue solicitations for facility project requirements, IFB or RFP, when award of the contract is anticipated in the current fiscal year or early in the next fiscal year. Funds may not be currently available but are expected to be available during the current fiscal year or early in the next fiscal year.

s. Straddle Bid “B” Contracting Authorization (CA) – Under this authorization, the Contracting Officer may issue solicitations for facility project requirements, IFB or RFP, when award of the contract is anticipated in the current fiscal year but funds are not yet available. If funds cannot be provided by the end of the current fiscal year, the solicitation will be cancelled.

t. Task Order – Individual order issued under the

u. Task Order Proposal Request (TOPR) – A document prepared by the government and issued to the contractor which contains the general requirements and parameters of a proposed project. Included in the

Task Order Proposal Request is the Statement of Work defining specific technical requirements for the project. Also included is information such as budget limitations, type of solicitation, and design certifications and drawings required to be prepared by the contractor.

2. DESCRIPTION OF WORK:

a. Contract Scope:

The MACC will be utilized to execute a broad range of maintenance, repair and minor construction design and/or build projects on real property at Davis-Monthan AFB, Arizona to include the Aircraft Maintenance and Regeneration Group (AMARG) site which is within the boundary of Davis-Monthan AFB and the nd

Air National Guard located at Tucson International Airport approximately seven (7) miles away.

Each project will be further defined in individual task orders. The projects will require work to be performed in the general construction category and includes but is not limited to the following:

maintenance, repair, alteration, mechanical, electrical, heating/air conditioning, demolition, painting, site work, paving and earthwork, cast-in-place concrete, masonry, structural steel, fire protection, millwork, and other specialty and general contracting work.

b. Bid / Proposal Preparation A Task Order Proposal Request (TOPR) issued under this contract shall be issued to all MACC awardees defining the project requirements. The project may require the contractor to produce a full design, partial design, or no design depending on the level of design already available and provided to the contractor in the

TOPR. For example, a new project with no, or partial, previous design accomplished may include requirements to provide a 35% (minimum) design as part of the contractor’s proposal. Conversely, a project for which a 100% design is already available will only require a bid in the prescribed format. If awarded a TOPR for a project requiring design, the successful contractor will, as necessary, complete the design to the 100% level. This will include participating in design reviews, conducted at Davis-Monthan

AFB, at each design milestone (35%, 65%, etc) described in the TOPR. Cost proposals for TOPR’S will include a bid schedule and, when required by the TOPR, a construction cost estimate breakdown (AF Form

3052). To facilitate discussions prior to award, the government may also require submission of an AF

Form 3052 after initial proposals are submitted even though the AF Form 3052 was not initially required by the TOPR. The bid schedule as well as the line item categories to be used on the AF Form 3052 may be provided to the contractor by the Government. In addition, the TOPR may also include but is not limited to, the following, as applicable, based on the level of design required:

(1) Government prepared SOW, sketches, and any available as-builts, specifications, or design information.

(2) Sustainable design and LEED requirements

(3) Investigative services requirements.

(4) Design calculation requirements.

(5) Construction drawing requirements including professional certifications.

(6) Direction regarding fast-track vs. design-build.

(7) Timeframes for preparing the proposal, completing design work (if awarded), and completing construction.

(8) Contractor prepared specification sections and version required.

(9) Submittal requirements.

(10) Government Furnished Equipment (GFE) or Government Furnished Materials (GFM)

c. Proposal Evaluation Criteria:

Proposals received in response to the TOPR will be evaluated based on compliance with the TOPR requirements and the proposed price. In addition, at the government’s discretion, price – performance tradeoff (PPT) and “best value” criteria, when described in the TOPR, may also be incorporated into the evaluation process. The TOPR will indicate the minimum requirements which must be met in order for a proposal to be considered technically acceptable. The government reserves the right to enter into discussions with responsive contractors (those submitting technically acceptable proposals) for the purpose of requesting minor revisions to the proposals. Any proposal which does not address all requirements set forth in the TOPR will be determined to be technically unacceptable.

d. Access to Work Areas:

The contractor may be required to work within controlled or restricted areas. Refer to paragraphs 21 through 23 for additional information concerning security.

e. Design Only TOPR’s:

Occasionally, the government will have a need to establish a final cost for a project for which construction funding is not anticipated in the near future. In such case, a TOPR will be issued for a 35% design development and a cost proposal. No additional design and no construction will be performed under a

Design Only TOPR.

f. Straddle Bid “B” CA TOPR’s:

A solicitation issued under Straddle Bid “B” CA is not guaranteed an award, but there is reasonable expectation that funding will be made available before the end of the current fiscal year. Contractors submitting a proposal/bid under a Straddle Bid “B” CA solicitation must provide an acceptance period as indicated in the solicitation that will allow award of the TOPR as late as the end of the fiscal year. If the project is awarded prior to expiration of the acceptance period, the contractor will be issued a TO to perform the design work and accomplish the construction. If funding to award is not made available prior to the end of the fiscal year the solicitation will be cancelled and no award will be made.

3. CONTRACTOR OPERATIONS: The Contractor shall conduct all operations in accordance with this

Statement of Work. In addition, each TOPR will include a Section 01010, Summary of Work, that will detail the specific work requirements and conduct of operations for that particular TOPR.

4. COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK: The contractor shall commence work and complete the project in accordance with the time frames established in the TO and Notice to Proceed (NTP).

5. DESIGN DOCUMENTS, GENERAL: The design documents developed by the contractor shall comply with the following requirements:

a. Drawings:

(1) The contractor shall receive one copy of the appropriate record drawings (electronic only) if available, with the TOPR. Record drawings will be available to the contractor for their reproduction. The

Government does not guarantee the accuracy or adequacy of the existing as-built drawings. It is the

Contractor’s responsibility to field-verify all as-built drawings during preliminary site visits and planning of the project. The Contractor shall be responsible for the reproduction of these drawings as needed.

(2) The TOPR will identify the sizes of drawings, either Standard D (24” x 36”) or Standard B (12” x

18”), to be submitted with the proposal and each subsequent review milestone (65%, 95%, and 100%).

The contractor shall supply all contract drawings prepared using the latest release of AutoCAD software (version 2010 or previous). Line quality shall not be half-toned or gray scaled below 75%.

Drawings produced using another software package will be acceptable provided all drawings are converted to standard AutoCAD drawing file format prior to receipt by the Government and comply with the DMAFB CAD standards and U.S. Army Corps of Engineers (USACE) CAD Standards v 4.0.

DMAFB CAD standards are presented in the Davis-Monthan Design Compatibility Guidelines

(DMDCG). In addition, the Contractor shall comply with the following standards:

a. Drawing files shall be delivered in the standard AutoCAD “.dwg” file format for AutoCAD

(version 2010 or previous). “Model space” shall be the preferred method for drafting all drawing items such as floorplans, sections, details…. Dimensions, leaders, and notes… specific to the drafted item shall accompany the object drawn in “Model Space” and be scaled accordingly to appear in paper space at the correct text height as specified. Only general notes applicable to the entire drawing shall be drawn in paperspace. Drawing units shall be set according to the requirements for the drawing discipline, i.e. civil drawings units shall be set to the decimal format, and architectural drawings set to the architectural format. Civil site plans shall be in World

Geodetic System (WGS) 84, UTM 12N with all site plans oriented with north at the top of the sheet. Any reorientation of a view for drafting convenience shall be done within the viewport using the “Dview and Twist commands. Objects in model space shall not be rotated. The

Contractor shall supply a written explanation as to how externally referenced drawings are used, view-port scales/settings, viewport layer settings, blocks and any other relevant information necessary for the Site Development Section at Davis-Monthan to make changes or updates to the drawings. The Contractor must also be available for phone assistance to clarify any other problems encountered by the Site Development Section. “Paperspace” shall be used to format the final plotted drawing sheet. Standard plotted paper size shall be a “D” size sheet unless otherwise specified. All drawings shall use the standard Davis-Monthan AFB project title block. The title block shall not be altered by the contractor. Only TO specific data shall be edited within the title block.

b. All drawings shall be submitted on CD-ROM or DVD-ROM disks. If disks are delivered at various stages of the project, they shall be labeled accordingly, i.e. 65% review, 100% for construction, or As-Built.

c. All External Referenced (XREF) drawings shall be located and linked correctly as to ensure the xref will load properly. Multiple xref drawings will be allowed, but nested xref drawings shall not be used. XREF drawings shall be drawing files separate from the drawing files to which they are attached. Xref drawings shall not contain other xref drawings, i.e. nested externally referenced drawings. The Contractor shall provide complete typewritten instructions for reintegrating the drawings, and must specify which XREF goes with which drawing.

d. All lettering (text) shall be sized so that finished drawings, prior to half-scale reduction, incorporate text sizes of 1/2-inch for major titles, 1/4-inch for titles, 1/8- inch for notes, and 3/32-inch for dimensions. Larger text sizes may be used as part of the Title Sheets only. Text fonts shall be as determined in the CADD standards identified in the DMDCG. Only text fonts/styles native to the basic AutoCAD package shall be used. No unique fonts or styles developed by the

Contractor or design firm shall be used. All detail notes, leaders and dimensions must be legible when reproduced at half scale.

e. The Contractor shall be provided a copy of layer standards utilized by the DMAFB Site

Development Section upon request. All layers shall have narrative descriptions easily identified

(i.e., walls, elec., etc.).

f. Use of third party development software is acceptable provided all drawing files submitted are in native AutoCAD format. Any features peculiar to the development software used, such as shape files, menus, blocks, etc. that are not accessible using the basic AutoCAD package are not acceptable and shall be modified to ensure the drawing files may be easily edited or changed by government personnel using the basic AutoCAD software package.

g. Final AutoCAD drawing files should exhibit good drafting practice allowing for minimal storage requirements. Drawings should make use of features to limit drawing size/complexity wherever possible. Over-detailing (drawing features that are not discernible at full or half scale reproduction) is not acceptable and must be avoided.

h. Each drawing file will contain only one final plotted drawing sheet. Drawing files shall have no more than one layout tab.

i. Submitted drawing files shall be accompanied by a complete hard copy list of drawing file names, layers used, etc. The project number and list of drawings contained on each disk will be written on a label affixed to the disk. Drawing file name shall be in accordance with the DMDCG standards.

j. All contract drawings to be furnished shall be well prepared, complete, and accomplished in accordance with the best professional practice to show clearly and concisely type and extent of work to be performed. All drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Extensive explanatory notes on the drawings are undesirable and should be placed in the specifications. The use of fractions less than 1/8” for building dimensions will be avoided. Standard building material indications and standard symbols for civil items and for electrical equipment shall be used to the greatest extent possible.

(3) The Contractor shall submit three (3) sets of Standard D or B size drawings (or as otherwise required by the TOPR) to the Contracting Officer with his / her proposal. Once awarded the TO for a specific project, the successful contractor shall provide a minimum of four (4) complete sets of drawings, (or as otherwise required by the TO), in the same size and format, with each intermediate and final design submittal. Also, unless otherwise stated in the TO, three (3) sets of Standard B drawings shall be provided with the 100% submittal. Throughout the design process, each submittal shall be clearly identified as to the level of completion (i.e.: 35% etc.). The “revisions” blocks on the plan sheets shall not be utilized to document changes to the drawings until after the 100% design is completed and accepted by the government.

(4) The Contractor shall prepare drawings, as specified in the TO, for Government approval prior to the start of construction. The drawings developed by the contractor beyond the 35% point shall conform to industry standards relating to good design and drafting practices. All completed drawings shall clearly identify the work being performed under the TO. Unless otherwise identified in the TO, use of existing drawings provided by the government will be allowed provided they are modified by the contractor to accurately reflect the project requirements. All project drawing sets shall contain a “key plan” that indicates the location of the work to be performed. The key plan may be shown on the cover sheet with the location indicated within an overall plan of the base site plan. The key plan should indicate the planned route for hauling materials within the base road system. For smaller projects within a larger building/facility include a plan of the larger facility that shows the location of the specific work within the larger facility. Each sheet shall have an approved title block and border with professional certification when required by the TO. The title block shall contain project information including but not limited to Project #, TO #, Project Name, and submitted date. Basic design criteria utilized for each discipline will be included on the appropriate drawings as required by the TO. Examples would include wind and live/dead loads assumed for structural elements, function specific conditions such as lighting levels or future use considerations for electrical systems, site specific climatic design conditions for mechanical systems, and International Building Code analysis (performed to the same level as if being applied to a building permit process). The following is a list of drawings which might typically be required under this contract:

(a) Cover Sheet with Title and Approval Block

(b) Code Plan and Analysis

(c) Existing Site Plan (plan shall include all survey data collected under investigative services as required by the TO)

(d) Final Site Plan

(e) Anti-Terrorism/Force Protection Site Plan

(f) Grading Plan

(g) Underground Utility Plan and Profiles

(h) Demolition Plan

(i) Floor Plans

(j) Elevations

(k) Finish Schedule

(l) Wall and Roof Sections

(m) Window and Door/Hardware Schedules

(n) Ceiling Plan

(o) Details

(p) Structural Plans, Schedules, and Details Plan (plans must be sealed by a registered Structural

Engineer)

(q) Mechanical Plan and Schedules

(r) Plumbing and HVAC Riser Diagrams

(s) HVAC Controls Diagrams

(t) Electrical Site Plan

(u) Power Plan and Panel Schedule

(v) Electrical Plan and Lighting Plan with Schedule and Details

(w) Fire Protection/Detection Plan (plan must be sealed by a registered Fire Protection Engineer)

(x) Communications Plan

(y) Intrusion Detection System (IDS)/Security Plan

(z) Landscape Plan

b. Specifications:

(1) For projects requiring design, the technical specifications to be utilized by the contractor shall be

Masterspec, Short Form or Long Form versions. In the TO, the Contractor will identify the specification sections which represent major elements of work and, as a minimum, are to be included in the project. Three (3) sets (or as otherwise required by the TO) of the specifications index for those sections, as well as other specification sections appropriate to the anticipated work and added by the

Contractor, shall be included in the 35% design submitted with the contractor’s proposal. The TO will also identify whether the Long Form or Short Form version of Masterspec is to be used. Once awarded the TO for a specific project, the successful contractor shall electronically edit the specification sections previously identified to correspond with the work proposed in the project. A minimum of four (4) sets of edited specifications (or as otherwise required by the TO) shall be provided with each intermediate and final design submittal.

(2) In addition to the technical specifications described above, the latest version of the following references are to be utilized in the preparation of project designs;

Davis-Monthan AFB Design Compatibility Guidelines (Appendix A to this SOW)

Davis-Monthan AFB Installation Development and Design (ID2) Handbook (Appendix B to this

SOW))

American Society of Testing and Materials (ASTM) Standards

American National Standards Institute (ANSI) Standards

National Fire Protection Code (NFPA), with particulate attention paid to:

NFPA 101, Life Safety Code

NFPA 70, National Electrical Code (NEC)

NFPA 72, National Fire Alarm and Signaling Code

Unified Facilities Criteria (UFC), ALL that apply with particulate attention to:

UFC 3-600-01, Fire Protection Engineering For Facilities

UFC 4-010-01, DoD Minimum Antiterrorism Standards For Buildings

UFC 4-021-01, Design and O&M: Mass Notification Systems

UFC 3-420-01, Plumbing Systems

UFC 3-530-01, Design: Interior, Exterior Lighting and Controls

UFC 3-230-01, Interior Electrical Systems

UFC 3-550-01, Exterior Electrical Power Distribution

Air Force Instructions, Handbooks, Manuals, etc; ALL that apply

International Building Code & NC State Building Code

ANSI C-2, National Electrical Safety Code (NESC)

ANSI/ASCE 7-95, Minimum Design Loads for Buildings and Other Structures

Applicable manufacturer or industry specifications or recommendations associated with material, supplies, or systems shall be incorporated as well. If a discrepancy exists between these documents, the contractor shall bring this to the attention of the Contracting Officer and shall utilize the most stringent requirement(s) in the preparation of the project design.

During the course of a project, in both the design and construction periods, the building codes, Architectural Standards and UFCs will take precedent over the SOW.

(3) A footer shall be placed at the bottom of each page of each section of the project specifications indicating the following information:

Date Prepared Section Number-Page Number DM Project Number

(4) At the end of each section of the project specifications the following statement shall be placed, centered and two lines below the last sentence of the last paragraph:

END OF SECTION

(5) The use or specification of materials not made in the United States is prohibited. Only American made products shall be used in all work under this contract.

(6) Material submittals shall be listed on an AF Form 66, as required by each section of the specifications.

The AF Form 66 shall indicate three (3) copies of printed matter will be submitted. Each submittal item listed on the form shall have a reference to the specification section and paragraph that states the submittal requirements. Consecutively number each page of the AF Form 66, e.g. “Page 1 of 3”. Use all item lines on one page before starting another. Number all items listed consecutively beginning with “1” for each TO.

c. Design Analysis:

As specified in the TO, design calculations may be required, to include code references, as applicable for each discipline, to show compliance. Three (3) sets of these calculations shall be provided by the contractor and included with each required design submittal. The following is a list of calculations which might typically be required under this contract.

(1) Civil/Site work:

(a) Sizing and grades for sanitary & storm sewers

(b) Sizing for water mains & services

(c) Sizing for gas mains & services

(2) Structural

(a) Foundation and reinforcing sizes

(b) Superstructure framing

(c) Wind & snow loading analysis

(d) LL & DL calculations

(e) Wall sizes and reinforcing

(f) Equipment supports

(g) Elevated platforms

(h) Floor member sizing / reinforcing

(i) Lintel sizing

(j) Sizing for roof joists & decking

(3) Mechanical:

(a) Cooling and heating load analysis.

(b) Pump sizing and pump curves.

(c) Pipe sizing.

(d) Duct size.

(e) Static pressure loss.

(f) Control valve sizing.

(g) Psychometric chart analysis.

(h) Fan sizing and fan curves.

(i) Heat exchanger selection.

(j) DDC Control Single Line

(4) Electrical:

(a) Load calculations

(b) Short circuit calculations

(c) Lighting level calculations

(d) Branch circuit calculations

(e) Motor feed requirements

(f) Panel sizing

(5) Fire Protection: Sprinkler layout and pipe sizing

(6) Others as applicable to a specific project and identified in the TO.

d. Perspective Drawing:

(1) When required by the TO, the Contractor shall prepare a black line concept perspective and/or a rendered (color) perspective of the project. (May be computer or hand generated.)

(2) The final colored rendering (if required) shall be approximately 19” x 28” frame size and shall include frame, 3” matting, non-glare glass, and hanging hardware.

(3) The black-line concept perspective shall be provided with the contractor’s bid/proposal as part of the

35% submittal if required. The rendered perspective shall be prepared by the successful contractor and delivered with the final design submittal when requested.

e. Sustainable Design:

As specified in the TO, some projects will be required to incorporate sustainable design principles into the function and design. Air Combat Command Headquarters (ACC HQ) developed a consolidated tool - The

ACC Sustainable Design & High Performance Green Building Scorecard, to help ensure that these principles are being incorporated into projects. The sustainable direction comes from several different mandates such as EISA 007, MOU, EPAct 2005, and the U.S. Green Building Council’s (USGBC) LEED®

(Leadership in Energy & Environmental Design) Rating System. The TO will provide specific guidance as to sustainable design requirements.

f. Leadership in Energy & Environmental Design (LEED):

The TO will specify if LEED certification is to be achieved and to which level for that project. The

USGBC’s online project management tool, LEED Online (http://www.leedonline.gbci.org/) will be used to manage, compile, and maintain all documentation to support LEED certification.

6. PROGRESS OF WORK: Once awarded Notice to Proceed for Construction, the successful contractor shall submit for approval all work schedules to the Contracting Officer within ten calendar days after start of work unless otherwise specified. The reports contemplated by the clause titled “Schedules for Construction

Contracts” shall be accomplished on and in accordance with instructions pertaining to AF Form 3064, Contract

Progress Schedule, and AF Form 3065, Contract Progress Report. This requirement is applicable to a TO with a minimum performance period of 60 calendar days and a minimum dollar value of $100K, unless otherwise specified by Contracting Officer.

http://www.leedonline.gbci.org/

7. MATERIAL APPROVAL SUBMITTALS

a. Technical Data, Samples, and Color Boards:

All equipment, products, material, and articles requiring approval, as indicated on the AF Form 66, shall be submitted by the contractor using AF Form 3000. All wall covering, carpet and other fabric type submittals will show the full pattern of material as a minimum. When required by the TO, all applicable product samples shall be submitted on a color board grouped to correspond with the anticipated installation. i.e.:

floor covering, paint, paneling, chair-rail, wall covering and ceiling tile. The contractor shall include technical data with the products presented on the color board so that the items may be approved for technical compliance as well as architectural compatibility. Contractor is responsible for identifying and locating required materials for submittals to include matching any existing materials.

b. Designer of Record Approval:

When required by the TO, the DOR shall review and approve equipment, product, or material submittals and indicate compliance with the design documents prior to the submittal being forwarded to the government for review. Those submittals requiring DOR approval shall be included on the AF Form 66.

(Re: Paragraph 5.b. (6) above)

8. AS-BUILT DOCUMENTS:

a. Drawings:

During the progress of the work, the contractor shall keep a careful record at the job site of all changes and deviations to the layouts shown on the drawings. The contractor shall manually enter such changes and corrections on record drawings promptly. If the project was designed by the government, submittal and approval of the “red-line” as-builts and GPS data referenced below, at the project’s conclusion, completes the contractor’s responsibility for this item. If the project was designed by the contractor, he/she shall provide the Government with a draft of the as-built drawings in Standard D size, on paper for review at the project’s conclusion. Following government approval of the draft, the contractor shall submit the GPS data referenced below and the final as-built drawings; one (1) copy of Standard D (24” x 36”) size drawings on bond paper and two (2) copy of Standard B (12” x 18”) size drawings on bond paper. The contractor shall also provide to the government two (2) CD ROM disks containing the final as-built drawings in both

AutoCAD (version 2010 or previous) and PDF formats. The drawings shall indicate, in addition to all changes and corrections, the actual location of all subsurface utility lines.

b. GPS Data:

The contractor shall furnish survey data showing the horizontal/vertical location of all site improvements constructed under the Task Order to include, but not limited to, topography, buildings, pavements, utilities, and all similar construction. Site improvements such as buried utility lines require one survey shot every

50’ of straight line, at each turn or bend in the line, hydrants, fittings, valves, valve boxes, curb stops, relocations and crossings of existing utilities, structures, or other appurtenances relocated or affected by the construction. Also provide elevations for the topmost point of visible appurtenances such as fire hydrants and valve boxes, and provide rim and invert elevations for all manholes in the project area. The contractor shall use conventional surveying methods such as total stations, automatic levels, or Global Positioning

System (GPS) for field data collection at an accuracy of +/-2cm. A copy of all survey data deliverables shall be a submittal item. All survey work shall be tie to existing grid through use of on base monuments as published by World Geodetic System (WGS) 84, UTM 12N. Assumed elevations with temporary benchmarks will not be acceptable. Survey deliverables include field notes, field book data, and/or data collector files compatible with Trimble software. Drawing data shall delivered in an AutoCAD format

(UTM 12N, units set to unitless, one AutoCAD drawing unit = 1.0’, decimal unit format), and ESRI geodatabase must have an external spatial reference (.prj) file attached that specifies the parameters of the coordinate system in standard ERSI format. All electronic data deliverables shall be a CD-ROM in format that conforms to the latest version of both the CADD/GIS Technology Center’s Spatial Data Standards and

A/E/C CAD Standards. These standards can be found at:

https://cadbim.usace.army.mil/CAD https://cadbim.usace.army.mil/GIS

All AutoCAD files shall conform to the DMAFB Cad standards and USACE CAD Standards v 4.0.

AutoCAD survey drawings layering conventions shall conform to USACE CAD standard for the “V” survey drawings.

c. Close-out Documents:

The contractor shall provide to the government two (2) CD ROM disks containing a final copy of all submittals (to included approved AF Form 3000’s), shop drawings, and all other close-out documents

(including all AF Form 3064's, 3065's, the final comprehensive 1477 and the DD 1354) in PDF.

9. OPERATION AND MAINTENANCE MANUALS: For those projects which include mechanical / electrical

/ fire protection/specialty systems requiring periodic or routine maintenance, the contractor shall prepare and submit operation and maintenance manuals in one (1) bound, hard copy as well as one (1) electronic copy on

CD ROM in PDF format. As a minimum, the manuals shall contain technical data, diagrams, parts listings, maintenance instructions, and the name, address, and phone number of the manufacturer and servicing / replacement parts source. These manuals shall be submitted prior to the final inspection and in accordance with paragraph 7 above.

10. WARRANTY OF CONSTRUCTION:

a. Listing of Warranty Items:

The contractor shall prepare a listing of all equipment or material subject to a manufacturer’s warranty or extended warranty as required by the TO. The listing shall include a description of the item, the expiration date of the warranty, and the point of contact for warranty service. One (1) copy of this information shall be submitted in hard copy and one (1) copy in electronic format (CD ROM) as a project submittal in accordance with paragraph 7.

b. Scope of Coverage:

In addition to any other warranties in this contract, the contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material or design furnished, or workmanship performed by the contractor or any subcontractor or supplier at any tier. This warranty shall not limit the Government’s rights under the Inspection and Acceptance clause of this contract with respect to latent defects, gross mistakes or fraud.

c. Period of Coverage:

This warranty shall continue for a period of one (1) year from the date of final acceptance of the work, unless otherwise specified in the individual TO. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of one year from the date of beneficial occupancy. In the event the contractor’s warranty of this clause has expired, the Government may bring suit, at its expense, to enforce a subcontractor’s, manufacturer’s, or supplier’s warranty.

d. Remedies of Defects:

The contractor shall remedy, at the contractor’s expense, any failure to conform to contract requirements or any equipment/material/workmanship defect. In addition, the contractor shall remedy, at the contractor’s expense, any damage to Government-owned or controlled real or personal property when that damage is the result of:

(1) The contractor’s failure to conform to contract requirements or;

(2) Any defect of equipment, material, workmanship, or design furnished.

The contractor shall restore any work damaged in fulfilling the terms and conditions of this clause. The contractor’s warranty with respect to work repaired or replaced will run for one year from the date of repair or replacement.

https://cadbim.usace.army.mil/CAD https://cadbim.usace.army.mil/GIS

e. Notification to Contractor:

The Contracting Officer shall notify the contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage. If the contractor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the Government shall have the right to replace, repair, or otherwise remedy the failure, defect, or damage at the contractor’s expense.

f. Subcontractor and Supplier Warranties:

With respect to all warranties, express or implied, from subcontractors, manufacturers or suppliers for work performed and materials furnished under this contract, the contractor shall:

(1) Obtain all warranties that would be given in normal commercial practice

(2) Require all warranties to be executed, in writing, for the benefit of the Government if directed by the

Contracting Officer, and;

(3) Enforce all warranties for the benefit of the Government if directed by the Contracting Officer.

Emergency warranty calls shall not exceed a 4-hour response time, while routine warranty response time shall not exceed 3 workdays. The warranty enumerated herein does not preclude any manufacturer warranties in excess of one year as noted in the individual specifications sections. The contractor should read each section carefully to ensure that he/she is aware of all warranties called for in each project.

g. GFE / GFM:

Unless a defect is caused by the negligence of the contractor, subcontractor, or supplier at any tier, the contractor shall not be liable for the repair of any defects of material or design furnished by the

Government or the repair of any damage that results from any defect in Government-furnished material or design.

11. PROGRAM MANAGEMENT: Contractor shall provide a program manager and staff for executing TO’s awarded under this contract. The program management staff shall have project design, quality control, and construction and financial management capability. The program manager shall have a minimum of 5 years experience in that capacity and shall have the authority to negotiate delivery orders and modifications thereto and obligate the company to TO’s. The program manager shall have the authority to hire / fire subcontractors and must be experienced in subcontract management. The program manager must be available via local phone service throughout the duration of all ongoing TO’s and his / her phone number shall be provided to the government immediately following award of any TO.

12. QUALITY CONTROL PLAN: Contractor’s Quality Control Plan shall be developed and submitted to the contracting officer within 10 calendar days after Notice to Proceed is issued for acceptance to ensure that work is accomplished and all problems are documented and resolved in accordance with the specifications and drawings. The contractor shall designate on-staff personnel as project superintendents to document and resolve all quality control problems and accomplish daily quality control inspections. The contractor shall establish a method to identify poor performance and specify appropriate corrective action. The quality control plan will become a compliance document. Project personnel will interface with Government personnel to ensure that the quality control plan functions properly.

13. DAILY CONSTRUCTION ACTIVITY REPORTS: Contractor shall monitor all aspects of work accomplished throughout the construction phase of the project to include work performed by subcontractors and make documented record of activity and observations. Documented record shall be accomplished utilizing the

AF Form 1477, Construction Inspection Record. The Contracting Officer will make this form available electronically at the request of the Contractor. Contractor shall submit to the Contracting Officer a copy of the

Construction Inspection Record concurrently with the submission of each AF Form 3065, Contract Progress

Report as required under the paragraph “Progress of Work”. The Construction Inspection Record as submitted shall be complete through the end of the progress reporting period date shown on the AF Form 3065. For TO’s that do not require the submission of a Contract Progress Report, the Construction Inspection Record will be submitted at the completion of work or as specified by Contracting Officer. Under all circumstances, a final and comprehensive Construction Inspection Record with all entries completed shall be included with the project close out documents as required under the paragraph “As-Built Documents”.

14. SUBCONTRACTING SUPPORT CAPABILITY: Contractor shall provide subcontractor management including surveillance, quality control, and scheduling. Subcontractors must be available to ensure quick response times. The contractor must have the ability to manage and control multiple subcontracts at multiple job locations. The contractor must ensure subcontractors are competent and capable of handling all tasks assigned to them and shall ensure that each subcontractor is not assigned more work than they can accomplish satisfactorily.

15. PROJECT EXECUTION AND TECHNICAL CAPABILITY: Contractor shall have a support staff that includes clerical, quality control, project superintendent, drafting and design personnel as necessary to prepare bids/proposals and execute the construction phase of all TOs.

16. FIELD SURVEY…