SABER_SOW_Section_C_Rev_1_15_Jul_15.pdf

FA4809-14-R-0001, Attachment 10

Section C - Descriptions and Specifications

PART I - THE SCHEDULE

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Revision 1

C-100. SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER): This is an indefinite-delivery, indefinite quantity (IDIQ) contract for design and construction efforts at Seymour Johnson Air

Force Base (SJAFB), Dare County Bomb Range, NC, and Fort Fisher, NC. Construction projects will be awarded by individual task orders on an as needed basis. Projects (jobs) will be in support of real property maintenance, repair, alteration, and/or new construction. The Contractor shall be required to furnish all materials, equipment and personnel necessary to plan, design, manage, and accomplish the job. Individual jobs vary in size with the majority expected to be of a small to medium size. The jobs will include tasks in a variety of trades, such as carpentry/wall construction, , roofing, interior and exterior electrical, mechanical/HVAC, plumbing, sheet metal, painting, demolition, concrete, masonry,welding, road repair, excavation, and site improvements. It is not the intent of the Government to award construction projects that would require extensive design effort or for predominantly single skill/discipline against this contract, i.e. paving, fence, etc.

C-101. SABER UNIT PRICE BOOK (UPB): The “Total Bare Cost” unit prices identified in the current copy of

R.S. Means Cost Estimating Guides (see C-130 for full definition) (hereinafter called MEANS), for the Raleigh, NC area will be used as the Unit Price Book for this solicitation/contract.

C-102. DEFINITIONS: The following definitions apply to all work required by this solicitation/contract.

a. As-Built Drawings: Drawings prepared by the Contractor in sufficient detail to accurately reflect the project as constructed, complete with all changes, modifications, and deletions from For Construction (see C-

102.d.(2)) drawings. As-Built drawings shall comply with SJAFB CADD Standards and Section C-131 AUTOCAD requirements.

(1) The Contractor shall provide updates in AUTOCAD DWG format for drawings (.dwg) initially provided on electronic medium.

(2) The Contractor shall provide redlined comments/annotations to drawings initially provided on paper, either by Contractor or the Government.

b. Calendar Day (CD): Each day of the calendar year including workdays (WD), Holidays, and

Weekends (including Saturdays and Sundays).

c. Coefficient: A Coefficient is the Contractor’s pricing factor, which is, multiplied against the standard unit prices in calculating task order (TO) prices. It is proposed by offerors as a percentage increase (e.g., 1.10) or decrease (e.g., 0.95) to the current edition of the unit priced database (UPD). They include all cost elements not included in the current UPB (e.g., overhead, profit, minimum design costs, G & A expenses, bond premiums, gross receipts taxes, quality control, clean-up, subcontractor mark-up, labor burden, mobilization/demobilization, permits which includes but not limited to (Air Force Form 103’s Titled Work Clearance Request) and licenses, taxes, depreciation, as-built drawings, submittals, site security, etc.) (also see C-104).

d. Drawings (Concept, Proposal, and For Construction):

(1) Concept: Graphical representations provided by the Government to provide prelimanry information on the work objectives. These drawings are not intended to be all inclusive and shall not be considered Proposal or For Construction Drawings (see below).

(2) Graphical representations (in the quality, detail, and professionalism as identified in the

Contractor’s technical proposal from contract solicitation) documenting the work required by each Government project. In conjunction with the Statement Of Work (SOW), drawings must be thorough and detailed enough as follows (also reference C-131):

(a) Proposal Drawings: Drawings submitted with the T.O. proposal response shall be thorough and detailed enough to allow for the Government and the Contractor to estimate the number and type of prepriced and non-prepriced items required to successfully perform all work. They shall incorporate clarifications provided during site visitations and RFI responses.

(b) For Construction Drawings: Drawings submitted after T.O. award which shall incorporate clarifications provided during site visitations, RFI responses, and proposal negotiations and be thorough and detailed enough to allow for:

(i) Government agencies and end user to be able to review drawings that contain enough detail, including any AE design work required by the T.O., for the agencies to know what the work requirements are prior to start of Task

Orders.

(ii) the Contractor to satisfactorily complete all work requirements and phasing on time, including providing required submittals and other documentation as needed; and

(iii) Government personnel to monitor and validate work compliance.

e. Estimates of Pre-priced Items: A computerized, “detailed report” estimate, organized into the SABER

Pre-Priced Database format listing quantities, item identification number, unit price, total price, and a short description of all items required by a Statement of Objective as well as proposal drawings for which a price exists in the SABER Pre-Priced Database.

f. Estimates of Non-Prepriced Items: A computerized, “detailed report” estimate, organized into the

SABER Pre-Priced Database format (or Contracting Officer approved equivalent) listing quantities, item identification number, unit price, total price, and a short description of all items required by a Statement of Objective and proposal drawings for which no price exists in the SABER Unit Pre-Price Database. Non-pre-priced items to be included must be in the form of three (3) price quotes from verifiable sources (published price list, subcontractor quote or estimate, etc.).

g. Final Inspection: The examination held by the Government to verify that all work requirements

(including clean-up) have been satisfactorily accomplished by the Contractor.

h. Government Furnished Items: Items (e.g., equipment, facilities, materials, services, etc.) provided by the Government to the Contractor for use in performance of this contract, including issued task orders.

i. Guide Spec: The technical specifications to be utilized during the life of the entire contract (possible five years) shall be MASTERSPEC, provided by the Contractor (see C-103), and Specification Sections 01560

(Environmental Protection) and 02444A (Fence, Privacy Paneling) and 16721 (Fire Detection, Alarm and Radio

Type Reporting System) shall be the standard for performance of any task order issued under this contract.

MASTERSPEC is a broad range specification. Each section shall be followed as applicable to each specific task order.

(1) The Guide Spec is a licensed product of The American Institute of Architects (AIA) and organized in the Construction Specification Institutes (CSI) Master Format. All specifications are filed under Divisions 1 through 48 (currently).

j. Fact Finding: A meeting between the Government and the Contractor when necessary to come to full agreement on technical requirements and the performance time required for each identified construction project.

k. Negotiations: A meeting between the Government and the Contractor when necessary to come to full agreement on all aspects, including pricing, technical requirements, and the performance time required for each identified construction project.

l. Non-Pre-priced Item (NPI): Items of work not covered by the SABER Unit Price Database, but within the scope and general intent of the contract that may be negotiated and added to individual task orders or to the UPD at any time during the term of the contract.

m. Non-Standard Working Hours: The period from 5:30 p.m. to 7:00 a.m., Monday through Friday, and any time on Saturdays, Sundays, and Federal Holidays. Phased work directed by the Contracting Officer, is considered to be non-standard working hours. During task order negotiations, the Contracting Officer will evaluate any Contractor work area impacts that are caused by work site access controls or full time escort requirements. The

Contracting Officer will determine if the non-Standard work hour coefficient is applicable.

n. Phasing of Work: When the task order specifies more than one completion date for separate parts or stages of the work and/or directs a specific sequence for performing the work required by the task order, then the task order will be considered phased. Liquidated Damage amounts may be stated for each part or stage. Separate

Notices to Proceed (NTP) will be issued for each part or stage. Phased work directed by the Contracting Officer, is considered to be non-standard working hours.

o. Pre-priced Item (PI): An item listed in the Unit Price Book (UPB).

p. Pre-Construction Conference: A meeting attended by designated representatives of the Government and the Contractor after project award but before the start of work to discuss all aspects of the required work for a specific project.

q. Pre-Final Inspection: The quality control examination held by the Contractor to identify and correct all work discrepancies prior to requesting a final inspection by the Government.

r. Progress Meetings: A bi-weekly meeting attended by designated representatives of the Government and the Contractor to discuss the progress on existing or potential SABER projects as well as the basic contract performance. Meeting minutes shall be accomplished by the contractor no later than 3 working days following the bi-weekly meeting. Contractor shall distribute copies of the minutes to Contracting and Civil Engineering. The

Government retains the right to contest any part of the meeting minutes. Meetings may be held more often or less frequently as circumstances warrant.

s. SABER: Simplified Acquisition of Base Engineering Requirements.

t. Scoping Meetings: A reasonable number of meetings attended by designated representatives of the

Government and the Contractor to discuss and define the work requirements of each project in sufficient detail to allow either the Government or the Contractor to prepare a Statement of Work (SOW), required proposal/for construction drawings/sketches, material submittal forms, and all else necessary to successfully complete the project.

u. Site Visits: A reasonable number of investigative visits to a location at which work has been proposed by the Government to be done by the Contractor. The purpose of the visit is for the Contractor or the Government to gather enough information to prepare the Statement of Work, proposal drawings/sketches, and project estimate.

v. Statement of Objectives (SOO): The initial document, with concept drawings where applicable/available, provided to the Contractor by the Government outlining the work to be completed.

w. Statement of Work (SOW): Written descriptions (in the quality, detail, and professionalism identified in the Contractor’s technical proposal) documenting work required by each Government task order, prepared from the Statement of Objectives provided by the Government.

(1) In conjunction with the proposal drawings/sketches, the SOW must provide:

(a) A listing of the applicable technical specifications

(b) Identification of the method of work or materials to be used

(c) A listing of the required material submittals

(d) A listing of proposed alternatives, if applicable

(e) A performance period expressed in calendar days.

(2) The SOW must be thorough and detailed enough to allow:

(a) The Government and the Contractor to estimate the number and type of prepriced and non-prepriced items required to successfully perform all work.

(b) Government personnel to monitor and validate work compliance

(c) The Government to easily follow the work processes involved

x. Standard Working Hours: The period from 7:00 a.m. to 5:30 p.m., Monday through Friday, excluding Saturdays, Sundays and Federal Holidays.

y. Unrestricted Work Areas: Areas of performance on Government property with limited security requirements within which the Contractor is normally allowed full, free access to the work site.

z. Workday (WD): Monday through Friday, excluding Saturdays, Sundays, and Federal Holidays.

C-103. SPECIFICATIONS: The technical specifications to be used during the life of the entire contract

(includes base year and any subsequent option periods) shall be MASTERSPEC, a licensed product of the

American Institute of Architects. MASTERSPEC is a broad range specification. Each section shall be followed as applicable to each specific task order. The intent of the MASTERSPEC Specifications is to furnish concise industrial and/or commercial standards for maintenance, repair, demolition, and construction of Government facilities, and at a minimum conform to the requirements set forth by the North Carolina State Building Code.

Items that are not adequately covered by MASTERSPEC will be covered by industry specifications, building codes, and NCDOT specifications as applicable. (MASTERSPEC copies and licenses shall be provided by the offeror awarded the contract in accordance with Statement of Work.)(See C-133)

Addition: The following paragraph shall be added to the Door Hardware specification and shall be considered part of this contract (See C-130.d.3.8 for Pre-Priced item).

“Small Format Interchangeable Core Feature: All locks, lock-sets, and lockable panic hardware listed shall be equipped with cylinders with figure eight interchangeable cores. The cores shall be by Best Lock Corporation or approved equal to salient characteristics identified in task order and shall be compatible with the existing base lock system. The interchangeable core shall be removable by a special control key. The control key shall have no cuts in common with Grand Master keys, which operate with a shear line completely independent from the shear line of the

Grand Master, Master, Sub Master and Operating keys. All cores are to have a special key way. All cores shall be removable without removing the cylinder, knob or core housing of any type lock or lockset. The removable core shall be instantly interchangeable without modification for use in any lock throughout this system.”

C-104. COEFFICIENTS

a. Offeror shall submit coefficients for the Computer Estimating System (CES) as specified (percentage factors) for standard working hours and non-standard working hours area’s to be considered acceptable.

Coefficients will apply to the basic period and option years of the contract. It is estimated that 10% of the work will be located in restricted areas requiring an escort. It is anticipated that 2% of the work will be on the airfield and require the special provision in C-127. Work in these areas will be priced in the normal fashion but will have the Non-Standard Hours coefficient applied to it due to the fact that escorts may be required, additional identification may be required, and the possibility of interruptions in work. It is also estimated that 70% of all work on this contract will be for work accomplished on a phased/non-standard time basis. Non-standard coefficient will be paid to the Contractor only if the Contractor is directed to work during non-standard hours by the Contracting Officer. When the Government directs projects to be accomplished in phases as defined in paragraph C-102m, the coefficient for non-standard hours will be applied.

b. The offeror’s coefficients shall be represented as “net” (e.g., 1.0), a percentage “decrease from” (e.g., .95) or “increase to” (e.g., 1.2) to the most current MEANS master file cost data base as defined in para C-130(a), without MEANS overhead and profit, i.e. the “Total Bare Costs” column will be used. The Contractor’s coefficient shall contain all allowable contractor costs, i.e. contingencies, profit, gross receipt taxes, payroll taxes

(FICA, Workmen’s Compensations, Federal and State unemployment) superintendents’ salaries, builders risk insurance, all mobilization and de-mobilization expenses, bond premiums, design costs not requiring a professional engineer or registered architect seal, sub-contractor costs, clean-up costs, various over-head expenses

(on-site office overhead (if used), field office building (if used), furniture, equipment, on-site office staff salaried, vehicle and construction equipment maintenance, office administrative expenses, proportional share of home office overhead), etc. There will be no allowance for any additional costs beyond what the coefficient covers;

therefore the coefficient must be all inclusive of costs incurred for each task order. The coefficient shall include costs for computer software, licenses, R.S. Means Master file and all updates and Licenses for (4 CLICKS, MASTERSPEC, MEANS, etc. as specified in Section C-133)

c. For all task orders the quantities for the individual items required shall be negotiated. The sum total prices of all items included in the task order will then be multiplied by the coefficient factor to determine the total price of the task order. Then the City Cost Index (CCI) as stated in the R.S. MEANS Total Weighted Average for

Raleigh NC will be computed for the total of all 4 CLICKS items. Non-prepriced items will be fully negotiated.

The coefficients will not be applied to non-prepriced items. The percentage for profit and overhead applied to non-prepriced items shall be proposed by the contractor and negotiated for the base period and all option years.

There will be no CCI applied to non-prepriced items. Items added to the Users File in the 4 Clicks System as stated in C-130, Unit Price Book, para d. (3), will have the coefficient applied, but not the CCI.

d. In situations wherein the work requires more than one coefficient, the average of the applicable coefficients shall be applied to entire Task Order

C-105. NON-STANDARD WORKING HOURS: For some task orders offerors shall perform all functions called for in any task order during other than standard working hours for the unit price sum specified in the

MEANS CES multiplied by the coefficient (percentage factor) for non-standard hours. Any working hours directed by the Contracting Officer other than 7:00 A.M to 5:30 P.M., Monday thru Friday and Contracting

Officer directed phased work.

C-106. PROJECT ESTIMATING/DESIGN ORDERING PROCEDURE:

a. Intent of Design/Estimating: CLINs 0001AH/AJ/AK, 0002AH/AJ/AK, 0003AH/AJ/AK, 0004AH/AJ/AK, and 0005AH/AJ/AK, allow the Government to issue the Contractor task orders for all work incidental to developing a project estimate without obligating the Government to issue the Contractor a task order to actually construct the work described in the project estimate. The Government’s intent for CLINs

0001AH/AJ/AK, 0002AH/AJ/AK, 0003AH/AJ/AK, 0004AH/AJ/AK, and 0005AH/AJ/AK is to obtain an exact price for projects that are being considered for SABER construction. It is not the Government’s intent to have the

Contractor provide an estimating service for projects with no initial serious SABER construction consideration.

The Contractor agrees that the Government is not obligated to issue the Contractor a task order for the construction work described in the project estimate.

b. Notice of Requirement: As the need exists for design and/or estimating performance under the terms of this contract, the Contracting Officer will notify the Contractor of the requirement by issuing a task order for the work.

(1) When ordering both design and cost estimating services, such notification will include a project number, project title, statement of objectives, concept drawings or sketches if available, general scope of work, and magnitude of cost, not to exceed construction cost, and any special instructions or conditions that may exist with respect to the work. The Contractor will be responsible for preparing a detailed cost proposal in the specified format by listing quantities of individual work elements needed, and specifying non-priced tasks. Proposal is to also include identifying tasks required, proposal drawings/sketches, and performance times. Complete proposal is to be submitted to the Contracting Officer for negotiations.

(2) When ordering only cost estimating services (See C-107 (b)), the Government notification will include a project number, project title, SOO, drawings or sketches, magnitude of cost, and any special instructions or conditions that may exist with respect to the work. The Contractor will be responsible for preparing a detailed cost proposal by listing quantities of individual work elements needed, specifying non-priced tasks, developing performance times, and furnishing the finalized cost estimate as a formal proposal to the Contracting Officer for negotiation.

c. Magnitude of Project:

(1) The Contractor shall accomplish the design and/or estimating services required so as to permit award of a SABER task order for the construction of the specified work at a price that does not exceed the estimated magnitude of the project. The Contractor shall promptly advise the Contracting Officer if it finds that the project being designed will or is likely to exceed the specified magnitude. Upon receipt of such information, the

Contracting Officer will review the Contractor’s proposal. The Government may:

(a) authorize a change in scope or materials as required to reduce the estimated construction cost;

(b) appropriately adjust the magnitude of the project and the price of the order; or

(c) scrap the project and terminate the order.

(2) An adjustment in the design and/or proposal shall be made if the final proposal is in excess of +/-

15% of the ordered project magnitude.

(3) The range of project magnitude shall be defined as follows:

Low = $ 150,000 or less

Medium = Between $ 150,001 and $ 500,000

High = Between $ 500,001 and above

d. Performance Time: Upon receipt of the notice of requirement, the Contractor shall respond within the minimum time parameters described below:

DESIGN TIME ALLOWED

TASK DESCRIPTION TIME*

Visit the work site with the

Contracting Officer and SABER project manager and/or designated representatives within: 4 CD

Submit Contractor Proposal after initial receipt of “Request for Proposal of Project” 14 CD

*In unusual circumstances (e.g., a difficult to find/price NPI item, a very complex project, etc.), additional time may be considered by the Contracting Officer if requested by the Contractor. In other circumstances

(end of year requirements) the performance time above may be shorter.

Contractor shall be available for job site walks within seven (7) calendar days of basic contract award, with proposal receipt within fourteen (14) calendar days from job walk, or sooner as directed by the

Contracting Officer, to meet end of year requirements.

e. Meetings: The Contractor personnel shall conduct a site visit and scope validation meetings as necessary with Government representatives to define and refine the Government’s requirements. As a minimum, the following will be discussed:

(1) Site investigation requirements;

(2) Methods and alternatives for accomplishing work;

(3) Definition and refinement of requirements;

(4) Detailed Statement of Objectives; and

(5) Availability of Government As-Built Drawings

f. Cost Proposal: The Contractor shall prepare a detailed proposal by identifying tasks, preparing proposal drawings, refining quantities of both prepriced and non-prepriced items (NPI), pricing NPIs, developing performance times, and preparing a completed proposal document for submission to the Contracting Officer. The contractor shall field verify all available As-Builts in the SJAFB Engineering Section as well as existing field conditions. This shall be certified by the contractor when submitting their proposal.

(1) Pre-priced Items: The SABER UPB shall serve as the basis for establishing the unit price value of the pre-priced work to be performed. The Contractor’s proposal for each project must be supported by a detailed materials take-off with the appropriate unit pricing applied and proposal drawings to allow the

Government adequate information for a proper review and determination of requirements.

(a) In construction of their proposal, the contract shall use the MEANS bare cost total unit prices, multiplied by the contractor’s coefficient to establish the value of work to be performed.

1. Costs in Division 01 11 31, Professional Consultant Fees, thru 01 32 33, Photographic

Documentation, are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the contractor’s coefficient. Only exception shall be when Government requires a NC PE sealed drawing for a particular component or system as part of the SOO, and then section 01 11

31.30 Enginerring Fees may be proposaed and negotiated as part of the TO (reference C-111).

2. Costs in Division 01 45 23.50, Testing lines 0010 thru 0150, are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the contractor’s coefficient.

3. Costs in Division 01 51 13.80, Temporary Utilities, are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the

4. Costs in Division 01 52 13.40, Field Office Expenses, are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the

5. Costs in Division 01 54 36, Equipment Mobilization or Demobilization, are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the contractor’s coefficient.

56 Costs in Division 01 54 39, Construction Equipment, are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the

7. Costs in Division 01 74 13, Cleaning and Waste Management, are excluded. Daily and final clean-up are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the contractor’s coefficient.

(b) Prices associated with assemblies (where assembly costs are provided) shall take precedence over prices for individual items.

(c) Waste of excess material quantities is incidental costs, which are included within the contract-pricing factor. Quantities used on individual task order proposals shall be taken from field measurements or design plans, as appropriate, without allowance for waste unless Means authorizes under individual line items.

(d) Costs for expendable supplies, lubricants, wear and tear on tools, are included in the installation/construction costs in the MEANS cost of construction and will not be paid separately.

(e) Removal/Reinstallation Cost Correction: The cost of removing and reinstalling existing items, (other than items described in the Contractor’s coefficient), which have to be removed and reinstalled during the course of construction work shall be priced as per MEANS section 01 93 09.50 or, if not indicated in MEANS section 01 93 09.50, the equivalent MEANS (or correction factor) bare demolition cost of the item plus the MEANS bare installation cost for the item minus the cost for materials.

(2) Non-Prepriced Items (NPI): Items of work not contained in the SABER UPB but within the scope and general intent may be negotiated by the Contracting Officer or his designated representative and the negotiated price may be added to the price book. All proposed NPIs shall be separately identified and priced. Proposed NPI prices must be documented by support information as specified below:

(a) A minimum of three (3) competitive Contractor quotes:

(or) if requested and approved by the Contracting Officer:

(b) a complete breakout of material, labor, and other direct or indirect costs required to complete the specified item. Costs shall be segregated and proposed on an AF Form 3052, “Construction Cost Breakdown”, or other format approved by the Contracting Officer

(3) Coefficient: All cost estimates proposed will reflect the coefficient factor in effect at the time of submission. NOTE: COEFFICIENT DOES NOT APPLY TO NPI.

(4) Project Price Adjustment: All previously negotiated, unawarded project pricing shall be adjusted by the Contractor based on the current year Means’ database and current coefficient in effect. The adjusted project pricing will be forwarded for each such project to the Contracting Officer not later than the first day of each option year performance period.

g. Format of the Proposal: The Contractor’s design proposal, submitted on Compact Disc (in MS

Windows Word and/or Excel format with plans in AutoCad and PDF) and 2 paper copies, shall be in the format of a fully developed SOW. The CO will approve all proposal design submissions prior to negotiation of a particular task order. During times such as end of year when there are time constrains, the government reserves the right to waive these requirements and require them at a later date. Including, as a minimum, the following:

(1) Interim Proposal

(a) A listing of all applicable technical specifications, identifying the method of work or materials to be used when alternatives are given.

(b) Assumptions/Exclusions for items that cannot be reasonably determined by contractor due diligence site investigation or readily obtained from Government Statement of

Objectives/plans and from available As Builts contractor research.

(c) A detailed cost estimate segregated by CSI Division using 4 Clicks

(d) A listing of the required material submittals;

(e) Proposal drawings;

(f) a proposed performance period; and

(g) As identified in each proposal request, provide all necessary support documentation to indicate that adequate engineering and planning to accomplish the requirement have been done. Examples of documentation required for submittal that might reasonably be expected would include sketches, calculations, catalog cuts, specifications, architectural finishes, verbal description of the work, etc. Costs for documentation are assumed to be in the Contractor’s price for the design/estimating CLINs and will not be paid separately by the Government. The Contracting Officer prior to the start of any negotiation must approve all such design submittals.

(2) Revised Proposal: All of the information identified in the initial proposal and the following:

(a) a listing of the applicable technical specifications, identifying the method of work

1. or materials to be used when alternatives are given;

(b) a detailed cost estimate segregated by CSI Division as shown in g(5)

(c) all changes recommended in design review or fact finding meetings

(d) a listing of the required material submittals;

(e) Proposal drawings;

(f) a proposed performance period; and

(g) As identified in each proposal request, provide all necessary support documentation to indicate that adequate engineering and planning to accomplish the requirement have been done. Examples of documentation required for submittal that might reasonably be expected would include sketches, calculations, catalog cuts, specifications, architectural finishes, verbal description of the work, etc. Costs for documentation are assumed to be in the Contractor’s price for the design/estimating

CLINs and will not be paid separately by the Government. The Contracting Officer prior to the start of any negotiation must approve all such design submittals.

(3) Costs: Costs for documentation are assumed to be in the Contractor’s price for the design/estimating CLINs and will not be paid separately by the Government. The Contracting

Officer prior to the start of any negotiation must approve all such proposal design submittals.

h. Government Review:

(1) Upon receipt of the Contractor’s proposal, the Government will review the proposal for completeness and accuracy. After evaluation, the Government will negotiate with the Contractor the appropriateness of selected line items, quantities required for all pre-priced and non-prepriced items, all non-prepriced costs, and the performance time.

(2) The Government may unilaterally accept the Contractor’s initial estimate, in total or in part, without discussion or negotiation unless the Contractor qualifies the estimate by specific limitations.

(a) Changes: The line item price for CLINs 0001AH/AJ/AK, 0002AH/AJ/AK, 0003AH/AJ/AK, 0004AH/AJ/AK, and 0005AH/AJ/AK, includes the cost for Contractor revisions, the cost for incorporating minor changes introduced by the Government, and any subsequent negotiations required by the Government. If, after

Government acceptance of the CLINs specified above, the Government requires changes the Contractor considers significant, the Contractor must immediately notify the Contracting Officer in writing of its position and include a price proposal for incorporating the change. If the Contracting Officer determines the change to be other than minor and a redesign is ordered, the order price will be equitably adjusted.

i. Government Acceptance and Payment:

(1) Upon receipt of a revised copy (within two (2) working days after final negotiation) of the final negotiated cost estimate to include all negotiated costs and the Government’s final acceptance of the design and/or estimating work ordered, the Contractor may immediately invoice for the completed design and estimate.

(2) Payment will be made after final acceptance and within 30 calendar days after receipt of a proper invoice.

(3) After Government acceptance of CLIN 0001AH, 0002AH, 0003AH, 0004AH and 0005AH, any

Government decision to use non-SABER methods to award a contract for the construction work described in a SABER completed project estimate will not be based on price considerations.

(4) If the Government elects not to have the Contractor construct the work described in the completed project estimate, the Contractor shall not submit an offer. Furthermore, the

Contractor is relieved of any liability for the design.

C-107. CONSTRUCTION ORDER – SABER

a. Contractor-Provided Design: At any time within one year after Government acceptance of a Contractor-provided design/estimate, the Government may elect to have the Contractor construct the work as designed.

Contractor authorized to adjust pricing, not quantities, to reflect current RS Means.

(1) If the project estimate includes only prepriced items the Government may instruct the Contractor to construct the work described in the completed project multiplied by the current coefficient, less the cost of the design/cost estimating work previously paid.

(2) If the project estimate includes NPI’s and the Government issues a task order within 90 calendar days after final acceptance, the Government may instruct the Contractor to construct the work described in the completed project multiplied by the current coefficient rate, less the cost of the design/cost estimating work previously paid, coefficients shall not be applied to NPI’s.

(3) If the project estimate includes NPI’s and the Government issues a task order after 90 calendar days of final acceptance, the Contractor will be given the opportunity to revise any NPI prices and/or identify and cost those that have been added to the SABER Unit Pre-Price Database. After acceptance of the revisions, if applicable, the Government may instruct the Contractor to construct the work described in the completed project multiplied by the current rate, less the cost of the design/cost estimating work previously paid, coefficients shall not be applied to NPI’s.

(4) If the Contractor does not receive notice of the Government’s intent (to have the Contractor construct the work described in the complete project estimate) within one year after Government acceptance of the project estimate, the Government no longer has the option of having the Contractor construct the work described in the completed project estimate while at the same time adjusting the price downward in the amount equal to that already invoiced for the design/estimate. The Government may, however, issue a task order to reopen the project as a new requirement covered by CLINs 000XAA, 000XAB, 000XAC, 000XAD, 000XAE, 000XAF, and/or 000XAG with no adjustment for previous work completed by the Contractor.

b. Government-Provided Design: In some instances a design will already be in the Government’s possession. In this case the Contractor shall be paid 60% of the rates indicated in Contract Line Items (CLINS) 0001AH, 0002AH, 0003AH, 0004AH, and 0005AH. The percentage paid will cover all costs incidental to developing a project estimate except the design. It is the Contractor’s responsibility to ensure that his proposal includes all costs associated with meeting the requirements of all applicable codes as well as the Technical specifications. No equitable adjustments will be made after a task order is issued to account for the items left out of the Contractor’s proposal. At any time within the contract period the Government may provide a Government-provided design for the Contractor to price. After negotiation and acceptance of the proposal, the Government may elect to have the

Contractor construct the work as negotiated. Contractor authorized to adjust pricing, not quantities, to reflect current

RS Means.

(1) If the project estimate includes only prepriced items the Government may instruct the Contractor to construct the project from the completed design multiplied by the current coefficient rate, less the cost of the portion of the design/cost estimating CLIN previously paid.

(2) If the project estimate includes NPIs and the Government issues a task order within 90 calendar days after final negotiation, the Government may instruct the Contractor to construct the work described in the completed project multiplied by the current coefficient rate, less the cost of the portion of the design/cost estimating

CLIN previously paid. Coefficient shall not be applied to NPI.

(3) If the project estimate includes NPIs and the Government issues a task order after 90 calendar days of final acceptance, the Contractor will be given the opportunity to revise any NPI prices and/or identify and cost those that have been added to the SABER Unit Pre-Price Database. After acceptance of the revisions, if applicable, the Government may instruct the Contractor to construct the work described in the completed project multiplied by the current coefficient rate, less the cost of the portion of the design/cost estimating CLIN previously paid.

Coefficient shall not be applied to NPI.

(4) If the Contractor does not receive notice of the Government’s intent (to have the Contractor construct the work described in the complete project estimate) within one year after Government acceptance of the project estimate, the Government no longer has the option of having the Contractor construct the work described in the completed project estimate while at the same time adjusting the price downward in the amount equal to that already invoiced for the design/estimate. The Government may, however, issue a task order to reopen the project as a new requirement covered by CLINs AA, AB, AC, AD, AE, AF, AG, with no adjustment for previous work completed by the Contractor.

c. Task Orders: A task order will then be issued by the Contracting Officer using a DD 1155, Order of Supplies and Services. Each task order will include as a minimum the following information:

(1) Date of the Task Order.

(2) Contract Number and Task Order Number.

(3) Scope of work and task order lot price, inclusive of pre-priced, non-prepriced items, coefficients and City Cost Index (CCI).

(4) Task of performance data and applicable sections of the technical specification.

(5) Accounting and Appropriation Data.

C-108. GENERAL

a. Work Week: The Contractor’s working hours shall be 7:00 a.m. to 5:30 p.m., Monday through Friday, with Federal holidays excluded. General Contractor staff shall adhere to the same lunch hour as the Government which is 1130-1230hrs Monday thru Friday. This schedule shall also be adhered to for jobs required at the Dare

County Range, Dare County, N.C. and Fort Fisher Recreational Facility, New Hanover County, NC. Any deviation from this schedule shall require 48 hours advanced written notice and approval of the Contracting Officer. Access to work sites shall be restricted to these hours and days. All other hours and phased work shall be considered non-standard hours and multiplied by the appropriate coefficient. Work during non-standard hours not specified as required by the Contracting Officer shall be priced from the standard hours and multiplied by the appropriate coefficient. Work that requires inspection during accomplishment or that prevents the inspection of previous work during standard or non-standard hours shall be coordinated in advance with the Contracting Officer’s designated representative.

b. Telephone Service and Communications Facilities: The Contractor shall not disturb telephone and/or communications facilities and wiring. Where such facilities require removal for accomplishment of the project, the

Contractor shall notify the Contracting Officer in writing at least 21 calendar days in advance of the requirement.

The Contractor shall allow the telephone company and communication personnel ample time to identify and remove any and all services that impact the required work. If any systems are damaged by construction activities, the

Contractor shall restore service within 24 hours at no additional cost to the Government.

c. Constraints: Reserved.

d. Submittals: Submittals shall be required on all materials and equipment under each task order or as indicated by the Contracting Officer. Each submittal shall include information as described in the technical specifications, the Statement of Objectives, as shown on the for construction drawings as applicable. The required submittal shall be identified before the issuance of each task order and shall be submitted in accordance with the submittal schedule as indicated on AF Form 66. Once an item of material or equipment has been approved, the

Contractor will not be required to resubmit a submittal but he/she must submit AF Form 3000 showing the project and date that the material or equipment was previously approved. If the Contractor desires to change materials from those originally approved, a submittal shall be required and approved by the Project Engineer through the

Contracting Officer prior to incorporation into the project. This allowance does not include color samples or other finish materials specified to the job. All submittals including color package submittals (boards, chips, books, etc.)

shall become property of the Government.

(1) Submittals Required for Material Finish and Color: The contractor shall provide one set of color boards/sample books/sample boxes (as applicable) and applicable literature for each product proposed for each task order, as applicable, as a combined submittal. This would include but not be limited to exterior masonary, carpet

(cut pile and level loop), vinyl tile, rubber base, quarry/ceramic tile (wall and floor), sheet vinyl, hardwood, paint, vinyl wall covering, plastic laminate, blinds, and toilet partitions. The boards/books/samples shall represent the full product range that is standard with the manufacturer, typical with the industry and in compliance with the specifications, awarded TO, and UPB. These boards and samples will be used by the Government to prepare coordinated color approval packages for each applicable project. 30 days shall be provided for Government selection and approval of the finished colors once Contractor provides a complete combined submittal that meets the specifications, awarded TO, and UPB

e. Disposition of Nonsalvageble Materials: All nonsalvageble or unusable material shall be disposed of off base as directed by the Contracting Officer. All waste material generated by any work under this contract shall be handled, transported, stored, and disposed of off base, by the Contractor, in accordance with all applicable federal, state, or local laws, ordinances, regulations, court orders, or other types of rules or rulings having the effect of law.

f. Disposition of Salvageable Materials: The Contractor shall be required to furnish an itemized listing of materials to be salvaged to the Base Civil Engineering material control section, located in Bldg 3300, so that an

AF Form 1348-1 can be obtained. After receiving this form, all salvable or reusable material will be delivered to the

Defense Reutilization and Marketing Office (DRMO)(919-722-0044), which is located near Bldg 2620 or as directed by the Contracting Officer. It should be noted that DRMO will only be open for a short time on one day per week (typically Tuesdays). The contractor shall safely store all salvageable materials and schedule the delivery of them on the appropriate day of the week.

g. Contractor Storage: An area shall be provided to the Contractor by the Contracting Officer at SJAFB, (See Location Map Below) area 22 measuring 172’ X 98’. The Contractor shall provide a mobile building/trailer for his own office and shop space, if needed. The building shall match existing base color scheme. Colors shall be

Seymour Beige, Fed Std Color 23615 and Glidden Bronze Exterior Fed Std Color 4308-7460. Additional open storage area shall also be provided. Security shall be the responsibility of the Contractor. The Contractor shall keep the storage area neat, orderly, and clear of all debris. The Contractor shall not allow trash or other debris to be scattered from his area by wind or other means. The open area provided to the Contractor shall be surrounded by a chain-link fence provided by the contractor and shall be maintained in a serviceable condition at all times. The fence line shall be kept clear of weeds and trash. The grass area around the modular building for a distance of 25 feet shall be maintained (cut) as a lawn. The two above mentioned storage areas shall be collocated. A Contractor’s storage area shall be allocated as needed for each specific task order for Dare County Range and the Fort Fisher

Recreational Facility by the Contracting Officer. No permanent storage area shall be granted.

h. Utilities Service: Utilities (electricity, water, sewer) shall be available near the main storage site for the performance period of this contract at SJAFB. The Contractor shall provide his own service from the nearest overhead electrical lines and from the nearest existing water main and sanitary line. The location of the connections shall be approved prior to connecting to the existing utilities. The Contractor shall be given access to existing utilities at Dare Range and Fort Fisher, if available. The Contracting officer shall identify usable utilities for each task order.

i. Progress Meetings:

(1) Frequency: The Contracting Officer and other Government personnel, as appropriate, will meet bi-weekly with the Contractor’s designated on-site representative and any other Contractor personnel deemed appropriate, to review the Contractor’s performance and each active project. Meetings may be held more often or less frequently as circumstances warrant.

(2) Purpose: At these meetings, the Contracting Officer will apprise the Contractor on how the

Government views the Contractor’s performance and the Contractor will apprise the Government of problems, if any, are being experienced. The Contractor will also notify the Contracting Officer (in writing) of any work being performed, if any, that the Contractor considers over and above the requirements of the contract. Appropriate action shall be taken to resolve outstanding issues.

j. Haul Route:

(1) Specified Haul Route: If a haul route is specified for a project, the Contractor shall follow the specified haul route, unless otherwise directed. Slocumb Gate shall be the entry point to the main base for all hauling activities unless otherwise approved by the Contracting Officer. The Contractor may make changes to the route only with the prior approval of the Contracting Officer at no additional cost to the Government.

(2) Haul Route Clean-up: The Contractor shall clean, sweep, or pick up, as necessary, mud, rocks, trash, or any other type of debris spilled along haul routes, immediately after passage. Clean up shall be performed to the satisfaction of the Contracting Officer.

C-109. AS-BUILT DRAWINGS: The Contractor shall maintain one set of for construction drawings at the work site and record all changes and any hidden or subsurface data discovered during construction. The

Government does not guarantee the accuracy or adequacy of available as-built drawings. The Contractor shall provide a marked up red line copy with all changes which transpired during the contract along with CADD files.

These will be given to the Contracting Officer prior to the final payment.

C-110. DARE COUNTY AND NEW HANOVER COUNTY (FT. FISHER): Contractor shall be aware of the location and site conditions at the Dare County Range in Stumpy Point, N.C., approximately 173 miles from SJAFB and the Fort Fisher Recreational Facility, approximately 108 miles from SJAFB. The coefficients for these locations shall include any and all additional factors such as the remoteness of the site, travel of employees, transport of small equipment and hand tools, etc.

C-111. DESIGN REQUIREMENTS: At times, the Government shall require the design of architectural, structural, mechanical, electrical, civil, or other engineering features of work that requires a professional engineering or registered architect seal. This design work shall be accomplished or reviewed and approved by architects or engineers registered to practice in the State of North Carolina in the particular professional field involved. In accordance with their respective registration laws, all drawings, sketches, specifications, plans, reports, etc., shall be signed and sealed by the registrant.