Attch 3 Consolidated DID Files draft.pdf

DATA ITEM DESCRIPTION

Title: Funds and Man-Hours Expenditure Report

Number: DI-FNCL-80331A Approval Date: 30 OCT 2006 AMSC Number: 7618 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: NS/DA02 Applicable Forms: N/A

Use/relationship:

This report provides Government visibility into contractor expenditures for labor, materials, travel and other contract charges. It tracks these expenditures against baseline values, and provides to-completion estimates.

This Data Item Description (DID) contains format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

This DID is applicable to time and material, research and development and other contracts where use of Cost Performance Reporting (CPR) or Cost/Schedule Status Reporting (C/SSR) are not appropriate. It is not applicable on fixed-price contracts. It is acquired on a periodic basis.

It is not intended that all the requirements contained herein should be applied to every contract or program phase. Portions of this DID are subject to deletion tailoring depending on the management requirements of the solicitation/contract in which it is applied.

This DID is related to DI-A-5016, Project Planning/Actual Progress Chart (Other than fixed price contracts), and DI-FNCL-80003, Man-Hour Expenditure Chart.

This DID supersede DI-FNCL-80331.

Requirements:

1. Reference documents. None.

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engineer shop, etc), burden/overhead, material/parts, travel, subsistence, fringe, DI-FNCL-80331A

2. General. The Funds and Man-Hours Expenditure Report shall contain the following data:

a. A tabular listing of funding and man-hour expenditures inclusive of the reporting period compared to original baseline values, including to-completion estimates.

b. A graphical plot of planned versus actual funding expenditures.

c. A graphical plot of planned and actual percentage of work completed.

3. Scope. Each task, job-order, sub-task, or unit of work will be separately addressed. If schedule or milestone reporting is also a reporting requirement under the contract; the breakdown of work task elements should be consistent with the reporting.

4. Format and Content. The report shall contain the following:

4.1 Funds and man-hour expenditure summary. This chart shall contain the following data elements (See Figure 1).

4.1.1 Original negotiated contract. A summary of all cost elements associated with the original negotiated contracts. This is defined as the contractor’s original cost proposal, as negotiated and accepted by the Government. It is that cost as it appears on the original contract document. Its elements shall contain the cost estimate breakdown by category (i.e., direct labor (Sr. Engineer, Jr Engineer, draftsman, General and Administration (G&A) fee, outstanding commitments, etc), as provided in the accepted proposal. Items and amounts specified in this entry shall remain constant on successive reports during the term of the contract.

4.1.2 Latest negotiated contract changes. A summary of the latest negotiated contract changes. It shall be a recapitulation of the 4.1.1 data elements reflecting all subsequent changes resulting for contract modifications. Breakdown by category shall be as provided in 4.1.1 unless altered by a contract modification. Indicated “none” if revised proposal has no effect.

4.1.3 Reporting period expenditures. Expenditure data for the current reporting period for the work task categories used in 4.1.1 or 4.1.2 (as applicable), and covering man hours, funds, and the change (new orders minus fulfilled orders) in outstanding commitments.

4.1.4 Cumulative expenditure to date. Cumulative man hour, funds and outstanding commitments expenditure data through the current reporting period for the work task categories used in 4.1.1 and 4.1.2 (as applicable). Additionally, show the cumulative costs as a percentage of the 4.1.1 of 4.1.2 costs.

4.1.5 Estimated cost-to-complete. The estimated costs required to complete the work task from the reporting date to the date of completion. This estimate shall be defined by categories as they appear in 4.1.1 of 4.1.2. All estimates shall be justified.

4.1.6 Latest cost estimate. An estimate of the final total cost at completion of the work effort. This is derived from 4.1.4 and 4.1.5. Deviations between the original contract and/or latest negotiated contract change shall be justified/explained in footnote remarks.

4.2 Funds expenditure graph. A funds expenditure graph shall be included. The graph shall be reproducible to enable periodic changes reflecting current contract funding status to be entered. The graph shall portray, on a periodic basis, the planned versus actual total dollar expenditures and the percentage of the total contract dollars that the expenditure represent (See Figure 2).

4.3 Work completed graph. A work completed graph shall be included that reflects the percentage of work completed by the contractor through the current reporting period.

The graph shall plot actual completion versus planned completion, and shall be maintained current and be fully legible and reproducible (See Figure 3).

5. END OF DI-FNCL-80331A

Title: Performance and Cost Report

Number: DI-FNCL-80912A Approval Date: 20190812

AMSC Number: 10075 Limitation: N/A

DTIC Applicable: No GIDEP Applicable: No

Preparing Activity: MI Project Number: FNCL-2019-003

Applicable Forms:

Use/relationship: The Performance and Cost Report provides current status and projected requirements of funds, man-hours, and work completion. The report is used for evaluation of contractor progress.

a. This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

b. This DID supersedes DI-FNCL-80912.

1. Reference Documents. None.

2. Format. The Performance and Cost Report format shall be in contractor format and machine readable by the Government.

3. Content. The Performance and Cost Report shall contain the following:

3.1 Man-hours. Total man-hours expended by technical categories or program tasks, cumulative total man-hours to date, and percentages of total man-hours spent to date. State whether or not remaining hours are sufficient to complete the task.

3.2 Funds. Total funds expended, by task, for the month; cumulative total funds spent to date; and percentage of total contract funds spent to date. State whether or not remaining funds are sufficient to complete the task. The report shall include cost variance.

3.3 Work completion. Percentage of work completed, by tasks during the month and cumulative percentage of total contract work completed to date.

End of DI-FNCL-80912A.

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Title: Other Direct Costs (ODCs) Report

Number: DI-FNCL-81866 Approval Date: 20120629

AMSC Number: N9270 Limitation: N/A

DTIC Applicable: N/A GIDEP Applicable: N/A

Office of Primary Responsibility: SH/ SEA 21AL

Applicable Forms: N/A

Use/relationship: This information will be used by the Government to monitor monthly other direct cost

(ODCs), including travel costs, in comparison against total labor funding percentage.

This DID contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

1. Format. The report shall be presented in a format similar to that of Figure 1.

2. Content. The report shall contain all information specified in Figure 1 and shall also include the following:

a. Incurred cost to the contract line item number (CLIN) funding source level for total labor cost

b. Information technology (IT) costs

c. Travel costs

d. Miscellaneous material cost

e. The percentage of (IT) costs, travel costs and miscellaneous material costs compared to total labor costs.

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DI-FNCL-81866

Page 2 of 2 Pages

OTHER DIRECT COSTS (ODCs) CLIN

TOTAL

LABOR

COST IT COSTS

% OF

TOTAL

LABOR

TRAVEL

COSTS

% OF

TOTAL

LABOR

MISC

MATERIAL

COSTS

% OF

LABOR

CUMULATIVE

OTHER

DIRECT

% OF

TOTAL

LABOR

SHIP/AVAILABILITY PRODUCT WORK 0001 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

ALTERATION WORK 0002 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

EXPANDED EXPLANDED (EX)2 PLANNING YARD WORK 0003 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

PROVISIONED ITEMS ORDERS (PIO) 0005 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

TOTAL COSTS

% OF TOTAL LABOR #DIV/0! #DIV/0! #DIV/0! #DIV/0!

Sample Form

Figure 1

3. END OF DI-FNCL-81866.

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Title: Management Plan

Number: DI-MGMT-80004A Approval Date: 30 OCT 2006 AMSC Number: 7621 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: NS/DA02 Applicable Forms: N/A

Use/relationship: The management plan describes the contractor’s organization, assignment of functions, duties, and responsibilities, management procedures and policies, and reporting requirements for the conduct of contractually-imposed tasks, projects, or programs.

This Data Item Description (DID) contains format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

This DID may be applied in any contract or program phase where the contract management is under the direction and control of the contractor.

Requirements:

1. Reference documents. None.

2. Format. The plan shall be in a format that the contractor devises and conforms to the following:

a. Identification. The plan shall be identified with the preparing office or contractors title, the identifying numbers or designation of the Contract/Procurement Request, the identify and/or nomenclature of the system/component/program/project, the security classification and the Government activity issuing the controlling contract.

b. Descriptive material. As may be needed to clarify or explain matters in the text, the plan may include descriptive material, sketches, drawings, photographs, tables, forms, graphs, worksheets, charts, etc.

c. Page size. The plan may be typewritten or printed on standard size paper, e.g., 8 ½ x 11 inches or metric A4. The pages shall be sequentially numbered and security bound together. As necessary, graphic material may be one-way fold-outs. All attachments shall be identified and referenced in the text. Each section and paragraph shall be numbered.

d. Table of contents and index. Plans of more than 30 pages in length shall contain a

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h. delivery procedures

DI-MGMT-80004A

table of contents. Plans more than 120 pages in length shall also include an Index.

e. Legibility. The document shall be legible and reproducible.

3.1 General. The Management Plan shall consist of the organizational structure, the assignment of functions, duties, and responsibilities, the procedures and policies and the reporting requirements that are established for the initiation, monitoring, control, completion, test and verification, and reporting of contractual tasks, projects, and programs.

3.2 Specific contents. The Management Plan shall cover the organizational structure, program management methodology, personnel, security, and the reports as described herein. Other subjects to be included are as follows:

a. design control

b. reliability

c. configuration control

d. standardization

e. quality assurance

f. provisioning

g. control of Government property

i. tests

j. certifications

k. packaging

l. shipping

m. other

3.3 Organizational structure. The plan shall present an organizational chart and supporting narrative portraying the contractor’s business (corporate) structure. It shall describe the functional relationships and responsibilities among the organizational elements that will participate in the accomplishment of the contractual commitments.

DI-MGMT-80004A

3.4 Program management. The plan shall present an organizational chart and supporting narrative describing the management office the contractor establishes to manage the contractual commitments. The plan shall define the direct lines of control, responsibilities, functional relationships, and authority between the management office and the contractor’s other organizational elements. The plan shall also describe all interfaces between the contractor and the Government and between the contractor and other contractors which are necessary and pertinent to the accomplishment of contractual tasks, projects and programs.

3.5 Methodology.

a. The plan include a narrative description of the technical approach or methods the contractor will employ to accomplish contractual tasks, projects, and programs, including, as applicable, development, tests, manufacture, construction, formulation, installation, logistics support, training, maintenance documentation, and configuration controls.

b. The plan shall include a milestone chart graphically depicting the schedule of events associated with accomplishing each contractual commitment.

3.6 Personnel.

a. The plan shall list the personnel staffing of the contractor’s management office that directs the contractual tasks, projects, and programs and assist in completing the contract. The listing shall include the education, training, skills, experience, and security clearance that personnel require to fill each such position and shall state the identity, background, and work experience of the personnel assigned to fill these positions.

b. The plan shall also describe the staffing required for proper accomplishment of each contractual task by skill type, skill level, number of personnel, and security clearance. When submitted as part of a proposal, the plan shall state how many such personnel are currently available and how many new hires are required to staff fully to accomplish each task as scheduled.

3.7 Security.

a. Provide a Standard Practice Procedure (SPP) which fully describes the security program, safeguards emergency procedures to be established to the protection of Government-furnished and contractor-developed classified materials prepared In conjunction with the project. The SPP shall be prepared in accordance with guidelines contained in the Industrial Security Manual, Purchase Description, and such additional requirements as may be stipulated by the cognizant security compliance organization. The SPP shall require approval by the Government.

DI-MGMT-80004A

b. Develop a comprehensive security accreditation plan to demonstrate how the computer security requirements stipulated in the PD, as applicable, have been accounted for in the system design, and how satisfaction of each requirement will be explicitly demonstrated in the test program. This plan shall also identify any specific support equipment or software to be provided for demonstration of design compliance and/or system compliance with the planned security requirements. The plan shall require approval by the Government prior to implementation.

c. Reports. The plan shall describe the management methods the contractor will employ to ensure meeting all preparations, format, and submittal requirements established by the CDRL (DD Form 1423) for data to be delivered to the Government.

4. END OF DI-MGMT-80004A

Title: Government Property (GP) Inventory Report Number: DI-MGMT-80441D Approval Date: 20200609 AMSC Number: 10184 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: MDA Project Number: MGMT-2020-012 Applicable Forms: None

Use/Relationship: The Government Property (GP) Inventory Report enables the contractor to periodically provide to the Department of Defense (DoD) Service or Agency an inventory listing of GP (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) by contract.

This Data Item Description (DID) is applicable to all contracts where GP will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of a contract.

This DID contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

This DID supersedes DI-MGMT-80441C.

1. Reference documents. None.

2. Format. The report shall be in an electronic .xls or .xlsx compatible format.

3. Content. The report shall contain the following column headers (i.e., data fields):

A. Contract Number B. Agency or Service Asset Identification Number (GFP Only) C. Contractor Asset Identification Number D. Item Description E. Manufacturer Part Number F. Manufacturer Model Number G. Manufacturer Serial Number H. National Stock Number (NSN) (if applicable) I. Quantity J. Unit of Measure K. Unit Acquisition Cost L. Unique Item Identifier (if registered in the Item Unique Identification (IUID) Registry;

GFP only) M. Asset Location N. Asset Sub-Location (if applicable) O. Type of Government Property (i.e., Government Furnished Property (GFP) or

Contractor Acquired Property (CAP) P. Classification of Government Property (i.e., Communication Security (COMSEC), Equipment (EQP), Material (MAT), Special Test Equipment (STE), or Special Tooling

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DI-MGMT-80441D

(ST))

Q. Date of Last Physical Inventory R. Federal Condition Code

END OF DI-MGMT-80441D

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I DATA ITEM DESCRIPTION I FomlAOomwd OMs NO. o?eE-oln

I

I

I , 2’%WBNTORY OF CROS.9-COMNECT1021CONTROL AND

1 IDENTIFICATIONNUMBER

DI-~GMT-B0592A

BACRPLOW PREVENTION SYSTEKS REPORT

I

‘%”!p~’’’N$#~s$OpOrtwhich lists the croaa-oonnectionm oontrol and backflow prevention devices/systams installed at a particular site/station/base ie uessd by command to ●eeure that potable water syetems are effectively eeparated from potential contamination by other syeteme.

APPROVAL DATE 5. OFFICEOF PRIMARY RES’ONEIBIUW (OPR)

(WAfMDD)

6b. GIDEP REOUIRED

890413 ?/APBPACECOH-DEOS

APPLICATIONJlNTERSELATIONSHIP

7.1 Thie Data Item Daecription containe the format and oontent preparation instruction for the ~ata pro~uct generatetiby the specific and tiiscrete task requirement ae 8elineate$ in the contract.

7.2 This data item may be applied to any operation and maintenance contract for vhioh the contractor ie responsible for operating and maintaining a potable water syatsm. A copy of the reference document may be obtained ae epecified in the contract.

7.3 Thie DID eupereedea DI-HGHT-80592.

APPROVAL LIMITATION 9a.APPLECMLE FORMS 9b, -K NUMBER

LPREPASATION lNSTRU~lONS

10.1 Reference document: The applicable issue of the document cited herein, including ite approval sate antidates of any applicable changes and revieions ehall be epecified in the contract.

10.2 ?ormat ~ content: The report shall be prepared on Air Force pOrm 648, InVEntOry of Croee-connection Control and Backflow Prevention Devices. Refer to Air Force Regulation s5-21 for guidance in completing the form.

1. DISTRIBUTIONSTATEMENT

DISTRIBUTION STATEHE2?T A: Approved for public releaee; distribution is unlimited.

)Form1564,JUN26 ?IeWbuJ~ ●m-m. PAOE~OF~ 2XES

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Title: CONTRACT FUNDS STATUS REPORT (CFSR)

Number: DI-MGMT-81468B Approval Date: 20250131 AMSC Number: 10530 Limitation: None DTIC Applicable: No GIDEP Applicable: No Preparing Activity: ADA Project Number: MGMT-2025-001 Applicable Forms: DD Form 1586

1.0 Use/Relationship

1.1 The Contract Funds Status Report (CFSR), DD Form 1586, is designed to supply funding data about defense contracts to Program Managers for: (a) updating and forecasting contract funds requirements, (b) planning and decision making on funding changes to contracts, (c) developing funds requirements and budget estimates in support of approved programs, (d) determining funds in excess of contract needs and available for deobligation, and (e) obtaining rough estimates of termination costs.

2.0 Application/ Requirements

2.1 This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

2.2 This DID is related to the Contract Work Breakdown Structure, DI-MGMT-81334, and EVM reporting DIDs such as Integrated Program Management Data and Analysis Report (IPMDAR), DI-MGMT-81861.

2.3 Contractual Application. The CFSR is applicable to contracts over 6 months in duration. No specific application thresholds are established, but application to contracts of less than $1,000,000 (constant fiscal year (FY) 1990 dollars) should be evaluated carefully to ensure only the minimum information necessary for effective management control is required. The CFSR will not be applied to Firm Fixed Price (FFP) contracts (as defined in FAR 16.202) unless unusual circumstances require specific funding visibility. CFSRs may be applied to unpriced portions of FFP contracts that are estimated to be in excess of twenty (20) percent of the initial contract value. Only those parts of the CFSR essential to the management of each acquisition will be required. The DoD Program Manager will determine the need for contract funds information and apply only those portions of the CFSR deemed appropriate. To ensure that only minimum data is required over the life of the contract, provisions should be included in the contract to review reporting requirements at least annually and change them, if necessary, at no charge to the Government.

2.3.1 Level of Reporting. If a contract is funded with a single appropriation, a single line

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DI-MGMT-81468B

entry at the total contract level should be considered for CFSR reporting. Reporting by line item or WBS element will be limited to only those items or elements needed to support funds management requirements. A reduced level of reporting may be implemented on contracts (a) with a dollar value between $250,000 and $1,000,000 (constant FY 1990 dollars); (b) that are for time and material; or (c) for which only limited funding requirements information is needed.

2.3.2 Multiple Appropriations. Where two or more appropriation sources are used for funding a single contract, contractors will segregate funds data by appropriation accounting reference. The procuring agency will supply the appropriation numbers applicable to individual line items or WBS elements. If a single line item or WBS element is funded by more than one appropriation, methods for segregating and reporting such information will be negotiated and specified in the contract.

2.4 Frequency and Submission. The CFSR will be a contractual requirement as set forth in the Contract Data Requirements List (CDRL) DD Form 1423. Unless otherwise provided in the contract, the CFSR will be prepared as of the end of each calendar quarter or contractor accounting period nearest the end of each quarter.

The required number of copies of the CFSR will be forwarded within 25 calendar days after the "as of" date of the report, or as otherwise specified in the contract. In the event of exceptional circumstances which call for increased frequency in reporting, such frequency will not be more often than monthly and will be negotiated and specified in the contract.

2.5 Data Repository. The Office of the Under Secretary of Defense (OUSD)

Acquisition Policy and Innovation (API) Integrated Program Management (IPM) Division maintains a secure website, the Earned Value Management Central Repository (EVM-CR)1, for all unclassified, proprietary, and non-proprietary data from programs and contracts that have EVM and CFSR reporting requirements, regardless of a program’s Acquisition Category (ACAT) designation or a contract’s value. The EVM-CR is housed on an unclassified computer system designed to control sensitive and proprietary contractor data. The system will accept only unclassified data including contracts with EVM data that are marked as Controlled Unclassified Information (CUI) (formerly known as For Official Use Only (FOUO)), Business Sensitive, and/or Proprietary. No classified material shall be provided to the EVM-CR2. Refer to DoD Manual 5200.01 Volume 4 for information regarding designation and marking of Controlled Unclassified Information (CUI).

2.6 Explanation of Terms.

2.6.1 Open Commitments. For this report, a commitment represents the estimated obligation of the contractor (excluding accrued expenditures) to vendors or subcontractors (based on the assumption that the contract will continue to completion).

1 EVM-CR: https://evm.acq.osd.mil/evm/portal 2 Classified materials shall be delivered in a Government approved format documented in the contract and per the receiving organization’s protocols.

2.6.2 Accrued Expenditures. For this report, include recorded or incurred costs as defined within the Allowable Cost, Fee and Payments Clause (FAR 52.216-7) for cost type contracts or the Progress Payments Clause (FAR 52.232-16) for fixed price type contracts, plus the estimated fee or profit earned. Such costs include:

2.6.2.1 Actual payments for services or items purchased directly for the contract.

2.6.2.2 Costs incurred, but not necessarily paid, for storeroom issues, direct labor, direct travel, direct other in-house costs and allocated indirect costs.

2.6.2.3 Progress payments made to subcontractors.

2.6.2.4 Pension costs provided they are paid at least quarterly.

2.6.3 Termination Costs. Although this report is prepared on the basis that the contract will continue to completion, it is necessary to report estimated termination cost by government fiscal year and generally by more frequent intervals on incrementally funded contracts. The frequency will be dependent on the funding need dates (i.e., quarterly) and should be compatible with the contract funding clauses, Limitation of Funds clause (cost type contracts) or Limitation of Obligation clause (fixed price type contracts). Termination costs include such items as loss of useful life of special tooling, special machinery and equipment; rental cost of unexpired leases;

and settlement expenses. The definition of termination costs is included in FAR 31.205-42. In the event the Special Termination Costs clause (DFARS 252.249- 7000) is authorized, then costs defined therein will be eliminated from the estimated termination costs.

2.7 The CFSR DID may be “tailored” in Block 16 of CDRL DD Form 1423. Tailoring is defined as deleting requirements from a DID. Requiring more information in the CFSR CDRL DD Form 1423 than specified in this DID is prohibited by DOD regulation. All negotiated reporting provisions will be specified in the contract’s

CDRL.

2.8 This DID supersedes DI-MGMT-81468A.

3.0 CFSR Content Requirements.

Reference Documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable modifications, amendments, notices, and revisions, shall be as cited in the contract. Copies of DD Form 1586 can be obtained from https://www.esd.whs.mil/Directives/forms/.

3.1 Format. Contractor formats should be substituted whenever they contain all the required data elements at the specified reporting levels in a human readable form suitable for DOD management (e.g., Microsoft Word, Excel, or .PDF formats).

3.2 Content. The CFSR shall contain the following information:

https://www.esd.whs.mil/Directives/forms/

3.2.1 Block 1 - Contract Number. Enter the assigned contract number and the latest modification number on which contractual agreement has been reached.

3.2.2 Block 2 – Contract Type. Enter the type of contract as identified in FAR Part 16 (e.g., Cost Plus Fixed Fee (CPFF), Fixed Price Incentive (FPI), etc.).

3.2.3 Block 3 – Contract Funding For. Enter the applicable type as follows:

• Multi-Year Procurement (MYP)

• Incrementally Funded Contract (INC)

• Contract for a Single Year (SYC)

3.2.3.1 For FY. For contracts which are financed with funds appropriated in more than one fiscal year, a report is required for each fiscal year's funds where the separate year's funds in the contract are associated with specific quantities of hardware or services to be furnished. The fiscal year(s) being reported will be shown in this block and that year's share of the total target prices (initial and adjusted) will be shown in Blocks 9 and 10.

3.2.4 Block 4 – Appropriation. Enter the appropriation name (i.e., Research, Development, Test and Evaluation, Aircraft Procurement, etc.) and DoD Component (i.e., Air Force, Navy, Army, Marine Corps, etc.) in this block.

3.2.5 Block 5 – Previous Report Date. Enter the contractors accounting close date of the previous report (Year, Month, Day).

3.2.6 Block 6 – Current Report Date. Enter contractors accounting close date applicable to this report (Year, Month, Day).

3.2.7 Block 7 – Contractor. Enter the name, division (if applicable), and mailing address of the reporting contractor.

3.2.8 Block 8 – Program. Identify the program by name or enter the type, model and series or other military designation of the prime item or items purchased on the contract. If the contract is for services or a level-of-effort (i.e., research, flight test, etc.), the title of the service should be shown.

3.2.9 Block 9 – Initial Contract Price. Enter the dollar amounts for the initial negotiated contract target price (or estimated price for non-incentivized contracts) and contract ceiling price when appropriate. For contracts which are financed with funds appropriated in more than one fiscal year, only the share of the total initial target and ceiling associated with the fiscal year shown in Block 3 will be entered.

3.2.10 Block 10 – Adjusted Contract Price. Enter the dollar amounts for the adjusted contract target price (initial negotiated contract plus supplemental agreements) and adjusted contract ceiling price or estimated ceiling price where appropriate. For contracts which are financed with funds appropriated in more than one fiscal year, only the share of the total adjusted target and ceiling associated with the fiscal year shown in Block 3 will be entered.

3.2.11 Block 11 – Funding Information.

3.2.11.1 Column 11a. – Line Item/Work Breakdown Structure (WBS) Element. Enter the line item(s) or WBS elements specified for CFSR coverage in the contract.

3.2.11.2 Column 11b. – Appropriation Identification. Enter the appropriation number supplied by the DoD Component for the contract or, if applicable, each line item or WBS element.

3.2.11.3 Column 11c. – Funding Authorized to Date. Enter dollar amounts of contract funding authorized under the contract from the beginning of the fiscal year(s) shown in Block 3 through the report date shown in Block 6.

3.2.11.4 Column 11d. – Accrued Expenditures Plus Open Commitment Total. For contract work authorized, enter the total of (a) the cumulative accrued expenditures incurred through the end of the reporting period, and (b) the open commitments on the "as of" date of the report. Enter the total applicable to funds for the fiscal year(s) covered by this report as shown in Block 3.

3.2.11.4.1 Separation of Open Commitments and Accrued Expenditures. On selected contracts, the separation of open commitments and accrued expenditures by line item or WBS element may be a negotiated requirement in the contract.

Utilization of this provision should be held to the minimum essential to support information needs of the procuring agency. In the event this separation of data is not available in the contractor's accounting system or cannot be derived without significant effort, provision should be made to permit use of estimates.

The procedures used by the contractor in developing estimates shall be explained in the Remarks section of the report.

3.2.11.4.2 Notice of Termination. When a Notice of Termination has been issued, potential termination liability costs will be entered in this column.

Termination liability costs will be identified to the extent possible with the source of liability (prime or subcontract).

3.2.11.5 Column 11e. – Contract Work Authorized – Definitized. For the fiscal year(s) shown in Block 3, enter the estimated price for the authorized work on which contractual agreement has been reached, including profit/fee, incentive and cost sharing associated with projected over/underruns. Amounts for contract changes will not be included in this item unless they have been priced and incorporated in the contract through a supplemental agreement.

3.2.11.6 Column 11f. – Contract Work Authorized - Not Definitized. Enter the contractor's estimate of the funds requirements for performing required work

(e.g., additional agreements or changes) for which firm contract prices have not yet been agreed to in writing by the parties to the contract. Report values only for items for which written orders have been received. For incentive type contracts, show total cost to the Government (recognizing contractor participation). Enter in the Remarks section a brief but complete explanation of the reason for the change in funds.

3.2.11.7 Column 11g. – Subtotal. Enter the total estimated price for all work authorized on the contract (Column 11e. plus Column 11f.).

3.2.11.8 Column 11h. – Forecast – Not Yet Authorized. Enter an estimate of funds requirements, including the estimated amount for fee or profit, for changes proposed by the Government or by the contractor, but not yet directed by the contracting officer. In the Remarks section state each change document number and estimated value of each change.

3.2.11.9 Column 11i. – Forecast – All Other Work. Enter an estimate of funds requirements for additional work anticipated to be performed (not included in a firm proposal) which the contractor, based on his knowledge and experience, expects to submit to the Government within a reasonable period of time.

3.2.11.10 Column 11j. – Subtotal. Enter an estimate of total requirements for forecast funding (the sum of Column 11h. plus Column 11i.). Specific guidelines on what the contractor may include in the funding forecast section may be made a part of the contract.

3.2.11.11 Column 11k. – Total Requirements. Enter an estimate of total funds requirements for contract work authorized and forecast (the sum of Column 11g. plus Column 11j.).

3.2.11.12 Column 11l. – Funds Carryover. For incrementally funded contracts only, report the amount by which the prior federal fiscal year funding was in excess of the prior year's requirement. If there is no carryover, report zero. Specific instructions for the use of this item may be made a part of the contract.

3.2.11.13 Column 11m. – Net Funds Required. Enter an estimate of net funds required, subtracting funds carryover in Column 111. from total requirements in Column 11k.

3.2.11.14 Column Totals. Totals should be provided for Columns 11c. through 11m. for all line items or WBS elements reported.

3.2.12 Block 12 – Contract Work Authorized (With Fee/Profit) – Actual or Projected.

Data entries will be as follows: In the first column, actuals cumulative to date based on current report date in Block 6; in Columns 2 through 9, projected cumulative amounts from the start of the contract to the end of the period indicated in the column heading; in the last column, the projected cumulative amounts from the start to the end of the contract or fiscal year being reported.

When the contractor has developed a range of estimates at completion, the most likely estimate shall be used to develop the projected cumulative data in this block.

3.2.12.1 Column Headings. Column headings for Column 2 through 9 will indicate periods covering the life of the contract or fiscal year being reported. Column headings may show months, quarters, half years and/or fiscal years as prescribed by the procuring agency.

3.2.12.2 Data Composition. Projected data should include all planned obligations, anticipated accruals, anticipated over/under targets (total cost to the Government recognizing contractor participation), G&A, and fee/profit. For award fee contracts, the actual fee awarded will be included in Column 1, Actual to Date. The contractor shall describe in the Remarks section the amount, by period, and rationale for any award fee projections included in Columns 2 through 10.

3.2.12.3 Block 12.a. – Open Commitments. In the first column enter commitments open as of the date of the report. In subsequent columns enter the commitments projected to be open as of the end of each period indicated by the column headings. The amount entered will be the projected cumulative commitments less the planned cumulative expenditures as of the end of time period indicated.

At the end of the contract, the amount will be zero.

3.2.12.4 Block 12.b. – Accrued Expenditures. In the first column enter actuals to date.

In subsequent columns enter the projected cumulative accrued expenditures as of the end of each period indicated by the column headings.

3.2.12.5 Block 12.c. – Total (12.a and 12.b). In the columns provided, enter the total contract work authorized - actuals to date (Column 1) and projected (Columns 2 through 10). This total is the sum of open commitments and accrued expenditures projected through the periods indicated by the column headings.

Significant changes in the amount or time-phasing of this block shall be explained in the Remarks section.

3.2.13 Block 13 – Forecast of Billing to the Government. In the first column enter the cumulative amount received from the Government plus any unpaid billings to the Government through the current report date in Block 6, including amounts applicable to progress or advance payments. In Columns 2 through 10 enter the amount expected to be billed to the Government during each period reported (assuming the contract will continue to completion). Amounts will not be cumulative.

3.2.14 Block 14 - Estimated Termination Costs. In the columns provided, enter the estimated costs that would be necessary to liquidate all government obligations if the contract were to be terminated in that period. These entries are the amounts required in addition to the amounts shown in Block 12. Applicable fee/profit should be included. These entries may consist of "rough order of magnitude" estimates and will not be construed as providing formal notification having contractual significance. This estimate will be used to assist the Government in budgeting for the potential incurrence of such cost. On contracts with Limitation of Funds/Obligation clauses, where termination costs are included as part of the funding information in Block 11, enter the amounts required for termination reserve on this line.

3.3 Remarks Section.

3.3.1 General. This section shall contain any additional information or remarks which support or explain data submitted in this report. At a minimum, the contractor shall present the following information: (a) explanations of funds changes (refer to paragraphs 3.2.11.6, 3.2.11.8 and 3.3.2); (b) procedures used to develop estimates of open commitments and accrued expenditures (refer to paragraph 3.2.11.4.1); (c) the amount and rationale for any award fee projections included in Block 12 (refer to paragraph 3.2.12.2); (d) explanations of significant changes in the amount or time-phasing of actual or projected total contract work authorized (refer to paragraph 3.2.12.5); and (e) any other information deemed significant or noteworthy. The contractor also shall provide a projected contract completion date that supports the funding projections in Block 12.

3.3.2 Changes. The Remarks section shall contain information regarding changes, as indicated below. A change in a line item shall be reported when the dollar amount reported in Block 11, Column 11k. of this submission differs from that reported in the preceding submission. The movement of dollar amounts from one column to another (Block 11, Columns e. through j.), indicating a change in the firmness of funds requirements, need not be reported in this section.

Change reporting shall include the following:

3.3.2.1 The location of the changed entry (page, line, and column);

3.3.2.2 The dollar amount of the change; and

3.3.2.3 A narrative explanation of the cause of each change.

End of DI-MGMT-81468B

CLASSIFICATION

CONTRACT FUNDS STATUS REPORT (Dollars in ) Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 8 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. PLEASE DO NOT RETURN YOUR FORM TO THE ABOVE ORGANIZATION.

1. CONTRACT NUMBER 3. CONTRACT FUNDING FOR

FOR FY

5. PREVIOUS REPORT DATE 7. CONTRACTOR (Name, address and zip code)

9. INITIAL CONTRACT PRICE

a. TARGET

b. CEILING

2. CONTRACT TYPE 4. APPROPRIATION 6. CURRENT REPORT DATE 8. PROGRAM 10. ADJUSTED CONTRACT PRICE

a. TARGET

b. CEILING

11. FUNDING INFORMATION

APPRO-

FUNDING ACCRUED

EXPENDITURES

OPEN

COMMITMENTS

TOTAL

d

CONTRACT WORK AUTHORIZED FORECAST

FUNDS

NET

ALL

OTHER

WORK

i

LINE ITEM/WBS

ELEMENT

a

PRIATION

IDENTI-

FICATION

b

AUTHORIZED

TO

DATE

c

DEFINITIZED

e

NOT

DEFINITIZED

f

SUBTOTAL

g

NOT YET

AUTHORIZED

h

SUBTOTAL

j

REQUIRE-

MENTS

k

CARRY-

OVER

l

FUNDS

REQUIRED

m

12. CONTRACT WORK AUTHORIZED (With Fee/Profit) - ACTUAL OR PROJECTED

ACTUAL

TO DATE

AT

COMPLETION

a. OPEN COMMITMENTS

b. ACCRUED EXPENDITURES

c. TOTAL (12a + 12b)

13. FORECAST OF BILLINGS

TO THE GOVERNMENT

14. ESTIMATED TERMINATION

COSTS

15. REMARKS

CLASSIFICATION

PREVIOUS EDITION MAY BE USED. DD FORM 1586, AUG 96 Page of Pages

Reset

Title: Contract Invoicing and Payment Report

Number: DI-MGMT-81651 Approval Date: 14 January 2005 ASMC Number: A7545 Limitation: NA DTIC Applicable: NA GIDEP Applicable: NA Office of Primary Responsibility: AR Applicable Forms: NA Use/relationship: The Contract Invoicing and Payment Report collects financial and accounting information associated with contract line item numbers (CLINs) and accounting requirements classification numbers (ACRNs) within an awarded contract, which will be used to manage obligations, disbursements, un-liquidated obligations, and canceling accounts associated with appropriated funds.

This Data Item Description (DID) contains the content, preparation instructions and intended use information for the data product resulting from the work task described in the contract.

Requirements:

1. Format. Data will be submitted electronically and may be in contractor format.

2. Content. This report shall include:

a. A listing of each CLIN and subline item number (SLIN) along with the following information for each CLIN/SLIN:

1. ACRN for the CLIN/SLIN.

2. Total CLIN/SLIN value as contained in the contract.

3. CLIN/SLIN funded amount.

4. Cumulative amount invoiced for the CLIN/SLIN.

5. CLIN/SLIN funds remaining. (Difference between CLIN/SLIN funded and invoiced amounts)

6. Percent invoiced of funded amount. (Invoiced amount as a percentage of funded amount)

7. Deductions for the period. (Amount of any performance deductions taken against the

CLIN/SLIN during the reporting period)

8. Cumulative total of all deductions taken against the CLIN/SLIN.

9. Amount of payment received against the CLIN/SLIN.

b. Totaled amounts for all entries for items a.2 through a.9.

3. End of DI-MGMT-81651

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Approval Date: 20230627 Limitation: N/A GIDEP Applicable: N/A

Project Number: MGMT-2023-006

Data Item Description

Title: PHASE-OUT TRANSITION PLAN

Number: DI-MGMT-81945A AMSC Number: N10383 DTIC Applicable: N/A Preparing Activity: AS Applicable Forms: N/A

Use/relationship: The Phase-Out Transition Plan provides a detailed description of the transfer of full assumption of duties at each site to the follow-on contractor.

This Data Item Description (DID) contains format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract and described in the Performance Work Statement (PWS). It should be tailored to the minimum data requirements of the applicable contract or purchase order.

This DID supersedes DI-MGMT-81945.

Requirements:

1. Reference documents. None.

2. Format. Contractor format is acceptable.

3. Content. The Phase-Out Transition Plan shall include:

3.1. A written comprehensive plan explaining actions required to complete the total transition effort within a sixty (60) calendar day transition period.

3.2. Details of accounts and subscription services to be terminated or transferred.

3.3. Process to conduct a full joint inventory and transference of all Government Furnished Material inventory including all records.

3.4. Status of all items in inventory as well as the items that have been inducted into repair facilities, being modified or are being purchased.

3.5. Details for the removal of all contractor owned items.

3.6. Critical path schedule for risk mitigation of the transition period.

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DI-MGMT-81945A

3.7. Plan to make training and certification records available of contractor personnel who are considering employment with the succeeding contractor.

End of DI-MGMT-81945A.

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Title: CONTRACTOR’S DATA MANAGEMENT PLAN (CDMP) Number: DI-MGMT-82228 Approval Date: 20180621 AMSC Number: F9956 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 170 (AFLCMC F-16 SPO) Project Number: MGMT-2018-040 Applicable Forms: DD Form 1423 Use/Relationship: The Contractor’s Data Management Plan (CDMP) describes the structured Contractor approach and proposed plan for data management (DM) throughout the structured lifecycle. To include, but not limited to: Management, organization, planning, assignment of functions, duties and responsibilities, procedures and policies, and reporting requirements for the conduct of contractually-imposed tasks, projects or programs that apply to the management of data.

a. This Data Item Description (DID) shall be used in contracts when delivery of a CDMP is required by the Government.

b. This DID contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

Requirements:

1. Reference documents. None.

2. Format. The CDMP is acceptable in the Contractor’s format.

3. Content. The CDMP shall include the following:

3.1 Scope and Depth of Contractor Efforts. Include Contractor management, organization, planning, and relationship of the Contractor’s DM program to other administrative and technical organizations;

include efforts with the Government.

3.2 Contractor’s Management Policies. Identified by specific reference, standard practices, and detailed work instructions the Contractor will use when implementing the DM program.

3.3 Preliminary Data Submittal Schedule. Include information in the schedule for fulfilling submission of data, specific quantities, media, and due dates in accordance with the contract requirements/DD Form 1423, Contract Data Requirement Lists (CDRL).

(Copies of this form are available online at http://www.esd.whs.mil/Directives/forms/.)

3.4 Preparation Instructions. Utilize the outline below. Sub-divide the outline when additional definition is required. Special requirements requiring further explanation shall be included.

a. Cover Sheet

b. Table of Contents (TOC)

c. Section 1 – Introduction

1.1 Scope

1.2 Objectives

d. Section 2 – Organization

2.1 Responsibilities

2.1.1 Contractor

DISTRIBUTION STATEMENT A. Approved for public release. Distribution is unlimited.

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DI-MGMT-82228

2.1.2 Government

2.2 Referenced Material – US Law, DoD, USAF, local: Procedures/policy, directives, guidance, specifications/standards

2.2.1 Contractor

2.2.2 Government

2.3 Interrelationship

2.3.1 Organizational Chart

2.3.1.1 Contractor

2.3.1.2 Government

2.3.1.3 Sub-contractor

e. Section 3 – Data Control Procedure

3.1 Data Item Scope

3.1.1 Content

3.1.2 Format

3.1.2.1 Software

3.1.2.2 Metadata

3.1.2.3 Naming Conventions

3.2 Data Item Submittal

3.2.1 Schedule

3.2.1 Distribution

3.2.2.1 Encryption/Protection of Restricted Data

3.3 Data Item Use of Common Information

3.3.1 Existing Data

3.3.1.1 Data Not Duplicated

3.4 Data Item Quality Control and Assurance

3.4.1 Collection

3.4.2 Analysis

3.4.3 Processing

3.5 Security

3.5.1 Contractor Personnel Certification

3.6 Ethics and Privacy

3.7 Data Item Approval

3.8 Internal Data

3.9 Data Item Rework

3.10 Recorded Information

f. Section 4 – Data Storage, Retrieval, and Handling

4.1 Protection – Technical and Procedural

4.1.1 Restrictions (Unclassified, Classified, Restricted Distribution, Export Controlled, Intellectual Property Rights)

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DI-MGMT-82228

4.1.2 Sharing

4.1.2.1 Secure Site Access

4.1.2.2 Email Encryption of Restricted/Protected data

4.1.2.3 Contractor Personnel Training

4.1.3 Storage and Archiving

4.1.3.1 Storage Methods

a. Physical resources

b. Cyber Resources

4.1.3.2 Access

4.1.3.3 Length of Storage

4.1.4 Retrieval

4.1.4.1 Secure Site Access

4.1.5 Delivery

4.1.5.1 Email

a. Encryption of Restricted/Protected Data

4.1.5.2 Shipping of Physical Product

4.1.6 Data and Data Products Backup

4.1.6.1 Location

4.1.6.2 Version Control

4.1.6.3 Naming Convention

4.1.7 Media Storage Lifespan

4.1.8 Destruction Methods

4.1.8.1 Physical Media

4.1.8.2…