Atch 2 FRAME PWS - Draft (20260827).pdf

Performance Work Statement 3

(PWS) 4

Facility Readiness and 5

Maintenance Execution 6

(FRAME) 7

Contract # TBD 9

Space Launch Delta 30 – Vandenberg Space Force Base (VSFB), 11

CA 12

27 Sep 2026 14

Contract FA4610-2X-D-00XX 24

Table of Contents 26

1. Program Introduction ............................................................................................................................................... 5 27

1.1. Introduction. .................................................................................................................................................... 5 28

1.2. Scope. .............................................................................................................................................................. 5 29

1.3. Overview. ........................................................................................................................................................ 5 30

1.4. Period of Performance. ................................................................................................................................... 6 31

1.5. Performance Location. .................................................................................................................................... 6 32

1.6. Government Team. .......................................................................................................................................... 6 33

1.7. Government Resources and Services .............................................................................................................. 6 34

2. Program Management .............................................................................................................................................. 7 35

2.1. General Program Management. ...................................................................................................................... 7 36

2.2. Contract Management ................................................................................................................................... 10 37

2.3. Financial Management. ................................................................................................................................. 11 38

2.4. Data Management. ........................................................................................................................................ 14 39

2.5. Quality Management. .................................................................................................................................... 16 40

2.6. Property Management. .................................................................................................................................. 16 41

2.7. Safety Management. ...................................................................................................................................... 18 42

2.8. Security Management. .................................................................................................................................. 19 43

2.9. Facilities Management. ................................................................................................................................. 27 44

2.10. Environmental Management. ........................................................................................................................ 28 45

3. General Requirements (CLIN X001 and X004-X007) .......................................................................................... 29 46

3.1. Energy Conservation. .................................................................................................................................... 29 47

3.2. Utility Identification and Marking (AF Form 103). ...................................................................................... 29 48

3.3. Welding, Cutting & Brazing Permits (AF Form 592). .................................................................................. 30 49

3.4. Self-Identified Work. ..................................................................................................................................... 30 50

3.5. Customer Service Desk. ................................................................................................................................ 30 51

3.6. Damage Reports. ........................................................................................................................................... 30 52

3.7. Work Order Reporting. .................................................................................................................................. 30 53

3.8. Maintenance Scheduling and Coordination. ................................................................................................. 32 54

4. Maintenance & Repair (CLIN X002-X007). ......................................................................................................... 32 55

4.1. Work Request ................................................................................................................................................ 32 56

4.2. Maintenance Agreements .............................................................................................................................. 33 57

4.3. Facility Assessment Report ........................................................................................................................... 33 58

4.4. Facility Access Denial ................................................................................................................................... 33 59

4.5. Reliability Centered Maintenance (RCM) Program. ..................................................................................... 33 60

4.6. Corrosion Control (CC). ................................................................................................................................ 33 61

4.7. Roof Systems. ................................................................................................................................................ 34 62

4.8. Ladders. ......................................................................................................................................................... 35 63

4.9. Waste Systems. .............................................................................................................................................. 35 64

4.10. Water Systems. .............................................................................................................................................. 35 65

4.11. HVAC. ........................................................................................................................................................... 35 66

4.12. Pressure Vessels............................................................................................................................................. 36 67

4.13. Cranes and Hoists. ......................................................................................................................................... 36 68

4.14. Elevators........................................................................................................................................................ 36 69

4.15. Utilities. ......................................................................................................................................................... 37 70

4.16. Generators. .................................................................................................................................................... 37 71

4.17. Doors. ............................................................................................................................................................ 37 72

4.18. Grounds Maintenance. .................................................................................................................................. 37 73

4.19. Emergency Response. ................................................................................................................................... 38 74

4.20. Engineering. .................................................................................................................................................. 38 75

4.21. Inspection/Testing. ........................................................................................................................................ 38 76

4.22. Certification. ................................................................................................................................................. 38 77

4.23. Maintenance of Replacement Property and Equipment. ............................................................................... 38 78

4.24. Fences/Gates. ................................................................................................................................................ 38 79

4.25. Towers. .......................................................................................................................................................... 39 80

4.26. Eye Wash/Shower Units. ............................................................................................................................... 39 81

4.27. Electrical Systems. ........................................................................................................................................ 39 82

4.28. Propane Delivery at PPAFS. .......................................................................................................................... 39 83

4.29. Fire Protection Systems. ............................................................................................................................... 39 84

4.30. Non-FRAME Project Support. ...................................................................................................................... 40 85

4.31. Urgent Response and Projects (CLIN X009 & X010). ................................................................................. 40 86

5. Operations (CLIN X009) ....................................................................................................................................... 41 87

5.1. Launch Support ............................................................................................................................................. 41 88

5.2. Landing/Recovery Support. .......................................................................................................................... 42 89

6. MDA Facility/RP Requirements (CLIN X004). ..................................................................................................... 42 90

6.1. Door closures and hardware. ......................................................................................................................... 42 91

6.2. Building shell, structural, flooring, ceiling and roof maintenance, and exterior and interior walls. ............. 42 92

6.3. Corrosion control to include all exterior panels and enclosures. .................................................................. 42 93

6.4. Yearly soil depth checks for bunkers Bldgs. 1894 and 6819 in accordance with explosive safety standards.94 42 95

6.5. MDA Facility Repair. .................................................................................................................................... 42 96

6.6. MDA Baseline Configuration Management. ................................................................................................. 42 97

6.7. MDA test/inspection/certification. ................................................................................................................ 42 98

6.8. AF Form 1219s. ............................................................................................................................................ 43 99

6.9. Meetings and Coordination. .......................................................................................................................... 43 100

6.10. MDA Work Orders. ....................................................................................................................................... 43 101

7. Material, Travel and ODCs (CLIN X008). ............................................................................................................ 45 102

7.1. Reimbursables. .............................................................................................................................................. 45 103

7.2. Contractor Acquired Property (CAP). ........................................................................................................... 45 104

7.3. Vehicle Supply Stocking. .............................................................................................................................. 45 105

7.4. Travel: ........................................................................................................................................................... 45 106

8. Phase-in/Phase-out. ................................................................................................................................................ 46 107

8.1. Phase-In. ........................................................................................................................................................ 46 108

8.2. Phase Out. ..................................................................................................................................................... 47 109

9. Ombudsman. .......................................................................................................................................................... 48 110

9.1. Appointment and Purpose ............................................................................................................................. 48 111

9.2. Resolution of Concerns and Disputes ........................................................................................................... 48 112

9.3. Authority and Operational Limits ................................................................................................................. 49 113

9.4. Contact and Referral Information ................................................................................................................. 49 114

9.5. Contractor Non-Retaliation Policy ................................................................................................................ 49 115

1. Program Introduction 117

1.1. Introduction. 118

1.1.1. Vandenberg Space Force Base (VSFB), home of Space Launch Delta 30 (SLD 30), plays a vital role 119 in the execution of national defense priorities as both the focal point for the nation’s Western Range (WR) 120 and as a host installation supporting a number of defense, civil and commercial organizations. VSFB's 121 success in providing assured access to space and supporting test activities and tenant operations relies on 122 the proper functioning of its facilities and infrastructure. These resources enable personnel and assets to 123 deliver the capabilities needed for successful operations and test activities. FRAME is key to ensuring 124 facility and infrastructure readiness for these missions. As such, FRAME requires an effective, customer-125 focused, responsive, and reliable service model with an emphasis on preventative and predictive 126 maintenance. Furthermore, due to increased operational activity, a changing defense landscape, and the 127 modernization of base support processes, FRAME also needs a flexible and innovative business approach. 128

1.2. Scope. 130

1.2.1. FRAME is a non-personal services contract providing maintenance, repair, modification, and 131 modernization for facilities, property, and equipment that support the nation’s space mission, defense and 132 test activities at VFSB and associated geographically-separated locations. 133

1.2.2. The Contractor is responsible to provide all personnel, equipment, tools, materials, supervision, 134 training, processes, other items and services necessary to meet all contract requirements. 135

1.2.3. The Contractor is responsible for planning and executing all preventive maintenance (PM), corrective 136 maintenance (CM), and repairing facilities and systems necessary to achieve operational availability for 137 mission success. Planning includes the prioritization of these efforts within the available funding based on 138 mission requirements, personnel and hardware safety, life-cycle costs, and performance improvements. 139

1.2.4. The scope of property and equipment (P&E) covered by this contract includes Building Equipment 140 (BE), Real Property (RP), Real Property Installed Equipment (RPIE) facilities, and facility infrastructure. 141 Henceforth, P&E will be used in the PWS as a general term for all assets covered in the above categories 142 and listed in the Appendix I, Property and Equipment Responsibility List. 143

1.2.5. Facility infrastructure is defined as RP that supports facility operations and use. These items include, 144 but are not limited to, water and gas mains, roads and parking areas, power production and electrical 145 distribution, heating, cooling, ventilation, internal and external ladders, waste systems, and roofing. 146

1.3. Overview. 147

FRAME is an Indefinite Delivery Indefinite Quantity (IDIQ) contract. Services within this PWS will only be 148 performed if ordered under a fully executed Task Order (TO). TOs may be issued by individual Contract Line 149 Item Number (CLIN) (e.g. Cost Plus Fixed Fee [CPFF] CLIN) or a combination of like CLINs (e.g. Firm 150 Fixed Price [FFP], Cost Plus Incentive Fee [CPIF], Cost (no fee), CLINs) as reasonably possible, on an 151 annual or as-needed basis for routine tasks. Maintenance and repair services will be provided under FFP, 152 CPIF, and Cost (no fee) CLINs for SLD 30, and FFP and Cost (no fee) CLINs for tenant organizations on the 153 facilities listed in Appendix I, Property and Equipment Responsibility List. To accommodate future 154 requirements, facilities, customers, and associated CLINs may be added to or removed from the contract as 155 required. 156

1.4. Period of Performance. 161

The expected period of performance is as follows: 162

1.5. Performance Location. 166

Performance locations include: 167

• Vandenberg Space Force Base 168

• Pillar Point Air Force Station 169

• Oak Mountain 170

• Santa Ynez Peak 171

Should the Government require additional place(s) of performance, the Government and Contractor will work 172 together to determine a reasonable solution to accommodate the additional place(s) of performance. 173

1.6. Government Team. 174

1.6.1. Program Management Team. Program Manager (PM) refers to the SLD 30/PM program management 175 team with assigned responsibility for FRAME. 176

1.6.2. Contracting Team. Contracting Officer (CO) refers to the 30 CONS contracting team assigned 177 responsibility for FRAME. 178

1.6.3. Contracting Officer Representatives (CORs). CORs monitor collectively all technical aspects of the 179 contract and assist in contract administration. The CORs are authorized to perform the following 180 functions:1) ensure that the contractor performs the technical requirements of the contract; 2) perform 181 inspections necessary in connection with contract performance; 3) maintain written and oral 182 communications with the contractor concerning technical aspects of the contract; 4) issue written 183 interpretations of technical requirements (including Government drawings, designs, specifications); 184 monitor contractor's performance and notify the contractor of any deficiencies through the SLD 30/PM, 185 and 30 CONS; and 5) coordinate availability of government furnished property. The designated CORs 186 will be identified to the contractor by separate letter from 30 CONS stating the responsibilities and 187 limitations of each COR. The COR is not authorized to change any of the terms and conditions of the 188 contract. Each COR’s area of responsibility will be specific and cited in the COR’s designation letter. 189

1.7. Government Resources and Services 190

The government will make available for use to the contractor the following base services: 191

Description Ordering Period Period of Performance Description Ordering Period Period of Performance Phase in 3 Months 01 Jan 2028 - 31 Mar 2028 Ordering Year 6 12 months 01 Apr 2033 - 31 Mar 2034 Ordering Year 1 12 months 01 Apr 2028 - 31 Mar 2029 Ordering Year 7 12 months 01 Apr 2034 - 31 Mar 2035 Ordering Year 2 12 months 01 Apr 2029 - 31 Mar 2030 Ordering Year 8 12 months 01 Apr 2035 - 31 Mar 2036 Ordering Year 3 12 months 01 Apr 2030 - 31 Mar 2031 Ordering Year 9 12 months 01 Apr 2036 - 31 Mar 2037 Ordering Year 4 12 months 01 Apr 2031 - 31 Mar 2032 Ordering Year 10 ~9 months 01 Apr 2037 - XX XXX 2037 Ordering Year 5 12 months 01 Apr 2032 - 31 Mar 2033

1.7.1. Administrative Services: Includes: Base distribution system, publications and forms, classified 192 destruction facilities. 193

1.7.2. Civil Engineering (CE) Services: Suitable management and administrative offices, technical working 194 space areas suitable for and suitably near technical equipment upon which services will be performed. 195 Janitorial, fire protection, pest control and entomology, building maintenance, utilities, pavement, ground 196 maintenance, trash pickup, and similar civil engineering services for Air Force facilities 197

1.7.3. Communications Services: Access to existing base phone lines in Government- furnished facilities is 198 permitted, including Defense Switched Network (DSN), to make necessary official telephone calls in the 199 performance of the contract. The local exchange carrier will bill the contractor directly for all commercial 200 services provided. Government furnished DSN lines and service will not be used for personal business. 201 The contractor shall provide their own non-Government telephone service via utilization of commercial 202 service providers for personal or unofficial business. The contractor shall not accept collect calls on 203 Government provided DSN lines. Federal Telephone System (FTS) long distance capability is provided 204 on a reimbursable basis. It is also provided for support of command and control purposes, where the 205 contractor performs in a mission critical capacity, and as required in order to eliminate sensitive 206 transmissions over commercial lines (i.e.: launch countdown/conferencing, alarm circuit communication, 207 secure phone service.) Commercial long distance calls can only be made when the party cannot be called 208 via DSN capability. The Contractor shall appoint Telephone Control Officers (TCOs) and follow base 209 policy by using the SLD 30/SC Cyberspace Infrastructure Planning System (CIPS) for additions, moves 210 or changes to existing communications services. The Government will provide a count and list of current 211 Government furnished mobile devices as part of the Government Furnished Property list. 212

1.7.4. Custodial services: Facilities occupied by the Contractor will be provided on the same basis as 213 Government facilities and IAW current base custodial contract. Reduced levels of service may occur at 214 any time. 215

1.7.5. Refuse collection services: provided through current base refuse collection contract. 216

1.7.6. General Services: Use of existing Vandenberg SFB cafeterias and snack bars is authorized. 217

1.7.7. Security Forces Services: The contractor shall comply with Vandenberg SFB policies regarding entry 218 to the installation, rules of the road, contingency operations, and photography. 219

1.7.8. Real Property: Projected building and space assignments are described in documents regarding Real 220

Property Allocation. 221

2. Program Management 222

2.1. General Program Management. 223

The Contractor shall: 224 Provide all qualified personnel, equipment, tools, materials, supervision, training, processes, other items and 226 services necessary to meet all contract requirements. Ensure that supplied resources comply with all 227 applicable regulatory and certification requirements. 228

2.1.1. Use of Updated Publications. Reference the latest version or replacement for all publications and 229 documentation identified in Appendix D, Mandatory and Advisory Publications. The contractor must 230 notify SLD 30/PM and 30 CONS in writing within 60 days if there are questions, concerns, or costs 231 involve in complying with the updated versions or replacements. The contractor must provide the 30 232 CONS in writing justification if compliance with the new mandatory publications and documents is not 233 possible. 234

2.1.2. Use of Updated Information Systems. Perform all PWS requirements using the latest versions or 235 replacements of Government information systems when those systems have been previously directed for 236 use. The contractor must notify SLD 30/PM and 30 CONS in writing, within 60 days if there are 237 questions, concerns, or costs involved in meeting PWS requirements with the updated or replacement 238 systems. The contractor must provide the 30 CONS with justification if the contractor believes meeting 239 PWS requirements with the new or updated systems is not possible. 240

2.1.3. Management Plan. Develop, execute and update a risk-based Program Management Plan (PMP) that 241 details the contractor's plan to provide responsive, flexible, integrated and customer-focused services in 242 support of the Space Force mission and is based on priorities set by the contractor with close coordination 243 and input from SLD 30. (CDRL A004, Program Management Plan) 244

2.1.4. Launch Readiness Process. Develop implement and maintain a comprehensive launch readiness 245 process to ensure P&E are available, as required, to support all mission activities and milestones. 246

2.1.5. Pre-work Coordination. Coordinate any activity that may impact operations with the user(s) of the 247 facility and equipment in advance so that impacts can be assessed and mitigated as required. Coordinate 248 any activity that may impact range systems through the Range Scheduling (2 ROPS/DOS). Do not 249 proceed without approval from user(s) and, if applicable, the Range Scheduling. 250

2.1.6. Personnel. Provide employees that meet all certification, licensing, experience, and training 251 requirements listed in the PWS and associated compliance documents. Provide employees with, at a 252 minimum, SECRET clearance eligibility. (Note: Access to the Local Area Network (LAN) and restricted 253 areas will be granted only to those contractors with a favorable Tier 1 investigation.) 254

2.1.6.1 Training. Contractor personnel are required to possess the skills necessary to meet the 255 minimum requirements of the labor category and the task they are performing. Applicable personnel 256 must be properly trained and certified as required by Occupational Safety and Health Administration 257 (OSHA) and Environmental Protection Agency (EPA) regulations and federal, state and local 258 environmental laws, regulations and rules. Training and any associated costs for the training is the 259 responsibility of the contractor unless otherwise specified within the contract or directed by the 30 260 CONS prior to costs being incurred. Annual and periodic training certificates of all employees must 261 be available for Government inspection at any time. 262

2.1.6.2 Required Positions. 263

2.1.6.2.1 Designate an onsite Program Manager with full authority to act for the contractor on 264 all matters relating to the contract, commit resources within the approved budget, coordinate 265 contract activities and provide technical support to the Government. 266

2.1.6.2.2 Designate an onsite Project Controller (Business Manager) that is responsible for 267 financial CDRL reporting. 268

2.1.6.3 Contractor Emergency Reporting/Accountability. Report on the status of contractor 269 employees to the SLD 30/PM within one (1) hour of being notified of exercises and Real-World, 270 time-sensitive events directing accountability of personnel. 271

2.1.6.4 Injury and Deaths. Immediately notify SLD 30/PM and 30 CONS (within 24 hours) (i) death 272 or injury of any personnel under this contract, (ii) any work related death or serious injury to 273 personnel while on government property or on official business travel, or (iii) actions by personnel 274 that might expose USSF to adverse publicity and provide a written report within one business day. 275

2.1.7. Customer Relations. Establish and maintain open lines of communication with SLD 30/PM, 30 276 CONS, and other technical points of contact at all levels. Provide clear visibility into schedules, technical 277 performance, and risk. Participate as a team member in working issues, devising solutions to problems, 278 and developing future plans. 279

2.1.8. Hours/Days of Operation. Provide support primarily during Core Business Hours. Align management 280 and business operations duty hours to coincide with SLD 30 normal duty hours, 0730 to 1630, Monday 281 through Friday, excluding the Federal Holidays listed in Table 1. 282

Table 1: Federal Holidays 283

Holidays New Year’s Day, January 1 Labor Day, First Monday of September Martin Luther King Jr.’s Birthday, third Monday of January

Columbus Day, Second Monday of October

Presidents Day, third Monday of February Veterans Day, November 11 Memorial Day, last Monday of May Thanksgiving Day, fourth Thursday of

November Juneteenth, June 19 Christmas Day, December 25 Independence Day, July 4

2.1.8.1 Adjusted Hours of Operation. If needed, schedule personnel outside of normal hours and on 285 holidays to meet mission requirements (e.g. support launch and scheduled operations). Establish 286 management controls to minimize the use of overtime and keep personnel fit for duty when working 287 outside normal hours of operation or extended business days, such that the non-standard schedules or 288 additional hours do not increase mission or personal risk. Ensure availability of personnel to fulfill 289 response times specified in this PWS. 290

2.1.8.2 Mission Essential Services. Respond to emergency situations outside of normal duty hours 291 that have not been earlier identified. The Delta Commander on behalf of the Government may request 292 emergency services for accidents, rescue operations, civil disturbances, natural disasters, and 293 contingency operations, etc. During Crisis declared by the Government, perform mission essential 294 services (DFAR 252.237-7023 Continuation of Essential contractor Services). Mission essential 295 personnel and crisis response will be based on the type and location of crisis. Surge to full-time 296 operation (24 hours per day, seven days per week) during wartime and other emergencies as requested 297 by the SLD 30/PM and directed by the 30 CONS. 298

2.1.9. Exercises, Checklists and Inspections. Take part in all installation exercises and inspections (e.g., 299 shelter in place, emergency response, active shooter, Foundational Readiness Inspections (FRIs), Unit 300 Compliance Inspections (UCIs), TEMPEST, cyber, environmental inspections) to the extent such 301 participation does not put an operation at risk, cause an operational delay or failure, or cause a potential 302 for a security risk, unless exempted by the SLD 30/PM and 30 CONS. 303

2.1.10. Public Release of Information. Avoid release, publication or disclosure of any information, verbal, 304 written, electronic, or visual, concerning any aspect of this contract, its performance, or any related 305 activity taking place on Government installations without prior written approval from 30 CONS. 306

2.1.11. Program Management Review (PMR). Schedule, coordinate, and execute quarterly PMRs (CDRL 307 A005, Program Management Review). Presentation materials must be provided to the Government 308 stakeholders two (2) business days before the PMR. 309

2.1.12. Meeting Support 310

2.1.12.1 Participate in a monthly Multi-functional Team (MFT) meeting with SLD 30/PM and 311 stakeholders for program status discussions and issue resolution. Present the status of work 312 performed, pending TOs, cost of work performed (for cost CLINs), risks, issues, recommendations, 313 etc. 314

2.1.12.2 Schedule and conduct Technical Interchange Meetings (TIMs), as required, to clarify 315 requirements and resolve risks and issues. 316

2.1.12.3 Participate in meetings as requested by the Government to understand work requirements, 317 obtain and provide scheduling information, coordinate ongoing and upcoming work efforts, address 318 issues and risks, and review financial and performance information. 319

2.1.12.4 Ensure that the contractor personnel needed to accomplish the intent of the meeting are 320 properly prepared and in attendance. 321

2.2. Contract Management 322

The Contractor shall: 323

2.2.1. Task Order Management 324

2.2.1.1 Submit written proposals for all Task Order Requests for Proposal (TORPs). All submitted 325 proposals must address and satisfy all Government requirements and objectives detailed in the 326 respective TORP. Generate written proposals using the procedures in Appendix H, Task Order 327 Procedures, and submit the proposals to 30 CONS and SLD 30/PM. Because Task Order proposal 328 development is a baseline contract requirement, proposal preparation effort shall be charged to the 329 applicable baseline customer Task Order/CLIN. If the RFP supports a new customer without an 330 established baseline, the proposal preparation effort shall be charged to the SLD 30 baseline Task 331 Order/CLIN. (Note: The Government cannot guarantee that all requested proposals will result in an 332 awarded task order.) 333

2.2.1.2 Task Order proposal type and delivery schedule. 334

The Task Order type will be determined by SLD 30/PM in coordination with requesting customer. 335

Task Order Type Task Order Proposal Delivery Emergency 1 Calendar day of request Urgent 5 Business days of request Routine 10 Business days of request

Urgent Task Orders. In exceptional cases during the performance of this contract, 30 CONS may 337 direct the Contractor to execute work by issuing an Authorization to Proceed (ATP) letter in lieu of a 338 Task Order award. A verbal ATP may be issued after hours or on the weekend and will be formalized 339 on the next business day. The Government will award the Task order within 15 working days of 340 issuance of the ATP. Negotiated total labor hours or total estimated cost in the ATP letter must not be 341 exceeded. 342

2.2.1.3 Launch Support, Urgent Response and Other Services TOs. Launch Support (PWS 5.1, CLIN 343 X009) and Other Services (PWS 4.31, CLIN X009 and CLIN X010) TOs are in-scope, un-priced 344 work covered under the basic contract. These routine tasks are assigned by SLD 30/PM and approved 345 by 30 CONS. TOs are individually funded and should not exceed a 365-day period of performance 346 except under exceptional circumstances. 347

2.2.1.3.1 Notify the PM in writing within 30 days when an extension to the Period of 348 Performance is required for CLIN X009 and X010 TOs. 349

2.2.2. Associate Contract Agreement (ACA). Establish and update ACAs for any portion of the contract 350 requiring joint participation to meet the Government's requirements. 351

2.2.2.1 If the CO determines during contract performance that formal cooperation agreements are 352 necessary with other base contractors, military units, or tenant organizations to protect proprietary 353 data or define specific contractor-to-contractor interfaces, the Contractor shall negotiate and execute 354 mutual cooperation agreements with those designated associate entities. 355

2.2.2.2 Any such agreement established under this paragraph shall, at a minimum: 356

2.2.2.2.1 Identify the participating contractors and the specific program or contract interfaces. 357

2.2.2.2.2 Outline the categories of data to be exchanged or support to be provided. 358

2.2.2.2.3 Establish clear protocols for the protection of proprietary information. 359

2.2.2.2.4 State a specific period of performance or defining completion event. 360

2.2.2.3 Submit draft copies of any cooperation agreements to the CO for review prior to execution. 361

2.2.2.4 Not seek relief of any contract requirements, nor any adjustments to the contract terms, nor 362 equitable adjustments or claims due to a failure to resolve a disagreement with an associate 363 Contractor. (Note: Liability for the improper disclosure of any proprietary data contained in or 364 referenced by any ACA shall rest with the parties to the ACA, and not the Government.) 365

2.3. Financial Management. 366

The Contractor shall: 367

2.3.1. Cost Accounting System. 368

2.3.1.1 Maintain a financial accounting system compliant with Generally Accepted Accounting 369 Principles (GAAP) and comply with cost charging and reporting per DoD Financial Management 370 Regulation (FMR) 7000.14-R Vol. 11a, Chapters 12 and 13 and DoD Instruction 3200.18. Maintain 371 an acceptable accounting system as defined in R-DFARS 252.242-7999, which will be subject to a 372 DCAA pre‑award audit to verify compliance with the R-DFARS system criteria. The system must 373 support segregation of direct and indirect costs, contract‑line‑item reporting, timekeeping, labor 374 distribution, and internal controls consistent with RFO Part 31 and applicable agency supplements. 375

2.3.1.2 Ensure the system meets the accounting system adequacy standards of the Defense Contract 376 Auditing Agency (DCAA), and the requirements of the Federal Acquisition Regulations (FAR). 377

2.3.1.3 Ensure the system identifies, tracks, and reports all costs by hours, dollars, Job Order Number 378 (JON), Contractor Work Breakdown Structure (CWBS), WR OPS #, and customer’s identifications. 379

2.3.1.4 Ensure the system is fully capable of recording costs associated with multiple Government 380 funding lines of accounting (LOA) at the task order level to include invoicing different LOAs through 381 Wide Area Work Flow (WAWF). 382

2.3.2. Financial and Cost Reporting. 383

2.3.2.1 Ensure all submitted costs are fully burdened to include overhead (OH), General and 384 Administrative (G&A), fee and any other approved costs, as applicable for each reporting period and 385 TOs. 386

2.3.2.2 Define the final cost objective as the JON. Additionally, associate all costs to the correct level 387 within the PWS. (Note: JONs may be assigned to specific programs, projects, events, and/or fund 388 sources. Accuracy of cost reporting to the correct JON and Government-funding year is critical.) 389

2.3.2.3 Obtain approval from SLD 30/PM before making any changes to the details of the finance-390 related CDRLs. 391

2.3.2.4 Cost detail Reporting. Submit a monthly financial report detailing the monthly contract effort, 392 including all purchases and cost adjustments (CDRL A006, Integrated Cost, Labor, Reimbursable and 393

Invoice report). Report cost adjustments from earlier fiscal year tasking with current-month 394 transactions. Trace cost adjustments to the adjusted fiscal year recorded balances. 395

2.3.2.5 RBA Contractor File. Submit a semi-monthly RBA contractor file report electronically IAW 396 CDRL A007, Contractor File. 397

2.3.2.6 Auditability. Ensure all documents are cross-referenced and make all records available to the 398 Government for timely audits of financial and equipment records. 399

2.3.3. Task Order Fee. 401

2.3.3.1 Firm Fixed Price (FFP) Baseline CLINs (X001, X004 – X007). Task orders awarded under 402 this CLIN include profit calculated by applying the fixed profit percentage established at the IDIQ 403 contract level to the negotiated fully burdened prime labor and subcontractor labor. 404

2.3.3.2 Firm Fixed Price (FFP) Projects CLIN (X010). Task orders awarded under this CLIN include 405 profit calculated by applying the fixed profit percentage established at the IDIQ contract level to the 406 negotiated fully burdened labor, materials and subcontractor costs. (Note: Estimated contract 407 requirements for CLIN X010 do not represent a guarantee or warranty, and variances between 408 estimated requirements and actually awarded task orders will not result in liability on the part of the 409 Government. The Government cannot guarantee that task orders will be issued in amounts that equal 410 the total estimated amount for CLIN X010.) 411

2.3.3.3 Cost Plus Incentive Fee (CPIF) CLINs (X002 and X003). For task orders under these CLINs, 412 the Contractor shall propose labor using Government-approved Forward Pricing Rate Agreement 413 (FPRA) rates. The target fee established at the IDIQ contract level shall be applied to the proposed 414 target cost, consisting exclusively of the fully burdened prime and subcontractor labor. The final fee 415 payable to the Contractor will be determined by the applicable cost-sharing formula (share ratio) and 416 Technical Performance Factor as specified in the Incentive Fee Plan. 417

2.3.3.4 Cost Plus Fixed Fee (CPFF) CLIN (X009). For task orders under this CLIN, the Contractor 418 shall propose labor using Government-approved FPRA rates. A fixed fee established at the IDIQ 419 contract level shall be applied to the total estimated allowable cost (including fully burdened labor, 420 materials and subcontractor costs). (Note: For Launch Support under CLIN X009, the estimated cost 421 and fixed fee amounts are based on historical costs and were estimated at the time of award. 422 Estimated contract requirements do not represent a guarantee or warranty, and variances between 423 estimated requirements and awarded task orders will not result in liability on the part of the 424 Government. The Government cannot guarantee that TOs will be issued in amounts that equal the 425 total estimated amount on CLIN X009 of the IDIQ.) 426

2.3.3.5 Cost / No Fee CLIN (X008). This CLIN is strictly on a cost-reimbursable basis. No fee or 427 profit shall be applied to this CLIN. Furthermore, no overhead burdens shall be applied; only General 428 and Administrative (G&A) expenses are allowable in accordance with the Contractor’s approved 429 accounting system. 430

2.3.3.6 Not receive nor bill for any fee unless it has been explicitly awarded on the individual, fully 431 executed task order. 432

2.3.4. Overtime. Include overtime in task order proposals, where overtime is not charged until 40 working 433 hours is exceeded in a week and must be clearly identified. 434

2.3.5. Payment for Completed Work. For partially completed work as described in the TO’s PWS, only bill 435 for the percentage of the fee specified in the contract’s schedule equaling the percentage of the completed 436 work. Only bill for full fee if the TO requirements were completed in full. 437

2.3.6. Invoicing and Payment 438

2.3.6.1 Monthly Invoicing: Submit a detailed invoice at minimum monthly covering the services 439 performed and costs incurred from the preceding month. 440

2.3.6.2 Invoicing for Travel and Other Direct Costs (ODCs): Costs for pre-approved travel and Other 441 Direct Costs (ODCs) shall be invoiced as they are incurred. These costs must be reported as separate 442 line items on the monthly invoice. 443

2.3.6.3 Government Acceptance (DD Form 250): For Cost-Plus CLINs and associated Task Orders, 444 the Contractor shall prepare and submit a Material Inspection and Receiving Report (DD Form 250) 445 to the SLD 30/PM and the COR no later than two weeks after the completion of the work effort. This 446 form serves as the basis for government acceptance and to finalize the total amount for the completed 447 work. 448

2.3.6.4 Submission of Final Contract Invoice: The Contractor shall submit a completion invoice for 449 each cost-reimbursement CLIN within thirty (30) calendar days after completion of the applicable 450 work. The completion invoice shall include all known direct costs and indirect costs billed using the 451 Contractor’s then-current approved billing rates. Subsequent adjustments shall be limited to those 452 resulting from settlement of final indirect cost rates, Government audit, or other reconciliation 453 required pursuant to FAR 52.216-7, Allowable Cost and Payment. 454

2.3.7. Billable Hours. For man-hours to be billed, deliverable services must have been performed in direct 457 support of a requirement in the PWS. Contractor morale and recreational activities are not billable and 458 must be scheduled outside of core business hours. 459

2.3.8. Mass Severance Pay. Contingency for abnormal or mass severance pay shall not be included in the 460 contractor’s pricing. (Note: There is no requirement in the Fair Labor Standards Act [FLSA] for severance 461 pay. Severance pay is a matter of agreement between an employer and an employee [or the employee's 462 representative]). 463

2.3.9. Contractor Work Breakdown Structure (CWBS). Establish and maintain a CWBS that correlates to 464 the requirements in the PWS (CDRL A004, Program Management Plan). The Contractor’s CWBS must 465 be structured to uniquely accumulate actual costs for each individual facility listed in Appendix I per the 466 following: 467

2.3.9.1 M&R Labor (CLINs 2 & 3): For all Maintenance & Repair (M&R) work performed 468 under CLINs 2 and 3 all actual direct labor hours and associated costs must be billed and tracked by 469 the specific facility identifier. 470

2.3.9.2 Materials (CLIN 8): All actual material expenses incurred under CLIN 8—including 471 materials used for Corrosion Control (CLIN 1) and all M&R (CLINs 2 & 3)—must be distinctly 472 coded and reported against the specific facility where the materials were used. 473

2.3.10. Rough Order of Magnitude (ROM) Estimates. Upon request from the SLD 30/PM, the Contractor 474 shall develop Rough Order of Magnitude (ROM) estimates to assess the initial technical, budget, and 475 schedule feasibility of proposed projects or services. ROM estimates must be based on a conceptual 476 approach and accurate to within +/- 50% of the anticipated proposal. The customer will utilize these 477 estimates to make a 'Go/No-Go' decision on whether to proceed to a formal proposal, request alternative 478 options, or initiate further discussions. 479

Cost Estimate Delivery Rough Order of Magnitude (+/- 50%) 10 Business Days from request

2.3.11. Ad Hoc Reports. 481

2.3.11.1 Respond to the Government, as requested, in support of short notice suspense requests 482 regarding budget cut drills, analysis data, historical data, and any other financial or business-related 483 data or analysis. 484

2.4. Data Management. 485

Accurately and continuously update and maintain contract documentation and records as part of their 486 documentation archive. 487

2.4.1. Computerized Maintenance Management System (CMMS). Coordinate with SLD 30/SC via the 488 Change Control Board (CCB) for use of the CMMS on the Non-classified Internet Protocol Router 489 network (NIPRnet). 490

2.4.1.1 Enable remote CMMS access by Government representatives at all times. 491

2.4.1.2 Enable an application program interface (API) for the computerized Maintenance Management 492

System to enable machine to machine, system to system, data transfers. 493

2.4.1.3 Submit a Contractor Data Management Plan (CDRL A003). in accordance with DoW Standards 494 documented in DI-MGMT-82228. The plan must address the following aspects at a minimum: PII 495 protections, access controls, retention policies, destruction policies, and sharing limitations. 496

2.4.2. Records Management System 497

2.4.2.1 Maintain a central data library of contract-related documentation, both electronic and hard 498 copy that includes, but is not limited to: CDRL deliverables, certifications and reports, drawings, 499 procedures, studies and results, non-destructive inspection (NDI) reports, radiographic film, 500 warranties, correspondence, historical data, technical manuals, manufacturer’s instructions and 501 recommendations, operation and test procedures, permit required records and any other data necessary 502 or desirable to the Government and PM. Retain permit-associated records with the permitted 503 equipment. Documentation shall be searchable and accessible for review by the SLD 30/PM and other 504 Government representatives at all times. Only conduct database development and modifications that 505 are non-proprietary and transfer any developed products along with associated code/documentation to 506 the Government at the end of the contract. 507

2.4.2.2 As-Built Drawings. Provide new configuration, Piping & Instrumentation Diagram (P&ID), 508 electrical, wiring diagrams or as-built drawings. Include these files in the Central Library and provide 509 them to 30 CES for inclusion into the Civil Engineering Drawing Vault. 510

2.4.2.3 Operation and Maintenance Manuals. Update and maintain all operation and maintenance 511 manuals associated with P&E. Existing manuals may be used until revised or superseded by the 512 manufacturer. (Note: Manuals may be converted and stored in electronic media.) Turn over all 513 operations and maintenance manual data (hardcopy and electronic) to the 30 CES upon 514 completion/termination of the contract. 515

2.4.2.4 Procedures. Maintain and/or develop operation, maintenance, test, and inspection procedures 516 (e.g. grounding/LPS verification, Fire Alarm and Fire Suppression system verification, operation of a 517 special piece of equipment, etc.) in the Central Library and identify them in the CMMS. 518

2.4.2.5 Warranties. Obtain and archive in the Central Library warranty documentation on all 519 warranted equipment and material the contractor installs. Track full warranty information in the 520 CMMS. Avoid any action that would void a warranty without prior SLD30/PM approval. Request and 521 oversee the execution of warranty service within the life of the contract. 522

2.4.2.6 Document all changes to P&E listed in Appendices I-N on an annual basis.