VanceRFPQuestions2Mar07(2).rtf

Vance RFP Questions 2 Mar 07

Discussion "A qualified Certified Barrier Maintenance personnel shall be on duty when the Airfield is open." (sic) Regardless of the fact that we were unable to find a notation that establishes set hours of operation for the airfield, if AETC reqires the Ai.rfield to be opened at abnormal hours for whatever reason, we would need to call-out a qualified CBM.

Discussion There is a considerable amount of time, space and detail in the discussion of responsibilities incumbant upon the Contractor in the perfromance of work relating to MFH. However, during the site visit (end of day 1) a question dealing with the status of MFH was responded to with an expression of assurance the MFH woiuld already be transfered to a private contractor by the time this contract start date is reached.

Discussion In the preceeding setion, the RFP clearly defines RWP as being the Recurring Work Program. However, when the IWP Programmer/scheduler is introduced in this section, the acronym "IWP" appears parantheically, but without any defining explanation.

Discussion "The Contractor shall provied all.........services (custodial) ....as identified below for Vance AFB inaccordance with Building Owners and Managers Association (BOMA) commercila standards."

Discussion The Contractor is required to pick up trash in the MFH areas.

Discussion Paragraph states provide editing….

Discussion Provide Video telecommunication Conf. (VTC) services

Discussion In the Vance AFB Site Visit folder under BITS it states that the service provider will maintain the mail delivery van (MDV)

Discussion Paragraph currently reads: “The effectiveness of the Offeror’s approach and methodology to meet cyclic and unique situations including the ability to meet peak workloads; overlapping or simultaneous taskings at Vance AFB such as weather to include high winds, lightning, hail and tornadoes priority transient alert support; plastic media blast for other organizations; base exercises; aging fleet; aircraft deicing; quiet hours; and increased off-station aircraft recovery.”

Discussion In the Vance AFB Site Visit folder under Web Page Development/Design it states that the service provider will maintain Vance's Web site & Train.

There is no workload and description of this requirement in the RFP.

Discussion Para. L-3.2.4.3 indicates that the contractor will perform plastic media blasting (PMB) "for other organizations (some unscheduled structural repairs)."

PWS Para 3.1.26.3 indicates PMB for stripping Vance aircraft will be performed at a facility away from Vance. PMB capabilities noted during the site visit were a cabinet unit in Structural Repair and an AGE paint stripping facility (Building 119). We assume these could be used in support of other organizations through local manufacturing procedures.

Discussion The MCCC Reengineering in the Air Force and AETC is in various stages at different bases.

Discussion The PWS equipment list indicates hubs throughout the network. During the visit, old and outdated hubs were seen to be in use.

Discussion Our experience shows that the CSA workload for an Operations Group is much higher than that listed in the workload.

Discussion The workload provided in Appendix 7B seems limited and incomplete.

Discussion Within the CBA, (June 12, 2006 – Jun 7, 2009), there is no mention of Information Assurance or ADPE Equipment Control Officer duties within the job descriptions. Each of these areas has workload associated with them in the draft RFP.

Discussion It was apparent during the site visit that the Professional Staff of Civil Engineering use software to assist in the design of projects. (Software programs like AutoCad, etc.)

Discussion The items listed to the left are examples of the MFH requirements. At the site visit the attendees were informed that a MFH privatization contractor was in the process of being selected. It would seem prudent to delete this requirement prior to submission of our techanical and price proposals due to the myriad of tasks that are woven throughout these two sections as well as Section 10. Should these requirements not be removed it will cause considerable revision of both volumes.

Discussion It was apparent during the site visit that the Professional Staff of Civil Engineering use software to assist in the design of projects. (Software programs like AutoCad, etc.)

Discussion During the site visit to VAFB it was apparent that a multitude of different software applications were being utilized by contractor personnel.

Discussion During the site visit to VAFB it was apparent that a multitude of different software applications were being utilized by contractor personnel.

Discussion During the site visit to VAFB it was apparent that a multitude of different software applications were being utilized by contractor personnel.

Discussion Process of aquiring construction projects for the Civil Engineer construction programs. During the site visit on 21 Feb, it was noticed that in the Local purchase area of the current service contractor’s area a function was identified as construction.

Discussion The Para # in the PWS do not match up to the CLINS for Pricing except for 0019AB. 0019AD reference now states reserved and not assigend to Web Services Management. PWS does not have Para 7.1.3 any more it is 7.1.3.a and 7.1.3.b which conflicts with CLIN 001

Discussion Appendix 7B is missing Para 1.3.6 which appears to be Web Services

Discussion The SOL document posted is password protected

Discussion PWS Para reference states only PWS 7 for both and does not drill down to individual Para levles

Discussion PWS para reference 17.1.3.10 does not exist

Discussion Pest Management was added to Section 13 between Draft and Final. In the Draft it was under PWS 16. No workload date was transferred to Section 13 or Attachment 13-B

Discussion Numerous deadlines for various requriements are connected to "Contract Award Date" and "Pre-Performance Conference". Several documents and actions are driven by the pre-performance conference and the contract award dates.

Discussion Technical reference excludes manpower matrices from the page count. Due to limits we request justification be handled the same..

Discussion Current PWS contains no reference to housing privatization. During Site Visit this topic was addressed and comments indicated privatization would occur prior to contract award or start.

Discussion Would like clarification regarding estimates provided for CLINs 0037, 0038, and 0039.

Discussion Reference provides a matrix for submission of Volume 3 Sub-factor 3 information. This information/data is essentually the same for Civil Eng, Logistics and Communication sections. The response/data will essentually be the same in each of the 3 sections

Discussion Draft RFP listed essential mission critical equipment such as fire hoses, radios, and fire extinguishers in Appendix 18F. The final RFP does not list this equipment

Discussion Drfat RFP listed essential equipment in appendix 18F that is not included in final RFP.

Discussion Draft RFP Appendix 18F listed essential equipment provided such as fire extinguishers. Final draft does not list them.

Discussion Reference requires Service Provider to provide a conveniently located control point for linen exchange.

Discussion PWS requires contractor to provide support for a "QMIS Server" on page 7B-13

Discussion During the site visit, we observed numerous Contractor Owned vehicles. The current contract required that Government furnished vehicles be replaced by registration number during assigned fiscal years.

Discussion Referenced paragraph requires that the contractor provide vehicles required to perform the requirements listed in the PWS. During the site visit, we observed numerous contractor-furnished vehicles being operated to meet requirements. Some of these vehicles looked new and having numerous years of service left.

Discussion Referenced paragraphs require that the contractor replace vehicles as necessary during the life of the contract. The contractor is also responsible for maintaining these vehicles in a serviceable condition.

Discussion During the site visit, we observed numerous carts of various sizes being driven by the incumbent contractor. However, they are not listed in the PWS.

Discussion The Para # in the PWS do match up to the CLINS for Pricing except for 0019AB. 0019AD reference now states reserved and not assigend to Web Services Management. PWS does not have Para 7.1.3 any more it is 7.1.3.a and 7.1.3.b which conflicts with CLIN 0019AC and AE

Discussion The statement is that CADD (Computer Aided Design and Drafting) be used in all designs.

Discussion : Paragraph identifies the requirement to attend meetings conducted by the local community.

Discussion The performance threshold for suspense’s to be excellent is to be answered prior to six days of the due date. Anticipation is that there will be many suspense’s that will have due dates shorter than six days.

Discussion This performance standard identifies an amount to be designed to be considered as Outstanding. There will be occasions where to support the mission that a far larger program will be required.

Discussion Under the column heading ‘Date Due” for the studies and plans, there are several entries with the word “Annual” as the due date.

Discussion A consistent change throughout the new RFP, compared to the Draft FRP, is that the Basic Year FY08 annual hours per employee changed from 2,096 by 50% to 1,048. This change appears several times in the new RFP but not in paragraph 3.5.4.

Discussion This paragraph states that the service provider shall furnish commercial source items that can be procured by the general public. There are items used in aircraft maintenance, such as engine oil, sealants, etc. that although NSN listed and MIL-Spec’d can be purchased by the general public through the same vendors that the USAF purchase the items. It is our understanding that all products used on aircraft need to be procured through the standard supply system to ensure mil-spec conformance.

Discussion “COE component training classes.” This section has a quantity of 14 days and a frequency of weekly with duration of 114 hours.

Discussion Paragraph 2.1.23.2.12.2 states that the Service Provider shall provide fuel, oil and lubricants for all service provider vehicles. Paragraph 2.3.3.3 states that the Government will provide gasoline or diesel fuel for Government provided, and service provider vehicles. This paragraph goes on to state that VIL point-of-sale keys are used to preclude their use in support of vehicles not listed in Appendix FF of each section and service provider vehicles not purchased as replacement for these vehicles. Appendix FF lists only 17 special purpose vehicles that are to be provided by the Government. There are many general purpose vehicles that will be required to be procured by the Service Provider specifically execute the contract.

Discussion This paragraph was added to this PWS revision that introduces the Systematic Management and Reporting Tool (SMART)

Discussion This paragraph states that the Government will maintain and repair equipment leased/rented by the Government, and provided to the service provider…

Discussion This paragraph states that AFI 21-101 references other AFI’s and Directives, that will be complied with to the maximum extent practical to perform the required services for aircraft maintenance. There are several directives referenced in AFI 21-101 that are not listed in Appendix 3A, Applicable Publications.

Discussion This paragraph requires the Service Provider to support any assessment, inspection, exercise, deployment, static display, flyover, incentive flight, open house (airshow), Medical Air Evac, ROTC orientation flight, Civilian Fly-in, or change of Command Ceremony, that involves aircraft and/or maintenance resources. It goes on to state that these events may occur on weekends, or holidays, and the cost associated with these events shall be included in the Target Cost.

Discussion This paragraph requires the service provider to provide the monthly logistics indicators report to the Government QAE NLT the fifth calendar day of the next month. This requirement conflicts with the guidance for this report contained in AETCI 21-105. IAW AETCI 21-105, the Logistics indicator data spreadsheet is due by the 7th Calendar day of the next month and the Narratives and Senior Leader’s Comments are due by the 10th Calendar day of the next month.

Discussion This paragraph requires management of courtesy-stored assets to be included in the self-inspection program for the Munitions Storage Area (MSA).

Discussion It is unclear who, or what agency is intended to fulfill the Munitions Accountable Systems Officer (MASO) responsibilities. The wording in paragraph

3.1.27.3 leads us to believe the MASO is someone other than the Service Provider. For example: para 3.1.27.3.1 states, “The service provider shall:

…Perform those functions that are delegated by the MASO”; para 3.1.27.3.6 states, “The service provider shall: …Forward all count sheets and computer listings to the MASO”; para 3.1.27.6.12 states, “Any changes to the existing method must be approved by the MASO/Chief QA prior to implementation.”

Discussion This paragraphs states that: …Fleet time shall not be less than 150 hours for the T-6 …for more than two (2) consecutive or three (3) total months in any contract period. The acceptable Fleet time range for the T-6 is 150 ±10 hours (140 to 160 hours).

Discussion Table 3A.1 lists AFI 91-301, Air Force Occupational and Environmental Safety, Fire Prevention and Health (AFOSH) Program, and AFI 91-302, Air Force Occupational and Environmental Safety, Fire Prevention and Health (AFOSH) Standards, as mandatory publications. Paragraph 2.1.7, however, states that: “The service provider shall establish a safety program for employees IAW OSHA standards. Service provider shall not be required to comply with AFOSH standards except as needed to protect AF resources (facilities to include hangars and industrial areas, equipment, and AF personnel). For flight line operations the service provider shall comply with AFOSH STD 91-100, Aircraft Flight line – Ground Operations and Activities.

Discussion This paragraph states that the Service Provider shall provide all user maintenance for the care, and/or upkeep of all Government-furnished office equipment. According to past practice, the Government provides normal upgrade of furnished ADPE equipment and parts required to repair furnished ADPE (i.e. hard drives, memory sticks, motherboards, power supplies etc.).

Discussion This paragraph requires the Service Provider to perform aircraft maintenance operations support (organizational level) for T-1, T-6, and T-38 aircraft at Woodring Regional airport in Enid, Oklahoma and Kegelmen auxiliary field in Jet, Oklahoma as part of every day activities—not considered off-station recoveries.

Discussion This paragraph states: Cross-country and deployment aircraft will be launched, normally on Friday and occasionally on Saturday and Sunday. Cross-country recovery will normally be accomplished on Sunday and occasionally on Saturday or holidays. Cost shall be included in Target Cost.

Discussion This paragraph states: “The command has pre-positioned equipment to include a trailer (see Appendix 3FB-Luke) at Luke AFB, AZ to reduce transit time to and from Vance AFB. The service provider shall provide a vehicle capable of safely towing the Government provided trailer with equipment.”

Discussion The listing of equipment stored at Luke AFB shows T-38 equipment, but does not list any equipment for T-1 or T-6 equipment.

Discussion The CBA contains unusual criteria concerning pay, in that it identifies minimum and maximum wage rate ranges.

Discussion Subcontractors who will perform more than 20% of the work shall provide their price/cost proposal to the prime contractor for inclusion in Volume V, in a sealed package, if desired.

Discussion Department of Defense Instruction 5000.64 mandates that the following tangible items are marked with an item unique identifier (UID):Items with an acquisition cost of over $5,000; tems that are currently serially managed; Items that are sensitive or classified;Property that is furnished to third parties, particularly U.S. Government contractors.

Discussion The offeror shall submit one complete hard copy of all price/cost files as Volume VI(a). The offeror should limit the cost/price volume VI(b) to 2 (two) three inch binders, not including major subcontractors, principals, joint venture partners or other individual companies, and one 2 inch binder for major subcontracts.

Discussion Section L, Paragraph 1.10 states, “The price/cost proposal (Volume VI(a) and Volume VI(b)) shall be prepared in accordance with these instructions and Paragraph 5 of this section…….”. This paragraph also states, “Volume VI(b) shall include the completed cost model at Attachment 6”, and that Volume VI(b) shall be limited to two three inch binders, etc.Paragraph 5 provides instructions for Volume VI(a), but does not mention Volume VI(b).

Discussion The following cells contain reference errors: B3, B5, B7, B9, B11, B13, B15, B17, B19, and B21

Discussion

Discussion This paragraph states that QA Inspectors will not perform maintenance or be augmentees to other work centers. The Service Provider may need to have the flexibility to use the QA personnel in maintenance tasks during contingency or emergency circumstances (i.e. Hurricane Evacuation). Also, certain maintenance-type tasks are normally accomplished by QA (i.e. Weight & Balance Technician/Supervisor, etc.). In addition, the Service Provider may need the flexibility to temporarily detail a qualified QA inspector to fill a critical specialty shortage in another classification (as permitted by the CBA) due to unforeseen circumstances until the shortage can be rectified through new-hires, transfers, or the individual can be returned to work.

Discussion Requirement: “For Government contracts, provide current information on all three individuals.” However, the format of the Past Performance Information Sheet only appears to require two points of contact (although three may be provided if one were to exercise the option to include the QA person and the Site Manager):1 Quality Assurance Person and/or Site Manager2 Administrative Contracting Officer.

Discussion This Item requires discussion of the cited contract’s relevance to Mission Capability Subfactor 4, Small Business Subcontracting Plan and SDB Participation Targets. This would appear to duplicate the information requested in Items J and K.

Discussion This section says that offerors may discuss efforts to resolve problems on prior contracts, but Section 4.1, Contents, does not provide direction for where in the Past Performance Volume offerors are to include this discussion.

Discussion The RFP section L1.8 states that a complete Manpower Matrix shall be included in every Volume of the technical proposal. Our assumption is that the manpower matrices are to be included only in Technical Volumes 2 and 3, as shown in the table on page 98 and as described in paragraph 1.12, not in Volume 1.

Discussion Paragraph 2.1.13.5 directs Records to be managed IAW AFMAN 37-123, Management of Records. This reference has been removed from the publications listing in Appendix 2A (PWS figure 2A.1.2)

Discussion The following vehicles will be initially provided as Government Furnished Equipment (GFE) but will be removed from use and not replaced by the Government during the life of the contract. In accordance with (IAW) AFI 23-302 (30 Jun 06), Section 4J, paragraph 4.52.3.1. “The contractor(s) will assume sole responsibility for all associated utilization costs of GFE vehicles, including: operations, maintenance and repair, and replacement. The contractor(s) will determine replacement based on best business practices/replacement criteria.”

Discussion The Service Contract Act (SCA) requires the successor contractor to provide wages and fringe benefits no less than those provided for by the predecessor contractor CBA in the first year of the contract. It is customary for the incumbent contractor to provide minimum health and welfare rates to ensure SCA compliance.

Discussion The Service Contract Act (SCA) requires the successor contractor to provide wages and fringe benefits no less than those provided for by the predecessor contractor CBA in the first year of the contract. It is customary for the incumbent contractor to provide minimum health and welfare rates to ensure SCA compliance.

Discussion The Service Contract Act (SCA) requires the successor contractor to provide wages and fringe benefits no less than those provided for by the predecessor contractor CBA in the first year of the contract. It is customary for the incumbent contractor to provide minimum health and welfare rates to ensure SCA compliance.

Discussion The Service Contract Act (SCA) requires the successor contractor to provide wages and fringe benefits no less than those provided for by the predecessor contractor CBA in the first year of the contract. It is customary for the incumbent contractor to provide minimum health and welfare rates to ensure SCA compliance.

Discussion The Service Contract Act (SCA) requires the successor contractor to provide wages and fringe benefits no less than those provided for by the predecessor contractor CBA in the first year of the contract. It is customary for the incumbent contractor to provide minimum health and welfare rates to ensure SCA compliance.

Discussion This section requires the service provider to have and submit an approved purchasing system to the ACO within 15 days after contract award. All requirements on page 26-1-1 require the service provider to get approval from the ACO for all actions described.

Discussion There is a requirement to show number and percentages of: direct, additive direct, indirect, and overhead labor.

Discussion Appendix 21FF Airfield Management Government Furnished Property and Services (Vehicles) states none are provided.