1601VNCEnvironmentalDescriptionofServices16-1A0004.pdf

29 Mar 07 FA3002-06-R-0003

Vance AFB

Section 16-1 Environmental Management

16.1 Description Of Services: Environmental management implements and maintains the Environmental requirements of Vance’s overarching Environmental Safety and Occupational Health Management System (ESOHMS) to provide a broad range of services including management of environmental compliance requirements, pollution prevention initiatives, and management of environmental resource requirements. The service provider shall perform all duties and tasks associated with Environmental Services on Vance AFB and Kegelman AAF to include all tenant and contract activities. The staff will be fully trained, ethical and qualified professionals, who are customer service oriented. The service provider shall ensure quality work performance in accordance with the installation’s ESOHMS policy as well as all applicable local/state, and federal laws, Executive Orders, instructions, and/or guidelines.

The service provider shall implement & develop environmental services to meet or exceed all regulatory requirements tailoring all aspects of which to the most beneficial use to meet the base mission of training pilots. Environmental issues relating to functions in aircraft maintenance and other areas will be tailored aspects to creating the least restrictive methods but ensuring an acceptable margin of safety. Environmental management efforts shall enhance processes not restrict them.

16.1.1. ENVIRONMENTAL MANAGEMENT: The service provider shall:

16.1.1.1. The service provider shall advocate for all environmental programs. The service provider shall ensure the requirements of appendix 16 I, Education, Experience, Special Training, Certification, or Licensing Requirements are met. Any deviation must be made by written request to the CO and be approved before implementation.

16.1.1.1.1. All written communication with HQ AETC/CE and outside agencies will be in accordance with paragraph 2.1.13.7.

16.1.1.2. Comply, manage and implement all federal, state, and local environmental laws, applicable environmental Executive Orders and Air Force, AETC, base and 71st FTW policies, programs, instructions and regulations, to include, but not limited to: Resource Conservation and Recovery Act (RCRA), Safe Water Drinking Act (SWDA), Clean Air Act (CAA), Clean Water Act (CWA), Federal Facilities Compliance Act (FFCA), Emergency Planning And Community Right-To- Know Act (EPCRA) ACM, LBP, PST, Federal Insecticide Fungicide and Rodenticide Act ( in accordance with DOD directive and AF instructions), Toxic Substances Control Act, CAA, Environmental Safety Occupational Health Compliance Assessment Management Program, Compliance Assurance and Pollution Prevention, National Environmental Policy Act (NEPA), Environmental Baseline Surveys Sikes Act, Cultural Resource Protection, POL, HMMP, and Environmental Outreach (Awareness) and applicable training requirements.

16.1.1.3. Identify, interpret, and communicate environmental impacts, to include a comprehensive understanding of pollution generation process improvement and environmental impacts associated with mission accomplishment. Keep VAFB leadership

Environmental 16-1-1 properly informed to be able to fully understand and communicate the installation’s intent and status for dealing with environmental issues to internal and external organizations.

16.1.1.4. Provide program management of environmental compliance requirements., Identify program deficiencies, resources requirements, controlled and uncontrolled pollution releases, and work to examine and correct undesirable trends causing or leading to non-compliance.

Operate base environmental programs during normal operating hours, Monday through Friday.

16.1.1.5. Provide program management of pollution prevention initiatives through 1) identifying new and alternative processes and materials, 2) reuse of existing materials, 3) recycling of generated pollutants, and 4) installation-wide recycling of typical “household” recyclables (e.g. but not all inclusive paper, aluminum cans, plastic)..

16.1.1.6. Provide program management of environmental budgeting requirements in accordance with Department of Defense procedures. The service provider shall identify, request, and justify levels of environmental funding requirements over the FYDP to ensure proper funding levels are pursued.

16.1.1.7. Manage all natural Sike’s Act and cultural Antiquities Act resources activities, the Environmental Planning and Community Right-to-Know Act (EPCRA) program, and shall assist the proponent in preparing, reviewing, and maintaining documentation of environmental impact analyses environmental baseline surveys. If Category II status is granted the service provider shall comply with the MAJCOM policy and guidance on management and must be approved by the base functionals.

16.1.1.8 Conduct installation celebrations of Earth and Arbor Day annually.

16.1.1.9. Ensure policies and procedures are established that implement pollution prevention guidance to minimize/eliminate the risk of environmental pollution.

16.1.1.10. Affirmative Procurement Program (APP). Participate in the installation APP and Resource Conservation and Recovery Act.

16.1.1.11. Cooperate with base officials in resolving incidents, and take corrective action to prevent recurrence, where the release of hazardous/toxic/radioactive material occurs.

16.1.1.12. Environmental Incident Investigation Board (EIIB). The service provider shall comply with all requirements in Environmental Incident Investigation Board (EIIB), as identified by the installation environmental investigation board for each applicable incident.

16.1.1.13. The service provider shall establish and manage maintenance waste/satellite/initial accumulation points, collect waste, and accomplish the required paperwork for product inventories, record keeping of hazardous waste, and turn-in documents of acceptable accumulated waste. Service provider shall have staff independently trained on DOT

16-1-2 manifesting requirements in order to develop processing documents and manifests for base signatures.

16.1.1.14. Ensure policies and procedures are in-place to meet DoD and AF pesticides use reduction goals and reporting requirements (monthly and annually).

16.1.2. Identify, Interpret and Communicate Environmental Impacts:

16.1.2.1. Prepare, update, and submit permit applications to maintain compliance with applicable regulations.

16.1.2.2. Coordinate with base agencies and provide comments as necessary on locally developed operational instructions, plans, and procedures.

16.1.2.3. Coordinate with off-base agencies and provide comments as necessary on proposed external guidance, policies, plans, laws, regulations, and directives.

16.1.2.4. Provide training to installation personnel on environmental programs and issues of concern.

16.1.2.5. Review, validate, and coordinate Memorandum of Agreement (MOA’s) IAW AF policies.

16.1.2.6. Prepare base award and recognition packages annually for environmental management as allowed by the DoD.

16.1.2.7. Review all work requirements, including service and construction contracts.

16.1.2.8. Review newly proposed and updated environmental regulations as they occur.

16.1.2.9. Maintain reports, correspondence, operate, maintain and update data files in the Interim Work Information Management System (IWIMS), Automated Civil Engineering System (ACES), all other AF mandated and Environmental data systems.

16.1.2.10. The service provider shall notify the QAP of all environmental or related meetings with sufficient time before the meetings occur.

16.1.3. Manage Environmental Compliance Requirements:

16.1.3.1. Monitor media discharges into the environment and take appropriate action as required.

16.1.3.2. Provide technical assistance and analysis of pollution generating activities.

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16.1.3.3. Verify that only certified personnel operate equipment or manage operations that require certification by environmental regulations.

16.1.3.4. Provide disposal management of all hazardous, universal, and special/state regulated wastes generated on VAFB.

16.1.3..5. Conduct periodic inspections of areas that have an impact on the environment.

Identify in writing the frequency of when inspections are conducted, by area, all inspection records must be acceptable to the AF.

16.1.3.5.1. Conduct Internal Environmental Safety and Occupational Health Compliance Assessment and Management Program (ESOHCAMP) audits annually. Assemble and train an ESOHCAMP audit team drawn from organizations across the base. Conduct a full-blown annual audit IAW AFI 32-7045 and applicable 90 series ESOHCAMP when published.

Provide required briefings, reports, and management action plans (MAP) as directed by the Vance AFB Environmental Safety and Occupational Health Council (ESOHC). Track audit findings until corrected.

16.1.3.5.2. Conduct Internal Environmental Management System (EMS) audits (preferably in conjunction with annual ESOHCAMP). Survey EMS to ensure policies and procedures have been implemented and adopted by base personnel. Ensure policies and procedures are adequate for the proper function of the installation’s EMS. Assemble and train audit team.

Provide required briefings, reports and corrective action plans. Track audit findings until corrected.

16.1.3.5.3. Host and facilitate External ESOHCAMP team as required. HQ AETC will conduct an External ESOHCAMP of Vance AFB every third year. The contractor shall provide a work area, but not limited to for the team and help facilitate required audit team meetings, briefings, report requirements, billeting and transportation arrangements. The contractor shall facilitate the development of the MAP for Vance AFB after the assessment and track audit findings until corrected according to the HQ AETC approved MAP. The MAP submission shall be approved by the ESOHC Chairman before submission to HQ AETC by staff summary coordination.

16.1.3.6. Respond to environmental releases according to Installation Readiness/Operational Plans and Environmental Plans. Staff the Environmental section to meet surge demands in work and emergency disaster response 24 hours a day, 7 days a week.

16.1.3.7. Review and maintain reports, logs, and manifests from pollution generating activities.

16.1.3.8. Manage a cleanup and remediation program for waste/spill sites that fall within the realm of the Resource Conservation and Recovery Act (RCRA). The program shall include investigation of potential areas of concern, preparation of cost-estimates, submission of funding requests, and execution of remediation projects, maintenance of documentation, and other actions.

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16.1.3.9. Facilitate/Participate Environmental Safety and Occupational Health Councils in accordance with applicable AF 90 series instructions and policy documents. Perform executive secretary duties such as preparing agenda, organizing the council meetings, preparing slide show, conducting pre-brief, and facilitating the ESOHC meeting.

16.1.4. Manage Pollution Prevention Initiatives:

16.1.4.1. Perform a basewide analysis, develop, implement annual pollution prevention program, and meet goals annually.

16.1.4.2. Manage and coordinate the installation wide hazardous material tracking program and HMMP team.

16.1.4.3. Support efforts to test material substitutions and process changes that reduce the consumption of hazardous materials, increase solid waste landfill diversion, and increase the recycling of materials.

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16.1.5 Quality Control

16.1.5.1. Reserved.

16.1.5.2. Establish an Environmental Management System (EMS) program for all personnel IAW AF ESOH MS guidance and the installation Environmental Management System program. All personnel shall accomplish EMS awareness training within 90 duty days of assignment.

16.1.5.3. Environmental Management System (EMS). The service provider shall comply with all applicable requirements associated with the installation implementation of their Environmental Safety and Occupational Health (ESOH) Management System (MS) or also referred to as the ESOH MS or EMS program. The service provider shall comply with EMS requirements IAW EO 13148 and the DOD and Air Force EMS program and training guidance. The Air Force implementation of EMS is following the ISO 14001 and OHSAS 18001 standards. The service provider shall support the installation ESOH cross-functional team implementing the installation EMS management program. Additionally, the service provider shall participate in the EMS management program review as requested by the installation EMS management team.

16.1.5.4. Reserved

16.1.5.5. Reserved

16.1.5.6. Reserved

16.1.5.7. Reserved

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16.1.5.8. Reserved.

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16.1.5.9. Reserved.

16.1.5.10. Reserved.

16.1.6 Liability (Reserved)

16.1.7 Technical Guidance

16.1.7.1. The requirements of this PWS shall be performed using Government Publications, Technical Orders, and where mandated and approved, service provider developed directives and/or instructions. Applicable Government directives and accepted service provider directives and/or instructions shall be the basis for inspection and surveillance of all areas.

16.1.7.2. The Government shall have full and unlimited rights to the service provider directives, instructions and regulations. Service provider directives are subject to review by the Government at any time to validate currency and application and may be rescinded or disallowed by the Government at any time. The CO may disallow or withdraw approval of existing directives at any time. The service provider has 10 working days to submit a revision meeting the Government’s approval.

16.1.7.3. The service provide shall not make any interpretations of government publications/directives without prior approval from the Air Force. Any items not consistent with acceptable practices to that discipline are not acceptable. If proposing a different method written approval must be obtained from the government prior to initiation with supporting documentation as to the viability of the proposed action. Professional opinion/judgment are not supporting evidence to conclude accepted practice.

16.1.7.4. If the service provider disagrees with the government on any issue the responsibility lies on the service provider to produce conclusive evidence with in 5 working days of notice. The merits of work will be established upon documented facts not on service provider opinion.

16.1.7.5 Government publications and IMTs: The service provider shall access Air Force publications on an approved military web site to maintain currency in technical publications.

The service provider shall follow those publications/directives/IMTs coded as mandatory without deviation. The service provider shall be guided by those publications, or use those IMTs coded advisory, and shall be governed by the intended effect or product contemplated by the instruction, directives or regulations referenced. Any reference to a publication is meant to include the basic and all its supplements and amendments. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The service provider shall immediately implement those changes in

16-1-6 publications which result in a decrease or no change in the contract price. Prior to implementing any mandatory revision, supplement, or amendment to a publication or directive that will result in a contract price increase, the service provider shall submit to the CO a price increase proposal and obtain approval from the CO prior to implementing such changes. The service provider shall submit price increase proposal within 30 calendar days from the date the service provider receives notice of the revision, supplement, or amendment giving rise to increase in cost of performance; however, the CO may direct immediate implementation and waive the prior approval requirement. Negotiation and/or increased cost approval may take place during or after implementation at the discretion of the CO. Failure of the service provider to submit a price proposal within 30 calendar days from the date of receipt of any change shall entitle the Government to performance in accordance with such change with no increase in contract price.

16.1.8. Environmental Systems:

16.1.8.1. The service provider shall provide facility maintenance and support to the Central Groundwater Treatment Facility (CGTF) and associated systems. Utilities: The service provider shall read the utility meters associated with the CGTF and prepare monthly utility reports for submission to the Air Force for reimbursement.

16.1.8.2. Reserved

16.1.8.3. Manage, operate, maintain, and repair all base environmental systems to include, but not limited to, solvent distillation machine(s), treatment plant(s), and oil water separators.

16.1.8.4. Service provider shall establish a collection and analysis program of all environmental samples as required by local, state and federal environmental regulations using approved analytical methods and laboratories. Dispose of any hazardous wastes generated according to the State of Oklahoma and installation procedures.

16.1.8.5. The service provider shall operate all Government-furnished pollution prevention and/or service provider-furnished equipment IAW federal, state, county, and local regulations and plans.

16.1.9. Reserved

16.1.10. Hazardous Materials Management Program

16.1.10.1. Use, handle, store and dispose of all toxic, hazardous, special, or radiological wastes/materials in accordance with all state, local, federal, Air Force, AETC, base and 71st FTW environmental regulations and procedures. The service provider, shall properly train their personnel in the proper procedures to include spill response and cleanup related to performance of this contract. The service provider shall be responsible for initial and recurring training of their employees IAW AFI 32-7042, Solid and Hazardous Waste Compliance, Chapter 2.

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16.1.10.2. Meet or exceed all Environmental Protection Agency (EPA), state, and local regulatory requirements concerning the release of chlorofluorocarbons (CFCs), the need for recycling equipment, and certification/training of technicians. The Material Safety Data Sheets (MSDSs) and directive guidance for Ozone Depleting Substance (ODS) usage shall be provided to the applicable hazardous material pharmacies (HMMP) and Bioenvironmental Engineering (BE) offices.

16.1.10.3. Manage hazardous material in accordance with applicable AFI’s and applicable AF policy and guidance. The service provider shall participate as a member of the base’s hazardous material management process team, known as the (HMMP). Acquisition, usage, handling, storage, and disposal shall comply with the HMMP concept of operations and any locally developed guidance.

16.1.10.4. Provide offices with copies of all MSDSs for those hazardous materials used, proposed for, or brought on base IAW FAR clause 52.223-3 (b) and 52.223-5 (c).

16.1.10.5. Accomplish Emergency Planning and Community Right-To-Know Act (EPCRA) reporting requirements IAW FAR Clause 52.223.5 (c).

16.1.10.6. Hazardous materials shall be stored in cabinets approved for that type of material.

Hazardous materials will only be stored with compatible materials.

16.1.10.7. The service provider shall provide a list of all flammable, corrosive (acid or base), and combustible storage lockers or cabinets, their contents, and location shall be provided to the HMP. Any additions or deletions to this list will be immediately provided to HMP.

16.1.10.8. The service provider shall comply with the candidate process Reduction in Total Ownership Cost (RTOC) requirement IAW AFI’s and AETC policy or guidance.

16.1.10.9. Hazardous Material Management Process Team: Establish, participate, and maintain a process team. The process team will work the numerous details associated with maintaining the hazardous material management process on Vance AFB. Prepare agenda, publish meeting minutes, and perform other related duties inherent with operating a committee. The process team will be a matrix body of both service provider and Air Force personnel meeting periodically to address policy, review, and propose enforcement action(s) through the base Environmental Safety and Occupational Health Council (ESOHC). Support, maintain close coordination, and reconcile records within the process team membership, including major tenant units and NAF activities. The service provider's appointed process manager shall serve as the process team chairperson and attend and participate in EPC meetings. Provide periodic briefings and status to the EPC on process operations and program effectiveness. Implement the policies approved by the EPC and the Commander.

Work closely with existing pollution prevention committees and other agencies, both internal and external to the Vance Command, pertaining to HM and Hazardous Waste.

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16.1.10.10. HAZMAT Pharmacy Program (HPP) Plan: Service provider shall establish and maintain an HMP plan or HM Base Operating Instruction(s) (OI) that outlines operating procedures. Service provider shall review annually (every 12 months) and update the existing plan or OI. Service provider shall obtain approval from the installation commander or as directed by the CO within the time frame specified above of all subsequent updated plan(s)/OI(s) and a complete revision of an OI.

16.1.10.11. HMP Records: Establish and maintain an up-to-date computerized database showing types, quantities, and exact locations of all HM and ozone depleting substances (ODSs). HPP Records must be updated and reconciled at least monthly. Track and provide data on each HAZMAT container, as defined in AF instructions and/or subsequent directives.

Maintain and operate all government furnished related computer hardware and software programs, such as the AF-EMIS program. Ensure all HM has a valid, up-to-date Material Safety Data Sheet (MSDS). Maintain master MSDS file for all HM used on base. Maintain file of all completed AF IMTs 3952 and other applicable HM approval IMTs. Develop a contingency plan for HM data input and updates during times when the AF-Environmental Management Information System (EMIS) and the Standard Base Supply System (SBSS) computer system are inoperative. Approve or disapprove HM requests based on assessment of environmental considerations. Ensure, through the local purchase contracting office, that each base contract includes a clause requiring the service provider to identify and report to the HMMP, all HAZMAT material to be used during the contract period on Vance AFB. For acquisition support of other contracts, advise the CO in all potential scenarios, where a service provider is not required to identify and report IAW with the HMMP, for all HAZMAT material projected to be used during the contract period

16.1.10.12. Minimization: Receive, review and validate all initial customer requests for product substitution involving controlled HM and ODS. For all new chemical requirements to be used on Vance, submit requirements to the Wing Bioenvironmental Engineering (BEE) and Ground Safety Offices for review. All requests for hazardous materials should be routed through HMMP using the hazardous material authorization request IMT (formerly AF 3952) for combined BEE and Safety review. For government workplaces, requests must be approved by Wing BE and Safety offices, and the service provider’s environmental office.

For service provider workplaces, Wing BE and Safety offices shall notify the service provider that items contain hazardous material and will verify use will not adversely impact USAF personnel. The AF will not perform exposure determinations or recommend controls for the service provider’s operations. Service provider shall not implement a new chemical requirement until the CO or CO’s delegated representative has indicated that all the above reviews have been satisfied. The government retains the right to restrict the use of hazardous material where it may be perceived to adversely affect the Air Force mission or its resources.

Service provider shall be required to have a safety program consistent with all OSHA requirements.

16.1.10.13. Establish the maximum allowable quantity limits for the various supply systems on base as well as monthly customer consumption. Monitor the product usage to seek ways of reducing and minimizing HM and ODS. Recommend methods of HM and ODS product substitution with non-HM substances. Work with other government agencies to substitute

16-1-9 non-HM substances for HM whenever possible. Update the AF EMIS database with validated HM and ODS actual quantity and usage requirements IAW the customer’s monthly maximum usage consumption. Follow the guidance from AFI 32-7086 and HQ AETC for HAZMAT Management in support of MAJCOM contingency deployment plans.

16.1.10.14. HMMP Manager: HPP manager assigned must be qualified to perform duties associated with identification, labeling and processing HM and ODS. Prepare and submit appropriate HAZMAT related funding requirements to Resources and or HQ AETC/CE

16.1.10.15. HMMP Support: Process all HM and ODS issue requests through AF-EMIS.

AF-EMIS verifies the Authorized Users List (AUL) to ensure HAZMAT users are issued only authorized materials at their authorized issue levels. Prepare a HM approval IMT (i.e., NG 6-

1) for each AF IMT 3952; attach the related AF IMT 3952 to the HM approval IMT.

Maintain and update the AUL by entering data from AF IMTs 3952 and HM approval IMT into AF-EMIS. Print and forward the AUL listing at least once a month to the CO or CO’s delegated representative. NOTE: The AUL shall be used in lieu of the Health Hazard Approval Listing (HHAL). Identify at least once a quarter, HM and ODS stock demand levels to base supply for adjustment to help minimize inventories and replenishment, while maintaining all mission requirements. Enter receipt, returned, or issue information into the AF-EMIS. Ensure MSDS and warning label requirements comply with 29 CFR 1910.1200 (HAZCOM). Elevate changes and problems with HAZMAT data system through appropriate channels.

16.1.11. Hazardous Materials and Waste

16.1.11.1. The Service Provider is responsible for hazardous waste accumulation, transportation, and storage personnel training.

16.1.11.2. Spill cleanup and training to include a spill response plan. Provide input documentation of operation sites for inclusion in base spill plan.

16.1.11.3. Establish Hazardous Material/Waste Training Program for all personnel to include Pollution Prevention (P2) Training. All personnel who work with or may potentially come in contact with HAZMAT, their immediate supervisors, and the unit environmental coordinator shall accomplish the virtual shop level P2 training within 90 duty days of assignment. IAW DODI 4715.1, paragraph 4.

16.1.11.4. Ensure proper collection and turn-in of toxic, hazardous, special or radiological wastes and materials are IAW current Air Force regulations, directives, instructions, policy letters, and federal, state and local environmental rules and regulations. The service provider shall coordinate with the Air Force designated representatives for all waste manifests prior to transport of any waste materials from the boundary of the base. The service provider shall:

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16.1.11.5. Identify, in writing to the CO, the HMMP, and Environmental Flight, the primary and alternate POCs for satellite/initial accumulation points by contract start date. Submit changes in writing to the CO as they occur.

16.1.11.6. Perform housekeeping and spill prevention duties IAW current guidelines.

16.1.11.7. Transport to the collection point and drain fuel, oil, and hydraulic fluid collection containers.

16.1.11.8. The service provider’s maintenance personnel shall provide the correct documentation for the disposition of accumulated wastes IAW all federal, state, local, and Air Force regulations.

16.1.11.9. The service provider’s maintenance personnel shall comply with all AF, AETC, base, and 71st FTW directives, policies, directives/instructions, and plans on waste minimization. Hazardous waste will be managed in accordance with all applicable laws and regulations..

16.1.11.10. The service provider shall establish, manage and, maintain waste/satellite accumulation points, collect waste, and accomplish the required paperwork for product inventories, record keeping of hazardous waste, and turn-in documents of acceptable accumulated waste IAW government standards.

16.1.11.11. Prior to purchase and use of any non-Air Force procured hazardous materials (i.e., paint, solvent, etc.) the service provider shall obtain approval from the base or host Hazardous Material Flight. Service Provider shall complete an AF IMT 3952, Chemical/Hazardous Material Authorization Request, authorization prior to bringing any hazardous material on Vance AFB. The AF IMT 3952 must be submitted with supporting documentation, including Material Safety Data Sheet (MSDS) and the applicable technical order title page along with the specific paragraph to the host Hazardous Material Flight for approval/processing.

16.1.11.12. The service provider shall provide the support equipment information, if required, for the annual base air emission inventory. Records (paper and electronic) shall be maintained and periodically submitted upon request for annual, monthly, daily, and hourly (if required by law) for the annual air emission inventory. Records shall be maintained by the service provider.

16.1.11.13. The service provider shall provide and have on-hand at all times expendable and compatible materials or equivalent for hazardous material spill containment and cleanup.

Minimum absorbent material shall be enough to either absorb or contain the spill from the largest container normally used, such as a 55 gallon drum, of product. Additionally, each of these locations shall have a minimum of 10 absorbent spill pads.

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16.1.11.14. The service provider shall apply absorbent material, fuel spill pads or other type of absorbent as appropriate to contain all leaks and spills that occur in the service provider’s operating areas regardless of cause or fault.

16.1.11.15. The service provider shall report all spills, regardless of size, to the appropriate Environmental section and IAW the base spill plan.

16.1.11.16. Perform containment and cleanup as required to protect property or water drainage systems IAW the base spill plan. The service provider shall be liable for all cleanup costs associated with any spills or releases caused by the service provider or sub-service providers to the service provider. If Air Force personnel conduct cleanup, the service provider shall reimburse the Air Force for all costs associated with the cleanup action to include supplies, equipment, personnel and other miscellaneous expenses.

16.1.11.17. Environmental, Safety, and Occupational Health Compliance Assessment and Management Program (ESOHCAMP). Government ESOHCAMP evaluations are performed every third year by an external team (personnel outside the unit/base) and/or an internal team (personnel from the base) performs this evaluation annually. All organizations’ compliance with federal, state, local, and Air Force environmental, safety, and health regulations and laws are evaluated. The service provider shall support the ESOHCAMP process. The service provider shall provide a knowledgeable person to interface with the external team, usually the environmental POC, for the duration of the ESOHCAMP evaluation and any prior training sessions and/or meetings.

16.1.11.18. Environmental Impact Analysis Process (EIAP). EIAP is the Government program for ensuring compliance with the National Environmental Policy Act (NEPA). The service provider shall submit an AF IMT 813, Request for Environmental Impact Analysis, for all new actions and/or changes to existing conditions, i.e., new construction projects, new or different maintenance processes etc. Requirements are outlined in 32CFR Part 989, The Environmental Impact Analysis Process, and in the AETC supplement 1 to 32 CFR 989.

16.1.11.19. Natural and Cultural Resources. The service provider shall comply with all federal, state, local, Air Force, AETC, 71st FTW, and base environmental laws, regulations, policies and procedures pertaining to natural and cultural resources.

16.1.11.20. Environmental Inspections. Hazardous waste and used oil accumulation and satellite collection points shall require weekly inspections to be performed by point managers as defined in the Hazardous Waste Management Plan. Service provider shall be responsible for initiating corrective action for any discrepancies within 24 hours of identification.

16.1.11.21. Wastewater Disposal. The service provider shall characterize all wastewaters generated, including, but not limited to, those from aircraft and vehicle washing, parts cleaning, painting, fuel tank accumulation and floor cleaning. Service provider shall perform pre-treatment of such wastewaters when it is determined necessary to meet influent discharge requirements of the wastewater treatment system used. Wastewaters shall not be disposed of into the storm water sewer system or into surface drainage channels or swales (not applicable

16-1-12 to sanitary waste systems). Chemicals, paints, fuels, oils, solvents, and similar materials shall not be intentionally discharged into either storm water or sanitary wastewater systems.

16.1.11.22. Storm Water Pollution Prevention. The service provider shall comply with all applicable provisions of the storm water pollution prevention plan, including the development and implementation of best management practices to prevent any contamination of storm water runoff from the service provider’s work sites. The service provider shall become an active participant in the base storm water pollution prevention program, and must not undertake any practices, which would lead to violation of provisions of the base storm water discharge permit.

16.1.11.23. Interface with the Functional Director, Government QAPs, Air Force management officials, the CO, and other Air Force personnel is a part of the contract requirements to be handled in a timely manner, with an eye toward better contract relationships. Contractor management personnel enthusiastically and effectively participate as members of leadership. Problem areas are discussed at the most appropriate level with the CO being involved in problem solutions. The service provider’s open attitude toward the Functional Director, Government QAPs, and the CO, coupled with cooperation in all matters pertaining to performance are key points in this criterion. The service provider keeps the CO fully informed of progress on problems, performance status, and operational requirements that occur because of changes in directives or circumstances. Interaction with Government-operated (civil service or military) and service provider -operated functional areas and coordination with them through proper channels is important to assure the service provider provides complete and professional service to the Government. Customers are provided professional, timely service by a cordial staff that willingly provides appropriate services required in this PWS. High quality aid and assistance to customers that enhances the service provided is a favorable and essential.

16.1.12. Environmental

16.1.12.1. The service provider shall participate and support surveys, studies, and tests of systems upgrades and changes relating to computer hardware, software, systems, etc.

16.1.12.2. The service provider shall provide updates to historical data, PWS, appendices, and technical exhibits on an annual basis and more frequently as determined by the CO.

16.1.12.3. Provide environmental technical assistance base-wide.

16.1.12.4. Escort regulators and inspectors on inspections

16.1.12.5. Maintain partnering relationship with Air Force, public and regulatory authorities.

16.1.12.6. Furnish required environmental training to support operational mission.

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16.1.12.7. Develop and implement corrective actions to close out environmental compliance findings within prescribed timelines

16.1.12.8. Prepare and update environmental permits applications.

16.1.12.9. Review construction project plans and specifications for environmental compliance.

16.1.12.10. Prepare and submit (when required) environmental documentation such as shipping manifests and periodic monitoring reports.

16.1.12.11. Identify environmental requirements.

16.1.12.12. Notify federal, state, local, DOD, and Air Force agencies of reportable spills and other incidents as required.

16.1.12.13. Promote environmental awareness base-wide.

16.1.12.14. Support external Environmental, Safety, & Occupational Health, Compliance and Management Program (ESOHCAMP).

16.1.12.15. Coordinate with Emergency Management function.

16.1.12.16. Implement and manage an environmental self-assessment program.

16.1.12.17. Support mandatory TDYs such as annual performance review meeting (PRM), Joint Service Pollution Prevention Conference, and annual environmental training symposium.

16.1.12.18. Manage the RCRA corrective action program, including but not limited to the investigation, restoration, long-term monitoring, and operations of non-Environmental Restoration Account sites.

16.1.12.19. Coordinate and provide technical support to Engineering Services.

16.1.12.20. Support the meeting requirements of the Environmental Safety and Occupational Health Council.

16.1.12.21. The service provider shall work with AETC’s contractor to implement and maintain the Environmental, Safety and Occupational Health Training Network (ETN) at Vance AFB. The service provider will identify base-specific environmental policy that is to be incorporated into ETN, working to ensure training modules are tailored to be Vance AFB relevant. Additionally, the service provider will ensure base-specific information, i.e., photos, forms, instructions, are incorporated into ETN. The service provider shall also work the installation’s ESOHC to promote use of the ETN basewide, including working with base unit environmental coordinators and unit training monitors.

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16.1.13. Program specific Environmental compliance service:

16.1.13.1. Perform asbestos spot verification to risk assessment codes assigned to base facilities.

16.1.13.2. Perform LBP spot verification to risk assessment codes assigned to base facilities.

16.1.13.3. Provide containers, transportation, documentation, and supervision for disposal of hazardous waste and other wastes as required.

16.1.13.4. Manage Environmental Planning and Community Right-to-Know Act (EPCRA).

16.1.13.5. Adhere to requirements addressed in 29 CFR 1910, to include the obtaining of appropriate permits.

16.1.13.6. For work performed by the service provider where asbestos may present, notify the CO or his representative in a timely manner and coordinate as necessary to allow the government to provide notification of any known ACM (asbestos containing materials) or potential ACM (PACM). For acquisitions, whether local purchase or supporting other government contracts, notify all appropriate organizations of the presence of ACMs or PACMs as required.

16.1.13.7. Perform facility compliance assessment at least annually in compliance with the requirements of base storm water pollution prevention plan. Prepare a written report of each site compliance evaluation and modify/update the base storm water pollution plan as required.

16.1.13.8. Perform services under the Safe Drinking Water Act.. Perform planning, programming, and funding for the expense of supporting AFI-assigned BEE activities related to SDWA compliance requirements. The service provider shall assist the BEE and Vance AFB in compliance resolution under the Act. AFI 48-119 assigns the BEE specific duties under the Safe Drinking Water Act compliance for which the service provider is not responsible.

16.1.14. Provide Planning, Programming, and Budget Services:

16.1.14.1. Identify, maintain, and update all environmental requirements (non-facility) in the Work Information Management System–Environmental Subsystem (WIMS-ES), or its designated replacement system, on seven-year annual cycle.

16.1.14.2. Identify, maintain, and update all environmental facility requirements in the Project by Contract Management System (PCMS) or its designated replacement system on a seven-year cycle.

16.1.14.3. Prepare and submit all environmental facility and non-facility requirements to the MAJCOM for validation.

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16.1.14.4. Manage project requirements to ensure all funds are expended no later than 15 April of each fiscal year.

16.1.15. Provide Environmental operating costs reduction services:

16.1.15.1. Provide technical assistance to reduce customer environmental costs and/or hazardous materials usage.

16.1.15.2. Ensure environmental awareness efforts provide information on cost reduction opportunities, including waste reduction, reuse, recycling, affirmative procurement, process modification, and product substitutions or elimination.

16.1.15.3. Analyze all work processes impacted, and identify environmental, safety and occupational health (ESOH) opportunities and risks, to reduce total operating cost (TOC).

16.1.15.4. Establish a prioritized listing of environmental projects with accompanying compliance burden (cost and liability) criteria and operational risk management analyses for submission to MAJCOM. Provide proposed priorities based on the combination of benefits, risks, and costs for best value recommendation to the Air Force.

16.1.15.5. Ensure that the installation solid waste recycling program revenues and cost avoidance meet or exceed program cost. Provide an estimated cost and notify office responsible for base environmental management of any significant sampling/disposal cost changes. Validate all HW line items for which the billed amount differs from the estimate.

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16.1.8. Environmental Systems: