Attch_3_-_Ground_Rules.pdf

Attachment 3 SSPARS Industry Days

Purpose:

This is an open forum seeking industry input on requirements and processes for the SSPARS reacquisition and to obtain feedback from industry on:

• Draft Request for Proposal (RFP)

• Draft Performance Work Statement (PWS)

• Draft CPAR Matrix

• Contractor recommendations may or may not be incorporated into Government documents

Ground Rules:

• No Recording

• Turn off cell phone ringers

• The following will be posted to FedBizOpps:

• All briefings

• Attendance roster

• Questions & answers, to include one-on-one sessions (all Q&As will be compiled and posted on a non-attribution basis)

• Proprietary questions & answers will be addressed with individual companies and will NOT be posted on FedBizOpps

• Ideas and information presented may be recorded and publicized (FedBizOpps) or otherwise recorded for this event

• General questions may be answered during the briefings at PCO’s discretion

• The Government chairperson will acknowledge each speaker and attempt to provide equal opportunity and time to speak. Please allow others to express themselves without interruptions

• No additional information will be provided by the Government that has not already been published or presented

• There will be no side‐bar meetings with any Government entity

• No agreements, promises or other commitments are made or implied by the Government or contractors participating in Industry Day

One-on-One Session Process:

• All one-on-ones will be in Building 350, Room 1205

• Upon arrival, wait in the main lobby and a Program Office representative will escort you to your session

• Each interested company will be allotted a firm 30-minute session. If you are late, you will only have whatever remains of your 30 minutes

• There will be no side‐bar meetings with any Government entity

• No agreements, promises or other commitments are made or implied by the Government or contractors participating in the one-on-one sessions

• There is no guarantee the Government will implement or react to the concerns, comments or ideas presented by the contractor at the one-on-one sessions

• Neither side shall make a presentation during the one-on-one sessions

• The Government reserves the right to end the meeting if the participants do not adhere to acceptable topics

Acceptable Topics for One-on-One Communications:

• Any information about SSPARS which has already been made accessible to the public or is otherwise being made available to all potential offerors

• Any lessons learned from historical information about prior contracts that are relevant to

SSPARS

• Information that describes the federal procurement process as defined in the Federal

Acquisition Regulations (FAR), DFARS, AFARS or other published procurement policy documents

• Procurement specific information already published such as information contained in the PWS, Sources Sought, draft RFP, CPARS Matrix, etc.

Unacceptable Topics for One-on-One Communications:

• Proprietary or confidential business information of contractor(s) or other business entities performing similar ongoing efforts

• Marketing pitches or contractor capability presentations

• Privacy Act protected information such as existing contractor employees' personal data

• Speculation on what the Government might be looking for in the proposals

• Performance of contractors providing similar requirements who could be potential competitors of SSPARS