01 78 00.pdf

SABER Solicitation FA2517-08-R-5002

01 78 00-1 03/24/09

SECTION 01 78 00

TASK ORDER CLOSE OUT REQUIREMENTS

PART 1 GENERAL

1.1 INSPECTION

1.1.1 Pre-Final Inspection

1.1.1.1 Prior to requesting a pre-final inspection, the Contractor shall have performed an internal Quality Control (QC) pre-final inspection, corrected any deficiencies, and ensures that the project site is thoroughly cleaned. The CO reserves the right to decline the contractor’s request for a pre-final inspection or suspend a pre-final inspection when it is evident that the Contractor is not ready for the inspection. The Contractor shall request a Government pre-final inspection, in writing five (5) working days prior to the desired date, to the CO when they are ready for the Government pre-final inspection. The government inspectors, CO and the Contractor should be present for the pre-final inspection. The Contractor shall correct any discrepancies noted during the pre-final inspection prior to requesting the final inspection.

1.1.2 Final Inspection

1.1.2.1 The Contractor shall ensure the job site is thoroughly cleaned after construction.

Remove any leftover gypsum board, dust, smudges, spackle/glue splatter, or paint spatter from the site after construction. Ensure all tile is wiped down and free of dirt and debris. The Government will not accept the work until the site satisfies the final inspection. The Contractor, civil engineer, SABER manager, and contract administrator shall all participate in the final inspection. The Contractor shall correct any discrepancies noted within five (5) working days following inspection unless the

CO grants a longer period. The CO reserves the right to decline the contractor’s request for a final inspection or suspend a final inspection when it is evident that the Contractor is not ready for the inspection. The CO must have forty-eight (48) hours notice prior to a requested reinspection for completed punch list items. As much as ten (10) percent of the total value of each task order may be retained until all discrepancies are corrected.

1.2 PROJECT CLOSE OUT REQUIREMENTS

1.2.1 The Government requires the following information (as applicable) for record and operation purposes. Final payment shall not be made until receipt of these documents, materials, and services.

1.2.2 As-Built Drawings.

1.2.2.1 During the progress of the work, the Contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings, if applicable, regardless of whether they are a part of the construction effort or not. The

Contractor shall enter such changes and corrections to the contract or record drawings daily, and submit drawings to the Contracting Officer in accordance with the schedule provided in the task order. This shall include any hidden or subsurface data discovered

01 78 00-2 03/24/09 during construction. The Contractor shall enter such changes and corrections on a copy of the task order proposal drawings and provide the CO with a copy of the updated drawings. If the Contractor fails to maintain the record drawings as required herein, the

Contracting Officer will consider that satisfactory progress has not been achieved for the period in question. Final payment will be withheld until As-Built record drawings are submitted to and approved by the CO.

1.2.2.2 The as-built drawings shall indicate all physical changes to the construction area and the actual location of any subsurface utility lines. The drawings shall also show, by offset dimensions to two permanently fixed surface features, the end of each run including each change in direction in sufficient detail that anyone may determine the location of these lines and appurtenances in the event the surface openings or indicators become covered over or obscured. The drawings shall indicate all valves, splice boxes, and similar appurtenances by dimensions along the utility run from a reference point.

The drawings shall also note the average depth below the surface of each run, size and type of material.

1.2.2.3 At the time of beneficial occupancy of each structure or facility involved under the contract, the Contractor shall submit as-built drawings that sufficiently meet this requirement. The Contractor shall provide as-builts in the same media as provided them. All drawings shall conform to standard drafting practices and include such supplementary notes, legends, and details as required. Dimension all utilities from a known point, or an existing permanent object, to the centerline of the ditch or structure.

The Government will review the as-builts for accuracy and, if found in error, will return the drawings to the Contractor for further revision.

a. The Contractor shall submit one full set of paper copies with red lines indicating changes from the original set of drawings. The drawings shall show any hidden, subsurface, or corrected layout information that the Contractor discovered during construction regardless of whether they where a part of the construction effort or not.

The legibility and clear portrayal of the as-built construction on the marked prints (hard copy) are subject to the approval of the CO.

b. The Contractor shall provide one copy of the drawings on CD ROM and the CD case shall be labeled with project title, project number, task order number, date and content of disk. The disk drawings shall be in the native file format used by AutoCAD 2000 software (or as noted in Sections 01 00 01 – 01 00 07) Systems for Windows and capable of being loaded and viewed without conversion or editing. All external references shall be bound in the drawings or included in the drawing set. The CADD drawing format (i.e., level/layer structure, symbology, coordinate system, fonts, border templates, etc.) shall conform to the CADD standards used by the installation civil engineer drafting element. Contractor shall include all survey data in an ASCII format to include X, Y, and Z data.

1.2.2.4 There may be instances when record drawings will not be to the advantage of the

Government or the Contractor. Examples of this are the replacement of an existing ceiling with the same materials, or repair of an existing wall. In these instances, the CO or his/her representative may determine record drawings/as-builts are not necessary.

1.2.3 Keys and Keying Schedule

1.2.3.1 The Contractor shall comply with Base Design Standards for compatibility of locksets, 01 78 00-3 03/24/09 latch sets, deadlocks and cores.

1.2.4 Real Property Records

1.2.4.1 The Contractor shall prepare and submit a DD Form 1354, Transfer and Acceptance of

Military Real Property, for all installed property (by building number if multiple buildings are involved in the project/task order). The Contractor shall submit the real property records to the CO upon final inspection.

a. The DD Form 1354 data sheets contain a summary of project information used to transfer the facility to the owner agency. The data sheet is divided into two parts:

Facility and Features within the 5-foot line and Features outside the 5-foot line.

b. The Contractor shall meet with the Government to get direction and example documents on the format and content of the DD Form 1354. The Government will provide the Contractor with an electronic format that can be used to fill out the form.

c. The form shall include all government furnished and contractor furnished items installed by the Contractor. The form need not include light switches, fixtures, relays, contacts, valves, and such material items as piping, insulation, and minor component parts of larger assemblies. The form line items shall include the following:

(1) Electrical equipment: transformers, lighting fixtures, metering equipment, over-head door operators, exterior floodlights and poles, fire alarm and burglar alarm systems, etc.

(2) Mechanical equipment: commercial refrigeration equipment, heating equipment, air-conditioning system equipment, pumps, boilers, sprinkler, meters, and other items of mechanical equipment.

(3) Other items considered real property installed equipment: For each listed item, the information contained shall include the following (as applicable).

(a) Name of item

(b) Location of item

(c) Manufacturer

(d) Model Number

(e) Serial Number

(f) Style

(g) Date installed/replaced

(h) Electrical rating, full nameplate data

(i) Capacity (MBTU, KVA, Tons, etc.

(j) Cost of each item (equipment cost only)

(k) Other pertinent information (Warranty/guarantee information-start date, stop date)

1.2.5 Operation and Maintenance Manuals/Data: Submit in accordance with 01 78 23

Operation and Maintenance Data.

1.2.6 Training

01 78 00-4 03/24/09

1.2.6.1 Training shall be provided after the final inspection for each Task Order. Training shall be done on all key components, items spelled out in the specifications, and listed in the

Task Order Statement of Work.

1.2.7 Spare Parts and Maintenance Materials

1.2.7.1 Spare parts and maintenance materials shall be provided prior to the final inspection for each Task Order. These parts shall be provided on all items spelled out in the specifications and those listed in the Task Order Statement of Work.

1.3 WARRANTIES/WARRANTY RESPONSE:

1.3.1 With the close out documentation and prior to final payment, the Contractor shall provide any and all guarantees, warranties, and bonds as specified in contract clauses and individual sections of work. These are in addition to the one-year warranty that automatically applies to all materials and workmanship on every task order. The

Contractor shall honor all warranty requirements by responding and initiating corrective action on all warranty work within the following timeframes:

1.3.1.1 Routine Calls

a. The Contractor shall respond within seven (7) calendar days after notification by the

CO, and not later than three (3) calendar days on second and subsequent attempts to correct a deficient item. The work must be completed within 20 days of receiving materials.

1.3.1.2 Urgent Calls

a. The Contractor shall respond within 24 hours of notification and complete corrective action within 7 days of receiving materials.

1.3.1.3 Emergency calls

a. The Contractor shall respond within 2 hours of notification and complete corrective action within 24 hours of receiving materials.

(1) The CO will determine the category of the call (urgent, or routine). The corrective action shall include making temporary repairs, if necessary, until more permanent repairs can be made or replacement parts ordered. The Contractor shall complete all warranty work to the complete satisfaction of the CO in accordance with the applicable specifications. If the Contractor fails to honor warranty requirements (to include making temporary repairs), the Government may correct the deficiency and bill the Contractor for the repairs.

PART 2 PRODUCTS – Not Used

PART 3 EXECUTION – Not Used

END OF SECTION 01 78 00