Exhibit B Method of Compensation REBID.pdf
PDF 138 KB Posted
- Attached to
- Intelligent Transportation Systems (ITS) / Transportation Management Center (TMC) Operations Svcs
- Solicitation number
- RFP-15571
- Issued by
- Miami-Dade County, Florida
About this file
Summary of Exhibit B - Method of Compensation
This is a method of compensation exhibit from the Florida Department of Transportation, District Six, for the Intelligent Transportation Systems (ITS) and Transportation Management Center (TMC) Operations Contract (DOT-RFP-26-6202SD-REBID). The contract encompasses nine financial project numbers and includes thirteen distinct service categories: program and TMC management, freeway operations, arterial operations, express lanes and ramp signaling operations, incident management, incident response vehicle operations, community outreach and customer support, TMC information technology services, ITS utility locates services, IT data architect services, TMC contract oversight services, miscellaneous TSM&O and traffic operations services, and transition services. The contract term runs from August 1, 2026, through August 1, 2031, with potential renewal options for up to three additional years. The total maximum budgetary ceiling is to be determined (TBA), with only a TBA amount currently available for encumbrance in fiscal year 2026/2027. The transition period (tentatively scheduled for August 1 through September 30, 2026) includes a lump sum payment of $50,000. Proposals were due by April 28, 2026, at 10:00 AM, with technical proposal opening on May 12, 2026, oral interviews on May 27, 2026, price proposal opening on June 9, 2026, and final selection on June 15, 2026.
The compensation structure combines two methods: lump sum payments for well-defined services with predictable effort levels, and loaded billing rates for services with undefined scope and unpredictable effort levels. Lump sum services are paid in sixty monthly installments equal to one-sixtieth of the annual amount, with payments based on percentage of services completed as approved by the Department. Lump sum amounts include consultant staff salaries, overhead, fringe benefits, expenses, and operating margin. Loaded billing rate services are compensated based on authorized work hours, with loaded rates incorporating staff salaries, overhead, fringe benefits, and operating margin; expenses are reimbursed based on actual allowable costs incurred. The consultant must not exceed the maximum limiting amount without an approved amendment and cannot provide services exceeding approved annual appropriations. Monthly invoices are submitted in triplicate to the Florida Department of Transportation SunGuide Transportation Management Center in Miami. The contract does not involve tangible personal property purchases and includes a one percent MyFloridaMarketPlace transaction fee deducted from vendor payments.
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DOT-RFP-26-6202SD-REBID Exhibit B Page 1 of 3
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
EXHIBIT B - METHOD OF COMPENSATION
DOT-RFP-26-6202SD-REBID
DISTRICT SIX INTELLIGENT TRANSPORTATION SYSTEMS
(ITS) / TRANSPORTATION MANAGEMENT CENTER (TMC)
OPERATIONS CONTRACT
FINANCIAL PROJECT NUMBERS: 434665-2-82-01,
435506-4-82-01, 439031-3-82-01, 445023-1-82-01, 445023-2-82-01, 445023-3-82-01, 445023-4-82-01, 445023-5-82-01, AND
445023-6-82-01
DOT-RFP-26-6202SD-REBID Exhibit B Page 2 of 3
1.0 PURPOSE:
Exhibit B - Method of Compensation defines the method of compensation to be made to the Consultant for the services described in Exhibit A - Scope of Services, and method for which payments will be made.
2.0 COMPENSATION:
For the satisfactory performance of services detailed in Exhibit A - Scope of Services, the Consultant’s Exhibit C - Price Proposal amount shall become this Contract’s “Maximum Limiting Amount.” The Consultant’s Maximum Limiting Amount (i.e., the Budgetary Ceiling) of this Contract is $ TBA .
The Consultant shall be paid up to the Maximum Limiting Amount for the duration of this Contract. It is agreed that such amount will be the limit of all compensation payable by the Department for all services performed by the Consultant under Exhibit A - Scope of Services. The Consultant shall not provide services that exceed the maximum limiting amount without an approved Amendment from the Department.
The total amount of this Contract is expected to be funded by multiple appropriations and the State of Florida’s performance and obligation to pay under this Contract is contingent upon annual appropriation by the Legislature.
Currently, only TBA for fiscal year 2026/2027 of the total Consultant’s Maximum Limiting Amount is available to be encumbered to this Contract. Therefore, it is agreed that the Consultant will not be obligated to perform services or incur costs which would result in exceeding the funding currently approved. The Department shall have no obligation to reimburse the Consultant for any costs, or to make any payments, in excess of the funding currently approved and encumbered. The Department will provide written authorization, by Letter of Authorization (LOA) or with an email LOA, if and when additional funding is approved and encumbered for this Contract.
2.1 Methods of Compensation:
Exhibit C - Price Proposal of this Contract has been formatted to include a combination of compensation methods.
This combination consists of (1) Lump Sum, and (2) Loaded Billing Rate compensation.
2.1.1 Lump Sum Compensation
Exhibit A - Scope of Services contains services that are well defined, and the level of effort is reasonably predicted.
For such services, the Consultant shall provide a Lump Sum price for the duration of the Contract. The Lump Sum locks the Consultant’s operating margin for the five-year term of the Contract. The Consultant shall be paid in sixty
(60) monthly payments at the periodic payment amount less any applicable deductions. Periodic payment amount is the Lump Sum amount divided into 60.
The services listed below are priced as Lump Sum in Exhibit C - Price Proposal:
Program and TMC Management Services
Freeway Operations Services
Arterial Operations Services
Express Lanes and Ramp Signaling Operations Services
Incident Management Program Services
Community Outreach and Customer Support Services
TMC Information Technology Services
ITS Utility Locates Services
IT Data Architect Services
TMC Contract Oversight Services
Transition Services
Transition Period (tentatively scheduled for August 1, 2026, through September 30, 2026) lump sum payment amount will be $50,000 less any applicable deductions as stipulated in Exhibit A – Scope of Services for this Contract.
DOT-RFP-26-6202SD-REBID Exhibit B Page 3 of 3
2.1.2 Loaded Billing Rate Compensation
Exhibit A - Scope of Services also contains services that are not well defined, and the level of effort cannot be reasonably predicted. For such services, the Consultant shall provide a Loaded Billing Rate for the duration of the Contract. The Loaded Billing Rates lock the Consultant’s operating margin for the five-year term of the Contract.
The services listed below are priced as Loaded Billing Rates in Exhibit C - Price Proposal:
Incident Response Vehicle Operations Services
Miscellaneous TSM&O and Traffic Operations Services
3.0 PROGRESS PAYMENTS:
The Consultant shall submit monthly invoices (3 copies) in a format acceptable to the Department. Payments for Lump Sum and Loaded Billing Rate services shall be made in the following manner:
3.1 Payment for Lump Sum Services
The services priced as a Lump Sum in Exhibit C - Price Proposal were priced on a yearly basis. The Consultant may receive in compensation a portion of the yearly Lump Sum amount for each one of these services equal to the percentage of services completed, less any applicable deductions, as approved by the Department. The Lump Sum amounts shall contain the Consultant staff salaries, overhead, fringe benefits, expenses, and operating margin.
3.2 Payment for Loaded Billing Rate Services
The services priced as Loaded Billing Rates in Exhibit C - Price Proposal, were priced as a loaded billing rate for the duration of the Contract. The Loaded Billing Rates shall contain the Consultant staff salaries, overhead, fringe benefits, and operating margin. Payment for expenses shall be made based on actual allowable costs incurred, less any applicable deductions, as authorized and approved by the Department. The Consultant shall receive in compensation the work hours negotiated and authorized by the Department for completing services associated with Incident Response Vehicle Operations Services and/or Miscellaneous TSM&O and Traffic Operations Services.
4.0 INVOICE SUBMITALS:
The Consultant shall submit invoices to the following Department staff and address for approval and processing:
Florida Department of Transportation
SunGuide Transportation Management Center
1001 NW 111th Avenue
Miami, Florida 33172
Attention: TSM&O Program Engineer - Freeways
5.0 DETAILS OF COSTS AND FEES:
Details of the Consultant’s costs and fees for the performance of the services described herein are contained in Exhibit C - Price Proposal, which is attached hereto and made a part hereof.
6.0 TANGIBLE PERSONAL PROPERTY:
This Contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, F.S.
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