DOT-RFP-26-6202SD-REBID Exhibit A-2 Page 1 of 17

STATE OF FLORIDA

DEPARTMENT OF TRANSPORTATION

EXHIBIT A-2 - INCIDENT RESPONSE VEHICLE

OPERATIONS SERVICES REQUIREMENTS

DOT-RFP-26-6202SD-REBID

DISTRICT SIX INTELLIGENT TRANSPORTATION SYSTEMS

(ITS) / TRANSPORTATION MANAGEMENT CENTER (TMC)

OPERATIONS CONTRACT

FINANCIAL PROJECT NUMBERS: 434665-2-82-01,

435506-4-82-01, 439031-3-82-01, 445023-1-82-01, 445023-2-82-01, 445023-3-82-01, 445023-4-82-01, 445023-5-82-01, AND

445023-6-82-01

DOT-RFP-26-6202SD-REBID Exhibit A-2 Page 2 of 17

TABLE OF CONTENTS

1 Introduction 2 IRV Operators

2.1 Minimum Qualifications

2.2 Personnel Appearance and Conduct

2.3 IRV Operator Training and Certifications

2.3.1 Consultant Provided Training

2.3.2 Certifications

2.3.3 Additional Training

3 IRV Units

3.1 IRV Unit Resources

3.2 IRV Unit Markings

3.3 IRV Unit Inspections

3.4 IRV Unit Maintenance

3.5 Backup IRV Units

3.6 Re-Supply IRV Units

4 Shift Change

4.1 Shift Schedules Submittals

5 Communication Systems Equipment

5.1 Radio, AVL, and Safety Device

5.1.1 Repairs/ Alterations to Communication Systems

5.1.2 Communication Channels

5.2 Cellular Telephones

6 Operational Procedures

6.1 Patrolling

6.2 Staging

6.3 Authorized IRV Stops

6.4 Notifications

6.5 Notice to Motorists

6.6 Crashes

6.7 Assistance to Emergency Responder Personnel

6.8 Hurricanes

6.9 Miscellaneous Services

7 Consultant Responsibilities

7.1 Driver License Checks

7.2 Safety

7.3 Alcohol/Drugs

7.4 Contract Invoice

7.5 Non-Revenue Access to Tolling Facilities

7.6 Fuel Price Adjustment

7.6.1 Monthly Fuel Cost Review

7.6.2 Method of Computation

DOT-RFP-26-6202SD-REBID Exhibit A-2 Page 3 of 17

1 INTRODUCTION

This document, Exhibit A-2, contains additional requirements for the Incident Response Vehicle (IRV) Operations Services to those provided in Section 4.6 of Exhibit A – Scope of Services.

2 IRV OPERATORS

IRV Operators shall be competent in the tasks of operating the assigned IRV Unit and providing safe and proper execution of the service responsibilities outlined herein.

IRV Operators shall acquire and maintain all Department required training, licensing and certification/authorization levels specified within this Contract and Scope of Services, or otherwise mandated by the Department, throughout the term of this Contract. The Department may modify the required training, licensing, certification(s), and/or authorization(s) of IRV Operators at its discretion.

2.1 Minimum Qualifications

The IRV Operators shall:

1) Be of a minimum age of eighteen (18) years old.

2) Possess a valid Florida Driver License with proper classification to drive/operate the assigned IRV Unit in accordance with the Florida Motor Vehicle Code.

3) Have Law Enforcement, EMS, and/or fire rescue background or equivalent incident management background.

4) Have a State Law Enforcement Radio System (SLERS) background check.

5) Be able to effectively communicate verbally and in writing in the English language.

2.2 Personnel Appearance and Conduct

The IRV Operators personnel appearance and conduct requirements are:

1) IRV Operators shall exercise good sound judgment in carrying out their duties and conduct themselves in such a manner that will reflect favorably upon the Department.

2) IRV Operator shall always be courteous to motorists and direct motorists in the observance of all due safety precautions.

3) IRV Operators shall wear clean FDOT approved uniforms at the start of each shift.

4) IRV Operators shall wear appropriate safety footwear.

5) IRV Operators shall wear their shirts tucked into their trousers at all times.

6) All IRV Operator uniform items shall be in good repair and appearance.

7) IRV Operators shall be well groomed, clean, with neatly trimmed hair, including facial hair if worn, and have no visible offensive tattoos.

8) IRV Operators shall display clearly visible, Department issued identification badges. The badges shall be worn over their left breast pocket.

9) No emblems, patches, Consultant’s names, or logos will be permitted, unless authorized by the Department.

10) The Consultant shall furnish all IRV Operator uniforms and shall be responsible for all associated costs thereof.

2.3 IRV Operator Training and Certifications

Training and certification of IRV Operators is the responsibility of the Consultant. All IRV Operators shall obtain the initial required training, and certifications within thirty (30) calendar days from the date of Contract award or hire date, whichever is more recent. The Consultant shall maintain a current, electronic listing of all IRV Operator training and certification documents.

The Consultant shall ensure that all IRV Operator Certifications / Licensing remain valid for the duration of the Contract. In no case shall an IRV Operator be allowed to operate under this Contract if their mandatory certifications / licenses have expired.

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2.3.1 Consultant Provided Training

Consultant provided training shall, at a minimum, include the following areas:

1) FDOT District Six Incident Management Standard Operating Guidelines (the Consultant must adhere to the current approved version and all subsequent approved versions thereafter).

2) Applicable Florida Statutes (i.e., “Move It” / “Move Over” Laws and Policies).

3) Proper uniform attire and grooming, including safety apparel.

4) Customer service and assistance.

5) Communication with STMC and motorists.

6) SLERS radio protocols and procedures.

7) IRV Unit inspections.

8) Use of changeable message sign and unit lighting.

9) Unit relocation protocol and procedure.

10) Unit placement around/within traffic incident scene.

11) Proper lane closure(s) using maintenance of traffic (MOT) materials, including cones, flares, amber lights, etc.

12) Proper use of fire extinguishers.

2.3.2 Certifications

All IRV Operators shall obtain and electronically submit the following certifications and certificates of achievement prior to performing services under this Contract:

1) National Incident Management System (NIMS) Incident Command System (ICS) 100, 200, 700, and 800 Certifications. Certificates for NIMS ICS courses are provided after successful completion of each course

2) FDOT Computer Based Training on Maintenance of Traffic for Incident Responders

3) Blocking Procedures at Roadway Incidents online training course

4) Basic HAZMAT

5) National Traffic Incident Management Responder Training course

2.3.3 Additional Training

The Department may require additional IRV Operator training at any time after the start date of this Contract. The Consultant shall only invoice the Department for the time spent by the IRV Operators attending the required additional training at the contracted loaded billing rate(s). Any other fees related to the additional required training will be the responsibility of the Consultant.

IRV Operators that do not attend the additional training course(s) shall be removed from service until such time that IRV Operator attends the additional training course(s) and is authorized by the Department to resume service.

The Consultant’s monthly Loaded Billing Rate invoice to the Department shall list the hours associated with the training on a separate line, indicating the date, time, and nature of the training as well as the number of personnel by job classification in attendance.

3 IRV UNITS

The Consultant shall provide IRV Units with the following general requirements:

1) At the start of this Contract, all IRV Units shall be new or not older than the 2025 production year model.

2) All IRV Units shall be, at a minimum, a Ford F350 Truck (or its equivalent) with a cab and chassis to mount an eleven (11) foot long standard utility service body with a canopy roof at least seventy-two inches (72”) high.

3) The IRV Unit shall be at least a one (1) ton chassis with dual rear wheels.

4) The IRV Unit engine shall be, at a minimum, a high output V8 gasoline engine.

5) The IRV cab shall have a front push bumper with rubber pad.

6) All IRV Units shall be capable of carrying the equipment, tools and accessories specified in Section 3.1

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7) IRV Units shall be equipped with:

a) Functioning seat belts for all passengers.

b) A roof mounted Light-Emitting Diode (LED) or Strobe Light Bar (amber front facing and red rear facing).

c) One (1) 4,800 to 5,400 150-watt high intensity rotator work light mounted on truck roof.

d) Four (4) corner red-and-white LED or strobe light system, two (2) each work lights on the top right, left and rear sides of the body.

e) A standard siren system.

f) An FDOT approved changeable message sign, capable of displaying text and characters, that shall be mounted to the IRV Unit’s service body.

g) An external speaker and public address system with one hundred watts output. The PA system shall only be used while assisting a motorist or as directed by the Department. The Consultant is expected to use PA system in a professional manner; no profane language shall be used.

h) An in-vehicle GPS tracking unit and HAAS Responder-to-Vehicle (R2V) Safety Cloud device. Both of which will be provided by the Department.

8) Any variations to the IRV Unit (i.e., Unit appearance, size, or type) must be approved by the FDOT District Six TSM&O Program Engineer or designee. Variance requests and justifications must be provided to the Department in writing and approved prior to implementation.

9) The Consultant shall have enough backup Units so that the same IRV Units are not used on back-to-back work shifts.

10) All equipment, tools, and accessories must be stored safely and securely on IRV Units at all times.

11) All IRV Units shall be restricted for Department official use only and shall only be used to provide the services contained herein and shall not be used for personal or other business-related work of the Consultant.

12) The Consultant shall maintain Unit availability during the duration of the Contract.

13) The Consultant shall maintain an adequate number of IRV Units to avoid any lapse of scheduled IRV coverage.

14) All IRV Units shall meet the specific Unit requirements listed in this Contract.

3.1 IRV Unit Resources

Each IRV Unit shall, at a minimum, be equipped with the following equipment, lighting, supplies, and tools listed in Table 1.

Table 1: IRV Unit Equipment, Lighting, Supplies, and Tools

Quantity Category Item Description

2 Equipment Wheel chocks

1 Equipment Fire extinguisher Ten (10) pound dry chemical ABC, sealed and meeting all safety requirements

1 Equipment Portable Jumper Starter Battery Pack Minimum of 1,500 peak amps

1 Equipment Twenty-Four-inch (24”) street broom

1 Equipment Regular square-end shovel

1 Equipment Large square-end shovel

1 Equipment Round-end shovel

50 Equipment Thirty-Six (36”) Inch Reflectorized

Traffic Cones FDOT approved

1 Equipment Laptop with mount

2 Equipment “Road Closed” Type 3 Barricade MUTCD approved

1 Lighting Functional Cab Lighting

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Quantity Category Item Description

1 Lighting Roof Mounted LED Amber Lightbar

Full size, 360-degree, class 1 rated with an on/off switch in cab having traffic arrow directional signals integrated into the lightbar (at a minimum, having the left, right, and flashing warning patterns)

1 Lighting Truck Mounted Changeable Message Sign

Changeable Message Sign must be MUTCD approved and be in-cab remote controlled

1 Lighting Large 2-cell or 5-cell Battery Flashlight Include spare batteries

36 Supplies Highway wet flares Thirty (30) minute burn

20 Supplies Sequential LED Flares

1 Supplies Trash container with trash bags Five (5) gallon minimum gallons Supplies Absorbent material for liquid spills

Equivalent to or exceeding the brand name “Speedy Dry”

12 bags Supplies Oil Dry

1 kit Supplies First Aid Kit

1 roll Supplies Caution Tape

2 Supplies Disposable Masks

1 set Supplies Safety Hard Hat and Safety Glasses container Supplies Hand cleaning supplies gallons Supplies Household bleach gallons Supplies Diesel fuel container

1 set Supplies HAZMAT Pads

2 vests Supplies Class III Safety Vest With “FDOT” or “Incident Commander” wording

1 Supplies Class III Safety Windbreaker

1 set Supplies Class III Rain Suit

12 Supplies Bottled Water

50 Supplies Comment and “Move It Law” cards

1 Supplies Incident Management SOG Binder FDOT to provide electronic copies

1 set Tools Screwdrivers Standard 1/8", 3/16", 1/4", 5/16". Phillips head number one (#1) and number two (#2)

1 set Tools Star Drivers

1 Tools Needle Nose Pliers

1 Tools Bolt Cutter

1 Tools Battery cable cutter

1 set Tools Jumper Cables

1 Tools Adjustable Wrench - Eight inch (8”)

1 Tools Adjustable Wrench – Twelve inch (12")

1 Tools Five Pound (5 lb.) Hammer

1 Tools Rubber Mallet

20 yards Tools Electrical Tape

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Quantity Category Item Description

20 yards Tools Duct Tape

1 Tools Tire Pressure Gauge

1 Tools Tire Tread Depth Gauge

1 set each Tools Open-end and Box Wrenches One each (metric and standard)

1 Tools Pry Bar Minimum thirty-six (36”) inches in length

1 kit Tools Fuel Tank Patch Kit

3.2 IRV Unit Markings

All IRV Units shall be painted white. The Consultant, at their own cost, shall procure and install all markings. All markings shall be attached to the areas designated by the Department. The Department shall approve the design and placement of all identification markings. No reference to the Consultant’s company name or logo shall be placed on the IRV Units.

The Department may require the addition/deletion of markings at any time during the life of the Contract. Covering Department identification logos or markings shall be prohibited.

The required identification markings are as follows:

1) FDOT Logo: Twenty-four inch (24”) wide by ten and one-half inch (10.5”) tall applied on both sides of the Unit.

2) FDOT 511 Logo: Nine inch (9”) wide by nine (9”) tall applied on both sides of the Unit.

3) FDOT Incident Response Team Shield Logo: Seventeen and one-half inches (17.5”) wide by twenty and on-half inch (20.5”) tall applied to both doors and the rear.

4) The letters “INCIDENT RESPONSE VEHICLE FDOT DISTRICT SIX” displayed on the left, right and back sides of the Unit’s service body.

IRV Units shall also have the following conspicuity markings:

1) A single two inch (2”) wide, red/white strip of reflective tape applied to cause the limits of the Unit from any angle to be visible at night when illuminated by oncoming traffic.

2) The tape should be applied at a height of four feet (4’) but may vary according to Unit and Unit body configuration.

3) On the rear of the Unit, the tape shall be applied to the upper portion of the bumper/tailgate.

4) Gaps in the tape where members protrude, or the configuration does not lend itself to tape application shall be considered normal.

5) IRV Units shall include alternating red and yellow reflective chevron markings on the back of the Unit to be visible at night when illuminated by oncoming traffic.

All markings and decals shall be maintained in a clean, bright, and readable condition throughout the term of this Contract.

The Consultant shall not permit window tinting on any IRV Units.

Should an IRV Unit become permanently inoperable for any reason, the IRV Unit shall have all markings referencing this Contract permanently removed before being junked, sold, or placed in private service.

3.3 IRV Unit Inspections

The IRV Unit Inspection requirements are:

1) Prior to the beginning of each shift, the Consultant shall inspect each IRV Unit and its associated equipment, tools, accessories, and parts to ensure they meet all specifications and requirements contained herein.

2) The Consultant shall document their IRV Unit Inspections and submit them electronically via the Department’s Road Ranger Driver Information System (RRDIS) or latest Department approved electronic unit inspection application.

3) The Consultant is required to have a minimum of one (1) touch screen capable laptop, tough book, or tablet PC that uses and has installed a Windows 11 or higher operating system as well as Adobe PDF Writer capabilities to document daily Unit inspections.

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4) The Consultant shall submit the inspection reports by 5:00 PM each day for the previous day’s Units that worked on the roadway. Therefore, each Unit that was on the roadway shall have a submitted inspection report for it.

5) Maintaining the safety required throughout the Contract shall be the sole responsibility of the Consultant.

6) The Department may perform periodic inspections, at any time, on the Consultant’s IRV Operators, Units (including equipment, tools, accessories, supplies, etc.) that may be applicable to this Contract. Inspections may be performed throughout the area that the services are being performed / provided.

7) Any IRV Unit determined by the Department to be unsafe, poorly maintained, improperly equipped or not meeting the specifications of this Contract shall be removed from service and replaced at no cost to the Department.

8) For the purpose of IRV Unit inspection, IRV Unit tires shall be considered unacceptable when tire tread depth reaches 1/16 of an inch as defined by the Rubber Manufacturers Association.

9) The Consultant shall replace Unit(s) removed from service within sixty (60) minutes of receiving notification to do so from the Department.

3.4 IRV Unit Maintenance

The IRV Unit Maintenance requirements are:

1) The Consultant shall perform all necessary IRV Unit maintenance required to maintain the fleet in optimal operating condition.

2) All IRV Unit exteriors and interiors shall be kept neat and clean and shall be maintained in conformance with the requirements of the Motor Vehicle Code, applicable Florida Statutes, Rules of the Department of Highway Safety and Motor Vehicles and Miami-Dade County Ordinance. Units not meeting these requirements shall be removed from service until these requirements are met.

3) IRV Units shall not undergo maintenance at any time while actively providing services. IRV Operators shall notify the STMC and the Consultant’s Project Manager or designee of any mechanical problems experienced with the Units immediately upon occurrence. Units experiencing mechanical problems during service must be removed from service and replaced if problems cannot be repaired or resolved within sixty

(60) minutes of occurrence.

4) Any hours of service in which Unit maintenance is performed shall not be billable to the Department.

5) If an IRV Unit is removed from service more than two (2) times in a thirty (30) day period, the Department may request replacement of the Unit. The Department shall issue the Consultant a written notice to fulfill this request. The Consultant shall replace the requested replacement Unit within sixty (60) days of written notice by the Department.

6) All IRV tools, accessories and equipment shall be in proper working order. If a Unit is found with non-working items, it shall be removed from service and shall not resume patrol duty until the items are repaired or replaced. If a Unit sustains damage in a crash or other incident, it shall not be placed back into service until repaired.

7) The Department may require an independent safety inspection of any Unit by a technician of the Department’s choosing (at the Consultant’s expense). This can include inspections performed by the FHP Commercial Vehicle Enforcement (CVE) Division, formerly known as FDOT Motor Carrier Compliance.

8) Replacement IRV Units shall be no more than three (3) production model years old and shall not predate the 2025 production year model, whichever results in the newer model.

3.5 Backup IRV Units

The Backup IRV Units requirements are:

1) Backup IRV Unit(s) shall be of the same type and quality as the Unit being replaced and equipped with all tools, parts and accessories as specified within this Exhibit.

2) The backup IRV Unit(s) shall be used when a Unit actively providing service is taken out of service for any reason and shall be able to perform all services of the Unit replaced.

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3) The Consultant shall deploy the backup IRV Unit as a replacement within sixty (60) minutes of the occurrence of an active IRV Unit breakdown or removal request from the Department, whichever is sooner.

In the event of recurring unavailability of Units on patrol, the Department has the right to terminate the IRV Operations Services under this Contract for non-compliance.

3.6 Re-Supply IRV Units

The Consultant shall be responsible for maintaining IRV Units fully stocked and fully operational at all times and re-stocking shall be completed within one (1) hour of using expendables.

4 SHIFT CHANGE

The Shift Change requirements are:

1) The Consultant shall begin all shifts with the appropriate number of Units, at the Shift Change times determined by the Department and reflected on the Consultant’s electronically submitted IRV Shift Schedule.

2) IRV Operators shall not leave their designated beats at the end of their shifts until relieved by a replacement IRV Unit and IRV Operator, until the incident response requirements are complete, and/or they receive authorization from the STMC. Any lapse in the scheduled coverage shall be deducted from the Consultant’s monthly Loaded Billing Rate invoice to the Department. If an IRV Unit does not have a replacement IRV Unit relieving them for the next shift, then that IRV Unit(s) shall stay until the end of the shift or until the incident response requirements are completed.

3) When an IRV Operator receives a request for service or assistance from either the Department or an emergency responder near the end of the IRV Operator’s shift, the IRV Operator shall respond without delay.

4) The IRV Operator shall perform services until properly relieved through Shift Change, the arrival of a replacement IRV Unit, or until the incident response requirements are completed.

5) IRV Shift Change shall coincide with low (non-peak) traffic volume hours. Peak traffic volume hours shall be between the hours of 6:00 AM and 9:00 AM and 3:30 PM and 6:30 PM. IRV Shift Change shall occur outside of these hours unless otherwise authorized by the Department.

4.1 Shift Schedules Submittals

The Shift Schedule submittals requirements are:

1) The Consultant shall submit Daily IRV Shift Schedules via the RRDIS (or latest Department approved electronic application).

2) The Consultant shall complete submittal of daily IRV Shift Schedules no less than thirty (30) minutes prior to the beginning of each shift.

3) Any changes occurring to scheduled IRV Operators or IRV Units during the course of an IRV Shift shall be documented by the Consultant by revising the corresponding electronic IRV Shift Schedule to reflect the change(s).

4) All schedule revisions shall be performed by the Consultant within sixty (60) minutes of the change occurring.

5 COMMUNICATION SYSTEMS EQUIPMENT

5.1 Radio, AVL, and Safety Device

The Department will provide the Consultant with initial hardware and furnish installation of the specified SLERS radio, Automatic Vehicle Location (AVL), and HAAS R2V Safety Cloud components into all IRV Units prior to the Contract start date. The required SLERS radio components shall include a handheld (portable) Unit for each IRV Unit. The Department may modify the specified SLERS radio, AVL system, and HAAS R2V device requirements at its discretion.

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The Communication systems equipment requirements are:

1) The Consultant shall be responsible to ensure there is an operational, Department provided SLERS radio, AVL system, and HAAS R2V Safety Cloud device for each IRV Unit.

2) All training of Consultant’s staff and associated costs for use of the radios shall be the responsibility of the Consultant.

5.1.1 Repairs/ Alterations to Communication Systems

The communication systems repair/alternation requirements are:

1) The Consultant shall be responsible for protecting any and all installed communication system components in the Units. The Consultant shall notify the Department’s Project Manager or designee of any failure or interruption in the availability of service. It shall be the Consultant’s responsibility to coordinate any required service or maintenance to IRV Unit SLERS radio and AVL communications equipment within twenty-four

(24) hours of a failure occurring.

2) The Consultant shall be responsible for maintaining continuous, 24/7 operational availability of the SLERS radio and AVL equipment used in IRV Units. The Consultant shall not be held responsible for interruptions to SLERS radio and/or AVL equipment availability due to a failure of the communications service provider’s system.

3) No unauthorized person will attempt to remove / install, program, modify or repair these systems. The Consultant shall only use licensed service technicians to install / repair / program the communications systems. The Consultant shall not tamper with, remove, disengage, or disable communication systems components at any time under this Contract.

4) If there are any reasons to install / remove system components from IRV Units, (e.g., crash repair / replacement of the Unit, etc.), the Consultant shall contract a license service provider to perform any repairs / alterations to the communications system and shall be responsible for the charges incurred.

5) Any and all system components received from the Department shall be returned, in good condition to the Department at the end of the Contract. Tampering with, removing, disengaging, or otherwise disabling any of the system components to intentionally render the system non-operational or prevent the Unit tracking process is strictly prohibited and may lead to compensatory adjustments and/or the termination of the IRV Operations Services under this Contract.

6) Any equipment received from the Department that is damaged, lost or stolen shall be replaced within seven

(7) days of it being damaged, lost or stolen.

5.1.2 Communication Channels

All radios shall be programmed with the same radio channels. The Department will determine the specific channels for use in IRV dispatch and incident management coordination. The Consultant shall be responsible for all costs associated with programming radios after initial installation.

5.2 Cellular Telephones

Cellular telephone requirements are:

1) The Consultant shall procure at least one (1) cellular phone for each IRV Unit. IRV Units shall be equipped with such cellular telephone. The cellular telephones shall provide service within the project area for use in IRV Operations. The Consultant shall be responsible for all costs associated with all the cellular telephones throughout the term of this Contract.

2) The IRV Operator shall immediately report the loss of signal or cellular phone problems of more than fifteen

(15) minutes duration to the Department’s Project Manager or designee. Inoperable or faulty cellular phones shall be replaced within sixty (60) minutes of detection of the fault.

3) The Consultant shall report to the Department each cellular phone number used in service electronically, via RRDIS, and update any changes within sixty (60) minutes of their occurrence.

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6 OPERATIONAL PROCEDURES

The minimum Operational Procedures requirements are:

1) The IRV services include, but are not limited to, responding to traffic incidents such as: debris in the roadway from spilled loads, vehicle crashes, obstructions to traffic and other potential hazards, assisting disabled motorists, removing minor non-hazardous spills, providing maintenance of traffic in support of Express Lanes hard closures, and assisting emergency responders during traffic incidents.

2) The Consultant shall adhere to FDOT incident management/quick clearance policies including but not limited to the current approved, and all subsequent approved versions thereafter, of the Department’s Express Lane Incident Management Plans and the FDOT District Six Incident Management Standard Operating Guidelines.

3) The Department may, at its discretion, modify the service requirements as performed by IRV Operators.

Any modifications to these services shall be communicated to the Consultant with at least forty-eight (48) hours of written notice prior to implementation, whenever possible. It shall be the responsibility of the Consultant to disseminate all modifications to IRV service requirements to staff.

4) Neither the Consultant nor IRV Operators shall charge fees, accept gratuities, recommend secondary towing service, or recommend repair/body shops. Violation of this requirement shall constitute grounds for immediate removal of employee and/or termination of the IRV Operations Services for this Contract.

IRV Operator duties include, but are not limited to:

6.1 Patrolling

The patrolling requirements are:

1) The Consultant is responsible for providing IRV services with the number of IRV Operators and Units required by the Department or as documented in the Consultant’s Technical Proposal (whichever is preferred by the Department) at all times.

2) IRV Operators shall not use shoulders during normal patrolling unless responding to a specific emergency request and motorist traffic on the travel lanes is gridlocked or moving at less than ten (10) MPH. IRV Operators must request and receive Department authorization to utilize the shoulder prior to doing so.

3) If the IRV Operator uses the shoulder upon Department’s authorization, they shall do so with all due care.

Their speed shall not be greater than fifteen (15) MPH, being reasonable and prudent so as not to collide with any person, Unit, object, or structure. IRV Operators shall use their horn and/or air horn when necessary to alert drivers.

4) Any path or maneuver contrary to law or this Contract must be authorized by law enforcement. IRV Operators shall comply with lawful orders of law enforcement.

6.2 Staging

IRV Operators are authorized by the Department to stage locations designated by the Department and await STMC dispatch. The Units shall respond to STMC dispatch to traffic incidents upon notification and conduct periodic patrols of their coverage area at the request of the Department’s Project Manager or designee.

The Department reserves the right to modify IRV Unit staging requirements at any time to meet the needs of the Contract.

6.3 Authorized IRV Stops

IRV Stops requirements are:

1) IRV Operators shall periodically patrol their designated facility and execute services contained herein.

Authorized stops shall include, but not be limited to:

a) Assisting Law Enforcement Officials with traffic control and maintenance of traffic.

b) The initial check of “abandoned” vehicles to confirm that the vehicle appears abandoned and is without persons or animals that may be sick, injured, or deceased in the vehicle.

c) Two (2) breaks for fifteen (15) minutes each and one (1) meal for thirty (30) minutes per each eight

(8) hour shift.

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d) Re-fueling/Re-supplying the IRV Unit (facility not to exceed two (2) miles from the highway exit ramp).

This stop shall be the same as a fifteen (15) minute break.

e) Performing emergency repairs to an IRV Unit (time performing repairs not to exceed thirty (30) minutes, if not repairable, must have replacement Unit back on patrol with sixty (60) minutes).

f) Assisting the Department or its Consultants with Incident Management.

g) Staging of IRV Units at Department designated locations for STMC dispatch to traffic events.

2) Under no circumstances shall IRV Operators sleep while on duty. Violation of this requirement shall constitute grounds for immediate removal of employee and/or termination of the IRV Operations Services for this Contract. Rest, staging, and meal periods may be postponed or interrupted at the discretion of the Department if the services of the IRV Operator are needed.

3) IRV Operators shall not request meal break periods during the peak traffic volume hours of 6:00 AM – 9:00 AM or 3:30 PM – 6:30 PM or within one (1) hour of their scheduled end shift time.

4) Additionally, the total break period time (including meal breaks) for any IRV Operator during a shift shall not exceed sixty (60) minutes per eight (8) hour shift. Any break exceeding this limit shall not be billable to the Department.

6.4 Notifications

Notification requirements are:

1) The Consultant shall also be responsible for providing immediate, first-hand information on incidents involving fatalities, hazardous spills, among others, to the STMC. Refer to document FDOT District Six Standard Operating Guidelines, Incident Management Operations for details regarding the information required and guidelines for communicating with the STMC.

a) When directed by the Department, the Consultant shall provide this type of information to other government agencies, private companies, or individuals.

2) All IRV Operators shall be available for and respond to STMC dispatch at all times and shall notify the STMC of the following:

a) Arrival and departure to any event.

b) Arrival and departure of other responding agencies.

c) Changes in lane blockage status or event location.

d) The need for additional resources or assistance from other agencies.

e) Emergencies, law enforcement situations, or directives given by external agencies that may be outside the scope of the contracted services.

f) Verified fires that will impact traffic and lane blockage.

g) Spilled loads, large debris or incidents requiring advanced MOT or roadway repairs for response from the Department’s Maintenance yard(s) or Asset Maintenance forces or designee.

h) Estimated durations of traffic incidents to assist the STMC’s ability to provide advanced notification to partnering agencies and coordinate additional resources for traffic mitigation.

i) Detection / verification of problems with the roadway assets including lighting, signs, guardrail, road damage and other damages needing repair.

j) Requests for break authorization.

k) Any additional information impacting the traffic in the project area.

6.5 Notice to Motorists

Motorists shall be initially advised, prior to providing services, the following:

1) Relocating or servicing their vehicle or requesting law enforcement or emergency response is being provided free of charge as a courtesy of the FDOT.

2) The IRV Operator shall inform the motorist(s) that any additional towing services not directly contacted by the motorist(s) shall be provided through the FHP towing service rotation list. IRV Operators shall not approve / endorse / encourage towing by any company managing, or affiliated with, the Consultant or any other towing service that is not provided through the FHP towing service rotation list.

DOT-RFP-26-6202SD-REBID Exhibit A-2 Page 13 of 17

3) Should a motorist refuse to remove or allow a disabled vehicle to be cleared of the travel lanes, the IRV Operator shall notify the motorist of the “Move It Law” and contact the STMC for FHP assistance as needed.

The Operator shall provide the motorist with a copy of the Florida Statue 316.061 card informing them that they may be cited for a nonmoving violation, punishable as provided in Chapter 318.

6.6 Crashes

Crash requirements are:

1) The IRV Operator shall notify the STMC for FHP or local Law Enforcement, Fire, and ambulance assistance as necessary at crash scenes and remain at such scenes providing MOT until the appropriate assistance arrives.

2) If the crash involves an injury, fatality, or is an active crime scene, all vehicles shall remain in their final rest position and the scene must remain intact.

3) Vehicles disabled due to crashes, without injuries or fatalities, shall not be moved without permission of the motorist, except when directed by employees or agents of the Department, Law Enforcement Officials, or the Expressway Authority (Florida Statute 316.061). The IRV Operator shall remain on the scene providing MOT until Florida Highway Patrol (FHP) or law enforcement personnel arrive.

6.7 Assistance to Emergency Responder Personnel

Emergency responder personnel assistance requirements are:

1) The IRV Operator shall render assistance to and follow the instructions of emergency responders (Law Enforcement, Fire Rescue, and other Emergency Personnel) within the scope of work of this Contract.

Consultant shall promote goodwill and cooperation with all emergency responders.

2) When responding to crashes or other incidents, IRV Operators shall, if necessary, communicate the need to arrive at the scene to the law enforcement officer controlling traffic at the time to gain access to the scene.

3) The IRV Operator shall honor the request of emergency responders to remove their vehicle to a safe place if in a hazardous location or provide / adjust MOT measures in and around the incident scene.

4) IRV Operators shall contact the Department’s Project Manager or designee to resolve any incident involving conflicting policies with other responding agencies.

6.8 Hurricanes

Hurricane requirements are:

1) The Consultant shall make resources available for all activities described herein for providing services during a hurricane evacuation, unusual incidents, Department authorized traffic maintenance requests made by the FHP or other law enforcement agencies, or as directed by the Department.

2) The Department may, at its discretion, require IRV Units to be staged at the STMC during hurricane or other emergency events. The Department may determine the number of Units as needed. The Consultant may be asked to expand the designated IRV coverage area (by manning and deploying additional Units) to provide disabled vehicle assistance until such time as deemed necessary by the Department.

3) IRV Operators shall keep the Department and/or designees informed of traffic dynamics and roadway conditions upon special request.

4) IRV Operators are expected to remain in operation and continue to patrol their designated patrol beats during hurricane evacuations until sustained wind speeds reach 39 MPH and/or the Department or FHP determines it to be unsafe for motor vehicles to remain on the roadways.

5) The Consultant is responsible for contacting the STMC and/or Department’s Project Manager or designee prior to giving authorization for IRV to discontinue services.

6) Additional services provided to the Department for hurricane assistance shall be billed as separate item(s) on the Consultant’s monthly Loaded Billing Rate invoice to the Department and indicate the event, date, time, Unit, and personnel rates subject to this invoice line item using applicable contracted loaded billing rates.

DOT-RFP-26-6202SD-REBID Exhibit A-2 Page 14 of 17

6.9 Miscellaneous Services

Miscellaneous services requirements are:

1) In compliance with all terms and conditions within this Contract, the Department may request IRV services on other roadways in District Six, or adjacent Districts.

2) The Department reserves the right to request the presence of an IRV Unit / IRV Operator to participate with the Department in Public Outreach or Public Relations events.

3) The Consultant shall attend Department approved/requested After Action Review (AAR) meetings. The Consultant shall submit to the Department all documentation regarding the subject incident. The IRV Operator involved in the incident shall attend the meeting.

4) During emergencies, special events, or at the Department’s request, the Consultant may be asked to expand the designated service coverage area (by manning and deploying additional IRV Units) until such time as deemed necessary by the Department.

5) Miscellaneous Services provided to the Department shall be billed as separate item(s) on the Consultant’s monthly Loaded Billing Rate invoice to the Department and indicate the event, date, time, Unit, and personnel rates subject to this invoice line item using applicable contracted loaded billing rates.

7 CONSULTANT RESPONSIBILITIES

7.1 Driver License Checks

Driver License Check requirements are:

1) The Consultant shall be required to submit driving record background checks on all staff prior to their employment under this Contract.

2) The Department’s Project Manager, the FHP, the Miami-Dade County Police Department and/or any other authority approved by the Department may conduct additional checks at any time.

3) Consultant staff shall have a “safe driving record,” in accordance with FDOT “Driver’s Record Requirements” procedure (topic number 250-000-010) and Sections 20.23(4)(a) and 334.048(3) of Florida Statutes, prior to beginning IRV Operations.

7.2 Safety

Safety requirements are:

1) The Consultant is responsible for ensuring that all equipment used by its personnel shall be maintained in a safe and efficient manner in accordance with all local, state, and federal laws, regulations and guidelines pertaining to providing the required services under this Contract.

2) The Consultant shall be responsible for ensuring that all its safety practices are in accordance with applicable state, local, or federal regulations such as, but not limited to:

a) All applicable Florida Statutes and Florida Administrative Codes (F.A.C.) and any other appropriate agency guidelines or recommendations.

b) All applicable sections for the CFR (Code of Federal Regulations).

c) OSHA (Occupational Safety and Health Administration).

d) Americans-With-Disabilities Act (A.D.A.).

e) All Applicable sections of The Florida Department of Labor and Employment Security (FDLES) Standard.

3) The Consultant is solely responsible for the safety of all its personnel for any injury to its personnel that may occur in performing any of the contractual services being provided by the Consultant under this Contract. At the conclusion of a workday, the Consultant shall leave the work area clear of any safety hazard its personnel may have created. The Department assumes no liability for any equipment or personal belongings or effects left on Department property/site overnight.

4) If a safety hazard created by the Consultant has the potential to cause harm to life, property or violate any rules or regulations such as, but not limited to, A.D.A., O.S.H.A. or otherwise contained herein, the Department may take immediate corrective action(s) as required, and the Consultant shall be responsible for the direct and/or indirect costs associated with the Department’s costs for remedying the safety hazard.

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5) IRV Operators shall follow the following safety rules and general regulations. The IRV Operators shall:

a) Inspect assigned IRV Units at the beginning of each shift and take action as necessary to ensure that they are in compliance with all specifications and requirements of this Contract prior to beginning service.

b) Keep all communications radios, monitors, and cellular phones ‘on’ and the volume ‘up’ at all times.

c) Obey all traffic laws.

d) Wear their seat belt / safety belt / shoulder harness at all times when operating their Unit.

e) Stop on the Interstate travel lanes/ramps only to service an incident.

f) Exercise caution and safety at all times.

g) Contact the STMC to request assistance from the FHP, additional Road Rangers, or other responding agency when appropriate.

h) Use extreme caution in moving all disabled vehicles.

i) Not carry firearms or other weapons, either on their persons or in the IRV Unit.

j) Use LED flashing light bars in conformance with the Florida Motor Vehicle Code and only in the following circumstances:

When merging, exiting from traffic lanes or slowing to make a stop at an incident site.

To warn traffic when performing services specified herein.

The use of red or blue flashing or revolving lights or police siren is prohibited under this Contract and is grounds for immediate termination of the IRV Operations Services for this Contract.

k) Wear, at a minimum, DOT approved high-visibility Class 3 safety vest, with or without sleeves, at all times while assisting motorists or conducting any business on any roadway or shoulder.

The vests shall meet and be labeled as meeting ANSI/ISEA 107 Class 3 Standard.

Immediately replace the safety vest if damaged or visually faded / discolored or if not visible at a minimum distance of 1,000 feet.

6) Consultant shall provide appropriate rain gear for the IRV Operators. The rain gear shall, at a minimum meet and be labeled as meeting Class 3, ANSI/ISEA 107 Standard. The rain gear shall have the words, “FDOT” or “Incident Commander” in large block letters, in a contrasting color, on the back of the raincoat / jacket.

7) IRV Operators shall only use this type of rain gear when operating under this Contract.

7.3 Alcohol/Drugs

Alcohol and drug requirements are:

1) IRV Operators shall not be intoxicated or under the influence of alcohol or any controlled substance, medical prescription or any other drug that causes impairment at any time while working under this Contract or reporting for duty under this Contract.

2) IRV Operators shall not ingest alcoholic beverages within eight (8) hours of coming on duty, nor have the smell of alcoholic beverages on their person while on duty.

3) IRV Operators shall not possess or use any illegal drugs or illegally use any drug while employed under this Contract.

4) IRV Operators shall adhere to all instructions that come with prescription medications as they relate to driving or operating machinery.

5) The Consultant shall never allow an IRV Operator to work under this Contract if they feel he/she is impaired in any way. If the Consultant determines that an IRV Operator reported for work or was working while in violation of any part of this section, they shall immediately and permanently remove the IRV Operator from eligibility to work under this Contract.

The Department reserves the right to terminate the IRV Operations Services for this Contract should the Consultant cause unfavorable opinion of the Incident Management Program or the Department.

7.4 Contract Invoice

The Consultant shall submit monthly Loaded Billing Rate invoices in a format acceptable to the Department as stipulated in Exhibit B – Method of Compensation. The monthly Loaded Billing Rate invoice to the Department shall

DOT-RFP-26-6202SD-REBID Exhibit A-2 Page 16 of 17 list any IRV Operator and IRV Unit unavailability on a separate line, indicating the date, time duration, and Unit and personnel rates subject to this invoice line item.

The Department may withhold some or all payment for a given invoice if, in the Department's judgment, the Consultant has not fulfilled all requirements of this Contract during the invoicing period.

If the Department assesses “Compensatory Adjustments,” the Consultant shall be notified, in writing, of the date and nature of the infraction. Compensatory Adjustments for Contract non-compliance shall be listed on a separate line within the invoice, indicating the date and nature of the noncompliance.

The Department may, at any time, make changes to the format/procedures required for invoice submittals.

7.5 Non-Revenue Access to Tolling Facilities

The Consultant shall be responsible for providing an updated list of IRV Units providing service on express lane facilities for registration with South Florida Commuter Services, for non-revenue access to such facilities.

The Department, at its discretion, may modify staging locations which may require access of IRV Units to tolling facilities within District Six, such as Greater Miami Expressway Agency (GMX). The Consultant shall be responsible for furnishing all required tolling costs, including setup and management of accounts, transponder(s), etc., for continued operations.

7.6 Fuel Price Adjustment

The Department recognizes the volatility of fuel prices and the difficulty inherent in attempts to predict fuel costs and recognizes it is in the best interests of the Department and the Consultant to establish an initial base fuel price and, if necessary, make periodic adjustments during the term of this Contract. The Department is, therefore, establishing a “Fuel Cost Adjustment” in this Contract that will have the following effects:

When fuel prices increase, within the formula’s parameters, then the Consultant will be reimbursed for the increased costs.

When fuel prices decrease, within the formula’s parameters, the reimbursement to the Consultant will be lowered accordingly.

The base fuel price for this Contract shall be established at the time of execution of this Contract.

The base usage per Unit / per hour for this Contract is 2.0 gallons per hour, regardless of Unit type.

The base usage per Unit / per hour may be recalculated by the Department, at its discretion, at any time.

7.6.1 Monthly Fuel Cost Review

The Department will review fuel prices monthly to determine if there is a significant change (+/- 5%) from the base price of fuels.

The calculation will be done separately for gasoline and diesel fuel, if necessary. The Consultant shall list Fuel Cost Adjustment calculations on a separate line item on the monthly Loaded Billing Rate invoice to the Department.

7.6.2 Method of Computation

Any Department-approved price adjustment due to increases or decreases in fuel costs shall be based on the U.S.

Energy Information Administration (EIA) published fuel price data, using the “Lower Atlantic (PADD 1C)” regional averages for (1) Regular Gasoline – Conventional Area and (2) Diesel On-Highway – Conventional Area. The Department shall provide the applicable EIA website link(s) to the Consultant.

The current average price will be compared to the base fuel price(s) established for this Contract. If the current average price has not changed by more than 5% in either direction, there will be no change to the monthly Loaded Billing Rate invoice rate for a reimbursement or deduction rate. Should the current fuel price be below the base fuel price and qualify for adjustment, the total fuel adjustment amount will be negative (-) and deducted from the monthly Loaded Billing Rate invoice to the Department.

The actual adjustment will be calculated by subtracting the base fuel price(s) from the current average price, then multiplying the result by the gallons of consumption per hour / per Unit and multiplying that result by the total Unit hours…