DOT-RFP-25-5002-TIML RFP.pdf

RFPSHELL. 4/11/2024

State of Florida Department of Transportation

REQUEST FOR PROPOSAL

Central Florida Rail Corridor (CFRC) Track Improvements – Multiple Locations

DOT-RFP-25-5002-TIML

State of Florida Department of Transportation

District Five 719 S. Woodland Boulevard

DeLand, Florida 32720

State of Florida Department of Transportation

District Five 719 S. Woodland Boulevard

DeLand, Florida 32720

REQUEST FOR PROPOSAL REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO D5.ProcurementQuestions@dot.state.fl.us

RFP Number: DOT-RFP-25-5002-TIML

Title: Central Florida Rail Corridor (CFRC) – Track Improvements – Multiple Locations

Proposal Due Date & Time (On or Before): October 2, 2024 at 10:00 AM

Potential proposers should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and e-mail to D5.ProcurementQuestions@dot.state.fl.us.

THE REQUEST FOR PROPOSAL DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Request for Proposal, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( )

Contact Person:

E-Mail Address: __________________________________________________

For further information on this process, email D5.ProcurementQuestions@dot.state.fl.us

Form No. 1 https://vendor.myfloridamarketplace.com/ mailto:D5.ProcurementQuestions@dot.state.fl.us

PRICE PROPOSAL FORM

RFP Number: DOT-RFP-25-5002-TIML FOB:_____________________

RFP Title: Central Florida Rail Corridor (CFRC) – Track Improvements – Multiple Locations

Services to be provided as specified in attached Exhibit “A”, Scope of Services.

TABLE 1

ITEM # DESCRIPTION QTY UNIT

EXTENDED

AMOUNT

MP 789.8 Universal Crossover CP 789 – Deployment of Resources 1 *LS $

MP 789.8 Universal Crossover CP

789 - Construction 1 *LS $

Track Protection Services, Necessary for all MP 789.5 Universal Crossover

CP 789**

1 ***LA $

MP 811.3 and MP 813.8 Rail Renewal -

Deployment of Resources 1 *LS $

MP 811.3 and MP 813.8 Rail

Renewal - Construction 1 *LS $

Track Protection Services, Necessary for MP 811.3 and MP 813.8 Rail Renewal**

1 ***LA $

Grade Crossing Surface

Rehabilitation - Deployment of Resources

1 *LS $

Grade Crossing Surface

Rehabilitation - Construction 1 *LS $

Track Protection Services, Necessary for Grade Crossing Surface Rehabilitation**

1 ***LA $

MP 806.3 Maintenance of Way Storage

Track - Deployment of Resources 1 *LS $

MP 806.3 Maintenance of Way Storage

Track - Construction 1 *LS $

Form No. 2

Track Protection Services, Necessary for all MP 806.3 Maintenance of Way

Storage Track**

1 ***LA $

**** GRAND TOTAL

Emergency Work Orders and

Miscellaneous Work Authorizations (No Bid Item)

1 N/A $ 150,000

*The Lump Sum pricing above in Table 1 shall include all project management, coordination, installation, configuration, testing, verification, labor costs, travel, and any type of additional costs involved to complete all tasks as required in Exhibit “A,” Scope of Services.

**Track Protection Services shall include the provision of qualified personnel to perform track protection support services in accordance with 49 CFR Part 214 and the Central Florida Rail Corridor (CFRC) Operating Rules and Roadway Worker Protection Plan, for the duties of a Roadway Worker-in- Charge (RWIC) and Point-of-Contact (POC) in accordance with the CFRC Track Protection Services listed within the Corridor Use/SunRail Corporate Site.

***For bidding purposes for Track Protection Services within each Project, the Proposer shall use a daily rate of $1000.00 up to and including a 10-hour day and an overtime rate of $100.00 per hour after ten hours for Track Protection Services. The Vendor shall be paid actual costs in accordance with the Exhibit “B,” Method of Compensation up to the limiting amount shown in the Bid Price Proposal, shown above.

****The Department reserves the right to correct the Grand Total, if calculated improperly. The Extended Amounts shown in Table 1 above will become part of the contract and be used for payment purposes as part of Exhibit “B,” Method of Compensation.

MFMP Transaction Fee: All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the proposer acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Proposer: FEID #

Address: City, State, Zip

Authorized Signature: Date:

Printed / Typed: Title:

Form No. 2 Continued

VENDOR DATA SHEET Form No. 3

CORPORATE INFORMATION DATE:

FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEID):

(State Purchasing System (SPURS) Vendor Number)

VENDOR NAME:

CORPORATE STRUCTURE: (Inc./LLC):

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

CELLULAR:

TOLL FREE NO.: FAX NO.: /

INTERNET E-MAIL ADDRESS:

INTERNET WEBSITE URL:

LOCAL OFFICE INFORMATION, (If other than above)

CONTACT NAME:

ALTERNATE CONTACT:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

CELLULAR:

TOLL FREE NO.: FAX NO.: /

INTERNET E-MAIL ADDRESS:

RFP Requirements

1) REGISTERED IN MYFLORIDAMARKETPLACE: (Y/N) Attach Proof

2) AUTHORIZED TO DO BUSINESS IN THE STATE OF FLORIDA(Y/N) Attach Proof

3) REGISTERED WITH THE DIVISION OF CORPORATIONS: (Y/N) Attach Proof

(Signature in Ink) (Title)

DOT-RFP-25-5002-TIML

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

375-040-18

PROCUREMENT

03/17

287.087 Preference to businesses with drug-free workplace programs. --Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Does the individual responding to this solicitation certify that their firm has implemented a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes, as stated above?

YES

NO

NAME OF BUSINESS:

DOT-RFP-25-5002-TIML Form No. 4

KNOW ALL MEN BY THESE PRESENTS: That we, ,, as Principal (Bidder), and as Surety, are held and firmly bound unto the Florida Department of Transportation (hereinafter called the Obligee), in the full and just sum of FIVE PERCENT (5%) of the actual total of the Proposal referred to herein (do not enter figures), in lawful money of the United States of America, to be paid to the Obligee, to which payment will and truly to be made we bind ourselves, our heirs, executors, administrators, successors and assignees, jointly and severally and firmly be these presents:

WHEREAS, The said Principal is herewith submitting a proposal to the obligee for constructing or otherwise improving a road(s) and/or bridge(s) or building(s) in County, particularly known as Federal Aid Project No.(s) Financial Project No.(s)

NOW, THEREFORE, THE CONDITION OF THE ABOVE OBLIGATION IS SUCH, that if the said Principal shall execute a contract and give bond for the faithful performance thereof within the time period as stipulated by the project specifications after being notified in writing of the award of such contract to Principal, or if the Surety shall pay the Obligee the full amount of this bond, then this obligation shall be void; otherwise it shall remain in full force and effect.

,SIGNED, SEALED AND DATED THIS day of

NAME OF SURETY: (Affix Surety Seal)

By:

Florida Licensed Insurance Agent or

Attorney-In-Fact (Signature)

Countersigned:

Florida Licensed Insurance Agent

The following Statement to be completed regarding the Florida Licensed Insurance Agent:

STATE OF

COUNTY OF

Before me, the above signed authority, personally appeared

, who is personally known to me or has produced (type of identification) identification and is duly sworn, deposes and says that he/she is a duly authorized insurance agent properly licensed under the laws of the State of Florida to represent of , a company authorized to make corporate Surety Bonds under the laws of

Florida and acceptable as Surety on Federal Bonds and that he has signed or countersigned the above bond on their behalf.

Sworn, and subscribed to before me this

Notary Public, State of

My commission expires:

NOTE: The principal bidder is not required to sign this document, as execution of Form 375-020-08 specifically binds the principal bidder to the obligations arising from this document. Failure of the principal bidder to execute Form 375-020-08, or failure of the surety to execute this document, shall result in the bid being declared nonresponsive.

NOTE: Power of Attorney showing authority of Florida Licensed Insurance Agent to sign on behalf of, and bind, surety must be furnished with this form. Affix Corporate Seal of Surety. No Bid Bond is required if the total amount of the bid is $150,000 or less.

Type/Print

Type/Print day of

(Notary Signature)

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

CONTRACTS ADMINISTRATION

375-020-09

OGC - 03/11

BID OR PROPOSAL BOND

Proposal ID

Form No. 5

Volusia, Seminole, Orange, Osceola

DOT-RFP-25-5002-TIML Central Florida Rail Corridor (CFRC) Track improvements - Multiple Locations

Florida Statutes:

287.135

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

VENDOR CERTIFICATION REGARDING

SCRUTINIZED COMPANIES LISTS

375-030-60

PROCUREMENT

OGC – 06/18

Respondent Vendor Name:

Vendor FEIN:

Vendor’s Authorized Representative Name and Title:

Address:

City: State: Zip:

Phone Number:

Email Address:

Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

Certified By:

who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title:

Date:

DOT-RFP-25-5002-TIML Form No. 6

ANTICIPATED DBE PARTICIPATION STATEMENT

375-040-63

PROCUREMENT

02/07

The Prime contractor is encouraged to complete this form and submit this form with your bid/price proposal/reply.

Submission of this form is not mandatory.

Procurement Number:

Contractor's Name:

Contractor's FEID Number:

Is the prime contractor a Florida Department of Transportation Certified Disadvantaged Business Enterprise (DBE)?

( yes ) ( no )

Expected amount of contract dollars to be subcontracted to DBE(s): $

OR

It is our intent to subcontract % of the contract dollars to DBE(s). Listed below are the proposed DBE sub-contractors:

DBE (s) Name Type of Work/Specialty Dollar Amount/Percentage

Submitted by: Title:

(Type or Print)

Date:

Note: This information is used to track and report anticipated DBE participation in FDOT contracts. The anticipated DBE amount will not become part of the contractual terms.

Form No. 7

BID OPPORTUNITY LIST FOR COMMODITIES & CONTRACTUAL

SERVICES

375-040-62

PROCUREMENT

01/16

Prime Contractor:

Address/Phone Number:

Procurement Number:

49 CFR Part 26.11 The list is intended to be a listing of all firms that are participating, or attempting to participate, on DOT-assisted contracts. The list must include all firms that bid on prime contracts, or bid or quote subcontracts and supplies materials on DOT-assisted projects, including both DBEs and non-DBEs. This list must include all subcontractors contacting you and expressing an interest in teaming with you on a specific DOT-assisted project. Prime contractors must provide information for Numbers 1, 2, 3 and 4, and should provide any information they have available on Numbers 5, 6, and 7 for themselves, and their subcontractors.

1. Federal Tax ID Number: 6. DBE 7. Annual Gross Receipts

2. Firm Name: Non-DBE Less than $1 million

3. Phone: Between $1 - $5 million

4. Address: Between $5 - $10 million

Between $10 - $15 million More than $15 million

5. Year Firm Established:

1. Federal Tax ID Number: 6. DBE 7. Annual Gross Receipts

2. Firm Name: Non-DBE Less than $1 million

3. Phone: Between $1 - $5 million

4. Address: Between $5 - $10 million

Between $10 - $15 million More than $15 million

5. Year Firm Established:

1. Federal Tax ID Number: 6. DBE 7. Annual Gross Receipts

2. Firm Name: Non-DBE Less than $1 million

3. Phone: Between $1 - $5 million

4. Address: Between $5 - $10 million

Between $10 - $15 million More than $15 million

5. Year Firm Established:

1. Federal Tax ID Number: 6. DBE 7. Annual Gross Receipts

2. Firm Name: Non-DBE Less than $1 million

3. Phone: Between $1 - $5 million

4. Address: Between $5 - $10 million

Between $10 - $15 million More than $15 million

5. Year Firm Established:

AS APPLICABLE, PLEASE SUBMIT THIS FORM WITH YOUR: BID SHEET (Invitation to Bid – ITB) PRICE PROPOSAL (Request for Proposal – RFP) REPLY (Invitation to Negotiate – ITN)

Form No. 8

EXEMPT DOCUMENTS / SECURITY SYSTEM PLAN

DISTRIBUTION FORM

050-020-26

STATE HIGHWAY ENGINEER

02/13

Exempt Documents being requested or received are included in those exempt from public disclosure as provided by Section 119.071(3)(b), Florida Statutes (Attached). Security System Plans being requested are confidential and exempt as provided by Section 119.071(3)(a), Florida Statutes (Attached). The Exempt Documents relate to work being performed for or required by the Florida Department of Transportation, or work related to the Department's structures. The following information is being provided as a record of this request or receipt, and distribution of the Exempt Documents or Security System Plans.

Completion of this form and a signature is required before information will be released (* Indicates Required to Obtain Security System Plans):

A. Entity Requesting/Receiving Documents: (Check All That Apply and Provide Full Name of Entity.)

State Agency*:

Federal Agency*:

Governmental:

Architect:

Engineer:

Contractor:

Other:

B. Entity Name: ___________________________________________________________________________

Address:

Phone:

C. Exempt Documents / Security Systems Plans requested or provided: (Be specific on what is requested or to be provided, and include description, project numbers, FIN, contract numbers, etc.)

D. Reason for Request/Intended Use:

E. RECIPIENT CERTIFICATION: I, personally, and/or as representative of the above entity, fully understand (check the applicable certification block) the exempt nature of the Exempt Documents I am receiving and agree to maintain the exempt status of this information in accordance with

Florida law.

the confidential and exempt nature of the Security System Plans I am receiving and agree to maintain the confidential and exempt status of these Security System Plans in accordance with Florida law.

F. Name of person receiving Exempt Documents / Security Plans: (Printed):

Signature: Date:

Email:

G. Driver license or photo identification number of recipient:

(Recipient must provide verification of employment with the above entity and verify identity with photo ID)

H. FDOT Employee or Other Individual Providing Exempt Documents or Security Plans:

FDOT Office: Employee Name:

Other Individual Name:

Name and Office Address of Employer:

I. Exempt Documents / Security Systems Plans provided if different than requested: (Be specific on what is provided, and include description, project numbers, FIN, contract numbers, etc.)

J. Signature of Person Authorizing Distribution: Date:

Provider’s Signature (if different than person authorizing distribution):

K. Method of delivery: Pick-up by requestor other (specify other method of delivery)

Date Provided:

Form No. 9 x

Plans related to DOT-RFP-25-5002-TIML

SunRail/Procurement

FDOT District Five, 719 S Woodland Boulevard, DeLand, Fl. 32720

Roger Masten and/or Jennifer Allcock

EXEMPT DOCUMENTS / SECURITY SYSTEM PLAN

DISTRIBUTION FORM

050-020-26

STATE HIGHWAY ENGINEER

02/13

EXEMPT DOCUMENTS - Section 119.071(3)(b), Florida Statutes, provides:

Building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a building, arena, stadium, water treatment facility, or other structure owned or operated by an agency are exempt from s. 119.07(1) and s.24(a), Art. I of the State Constitution. This exemption applies to building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a building, arena, stadium, water treatment facility, or other structure owned or operated by an agency before, on, or after the effective date of this act. Information made exempt by this paragraph may be disclosed to another governmental entity if disclosure is necessary for the receiving entity to perform its duties and responsibilities; to a licensed architect, engineer, or contractor who is performing work on or related to the building, arena, stadium, water treatment facility, or other structure owned or operated by an agency; or upon a showing of good cause before a court of competent jurisdiction. The entities or persons receiving such information shall maintain the exempt status of the information.

SECURITY SYSTEM PLAN - Section 119.071(3)(a), Florida Statutes, provides:

As used in this paragraph, the term “security system plan” includes all Records, information, photographs, audio and visual presentations, schematic diagrams, surveys, recommendations, or consultations or portions thereof relating directly to the physical security of the facility or revealing security systems; Threat assessments conducted by any agency or any private entity; Threat response plans; Emergency evacuation plans; Sheltering arrangements; or Manuals for security personnel, emergency equipment, or security training. A security system plan or portion thereof for: Any property owned by or leased to the state or any of its political subdivisions; or Any privately owned or leased property held by an agency is confidential and exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution. This exemption is remedial in nature and it is the intent of the Legislature that this exemption apply to security system plans held by an agency before, on, or after the effective date of this paragraph. Information made confidential and exempt by this paragraph may be disclosed by the custodian of public records to The property owner or leaseholder; or Another state or federal agency to prevent, detect, guard against, respond to, investigate, or manage the consequences of any attempted or actual act of terrorism, or to prosecute those persons who are responsible for such attempts or acts.

Form No 9 Continued

E-VERIFY

375-031-06

PROCUREMENT

OGC – 10/21

Contract No:

Financial Project No(s):

Project Description:

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Date:

DOT-RFP-25-5002-TIML

Central Florida Rail Corridor (CFRC) Track improvements - Multiple Locations

Form No. 10

PERFORMANCE BOND

375-040-27

PROCUREMENT

OGC – 10/04

KNOW ALL MEN BY THESE PRESENTS: That we, (name)

(hereinafter called Vendor) of (address) and

(hereinafter called Surety) of (name)

(address) duly authorized to do business in the State of Florida, are held and firmly bound unto the State of Florida in the full and just sum of Dollars ($ ), lawful money of the United States of America, to be paid to the Florida Department of Transportation (hereinafter called the Department), to which payment will and truly to be made we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally and firmly by these presents;

WHEREAS, the above Vendor has subscribed to an agreement with the Department to bear the date of

, for contractual services agreement in connection with Central Florida Rail Corridor (CFRC) Track in Volusia, Seminole, Orange, Osceola County(ies), particularly known as DOT-RFP-25-5002-TIML

(hereinafter called the Agreement), upon certain terms and conditions in said Agreement more particularly mentioned; and

NOW, THEREFORE, The condition of this obligation is such that if the above Vendor in all respects will comply with the terms and conditions of said Agreement, and its obligations thereunder, including the Scope of Services, Specifications, General Conditions, Special Conditions, Bid Blank therein referred to and made a part thereof, and such alterations as may be made in said conditions and specifications, as therein provided for; and, further, if such Vendor will promptly make payment to all persons supplying labor, material, equipment and supplies, used directly or indirectly by the said Vendor or any subcontractor(s) in the prosecution of the work provided for in said Agreement, and promptly will pay all State Workers' Compensation and Unemployment Compensation taxes incurred in the performance of the said

Agreement and will pay to the Department any amount in money or property, the Department may lose or be overcharged or otherwise defrauded of, by reason of any wrongful or criminal act of the Vendor, its agents, or employees, then this obligation is to be void; otherwise, to be and remain in full force and virtue in law.

WITNESS the signature of the Vendor and the signature of the Surety by its

(Agent or Attorney-in-Fact, or otherwise) with seals of said Vendor and Surety hereunto affixed this day of , .

Surety Vendor

BY: BY:

Signature Authorized Signature(s)

TITLE: TITLE:

Attorney-in-Fact/Agent

(Surety Seal)

ATTEST:

Secretary/Notary

Name/Telephone #: BY:

Address: Signature

Note: Attach Power of Attorney showing authority of Surety’s Agent or Attorney-in-Fact. This bond is not for public works contracts required by Section 25.05, Florida Statutes.

Form No. 11

Improvements - Multiple Locations

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation, hereinafter referred to as the “Department”, requests written proposals from qualified Proposers to provide CFRC Track Improvements - Multiple Locations involving track enhancements and repairs. It is anticipated that the term of the contract will begin on or about December 2, 2024 and be effective for three years. Services under this agreement shall be complete no later than 1095 days from Notice to Proceed.

The Department intends to award this contract to the responsive and responsible Proposer whose proposal is determined to be the most advantageous to the Department. After the award, said Proposer will be referred to as the “Vendor”. For the purpose of this document, the term "Proposer" means the prime Vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "proposal" means the complete response of the Proposer to the Request for Proposals (RFP), including properly completed forms and supporting documentation.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal.

All Meetings will be held at The District Office at 719 S. Woodland Boulevard, DeLand, Florida 32720-6834.

ACTION / LOCATION DATE LOCAL TIME

ADVERTISEMENT POSTED August 26, 2024

MANDATORY PRE-PROPOSAL MEETING September 4, 2024 10:00 AM

DEADLINE FOR QUESTIONS September 18, 2024 10:00 AM

DEADLINE FOR POSTING OF September 25, 2024 10:00 AM

RESPONSES TO QUESTIONS

PROPOSALS DUE, ON OR BEFORE October 2, 2024 10:00 AM (Technical and Price Proposal)

PUBLIC OPENING (ALL PRICE PROPOSALS) October 2, 2024 11:00 AM

TECHNICAL PROPOSAL OF LOWEST PROPOSER

WILL BE OPENED

OPTIONAL MEETING OF THE TRC AND ADVISORS October 17, 2024 11:00 AM

TO REVIEW TECHNICAL PROPOSAL OF THE

LOWEST PROPOSER

SELECTION MEETING October 28, 2024 9:30 AM

POSTING OF INTENDED AWARD October 28, 2024 By 2:00 PM

ANTICIPATED EXECUTION OF CONTRACT December 2, 2024

AND NOTICE TO PROCEED

3) Agenda for Public Meetings

Agenda – MANDATORY Pre-Proposal Meeting

Agenda for the Mandatory Pre-Bid Conference for DOT-RFP-25-5002-TIML:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a reasonable amount of time for public input related to the

RFP solicitation.

- At conclusion of public input period, the Project Manager will discuss the project. Questions will be taken from attendees regarding this RFP and/or the Scope of Services.

- Up and coming deadlines will be provided as a reminder

- A Site Visit will not be scheduled. Photos and plans for the project sites will be made available to Proposers. Proposers are also allowed to inspect the project locations from outside the CFRC Right of Way

- Adjourn meeting.

Agenda – Public Opening (Price Proposals) then only Technical Proposal from lowest Proposer will be opened

Agenda for Public Opening of Price Proposals for DOT-RFP-25-5002-TIML:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a reasonable amount of time for public input related to the

RFP solicitation.

- At conclusion of public input period, the Technical Proposals received timely will be opened, with proposer’s name read aloud and tabulated. Price proposals will be kept secured and unopened until the Price Proposal Opening.

- Adjourn meeting.

Agenda – Review Technical Proposal of Lowest Proposer; Review will be done by all TRC and Advisors; If Proposal of lowest Proposer does not Pass, the next lowest Proposal will be reviewed and so on until a Technical Proposal received achieves a “Pass” by all TRC members

Agenda for Price Proposal Opening and Intended Award meeting for DOT-RFP-25-5002-TIML:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a reasonable amount of time for public input related to the

RFP solicitation.

- At conclusion of public input period, the Technical evaluation of the lowest Proposer will begin by the TRC and Advisors. If this Technical Proposal does not Pass, we will proceed to review the Technical Proposal of the next lowest bidder and so on until a Technical Proposal received has achieved a Pass from all TRC members

- Announce the firm that achieved the passing score and this firm will be recommended for award.

- Announce time and date the Intended Award will be decided will be posted on the Vendor Information Portal (VIP).

- Adjourn meeting.

Agenda – Meeting of Selection Committee to Select Intended Award Agenda for Intended / Recommended Award meeting for DOT-RFP-25-5002-TIML:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a reasonable amount of time for public input related to the

RFP solicitation.

- At conclusion of public input period, the proposal evaluations will be summarized.

- Announce Intended Award decision.

- Announce time and date decision will be posted on the Vendor Information Portal (VIP).

- Adjourn meeting.

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-proposal conference, public meeting, oral presentation and/or opening shall contact the contact person at the phone number, e-mail address on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at

1 (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

PROPOSERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE

SYSTEM BY THE TIME AND DATE OF THE TECHNICAL PROPOSAL OPENING OR THEY MAY BE

CONSIDERED NON-RESPONSIVE (see Special Condition 21). All prospective proposers that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1- 866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) Florida Department of Financial Services (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

All questions arising from this Request for Proposal must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by proposers will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”), under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting their proposal.

ALL QUESTIONS should be submitted to: D5.ProcurementQuestions@dot.state.fl.us

4) ORAL INSTRUCTIONS / CHANGES TO THE REQUEST FOR PROPOSAL (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a proposer as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com mailto:D5.ProcurementQuestions@dot.state.fl.us https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal. All Addenda will be acknowledged by signature and subsequent submission of Addenda with proposal when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

DISADVANTAGED BUSINESS ENTERPRISE (DBE) UTILIZATION

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages DBE firms to compete for Department contractual services projects, and also encourages non-DBE and other minority contractors to use DBE firms as sub-contractors. The Department, its contractors, suppliers, and consultants shall take all necessary and reasonable steps to ensure that disadvantaged businesses have an opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment. The Department shall require its contractors, suppliers, and consultants to not discriminate on the basis of race, color, national origin, religion, gender, age, or disability in the award and performance of its contracts.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, proposers are requested to submit the Bidder’s Opportunity List with their Price Proposal Sheet. The list should include yourself as well as any prospective sub-contractor that you contacted or who has contacted you regarding the project.

Proposers are requested to indicate their intention regarding DBE participation on the Anticipated DBE Participation Statement and to submit that Statement with their Price Proposal Sheet. After award of the contract resulting from this RFP, the awarded Vendor will need to complete the “Anticipated DBE Participation Statement” online through the Equal Opportunity Compliance (EOC) system within 3 business days after award of the contract. The link to access the EOC system is:

https://www3.dot.state.fl.us/EqualOpportunityCompliance. This will assist the Department in tracking and reporting planned or estimated DBE utilization.

During the contract period, the Vendor will be required to report actual payments to DBE and MBE subcontractors through the web-based EOC system. All DBE payments must be reported whether or not you initially planned to utilize the company. In order for our race neutral DBE Program to be successful, your cooperation is imperative. If you have any questions, please contact EOOHelp@dot.state.fl.us .

Additional information about the EOC system can be found on the Equal Opportunity Office (EOO) website at http://www.dot.state.fl.us/equalopportunityoffice/eoc.shtm . A help manual on how to use the system will be available within the EOC application. If you have any questions or technical issues, please contact the EOO help desk at EOOHelp@dot.state.fl.us .

To request certification or to locate DBEs, call the Department of Transportation’s Equal Opportunity Office at

(850) 414-4747, or access an application or listing of DBEs on the Internet at www.dot.state.fl.us/equalopportunityoffice/ .

6) SCOPE OF SERVICES

Details of the services, information and items to be furnished by the Vendor are described in Exhibit "A", https://vendor.myfloridamarketplace.com/ https://www3.dot.state.fl.us/EqualOpportunityCompliance mailto:EOOHelp@dot.state.fl.us http://www.dot.state.fl.us/equalopportunityoffice/eoc.shtm mailto:EOOHelp@dot.state.fl.us http://www.dot.state.fl.us/equalopportunityoffice/

Scope of Services, attached hereto and made a part hereof.

7) INTENDED AWARD

The Department intends to award a contract to the responsive and responsible Vendor who submits the lowest Price Proposal with a Passing Technical Proposal. The Intended/Recommended Award decision will be announced at the Selection Committee Meeting (See Introduction Section 2 Timeline). If the Department is confronted with identical pricing from multiple Vendors, the Department shall determine the order of award in accordance with section 295.187(4), Florida Statutes, and Rule 60A-1.011 Florida Administrative Code.

8) MANDATORY PRE-PROPOSAL CONFERENCE

A MANDATORY pre-proposal conference will be held at the date, time and location in the Timeline. The purpose of this meeting is to provide an open forum for the Department to review the Scope of Services and respond to questions from potential proposers regarding the scope of services, RFP requirements, contractual requirements, method of compensation, and other conditions or requirements that may, in any manner, effect the work to be performed. Any changes and/or resulting Addenda to the RFP will be the sole prerogative of the Department.

Attendance at this pre-proposal conference is MANDATORY.

Failure by a proposer to attend or be represented at this pre-proposal conference will constitute a non-responsive determination of their proposal package. Proposals found to be non-responsive will not be considered. Electronic copies of the Plans and Specifications will be provided at this meeting and will be limited to one (1) copy per Team/Vendor. Please bring a copy of Form #9 along with verification of employment with the Vendor and a Driver License to verify identity as this Form must be completed and signed by the person attending the meeting in order to receive the electronic copy of the Plans and Specifications for this project.

LATE ARRIVALS TO MANDATORY PRE-PROPOSAL MEETINGS

All bidders must be present prior to the start of the mandatory pre-proposal meeting. Any Vendors without a representative present will not be allowed to bid on the project.

8.1 SITE VISIT

A Site Visit will not be scheduled. Photos and plans for the project sites will be made available to Proposers.

Proposers shall not enter the CFRC corridor. Proposers are allowed to inspect the project locations from outside the CFRC Right of Way.

9) QUALIFICATIONS

9.1 General

The Department will determine whether the Proposer is qualified to perform the services being contracted based upon their proposal demonstrating satisfactory experience and capability in the work area. The Proposer shall identify necessary experienced personnel and facilities to support the activities associated with this proposal.

9.2 Qualifications of Key Personnel

Those individuals who will be directly involved in the project should have demonstrated experience in the areas delineated in the scope of work. Individuals whose qualifications are presented will be committed to the project for its duration unless otherwise excepted by the Department's Project Manager. Where State of Florida registration or certification is deemed appropriate, a copy of the registration or certificate should be included in the proposal package.

9.3 Authorized To Do Business in the State of Florida

In accordance with sections 607.1501, 605.0211(2)(b), and 620.9102, Florida Statutes, out-of-state corporations, out-of-state limited liability companies, and out-of-state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the proposal due date and time, but in any case, must be obtained prior to the award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

9.4 Licensed to Conduct Business in the State of Florida

If the business being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the proposal due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

10) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than ninety (90) days from the date of acceptance by the purchaser. Any deviation from this criteria must be documented in the proposal response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

All items provided during the performance of the contract found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items, and returning those that are defective.

11) LIABILITY INSURANCE

The Vendor shall not commence any work until they have met and provided documentation of the insurance requirements included in Exhibit “E” and certificates of such insurance have been received by the Department. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been so obtained. The Vendor shall submit the required Certificates of Insurance to the Florida Department of Transportation, Procurement Office, Procurement Office, Attn: Jennifer Allcock, 719 S. Woodland Boulevard, DeLand, Florida 32720 within ten (10) days after the ending date of the period for posting the intended award decision. See Exhibit “E” for exact details regarding various insurance requirements for this project. Failure to provide proof of the required insurance may be cause for dismissal of the award.

With respect to any general liability insurance policy required pursuant to this Agreement, all such policies shall be issued by companies licensed to do business in the State of Florida. The Vendor shall provide to the Department certificates showing the required coverage to be in effect with endorsements showing the Department (and those specified in Exhibit “E”) to be an additional insured prior to commencing any work under this Contract. The certificates and policies shall provide that in the event of any material change in or cancellation of the policies reflecting the required coverage, thirty days advance notice shall be given to the Department or as provided in accordance with Florida law.

The Department shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance. Policies that include Self Insured Retention (SIR) will not be accepted.

12) PROPOSAL GUARANTEE/BID BOND AND PERFORMANCE BOND

The Proposer shall provide a Proposal Guarantee/Bid Bond in accordance with the “Proposal Of” form (see Forms Section).

The intended award proposer must submit, with their Technical Proposal, a current letter from a surety company or bonding agent authorized to do business in the state of Florida and written on company letterhead, to document the Proposer’s present ability to obtain a Performance Bond in the “full amount of the proposal”. Failure by the Proposer to provide this letter with the Technical Proposal will constitute a non-responsive determination for its proposal. Proposals found to be non-responsive will not be considered. The Performance Bond shall be provided by a surety company authorized to do business in the state of Florida. The Performance Bond shall be executed and furnished to the Department prior to contract execution and no later than ten (10) days after the ending date of the period for posting the intended award decision, unless the Department extends the time period in writing. Failure to provide the required Performance Bond (Form 375-040-27) to the Department within the aforementioned timeframe may void the Intended Award’s proposal and the Department will proceed in contracting with the next lowest responsive proposer (see Forms Section).

13) METHOD OF COMPENSATION

Exhibit “B” Method of Compensation is attached hereto and made a part hereof.

14) CONTRACT DOCUMENT

The Department and Vendor shall execute the AGREEMENT BETWEEN DEPARTMENT AND CONTRACTOR FOR CONSTRUCTION attached hereto. The terms and conditions contained therein will become an integral part of the contract resulting from this solicitation. The Contract Documents are as stated in that Agreement, Article 5 – Contract Documents. In submitting a proposal, the proposer agrees to be legally bound by these terms and conditions.

15) REVIEW OF PROPOSER'S FACILITIES & QUALIFICATIONS

After the proposal due date and prior to contract execution, the Department reserves the right to perform or have performed an on-site review of the Proposer's facilities and qualifications. This review will serve to verify data and representations submitted by the Proposer and may be used to determine whether the Proposer has an adequate, qualified, and experienced staff, and can provide overall management facilities.

The review may also serve to verify whether the Proposer has financial capability adequate to meet the contract requirements.

Should the Department determine that the proposal has material misrepresentations or that the size or nature of the Proposer's facilities or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the proposal.

16) PROTEST OF REQUEST FOR PROPOSAL SPECIFICATIONS

Any person who is adversely affected by the contents of this Request for Proposal must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest in…