DOC002_CC D043 Reports Inventory (4).xlsx
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- MAINTENANCE/OPERATIONS SERVICES FOR WV PATH
- Solicitation number
- CRFP 0511 HHR2600000001 5
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- Kanawha County, West Virginia
About this file
This is a Reports Inventory document for the West Virginia Department of Health and Human Resources (DHHR) Pathways (PATH) system, a state and local contract opportunity for maintenance and operations services. The inventory provides a comprehensive consolidated list of all reports generated by the PATH Child Care solution, including unique identifiers, titles, descriptions, frequencies, retention periods, audiences, and other relevant details. The document tracks the status of 87 distinct reports across multiple child care program areas including case management, provider management, licensing, payments, data quality, complaints, and quality monitoring. Reports are classified with planned statuses of Retain, Retire, Add, or Merge, with implementation dates and notes documenting decisions made through various workshops and working group sessions held between 2019 and 2025.
The inventory document reflects an ongoing system modernization effort where legacy reports from the FACTS system are being transitioned to the new Cognos-based PATH platform. Multiple reports have been consolidated through mergers to eliminate redundancy, while others have been retired due to disuse or supersession by more current reporting requirements. The document includes extensive change history and state review comments, with action items tracked through Waiver/Information Exchange (WAI) entries and Enhancement items (EE). Reports are maintained in Excel format and are searchable, with retention periods ranging from daily point-in-time refresh to annual federal fiscal year cycles. The inventory is maintained by Optum and follows quality standards outlined in the Quality Management Plan, with ongoing coordination between DHHR's Early Care and Education (ECE) unit, Child Care Regulation Unit, and other stakeholder groups to ensure alignment with West Virginia Code requirements and federal reporting obligations including ACF-800 and ACF-801 Child Care and Development Fund submissions.
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Cover
| DEL-043 Reports Inventory | |||
| Date: | 8/28/25 | ||
| Version: | |||
| Release: | Child Care | ||
| Review and Approval History | |||
| Date | Version | Revised By | Reason for Revision |
| 8/28/25 | 0.01 | Optum BA | Child Care MR3; Added PCC-PAY1070 to the inventory |
| Deliverable Requirement: | The Reports Inventory will provide a consolidated list of all Reports generated by the solution. The inventory will include a unique ID, title, description, frequency, retention, and audience. |
| DHHR agrees that the Correspondence Inventory is complete and appropriate: |
1. The deliverable provides a complete inventory of all notice and correspondence supported and generated by the solution.
2. The deliverable contains a unique ID, title, description, frequency, retention, audience, source (i.e. xPressions), and other details agreed to during reports design meetings.
3. The Correspondence Inventory will be in Excel and is searchable.
4. The deliverable contains a footnote stating it is maintained by Optum.
5. The deliverable is consistent with and follows the quality standards outlined in the Quality Management Plan.
Master Report List
| PATH Report ID | Report Title | Report Description | Frequency | Retention Period | Retention Scope | Audience | Current Technology | Planned Technology | Planned Format | Legacy Report ID | Legacy Report | Legacy Report Description | RFP ID | RFP Name/ | |||
| Description | Planned Status | Notes | Related Program | Related Functionality | Report Tracking ID | ||||||||||||
| Quarterly | Excel (Ad hoc) | No ID | Head Start Report | This report is for House hold head report for Kids MA benefits. | N/A | N/A | Retire | 11/29/2021 - Per Vijay - this report requireemnt is not required per the State and will be retired. A Change Request will be executed to remove the requirements. [PCC-CMG1010/RPT0215] |
3/24/20: State Regulated per Vijay, per prior workshops not needed by IE so changed Program to only Child Care.
State CC Review Comments 3/4/2020: None (Retain as is)
| Prior Notes: See Action Item - review with Child Care for final disposition. | Child Care | N/A | RPT0215 | |||||||
| FREDI | DAY0141 | Child Care Biannual Aggregate Report | N/A | N/A | Retire | Per 4/17/20 workshop, State does not recognize the report, Subsidy has annual and monthly but no biannual. Retire this report. | ||||
| Prior Notes: Naru - Report is not used since 1/2000, recommending this be retire | Child Care | N/A | RPT0459 | |||||||
| FREDI | DAY1230 | Report on Day Care Waiting List - Family | N/A | N/A | Retire | Deferred: Per WAI_6228 this report can be Retired in the inventory with deferral note. (PS 1/12/21) |
Per DS-70 workshop 4/17/20: Not used for 15 – 20 years. No current waiting list in Child Care. Would like to keep in case we have one in the future.
This would be a waiting list for families if funding was limited and families had to wait for available subsidy funds.
If this was needed the screens and ETL process would also need to be defined and developed to support the report. The report cannot be built without this structure.
Optum will DEFER this report at this time.
State CC Review Comments 3/4/2020: None
| Prior Notes: Naru - Report is not used since 4/1999, recommending this be retired. | Child Care | N/A | RPT0460 | |||||||
| FREDI | DAY1231 | Report on Day Care Waiting List - Child | N/A | N/A | Retire | Deferred: Per WAI_6228 this report can be Retired in the inventory with deferral note. (PS 1/12/21) |
Per DS-70 workshop 4/17/20: Not used for 15 – 20 years. No current waiting list in Child Care. Would like to keep in case we have one in the future.
This would be a waiting list for families if funding was limited and families had to wait for available subsidy funds.
If this was needed the screens and ETL process would also need to be defined and developed to support the report. The report cannot be built without this structure.
Optum will DEFER this report at this time.
State CC Review Comments 3/4/2020: None
| Prior Notes: Naru - Report is not used since 4/1999, recommending this be retired. | Child Care | N/A | RPT0461 | |||||||||||||
| PCC-PMG1010 | Child Care Provider - Approved Capacity | This report will list Statewide approved licensed capacity for all open Child Care Providers grouped by age range. Report will also show the trend for approved licensed capacity for last 12 months. | Monthly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | Cognos | Cognos | Report | DAY5290 | Day Care Slots | N/A | N/A | Retain | State CC Review Comments 3/4/2020: None | |
| Prior Notes: Per State review 2/19/20 "not related to child care" so retired. | Child Care | Provider Management (PMG) | RPT0462 | |||||||||||||
| PCC-ADM1020 | RODCA Time Study Participants | The Report On Day Care Activity (RODCA) provides a Time Study for Child Care Workers. | Monthly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | FREDI | Cognos | Report | DAY5330 | RODCA Time Study Participants | R0490 | RODCA Study | Retain | State CC Review Comments 3/4/2020: None | |
| Child Care | Administration (ADM) | RPT0463 | ||||||||||||||
| Monthly | FREDI | DAY8811 | Day Care Intakes and Cases | N/A | N/A | Retire | Per 5/15/2020 CC workgroup State agreed to retire this report. PATH ID: PCC-CMG1020 (PS 5/28/20) |
State CC Review Comments 3/4/2020: None Prior Notes: Per State review 2/19/20 "not related to child care" so retired.
| Naru - Report is not used since 4/2014, recommending this be retired. | Child Care | N/A | RPT0464 | |||||||
| FREDI | DAY8812 | Day Care Providers | N/A | N/A | Retire | Included in WAI_6244 response and reviewed in 1/14/21 State workgroup to confirm Retire of DAY8812/PCC-PMG1020. (PS 2/4/21) |
State CC Review Comments 3/4/2020: Licensing - Non-Subsidy
| Prior Notes: Naru 6/12 - Report not run since 2007. Recommending to retire. | Child Care | N/A | RPT0465 | |||||||
| FREDI | DAY8813 | Day Care Provider Details | N/A | N/A | Retire | Included in WAI_6244 response and reviewed in 1/14/21 State workgroup to confirm Retire of DAY8813/PCC-PMG1030. (PS 2/4/21) |
State CC Review Comments 3/4/2020: Licensing - Non-Subsidy
| Prior Notes: Naru 6/12 - Report not run since 2007. Was converted to Cognos but not in Production. | Child Care | N/A | RPT0466 | |||||||
| FREDI | GEN1840 | Client Listing Report (Day Care) | N/A | N/A | Retire | Per 5/15/2020 CC workgroup State agreed to retire this report. PATH ID: PCC-CMG1030 (PS 5/28/20) |
State CC Review Comments 3/4/2020: None
| Prior Notes: Naru - Report is not used since 4/1999, recommending this be retired. | Child Care | N/A | RPT0486 | |||||||||||||
| PCC-PAY1010 | Child Care Payments | This report lists all children and families who are eligible for Child Care and payments made to them. | Monthly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | FREDI | Cognos | Report | PAY5360 | Child Care Payments | N/A | N/A | Retain | State CC Review Comments 3/4/2020: None | |
| Child Care | Payments (PAY) | RPT0542 | ||||||||||||||
| In-Application | DAY0615 | Child Care Corrective Action Plan | R0803 | Corrective action plans specific to the provider generated from inspection reports | Retire | Per DS-70/WAI_6240 this item (DAY0615/R0803/PCC-PLI1190) can be retired from Reports inventory (may be a document). (PS 1/12/21) |
State CC Review Comments 3/4/2020: Licensing - Non-Subsidy
| Prior Notes: Switched Related Program from Child Care to N/A consistent with Document categorization. | Child Care | N/A | RPT0652 | ||||||||||||||
| PCC-DQT1020 | Duplicate Clients in Open Cases | This report will list Duplicate Child Care Clients in open cases. Duplicate clients are determined based on exact match of First name, Last Name, date of birth and gender. Matching Clients are those who appear in Child Care and other Family Assistance Programs. | Point in Time Refreshed Daily | Retention based on point in time refresh frequency (one day) | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | Cognos | Cognos | Report | No ID | MDM Duplicate Clients (Child Care) (MDM Reports Folder) | Duplicate client by program designation | R0361 | MDM Duplicate Clients (Child Care) | Retain | Per 5/15/2020 CC workgroup State agreed to Retain R0361 as PATH ID PCC-DQT1020. Sample provided per WAI_6231. (PS 5/28/20) |
State CC Review Comments 3/4/2020: Unknown (depends on PATH functionality)
| Prior Notes: Per State review 2/19/20 "not related to child care" so retired. | Child Care | Data Quality (DQT) | RPT1121 | |||||||||
| Monthly | FREDI | Report | GEN5010 | All Active Resource and Referral FACTS Workers With Security | R0385 | All Active Resource and Referral FACTS Workers with Security | Retire | 10/13/2022: Per JMS and SC analysis, merging GEN5010 into GEN5020. Therefore, PCC-ADM0180 (retired PATH Report ID) will be retired as part of merge into PCC-ADM1040. |
10/13/2022: Changed Program to Child Care (jms), in reference to this, changed PATH report ID from PSS-ADM0180 to PCC-ADM0180.
09/22/2022: Per Jani, Resource and Referral is CHIP program and this report should be CHIP report.
Changed Owner to M&O per 4/19/21 review by Jani/Satendra/Raghu. (PS 12/3/21) Exact set of merged reports is TBD.
| Review with Admin reports. | Child Care | Security and User Authentication | RPT1145 | |||||||||||||
| PCC-ADM1040 | All Active Resource and Referral Workers with Security or No Secutiy | This report lists all Active Resource and Referral Workers with open and not open security. If Security is not assigned to workers, then they cannot access screens or functions in the system. | Monthly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | FREDI | Cognos | Report | GEN5020 | All Active Resource and Referral FACTS Workers With No Open Security | R0389 | All Active Resource and Referral FACTS Workers With No | Merge | 10/13/2022: Per JMS and SC analysis, merging GEN5010 into GEN5020. Therefore, PCC-ADM0180 will be retired as part of merge into PCC-ADM1040. |
Retained per State review 1/11/21. May be part of generic RBAC report design. (PS) State CC Review Comments 3/4/2020: in FREDI this reports is listed as GEN360
| Prior Notes: Naru 6/17 - Converted to Cognos but not in Prod. and run last in 9/2018 in Fredi | Child Care | Administration (ADM) | RPT1149 | |||||||||||||
| PCC-PLI1020 | Child Care Providers - Federal Fiscal Year Statistics | This annual report contains Licensed Child Care Providers to meet the requirements of West Virginia Code §49-2-123 to be sent to the Governor and the Legislative Oversight Commission on Health and Human Resources Accountability. The data reflects information regarding all Child Care Provider types opened or closed during the Federal Fiscal Year. | Annually (FFY) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | Non-web | Cognos | Report | DAY5140 | Day/Family Care reports | R0491 | Day/Family Care reports | Merge | 11/29/2021: Per Naru/Vijay: This report is being merged with PCC-PVO1020. PCC-PVO1020 will be retired and PCC-PLI1020 will be retained. |
RPT1240/ PCC-PLI1020 is retained and RPT1532/ PCC-PVO1020 [Child Care and Development Fund (CCDF) Administrative Data Reporting Estimates] is retired.
04/16/2021: Per Naru/Vijay: OPTUM is replacing DAY5140 with a new proposal on DAY5140. New proposal is not exactly DAY5140 but a replacement of it. Refer user story.
Per State response to WAI_6244, If we develop DAY5230 we can retire DAY5140; DAY5230 is retained per sample provided and DAY5140/PCC-PLI1020 is retired. DAY5230 is currently created manually; Optum will research all data elements and automate as much as possible. (PS 2/4/21) State CC Review Comments 3/4/2020: ??? Need more info
| Child Care | Provider Licensing (PLI) | RPT1240 | |||||||||||||
| PCC-PLI1190 | Providers Annual Report - Federal Fiscal Year | This report lists Licensed Child Care Providers who were open/opened and/or closed during the reporting period. It includes the number of approved children and status (license type), approved date, start date and end date of the license. | Annually (FFY) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | Non-web | Cognos | Report | DAY5230 | Providers Annual Report Federal Fiscal Year | R0492 | Providers Annual Report Federal Fiscal Year | Retain | 03/22/2022: Naru: State based on DVI_8593 wants OPTUM to change the report category from Payment to Provider License. Old report name is PAY1070 |
04/16/2021: Per Naru/Vijay: OPTUM is retaining DAY5230.
Per State response to WAI_6244, If we develop DAY5230 we can retire DAY5140; DAY5230 is retained per sample provided and DAY5140 is retired. DAY5230 is currently created manually; Optum will research all data elements and automate as much as possible. (PS 2/4/21) State CC Review Comments 3/4/2020: ??? Need more info Prior Notes: Naru 6/17 - Did not find sample
| Removed from CW inventory per MJ 4/23/20. | Child Care | Provider Licensing (PLI) | RPT1241 | ||||||||||||||
| PCC-DQT1050 | Duplicate Client over 90% Match in Child Care | This report shows list of Child Care clients whose Clients Demographic Information match percentage is greater than or equal to 90%. | Weekly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | Non-web | Cognos | Report | GEN0372 | Duplicate Client over 90% in Child Care | This report shows list of child care client ID's where match percentage is more than 90%. | R0498 | Duplicate Client over 90% in Child Care | Retain | Per 5/15/2020 CC workgroup State agreed to Retain GEN0372/R0498 as PATH ID PCC-DQT1050 and Retire GEN0371/R0497. Remove Stateward Case column. Report is Monthly. Comes to Denise, she distributes to case workers (they can have direct access). Add filter by Worker. (PS 5/28/20) |
State CC Review Comments 3/4/2020: ??? Need more info GEN0371 or GEN0372?
| Prior Notes: R0497 & R0498 are similar (one is CW one is CC) | Child Care | Data Quality (DQT) | RPT1246 | |||||||||
| Semi Weekly | Ad Hoc | PAY0035 | Payments for Child Care Clients Payments Approved But not Paid | Report field includes PROVIDER TYPE, PROVIDER ID, PROVIDER NAME, PROVIDER COUNTY, CASE ID, CLIENT ID, CLIENT NAME, PAYMENT TYPE, SERVICE MONTH, APPROVAL DATE, TO PAY AMOUNT. | R0509 | Payments for Child Care Clients Payments Approved but not paid - After 11:30 Fridays | Retire | State agreed to retire PAY-0035 per Mark Lewis email response 5/29/20. (PS 5/29/20) |
State CC Review Comments 3/4/2020: Licensing
| Child Care | N/A | RPT1257 | |||||||||||||
| PCC-ADM1050 | ACF-800 Child Care and Development Fund Annual Aggregate | The ACF-800 Report lists the total un-duplicated number of families and children assisted during the reporting period, counting each family and child assisted only once (even if a family or child has exited and re-entered the program).The report also displays the number of children served by type of provider and the number of families that received consumer education that promotes informed childcare choices. | Annually (FFY) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | Unknown (RFP Only Existing) | Cognos | Report | No ID | ACF-800 | R0534 | The solution must have the capability to produce the data needed to complete the ACF 801 and ACF 800 Federal Reports. | Retain | WAI_6324: State responded with more information as of 1/25/21. See WAI for details. Report is Retained. (PS 2/4/21) |
State CC Review Comments 3/4/2020: These need to be seperated - 801 is quarterly/automatic, 800 is annually/upon request.
| Prior Notes: Spec update from Naru and Vijay (06/24/2019) | Child Care | Administration (ADM) | RPT1280 | |||||
| Unknown (RFP Only Existing) | R0535 | The solution must be capable of producing a report of duplicate clients. | Retire | See WAI_6233; per 1/14/21 State workgroup, State agreed GEN0172 report meets this RFP ID, no additional report is needed so Retire R0535/PCC-DQT1060. (PS 2/4/21) |
Need State confirmation to retire/merge with R0498/GEN0372 report. (PS 1/12/21) State CC Review Comments 3/4/2020: Similar to R0498 ? GEN0371 or GEN0372
| Child Care | N/A | RPT1281 | |||||||||||
| PCC-DQT1070 | Merged Client History | This report lists information about merged clients and the worker who performed the merge. Information includes previous Client ID, Current Client ID, Previous Name, Current name of the client. | Weekly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | Unknown (RFP Only Existing) | Cognos | Report | R0536 | The solution must be capable of producing a merged client history report. | Retain | R0536 if confirmed could merge with GEN5200 (discussed in 1/14/21 workgroup). WAI_6234: State responded with more details to confirm design. R0536 is retained. (PS 2/4/21) |
WAI Response: The attached report [GEN5200] is the closest current report that would align with R0536. If PATH is able to unmerge clients, the same basic columns would be needed for R0537. Please discuss this response in our next Reporting and Documents session for ECE’s final approval. (PS 1/12/21) State CC Review Comments 3/4/2020: ??? Need more info
| Prior Notes: Naru 6/21 - this could be client merge snapshot and a document | Child Care | Data Quality (DQT) | RPT1282 | |||||
| Unknown (RFP Only Existing) | R0537 | The solution must be capable of producing an unmerged client history report. | Retire | 11/29/2021 - According to Vijay, this report requirement is not needed and should be retired from the MRI. (RPT1283/PCC-DQT1080 Unmerged Client History Report) A CR will be executed to remove the reporting requiement |
R0537 waiting on follow-up from 1/14/21 workgroup. WAI_6234: Optum owns next step of analysis to determine unmerge capabilities; keep in Review status. (PS 2/4/21) WAI Response: The attached report [GEN5200] is the closest current report that would align with R0536. If PATH is able to unmerge clients, the same basic columns would be needed for R0537. Please discuss this response in our next Reporting and Documents session for ECE’s final approval. (PS 1/12/21) State CC Review Comments 3/4/2020: ??? Need more info
| Prior Notes: This is a Document and not a report - naru 6/3/2019 | Child Care | N/A | RPT1283 | ||||||||||
| PCC-PLI1030 | Child Care Provider Information | This report is the Child Care Licensing Standard Management Report. It displays the number of providers by provider type and quality tier, and lists providers by license detail such as county, zip code, and capacity by age group. | Point in Time Refreshed Weekly | Retention based on point in time refresh frequency (up to one week) | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | Unknown (RFP Only Existing) | Cognos | Report | DAY5360 | CC Provider Information | 1. R0538 | |
| 2. R0805 | 1. The solution must have the ability to produce the Child Care Licensing Standard Management Reports. | ||||||||||||
| 2. Number of providers sorted by license detail such as capacity, capacity by age group, and by county, zip code or region | Merge | 04/02/2021: Naru: RPT1525 and RPT1519 are merged into RPT1284 (DAY5360). Refer enhancement user story. Retired Retired RPT1525/PCC-PQM1020 and RPT1519/PCC-PQM1010; retained RPT1284/PCC-PLI1030. |
No State CC Review Comments 3/4/2020.
| Child Care | Provider Licensing (PLI) | RPT1284 | |||||||||||||
| PCC-PLI1040 | Open Family Child Care Providers Re-Certification Due Date | This report displays days remaining for re-evaluation or renewal of all open Family Child Care Providers. | Monthly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | Cognos | Cognos | Report | DAY0380 | Open Family Child Care Providers Re-Certification Due Date | R0590 | Open Family Child Care Providers RE-Certification Due Date | Retain | No State CC Review Comments 3/4/2020. |
| Child Care | Provider Licensing (PLI) | RPT1329 | |||||||||||||
| PCC-PPD1010 | Child Care Providers for WV STARS | This report will share a list of all open Child Care Providers and their contact information with WV State Training and Registry System (STARS) in CSV format. | Monthly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | Cognos | Cognos | Report | DAY5280 | WV STARS Child Care Name | N/A | N/A | Retain | Retain per State review 1/11/21; DAY5280 report is also known as WV STARS Child Care report. (PS 2/12/21) |
State CC Review Comments 3/4/2020: Licensing/Regulatory
| Child Care | Provider Professional Development (PPD) | RPT1330 | ||||||||||||||||
| PCC-PMG1040 | Child Care Provider List and Contact Information | This report will list all open Child Care Providers along with their Contact Person Information and Enrollment Capacity for different age ranges. | Monthly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | Cognos | Cognos | Report | DAY5070 | Child Care Provider List and Contact Information | R0532, R0591, R0596 | Child Care Provider List and Contact Information | Retain | No State CC Review Comments 3/4/2020. | Child Care | Provider Management (PMG) | RPT1331 |
| PCC-PAY1040 | Child Care Payments TANF and Non-TANF | This report lists all Child Care Payments based on Clients Income Source. If the client has Temporary Assistance for Needy Families (TANF) income then payment is classified as TANF payment else it is classified as Non-TANF. | Monthly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | FREDI | Cognos | Report | DAY0340 | Day Care Payments - TANF and Non-TANF | R0592 | Day Care Payments - TANF and Non-TANF | Retain | Retained per State review 1/11/21. (PS) |
State CC Review Comments 3/4/2020: Need more info??
| Child Care | Payments (PAY) | RPT1332 | ||||||||||||||
| PCC-PLI1050 | Providers with Contact Person | This report will list all open Child Care Providers who have valid License Information with Contact Person details. | Monthly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | FREDI | Cognos | Report | DAY0006 | Providers With Contact Person | R0593 | Providers With Contact Person | Retain | No State CC Review Comments 3/4/2020. | |
| Prior Notes: Assumed as Child Care based on legacy ID category DAY-0006. | Child Care | Provider Licensing (PLI) | RPT1333 | |||||||||||||
| PCC-PLI1060 | Open Licensed Child Care Providers Re-evaluation Date | This report will be used as a management tool by Child Care Licensing Staff. It displays the licensing status of all opened Child Care Licensed Providers in PATH by License Re-evaluation Due status: overdue, due in 30 days, due in 60 days, due in 90 days, due in over 90 days. | Monthly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | FREDI | Cognos | Report | DAY0360 | Open Licensed Child Care Providers Re-evaluation Date | R0594 | Open Licensed Child Care Providers Re-evaluation Date | Retain | No State CC Review Comments 3/4/2020. | |
| Child Care | Provider Licensing (PLI) | RPT1334 | ||||||||||||||
| PCC-PMG1050 | Percentage of Subsidy Children in a Child Care Setting | This Report will list Total Number of Children for whom State is providing Subsidized Child Care Services for each Provider along with Provider’s Total Approved Enrollment Capacity. | Monthly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | Cognos | Cognos | Report | DAY5260 | Percentage of Subsidy Children in a child care Setting | R0597 | Percentage of Subsidy Children in a child care Setting | Retain | State CC Review Comments 3/4/2020: None | |
| Child Care | Provider Management (PMG) | RPT1335 | ||||||||||||||
| PCC-PIQ1010 | Child Care Provider Inquiries | This Report will list number of online licensing/registration inquiries completed, inquirers proceeding to application and the length of time to complete license/registration inquiry phase in a given period. | Daily (start/end date range) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0794 | Number of online licensing/registration inquiries completed or number of packets downloaded or requested sorted by provider type | Add | 04/02/2021: Naru: R0797 and R0796 are merged into R0794. Refer user story. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | Provider Inquiry (PIQ) | RPT1494 | |||||
| None (RFP New) | R0795 | Number of Technical Assistance (TA) events provided to the license/registration inquirer sorted by provider type | Retire | Got Confirmation from State PMO per email to retire (PCC-PIQ1040, R0795, RPT1495 ) Naru 9/13/21 |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | N/A | RPT1495 | |||||
| None (RFP New) | R0796 | Number of license/registration inquirers proceeding to application sorted by provider type | Retire | 04/02/2021: Naru: R0797 and R0796 are merged into R0794. Refer user story. Retired RPT1496/PCC-PIQ1020. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | N/A | RPT1496 | |||||
| None (RFP New) | R0797 | Length of time to complete license/registration inquiry phase, sorted by provider type | Retire | 04/02/2021: Naru: R0797 and R0796 are merged into R0794. Refer user story. Retired RPT1497/PCC-PIQ1030. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | N/A | RPT1497 | |||||||||||
| PCC-PAP1010 | Child Care Provider Applications | This Report will list Child Care Provider Applications received within time frame by Application Type (Initial, Renewal), Business Type (LLC, Incorporated), Application Status (Licensed, Denied) and Length of Time to arrive at a Final Determination (Approved, Denied). | Daily (start/end date range) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0798 | Number of license/registration applicants by type and number of center applicants by business type | Add | 04/08/2021 - Naru: R0800, R0801, R0802 are merged into R0798. Refer user story. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | Provider Application (PAP) | RPT1498 | |||||
| None (RFP New) | R0799 | Number of technical assistance efforts and length of time assistance is provided by line staff for initial applicants | Retire | Got Confirmation from State PMO per email to retire (PCC-PAP1050, R0799, RPT1499 ) Naru 9/13/21 |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | N/A | RPT1499 | |||||
| None (RFP New) | R0800 | Number of license/registration applications withdrawn by type | Retire | 04/08/2021 - Naru: R0800, R0801, R0802 are merged into R0798. Refer user story. Retired RPT1500/PCC-PAP1020. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | N/A | RPT1500 | |||||
| None (RFP New) | R0801 | Number of license/registration applications not approved by type and grouped by reason | Retire | 04/08/2021 - Naru: R0800, R0801, R0802 are merged into R0798. Refer user story. Retired RPT1501/PCC-PAP1030. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | N/A | RPT1501 | |||||
| None (RFP New) | R0802 | Number of decisions not reached within 60 days grouped by reason | Retire | 04/08/2021 - Naru: R0800, R0801, R0802 are merged into R0798. Refer user story. Retired RPT1502/PCC-PAP1040. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | N/A | RPT1502 | |||||||||||
| PCC-PLI1070 | Child Care Provider Licenses Issued | This report lists all Child Care providers for whom the License was issued, or end dated in a selected month. The report will also contain information about the Provider Status, Provider Type, Center Type, and License Type (initial, regular, provisional). | Monthly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0804 | Number of licenses issued, sorted by provider type, center type, and license type (initial, regular, provisional) | Add | Switched from Retain to Add as legacy does not exist. (PS 10/26/20) |
Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | Provider Licensing (PLI) | RPT1503 | |||||||||||
| PCC-PLI1080 | Child Care Provider Licensing and Monitoring Inspections | This report lists the number of Child Care Provider Licensing and Monitoring Inspections sorted by Provider Type and by Regulatory Worker Assignment. | Daily (start/end date range) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0806 | Number of licensing and monitoring inspections sorted by provider type and by staff assignments. | Add | Switched from Retain to Add as legacy does not exist. (PS 10/26/20) |
Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | Provider Licensing (PLI) | RPT1504 | |||||||||
| PCC-PLI1100 | Child Care Provider Noncompliance | This report lists Corrective Action Plans (CAPs) issued to Child Care Providers for Noncompliance based on Monitoring or Inspection visits by the State Regulatory Worker. | Daily (start/end date range) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0808 | A report on non-compliance cited sorted by: |
o requirement o category (such as “health”, “safety”, “program”, “supervision”, “administrative”, etc);
o provider type; and o frequency of citation Add 03/12/2021: Naru: R0809 is merged into R0808. Refer user story.
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | Provider Licensing (PLI) | RPT1505 | |||||
| None (RFP New) | R0809 | Number of Corrective Action Plans (CAPs) issued based on monitoring or inspection visits which can be sorted by provider type or Agency staff assigned | Retire | 03/12/2021: Naru: R0809 is merged into R0808. Retired RPT1506/PCC-PLI1110. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) No State CC Review Comments 3/4/2020.
| Prior Notes: Spec update from Naru and Vijay (06/24/2019) | Child Care | N/A | RPT1506 | |||||||||||
| PCC-PLI1120 | Child Care Provider Noncompliance and CAP | The Report will list Child Care Provider Noncompliance by Frequency, Regulation Number and Provider Type. The report will be used to determine if process and procedure needs to be implemented, revised or improved in the areas of technical assistance, referrals, and/or regulation modification such as the 5-year sunset provision that is sent and passed through the legislative process. | Daily (start/end date range) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0810 | Number of CAPs not meeting completion date, sorted by provider type and by agency staff | Add | 03/12/2021: Naru: R0811 and R0834 are merged into R0810. Retired R0811/RPT1508/PCC-PLI1130 and R0834/RPT1531/PCC-PLI1150 and retained R0810/RPT1507/PCC-PLI1120. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | Provider Licensing (PLI) | RPT1507 | ||||||
| Daily | None (RFP New) | R0811 | Number of repeat non-compliances by provider | Retire | 03/12/2021: Naru: R0811 and R0834 are merged into R0810. Retired R0811/RPT1508/PCC-PLI1130. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) No State CC Review Comments 3/4/2020.
| Prior Notes: Spec update from Naru and Vijay (06/24/2019) | Child Care | N/A | RPT1508 | |||||||||||
| PCC-PPD1030 | Child Care Provider Technical Assistance | This Report will list Child Care Providers who are receiving technical assistance (TA) for child care centers and family child care homes as they work to improve program practices and standards in an effort to increase or maintain higher quality of Child Care Services. | Daily (start/end date range) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0812 | Number of technical assistance or support referrals made or recommended by type of care and staff member | Add | 04/28/2021 (Naru): R0824 is merged into R0812. Refer user story. Retired R0824/RPT1521/PCC-PPD1040 and retained R0812/RPT1509/PCC-PPD1030. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | Provider Professional Development (PPD) | RPT1509 | |||||||||||
| PCC-PLI1160 | Child Care Provider Negative Actions | This report lists negative action taken on a Child Care Provider by the assigned Regulatory Worker, it also lists grievance filed by the provider and any hearing associated with the grievance and hearing decision if any. | Daily (start/end date range) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0813 | Number of negative action taken, type of action and if action is appealed sorted by provider type and staff member | Add | Switched from Retain to Add as legacy does not exist. (PS 10/26/20) |
Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | Provider Licensing (PLI) | RPT1510 | |||||||||||
| PCC-PLI1170 | Child Care Provider Waiver and Variances | This Report will be used to analyze the Number of Waiver or Variance requests submitted by Child Care Provider type, the Licensing Regulation being requested to be waived/vary, if approved/denied, and by the Regulatory Worker assigned. | Quarterly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0814 | Number of waivers or variances requested and sorted by provider type, by regulation and if waiver/variance approved and by line staff | Add | Switched from Retain to Add as legacy does not exist. (PS 10/26/20) |
Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | Provider Licensing (PLI) | RPT1511 | |||||||||||
| PCC-PVO1010 | Child Care Provider Serious Occurrence | This report lists serious occurrence that either harms or could potentially harm a child or compromise the operation of the program. It may include a child who dies while in care, a child injured while in care to the extent that the child requires medical beyond immediate first aid, a diagnosed reportable communicable disease that is introduced in the center, a medication error that occurs, a legal action involving or affecting the operation of the program, a serious violation of a licensing requirement, such as use of physical punishment or failure to supervise or a report given to Child Protective Services of suspected abuse or neglect of a child at the program. This report reflects serious occurrences. | Annual content refreshed monthly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0815 | Number and type of serious occurrence reports by provider sorted by provider type | Add | Switched from Retain to Add as legacy does not exist. (PS 10/26/20) |
Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | Provider Violations (PVO) | RPT1512 | |||||||||||
| PCC-PLI1140 | Child Care Provider Noncompliance History | This report will be used to analyze the history of noncompliance for open Child Care Providers identified during a specific action type (license review, complaint investigation, investigation, or monitoring visit) for a selected date range. This information may also be used to respond to public inquiry from parents, researchers, legal entities, etc. | Daily (start/end date range) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0816 | Non-compliance history report for specific provider | Add | Switched from Retain to Add as legacy does not exist. (PS 10/26/20) |
No State CC Review Comments 3/4/2020.
Prior Notes: Naru 6/10 - May be duplicate of RFPID R0533
| Spec update from Naru and Vijay (06/24/2019) | Child Care | Provider Licensing (PLI) | RPT1513 | |||||||||||||
| PCC-PMR1010 | Market Rate Survey | Market Rate Survey is the collection and analysis of fees charged by licensed West Virginia Child Care Providers for services in their geographical area. | Annually | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | COBOL and SAS | Cognos | Report | No ID | Market Rate Survey | R0817 | Market rate data for all types of care and ages served categories | Add | Market rate report is currently produced using SAS; PATH design is pending analysis. (PS 12/3/21) |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | Provider Market Rates (PMR) | RPT1514 | |||||||||||
| PCC-PCM1010 | Child Care Provider Complaints | This Report will list the number of complaints received against a Child Care Provider by: Provider Type, Region, Unit, Worker, Supervisor, Provider and Type of complaint. This report will also list if that complaint was referred to other State agencies. | Daily (start/end date range) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0818 | Number of complaints received by: provider type, region, unit, staff, supervisor, provider and type of complaint; | Add | 04/09/2021, Naru: R0819 is merged into R0818. Refer user story. Retired R0819/RPT1516/PCC-PCM1020 and retained R0818/RPT1515/PCC-PCM1010. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | Provider Complaints (PCM) | RPT1515 | |||||
| None (RFP New) | R0819 | The number of complaints assigned for investigation, referred to other agency, and not assigned | Retire | 04/09/2021, Naru: R0819 is merged into R0818. Refer user story. Retired R0819/RPT1516/PCC-PCM1020 and retained R0818/RPT1515/PCC-PCM1010. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | N/A | RPT1516 | |||||||||||
| PCC-PVO1030 | Child Care Provider Complaints - Substantiated Findings | This report will list substantiated violations or complaints against the Child Care providers which were identified by type of noncompliance. | Daily (start/end date range) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0820 | The number of violations identified sorted by requirement type | Add | Switched from Retain to Add as legacy does not exist. (PS 10/26/20) |
Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | Provider Violations (PVO) | RPT1517 | |||||||||||
| PCC-PCM1030 | Child Care Provider Complaints Resulting in Regulatory Action | This Report will list complaints against Child Care Providers resulting in regulatory action. | Daily (start/end date range) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0821 | The number of complaints resulting in regulatory action, which can be sorted by type of action, by region or unit, by staff person, and by provider | Add | Switched from Retain to Add as legacy does not exist. (PS 10/26/20) |
Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | Provider Complaints (PCM) | RPT1518 | |||||
| None (RFP New) | R0822 | Child care providers by QRIS tier levels, CCR&R region, type of provider, size of center, and workers assigned to the center | Retire | 04/02/2021: Naru: RPT1525 and RPT1519 are merged into RPT1284 (DAY5360). Refer enhancement user story. Retired RPT1519/PCC-PQM1010. |
Per latest response to WAI_6246: State wants to retain all listed RFP items: R0822, R0823, R0824, R0826, R0827, R0831, R0832, R0833; updated status from Review to Retain. (PS 2/4/21) State CC Review Comments 3/4/2020: Licensing/Regulatory
| Child Care | N/A | RPT1519 | |||||
| None (RFP New) | R0823 | Scores on Environmental Rating Scales, including averages, sorted by QRIS tier levels, CCR&R region, type of provider, size of center, and workers assigned to the center | Retire | Got Confirmation from State PMO per email to retire (PCC-PQM1060, R0823, RPT1520) Naru 9/13/21 |
Per latest response to WAI_6246: State wants to retain all listed RFP items: R0822, R0823, R0824, R0826, R0827, R0831, R0832, R0833; updated status from Review to Retain. (PS 2/4/21) State CC Review Comments 3/4/2020: Need more info??
| Child Care | N/A | RPT1520 | |||||
| None (RFP New) | R0824 | Amount and type of technical assistance by QRIS tier levels, CCR&R region, type of provider, size of center, workers assigned to the center, and hours of service provided | Retire | 04/28/2021 (Naru): R0824 is merged into R0812. Refer user story. Retired R0824/RPT1521/PCC-PPD1040 and retained R0812/RPT1509/PCC-PPD1030. |
Per latest response to WAI_6246: State wants to retain all listed RFP items: R0822, R0823, R0824, R0826, R0827, R0831, R0832, R0833; updated status from Review to Retain. (PS 2/4/21) State CC Review Comments 3/4/2020: Need more info??
| Child Care | N/A | RPT1521 | |||||
| None (RFP New) | R0825 | All financial incentives, including grants, bonuses, salary supplements and scholarships and total funding for all financial supports provided, sorted by QRIS tier level, CCR&R region, type of provider, size of center, and workers assigned to the center | Retire | Retired R0825/PCC-PMG1080 per State response. (PS 11/2/20) |
State CC Review Comments 3/4/2020: Need more info??
| Child Care | N/A | RPT1522 | |||||
| None (RFP New) | R0826 | The system allows for program outcomes to be measured, tracked and compiled into composite reports including but not limited to: | Retire | Got Confirmation from State PMO per email to retire (PCC-PMG1070, R0826, RPT1523) Naru 9/13/21 |
Per latest response to WAI_6246: State wants to retain all listed RFP items: R0822, R0823, R0824, R0826, R0827, R0831, R0832, R0833; updated status from Review to Retain. (PS 2/4/21) State CC Review Comments 3/4/2020: Need more info??
| Prior Notes: R0826 is hierachy 1 for these level 2 items: R0827, R0828, R0829, R0830 | Child Care | N/A | RPT1523 | ||||||
| Yearly (Data refresh monthly) | None (RFP New) | R0827 | Financial and program supports requested and provided by totals, by type of provider, type of support, tier level, and county and region | Retire | Got Confirmation from State PMO per email to retire (PCC-PMG1090, R0827, RPT1524) Naru 9/13/21 |
Per latest response to WAI_6246: State wants to retain all listed RFP items: R0822, R0823, R0824, R0826, R0827, R0831, R0832, R0833; updated status from Review to Retain. (PS 2/4/21) State CC Review Comments 3/4/2020: Need more info??
| Prior Notes: R0826 is hierachy 1 for these level 2 items: R0827, R0828, R0829, R0830 | Child Care | N/A | RPT1524 | |||||
| None (RFP New) | R0828 | Current levels of quality achieved | Retire | 04/02/2021: Naru: RPT1525 and RPT1519 are merged into RPT1284 (DAY5360). Refer enhancement user story. Retired RPT1525/PCC-PQM1020. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) State CC Review Comments 3/4/2020: Licensing/Regulatory/QI Unit
| Prior Notes: R0826 is hierachy 1 for these level 2 items: R0827, R0828, R0829, R0830 | Child Care | N/A | RPT1525 | ||||||
| Yearly (Data refresh monthly) | None (RFP New) | R0829 | Movement in quality tiers | Retire | Got Confirmation from State PMO per email to retire (PCC-PQM1030, R0829, RPT1526) Naru 9/13/21 |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) State CC Review Comments 3/4/2020: Licensing/Regulatory/QI Unit
| Prior Notes: R0826 is hierachy 1 for these level 2 items: R0827, R0828, R0829, R0830 | Child Care | N/A | RPT1526 | |||||||||||
| PCC-PPD1020 | Child Care Provider - Employee Professional Development | This Report will list Provider Employees and their WV STARS (State Training and Registry System) Credentials and Level for all open Child Care Providers. | Monthly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0830 | Levels of professional development | Add | Switched from Retain to Add as legacy does not exist. (PS 10/26/20) |
State CC Review Comments 3/4/2020: Licensing/Regulatory/QI Unit
| Prior Notes: R0826 is hierachy 1 for these level 2 items: R0827, R0828, R0829, R0830 | Child Care | Provider Professional Development (PPD) | RPT1527 | |||||||||||
| PCC-PQM1040 | Child Care Provider Quality Tier Applications | This report will list Child Care Provider Quality Tier Applications received/approved/renewed by provider type. Other information includes application number, application date, quality tier requested and status if they were approved for that quality tier. | Daily (start/end date range) | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0831 | Number of applications for QRIS received/ approved/renewed | Add | Per latest response to WAI_6246: State wants to retain all listed RFP items: R0822, R0823, R0824, R0826, R0827, R0831, R0832, R0833; updated status from Review to Retain. (PS 2/4/21) |
State CC Review Comments 3/4/2020: QI Unit
| Prior Notes: A QRIS is a systemic approach to assess, improve, and communicate the level of quality in early and school-age care and education programs. | Child Care | Provider Quality Monitoring (PQM) | RPT1528 | |||||
| None (RFP New) | R0832 | Common areas of non-compliance with QRIS requirements | Retire | Got Confirmation from State PMO per email to retire (PCC-PQM1050, R0832, RPT1529) Naru 9/13/21 |
Per latest response to WAI_6246: State wants to retain all listed RFP items: R0822, R0823, R0824, R0826, R0827, R0831, R0832, R0833; updated status from Review to Retain. (PS 2/4/21) State CC Review Comments 3/4/2020: None
| Prior Notes: A QRIS is a systemic approach to assess, improve, and communicate the level of quality in early and school-age care and education programs. | Child Care | N/A | RPT1529 | |||||
| None (RFP New) | R0833 | ERS scores and changes over time | Retire | Got Confirmation from State PMO per email to retire (PCC-PQM1070, R0833, RPT1530) Naru 9/13/21 |
Per latest response to WAI_6246: State wants to retain all listed RFP items: R0822, R0823, R0824, R0826, R0827, R0831, R0832, R0833; updated status from Review to Retain. (PS 2/4/21) State CC Review Comments 3/4/2020: Need more info??
| Prior Notes: ERS: The Environment Rating Scales (ECERS-3, FCCERS-R, ITERS-3, SACERS Updated Edition) are designed to assess process quality in an early childhood or school age care group. | Child Care | N/A | RPT1530 | |||||
| None (RFP New) | R0834 | The solution must be able to track and provide monthly reports regarding changes made to inspection reports. | Retire | 03/12/2021: Naru: R0811 and R0834 are merged into R0810. Retired R0834/RPT1531/PCC-PLI1150. |
Switched from Retain to Add as legacy does not exist. (PS 10/26/20) Retained pending final analysis. (PS 7/17/20) No State CC Review Comments 3/4/2020.
| Child Care | N/A | RPT1531 | |||||
| None (New) | No ID | WV Child Care Serious Occurrence, Death and Substantiated Abuse and Neglect in Child Care Report | R0835 | The solution must have the ability to maintain and create reports on the following information required for federal reporting: |
1. the results of monitoring and inspection reports by child care provider, including those due to major substantiated complaints about failure to comply with federal and State child care policies, as well as the
2. number of deaths, serious injuries, and instances of substantiated child abuse that occurred in child care settings each year, for eligible child care providers in the State. Retire 11/29/2021: Per Naru/Vijay: This report is retired and is being merged with PCC-PLI1020 (RPT1240) which is being retained. RPT1240/ PCC-PLI1020 is retained and RPT1532/ PCC-PVO1020 [Child Care and Development Fund (CCDF) Administrative Data Reporting Estimates] is retired.
No State CC Review Comments 3/4/2020.
Prior Notes: Spec update from Naru and Vijay (06/24/2019)
| Vijay: It is produced manually but state wants to pull the data from system as much as possible hence I believe it is marked as new. This report is a federal requirement and available for general public to view the statistics. | Child Care | N/A | RPT1532 | ||||||||||||||
| None (RFP New) | R0836 | The solution must be able to generate a comprehensive case intake summary report including the summary report information plus, but not limited to, the following: date of intake, dates and times and persons interviewed, dates and type of documents reviewed or copied, additional action, if any, taken. | Retire | Per 4/17/20 DS-70 workshop: Not used by subsidy. RETIRE this item. | Child Care | N/A | RPT1533 | ||||||||||
| PCC-ADM1070 | Child Care and Development Fund Administrative Data Report | This Report lists Child Care payments made to Child Care Providers and payments recouped from the family or provider by DHHR. Payment may be recouped when the family or the provider wrongfully billed DHHR when they were not eligible. | Quarterly | No planned archival without DHHR approval | Data | See 'PATH Child Care Cognos Reporting Roles and Entitlements' | None (RFP New) | Cognos | Report | R0871 | The solution will produce the Child Care and Development Fund (CCDF) Administrative Data Reporting Estimates | Add | Retained per State review 1/11/21; see action item. (PS) |
State CC Review Comments 3/4/2020: *Need input from BCF Finance
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