CTR063926 Contract Administration Documents.pdf
PDF 965 KB Posted
- Attached to
- Master Agreement AZ|CTR063926
- Contract number
- CTR063926
- Issued by
- Arizona
About this file
This document is a Post Award meeting agenda for a Vehicle Lubricants contract involving the Arizona Department of Transportation (ADOT) and multiple petroleum and lubricant suppliers, including Colorado Petroleum, Reladyne West, and Senergy Petroleum. The virtual meeting was held on January 20, 2023, from 9:00-10:00 am, with key attendees from ADOT and the suppliers, including Kim Matura (Procurement Officer) and Darren Fischer (Department Representative).
The contract covers multiple contract numbers (CTR063923, CTR063924, & CTR063926) for vehicle lubricants, with the agenda focusing on contract deliverables, special terms and conditions, and vendor performance. The meeting addressed critical aspects such as contract term, eligible agencies, ordering procedures, invoicing and payment requirements, price increase protocols, insurance requirements, and usage reporting. While specific pricing details are not explicitly outlined in the documents, the agenda indicates a comprehensive review of the contractual relationship and operational expectations between ADOT and the lubricant suppliers.
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Text version
kmatura@azdot.gov
Vehicle Lubricants Post Award Created by: Kim Matura · Your response: Yes, I'm going
Time
9am - 10am (Mountain Standard Time - Phoenix)
Date
Fri Jan 20, 2023
My Notes
Guests carlos.zubiate@gosenergy.com colleen.fitzpatrick@gosenergy.com davet@colopetro.com ericb@colopetro.com james.leathers@reladyne.com Kim Matura Roger Fischer ric.flores@reladyne.com artl@colopetro.com
Rev. 04/2020
Please print clearly.
NAME ORGANIZATION PHONE EMAIL SIGNATURE
Kim Matura ADOT 602-712-7686 kmatura@azdot.gov Here
Darren Fischer ADOT 602-712-4770 rfischer@azdot.gov Here
Carlos Zubiate Senergy Petroleum 480-733-4244 Carlos.zubiate@gosenergy.com Here
Colleen Fitzpatrick Senergy Petroleum 480-733-4244 Colleen.fitzpatrick@gosenergy.com Here
Eric Branson Colorado Petroleum 520-243-9267 ericb@colopetro.com Here
Art Lopez Colorado Petroleum artl@colopetro.com Not Here
Dave Thies Colorado Petroleum 303-875-8436 davet@colopetro.com Here
James Leathers Reladyne West 602-759-5559 James.leathers@reladyne.com Here
Post Award
BPM004794 Vehicle Lubricants
January 20, 2023 9:00 am
Virtual
Rev. 04/2020
Please print clearly.
NAME ORGANIZATION PHONE EMAIL SIGNATURE
Ric Flores Reladyne West 602-759-5559 Ric.flores@reladyne.com Here
MEETING TITLE/DESCRIPTION (i.e. Pre-Offer Conference)
SOLICITATION NUMBER/DESCRIPTION [if applicable]
Rev. 09/2021
Post Award Agenda, Vehicle Lubricants
Contract: CTR063923, CTR063924, & CTR063926
Procurement
Date: January 20, 2023 Time: 9:00 am – 10:00 am Location: Virtual – Google Meets Attendees: Kim Matura, Darren Fischer, Carlos Zubiate, Colleen Fitzpatrick, James Leathers, Ric Flores, Eric
Branson, Dave Thies, Art Lopez
AGENDA TOPICS
Welcome/ Introduction
1. Primary Points of Contact
Procurement Officer: Kim Matura
Department Representative(s), Darren Fischer
Supplier(s) Colorado Petroleum, Reladyne West, Senergy Petroleum
2. Contract Deliverables
Scope of Work or Specification
Reporting – Exhibits
3. Special Terms and Conditions
Contract Term
Eligible Agencies
Ordering
Invoicing & Payment Requirements
Price Increase Requests
Insurance Requirements
Usage Report Requirements
5. Pricing
6. Vendor Performance Reports
Rev. 09/2021
Post Award Agenda, Vehicle Lubricants
Contract: CTR063923, CTR063924, & CTR063926
Procurement
OPEN DISCUSSION/ROUNDTABLE
ACTION ITEMS
DESCRIPTION PERSON RESPONSIBLE DEADLINE
| BPM004794 Post Award Meeting Invite |
| BPM004794 Post Award Sign-In Sheet |
| BPM004794 Post Award Agenda |
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