Colorado PetroleumEmergency Action Plan.pdf

EMERGENCY ACTION PLAN

Arizona Petroleum of Tucson

Written June 2011

Last updated October 10, 2022

1.0 PURPOSE

The purpose of this program is:

• To maintain a safe, healthy environment for employees and visitors of

Arizona Petroleum of Tucson.

• To communicate to employees, visitors, clients, and contractors of the proper procedures and their responsibilities in the event of an emergency.

• To comply with the OSHA Employee Emergency Plans Standard 29 CFR

1910.38(a).

2.0 SCOPE

This program applies to all employees at Arizona Petroleum of Tucson where employees may be exposed to hazards during an emergency situation.

Jerry Kachenko is the Emergency Action Plan Coordinator. He will review and update the program as necessary. The program is located in the front office, where it is accessible to all employees. Copies of the program may be obtained by contacting Mr. Kachenko.

Employees (or their representative) may obtain additional information on this written program, the Emergency Action Plan Standard, applicable MSDS, and chemical information lists from a direct supervisor, the Emergency Action Plan

Coordinator, or the company’s safety and health consultant of C.O.S.A., Inc.

Under this program, employees will be informed of the contents of the

Emergency Action Plan (EAP) Standard, the purpose of the plan, emergency escape procedures, route assignments, where to meet in the event of an evacuation and who to report to after an evacuation.

If, after reading this program, you find that improvements can be made, please contact the Emergency Action Plan Coordinator. We strive for clear understanding, safe behavior, and involvement in the program from every level of the company.

3.0 EMERGENCY ESCAPE PROCEDURES AND ASSIGMENTS

Our emergency escape procedures and assignments are designed in response to many potential emergencies, including fires, tornados and major chemical spills or releases.

Employees need to know what to do when they are the first to discover an emergency and/or when they are alerted to a specific emergency. Emergency

Action Plan Coordinator has developed procedures for responding to emergencies, depending on what the emergency is. The following guidelines apply to all emergency situations:

1. All employees are trained in emergency evacuation procedures Refresher training is conducted when an employee’s responsibilities or designated actions under this plan change. They are also retrained if the plan itself is changed or revised. Before assigning an employee to his/her duties, the employer must review the EAP with him/her to ensure that every employee is aware of both proper procedures and how to protect him/her in the event of an emergency.

2. The initial training includes the use if floor plans and work place maps, which clearly show the escape routes included in this EAP. Color-coding assists employees in understanding their designated escape routes. These floor plans and maps are available and posted throughout the main office to aid employees in the event of an emergency evacuation.

3. No employee is permitted to re-enter the main complex or work site until advised by the EAP coordinator or his designee. This is done only after a competent person (an emergency response official) has made the determination that re-entry is safe.

4. A list of designated meeting locations or safe areas is given in this written program.

4.0 SITUATIONS THAT WARRANT BUILDING EVACUATIONS

(Building evacuations may be partial or complete,)

Partial Evacuations:

A partial evacuation is appropriate when only a limited group of employees are exposed to a safety or health hazard (i.e. isolated chemical fumes or electrical outages).

NOTE: A fire always warrants total evacuation.

Full evacuation:

A full evacuation is appropriate when a potential threat to the safety or health of all employees is apparent (i.e. fire, explosion, or potential explosion such as a natural gas leak, hazardous chemical spill or natural disaster).

For fires and major chemical spills, meeting locations and reporting procedures will be as follows:

• All Employees (and any visitors or vendors in the facility at the time of emergency) are to evacuate by the nearest exit unblocked by a fire or chemical hazard and assemble across the street from the main office, at the corner of 20th Street and

Cherry. Once at the meeting location, the office employees should report to the office manager or his alternate for accountability. The warehouse employees should report to the operations manager or his alternate for accountability. Once employees are accounted for, both the office and operations managers should report to the

Emergency Action Plan Coordinator.

• NOTE TO ALL PERSONEL: Use extreme caution when evacuating the facility so as not to enter into the path of emergency response vehicles.

In the event of a tornado, employees are to report to the following designated locations and individuals:

• All Personnel (and any visitors or vendors at the facility) are to assemble in the front office near an inner wall. Lower your body in a crouched manner and protect your head. Position your body against something that will deflect falling debris (i.e. walls, equipment, etc.) Stay away from outside windows!! the office manager or his alternate for accountability. The warehouse employees should report to the operations manager or his alternate for accountability. Once employees are accounted for, both the office and operations managers should report to the Emergency Action Plan

Coordinator.

• Arizona Petroleum of Tucson will initiate evacuation proceedings for actual tornados only and not for tornado watches.

• Office personnel will monitor the news in the event of a tornado warning.

• For all emergencies:

As the employees’ health and safety is of top priority, there are currently no critical operations to maintain in the event of an emergency evacuation. All employees are to immediately evacuate and report to their designated locations.

If in the future this changes, we will designate individuals to maintain critical operations and amend this written program at that time.

5.0 AUTHORITY TO CONTACT EMERGENCY RESPONDERS

If an employee is the first individual to detect an emergency that he/she believes poses a significant health and/or safety risk to personnel, the employee may contact emergency responders using 911. However, if time allows, employees should notify a supervisor, who will assume responsibility and contact appropriate key personnel.

6.0 PROCEDUARES FOR EMERGENCY BUILDING EVACUATION

All warehouse employees will be notified of an emergency via the PA system, which is activated by the front office by dialing 33. Front office employees will be notified of an emergency by the warehouse by dialing 34. Upon advisement of an emergency, employees should follow appropriate evacuation procedures.

7.0 PROCEDURES FOR CONTACTING EMERGENCY

RESPONDERS

For a fire or chemical spill:

1. Define the nature of the emergency.

2. Identify the name of the business (Arizona Petroleum)

3. Give the address (1015 S. Cherry Ave.)

4. Specify which entrance to use (Cherry Ave Gate or 21st Street Gate)

5. State your name.

6. Stay on the line, if your health and safety are not in jeopardy, until the dispatcher advises you to hang up.

8.0 ACCOUNTABILITY

In order to account for all employees, we have trained our staff to report to specific personnel in the event of an emergency. Employees report to direct supervisors, who then report to the Health and Safety Director/EAP Coordinator, Jerry Kachenko, or his designated alternate. In this manner, the Health and Safety

Director/EAP Coordinator can effectively communicate with emergency responders regarding the evacuation status and prevent anyone from being left in the building.

Because there may be employees who may not be aware of the evacuation, specific personnel will check the following locations before evacuating the facility. THis is to be done without jeopardizing their safety and if time permits.

• Supervisors will sweep their appropriate areas and conduct a visual check for personnel.

9.0 AUTHORITY AND ORGANIZATIOANL STRUCTURE

The same organizational structure employed during normal business activities will be used during emergency procedures. In the event a manager or supervisor is absent during an emergency, his/her backup will assume responsibility.

10.0 FIRE FIGHTING RESPONSIBILITIES

The Tucson Fire Department will perform all firefighting responsibilities.

11.0 CHEMICAL SPILL CLEANUP PROCEDURES

Only responding Hazmat teams may clean up major chemical spills or releases.

Contact the Tucson Fire Department by dialing 911 and Chemtrec at 1 (800) 424-

9300.

12.0 EAP COORDINATOR’S RESPONSIBILITIES

At Arizona Petroleum of Tucson, EAP Coordinator is responsible for the following:

1. Developing and maintaining the EAP.

2. Ensuring that the employees are trained and made aware of all components of the EAP.

3. Conducting at least annual fire drills

4. Deciding whether to evacuate the workplace during an emergency.

5. If evacuation is determined necessary, the EAP Coordinator will ensure that:

• Employees are notified and a head count is taken to confirm total evacuation of all employees

• When practical, equipment is placed and locked in storage rooms or desks for protection.

• When possible, the building owner/supervisor is contacted, informed of the action taken, and asked to assist in coordinating security protection.

• All records and property are gathered as necessary.

13. TRAINING

All employees at Arizona Petroleum of Tucson will be trained in the following components of the EAP:

• Reporting of Emergencies

• Escape Routes

• Meeting Locations

• The Necessity of Accountability

• Employee Responsibilities Regarding this EAP

• Alarm/PA system

• Procedures for an Emergency Building Evacuation

14.0 APPENDICES

We have attached to the written EAP the following information to better clarify this plan:

• A copy of the OSHA Regulations for Emergency Action Plans, 1910.38(a)

• Diagrams of emergency escape routes.

• Diagrams of meeting locations.

• Documentation of fire drills.

SUPPLEMENTAL EMERGENCY SCENARIOS

15.0 PROLONGED EMERGENCY POWER OUTAGES

Arizona Petroleum’s emergency power outage procedures and assignments are designed in response to many potential emergencies, including fires, earthquakes, tornados, and other forms of severe weather. These responsibilities are important due to the nature of the products, their volatility and the vital role they play in emergency situations. The employee roles must include the ability to secure the facility and the inventory in a safe and accountable manner, to guarantee the safety of our employees, and the public at large.

In case of prolonged emergency power outages, our employees need to know what to do, and who is responsible for what part of the operation. Emergency

Action Plan (EAP) Coordinator has developed procedures for responding to emergencies, depending on what the emergency is. The following guidelines apply to all emergency situations:

1. All employees are trained in hazardous material communications, lock out/tag out repairs, as well as, DOT and FRA regulatory procedures, employee safety with OSHA compliance, homeland security and emergency evacuation and emergency action, among other needed training, to prepare all employees for any scenario.

2. In the event of a prolonged power outage, the Emergency Action Plan (EAP)

Coordinator, or his alternate will assess the situation and prepare a course of action to properly secure the facility and inventory. This plan will be discussed and approved by the Company President/CEO and/or the Vice

President.

3. In the event of a “State of Emergency”, due to the nature of the business, upon requests to assist in an emergency response effort, the Government Regulatory

Administrative Manager / Health and Safety Director / EAP Coordinator will review employee safety, contract commitments, inventory accountability and all government regulatory compliance, while establishing a plan of action that meets all these requirements, while prioritizing services to emergency responders and hospitals. This plan will be discussed and approved by the

Company President/CEO and/or the Vice President.

16.0 CORONAVIRUS – COVID19 OR PANDEMIC POLICY

Arizona Petroleum’s policy is to follow the guidelines set forth by the CDC.

When activated, until further information is released by the CDC, our current pandemic policy and procedures states, In order for our employees to maintain their health and safety, we require the following steps:

1. Wash your hands frequently.

2. Maintain overall good personal hygiene.

3. Maintain social distancing – Remain 6 feet from Co-workers, and customers.

a. Only 1 smoker per smoking area at a time.

b. Only 1 employee per lunch table at a time.

4. Our facility is to be cleaned daily, with disinfectants.

5. Stay home from work if you or someone in your family is sick.

This policy is only a beginning to protect ourselves during the early stages of a pandemic. It is to be updated and modified as new and virus specific steps are issued by the CDC.

Emergency Contacts and Phone Numbers

Facility:

Arizona Petroleum Main Office (520) 623-4721

Jerry Kachenko – EAP Coordinator (520) 977-3968 Personal Cell

Government Regulatory Administrative Manager

Health and Safety Director

Operations Managers

Alfonso Angel – Transportation-Maintenance Mgr (520) 628-0909 Work Cell

Victor Mendoza – Warehouse-Production Mgr. (520) 619-9433 Personal Cell

Paul Hurley – Division Manager (520) 623-4721 Office

Randy Palmer – Vice President of Operations (303) 294-0302 Office

(303) 961-5057 Work Cell

Clark Thompson – President/CEO (303) 294-0302 Office

(303) 349-2234 Work Cell

Local Emergency Response:

Fire and Police 911

Response-Clean up Contractors:

Chemtrec (800) 424-9300

(800) 262-8200

Notification Agencies

Arizona Department of Environmental Quality (602) 771-2330

National Response Center (800) 424-8802

United States Environmental Protection Agency, Region 9 (800) 300-2193