CTR052617_Contract_Amendment_17.pdf

CONTRACT AMENDMENT

Arizona Department of Economic Security

1789 W Jefferson Street, Mail Drop 1541, Phoenix, AZ 85007

CONTRACT NUMBER: AMENDMENT NUMBER:

CTR052617 Seventeen (17)

DESCRIPTION/ LABEL: Hunger Relief Program – The Emergency Food Assistance Program (TEFAP)

CONTRACTOR NAME: Community Food Bank, Inc.

THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:

1. In accordance with the Uniform Terms and Conditions, Section 5, Contract Changes, Subsection 5.1 Amendments, the Scope of Work, is being revised to add funding due to the General Appropriations act:

2024-2025, Chapter 209, House Bill 2897, Section 130, Lines 22-24, number 10: to provide funding assistance to nonprofit organizations located in Cochise county that provide food distribution services for low-income individuals in State Fiscal Year 2025. Therefore, the following section of the Scope of Work is being revised as follows:

Scope of Work, Section 7.0 Reporting Requirements, Subsection 7.1.2.1 is revised:

7.1.2.1 HB 2897 Progress Narrative Report (Exhibit F), as may be amended, due January 15th

(for Oct – Dec), April 15th (for Jan-Mar), and July 15th (for April- June)

2. In accordance with the Special Terms and Conditions, Section 25, Levels of Service, the purpose of this amendment is to revise the Itemized Service Budget, the contract reimbursement ceiling is revised from $1,482,888.16 to $2,482,888.16 for the period of July 1, 2024 through June 30, 2025. The funding allocations are as follows:

• TEFAP Admin reimbursement ceiling for the period of July 1, 2024 through June 30, 2025 remains $931,408.97.

o $172,584.41 of this funding must be expended by September 30, 2024.

• TEFAP Admin (Farm to Food) reimbursement ceiling period of July 1, 2024 through November

02, 2024 remains $17,641.20 o $17,641.20 of this funding must be expended by November 02, 2024.

• TEFAP Commodity Credit Corporation (CCC) Phase 4 funds reimbursement ceiling for the period of July 1, 2024 through September 30, 2024 remains $55,500.00 o $55,500.00 of this funding must be expended by September 30, 2024.

• TEFAP Commodity Credit Corporation (CCC) Phase 5 funds reimbursement ceiling for the period of July 1, 2024 through September 30, 2024 remains $151,500.00.

o $151,500.00 of this funding must be expended by September 30, 2024

• TEFAP Commodity Credit Corporation (CCC) Phase 6 funds reimbursement ceiling for the period of July 1, 2024 through June 30, 2025 remains $46,500.00

• TEFAP Reach and Resiliency funds reimbursement ceiling for the period of July 1, 2024 through June 30, 2025 remains $280,337.99

• HB 2897 Legislative funding for Cochise County Food Distribution reimbursement ceiling is added for the period of July 1, 2024 through June 30, 2025 in the amount of $1,000,000.00.

o $1,000,000.00 is one-time funding and must be expended by June 30, 2025.

The Itemized Service Budget is attached as part of this amendment.

ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED

ACKNOWLEDGEMENT AND AUTHORIZATION

This Amendment shall be fully executed by means of electronic approval in APP.

HB 2897 Progress Narrative Report Exhibit F

Directions:

● Reports are due 01/15/25 (for Oct-Dec), 04/15/25 (for Jan-Mar), and 07/15/25 (for Apr-Jun).

● The Project Activities should be provided as specified in the approved Project Budget.

Reporting Period:

a. Goals/objectives and the activities performed in support of these goals/objectives.

Answer:

b. A description of project progress comparing actual accomplishments to the objectives, tasks completed, and roadblocks or problems.

c. Reasons why goals/objectives were not met, if appropriate, particularly at predefined go/no-go decision points, and justification of decision to proceed.

d. Budget impact and/or cost information to demonstrate cost effective practices associated within the reporting period.

e. Key activities planned for the next report period or a final accomplishment statement if the project has been completed.

f. Findings or activities which may require changes in schedules, accomplishments, or costs, particularly those changes which may impact the Recipient’s ability to utilize grant funds within the specified time period.

g. Other pertinent information including, when appropriate, analysis and explanation of cost overruns.

h. Any unique aspects or impact stories that you would like to share

$931,408.97 $17,641.20 $55,500.00 $151,500.00 $46,500.00 $280,337.99 $1,000,000.00 $2,482,888.16 7/1/24 - 6/30/25 7/1/24 - 6/30/25 7/1/24 - 6/30/25 7/1/24 - 6/30/25 7/1/24 - 6/30/25 7/1/24 to 6/30/25 7/1/24 to 6/30/25

*MUST SPEND

$172,584.41 BY

09/30/24

*MUST SPEND

$17,641.20 BY

11/02/24

*MUST SPEND

$55,500.00 BY

9/30/24

*MUST SPEND

$151,500.00 BY

09/30/24

*MUST SPEND

$1,000,000.00 BY

6/30/25

1. Personnel SFY25 SFY25 SFY25 SFY25 SFY25 SFY25 Total DES Costs

# Pos FTE Position Total Service Cost (Salary * DES %)

DES

% TEFAP Admin TEFAP Farm to Food TEFAP CCC Phase

TEFAP CCC

Phase 5 TEFAP CCC Phase 6 TEFAP Reach and Resiliency

HB 2897 Legislature Funding (Cochise

County Food Distribution)

Total DES Costs

1 1 0.50 Resource Center Manager 30,130.80 0.50 30,130.80 30,130.80 2 1 0.20 Assistant Resource Center Manager 12,052.00 0.20 12,052.00 12,052.00 3 1 0.25 Associate Director 7,532.70 0.25 7,532.70 7,532.70 4 1 0.30 Volunteer Manager 4,850.00 0.30 4,850.00 4,850.00 5 1 0.10 Interim Associate Director of GGRC 10,546.00 0.10 10,546.00 10,546.00 6 1 0.25 Warehouse Assistant 19,212.92 0.25 15,065.40 4,147.52 19,212.92 7 1 0.20 Associate Director 12,053.00 0.20 12,053.00 12,053.00 8 1 0.20 Pantry Coordinator 10,244.88 0.20 10,244.88 10,244.88 9 1 0.30 Client and Volunteer Services Supervisor 18,078.48 0.30 18,078.48 18,078.48

10 1 0.30 Fleet Coordinator 15,065.40 0.30 15,065.40 15,065.40 11 1 0.35 CDL Class A Driver 15,065.40 0.35 15,065.40 15,065.40 12 1 0.30 CDL Driver Class A 18,078.48 0.30 18,078.48 18,078.48 13 1 0.35 Nogales Warehouse & Client Services Assistant 15,065.40 0.35 15,065.40 15,065.40 14 1 0.35 Warehouse Supervisor 15,065.40 0.35 15,065.40 15,065.40 15 1 0.20 Pantry Coordinator 10,244.88 0.20 10,244.88 10,244.88 16 1 0.15 Warehouse Assistant - Tucson 7,526.16 0.15 7,526.16 7,526.16 17 1 0.20 Resource Center Specialist 10,244.88 0.20 10,244.88 10,244.88 18 1 0.30 Warehouse Assistant - Nogales 10,545.78 0.30 10,545.78 10,545.78 19 1 0.30 CDL Driver Class A 15,065.40 0.30 15,065.40 15,065.40 20 1 0.20 Warehouse Assistant 15,065.40 0.20 15,065.40 15,065.40 21 1 0.30 CDL Driver 15,065.40 0.30 15,065.40 15,065.40 22 1 0.30 Warehouse Assistant 15,065.40 0.30 15,065.40 15,065.40 23 1 0.20 Client and Volunteer Services Supervisor 10,545.78 0.20 10,545.78 10,545.78 24 1 0.30 Warehouse Assistant 15,065.40 0.30 15,065.40 15,065.40 25 1 0.25 Inventory Control Coordinator 15,065.40 0.25 15,065.40 15,065.40 26 1 0.35 Warehouse Assistant 15,065.40 0.35 15,065.40 15,065.40 27 1 0.30 Resource Center Manager 15,065.40 0.30 15,065.40 15,065.40 28 1 0.30 Warehouse Assistant 18,078.50 0.30 18,078.50 18,078.50 29 1 0.20 Class A CDL TD Driver Trainer 12,052.00 0.20 12,052.00 12,052.00 30 1 0.30 Agency Market Manager 11,539.00 0.30 11,539.00 11,539.00 31 1 0.30 Volunteer Services Coordinator 15,095.40 0.30 15,095.40 15,095.40 32 1 0.30 Warehouse Manager 14,286.59 0.30 13,558.86 727.73 14,286.59 33 1 0.30 Tefap Pima Driver 15,065.40 0.30 15,065.40 15,065.40 34 1 0.15 CDL Driver and Warehouse Assistant 5,310.00 0.15 5,310.00 5,310.00 35 1 0.15 Warehouse Supervisor 9,054.36 0.15 7,526.16 1,528.20 9,054.36 36 1 0.30 Driver Agency Market 15,065.40 0.30 15,065.40 15,065.40 37 1 0.30 Production Warehouse Assistant 16,485.17 0.30 15,065.40 1,419.77 16,485.17 38 1 0.30 Warehouse Assistant 18,078.48 0.30 18,078.48 18,078.48 39 1 0.34 Transportation Coordinator 21,365.72 0.34 15,065.40 6,300.32 21,365.72 40 1 0.30 Operations Coordinator 15,065.40 0.30 15,065.40 15,065.40 41 1 0.30 Warehouse Assistant 16,474.83 0.30 15,065.40 1,409.43 16,474.83 42 1 0.30 CDL Driver Class A 17,149.51 0.30 15,065.40 2,084.11 17,149.51 43 1 0.35 Nogales Warehouse Assistant Border Pilot Funde 10,545.78 0.35 10,545.78 10,545.78 44 1 0.30 Volunteer Services Supervisor 15,065.40 0.30 15,065.40 15,065.40 45 1 0.30 Warehouse Assistant 17,500.68 0.30 15,065.40 2,435.28 17,500.68 46 1 0.30 Warehouse Manager 12,766.19 0.30 12,052.50 713.69 12,766.19 47 1 0.15 Warehouse Assistant-Amado 6,094.51 0.15 5,519.60 574.91 6,094.51 48 1 0.30 Warehouse Assistant 12,103.72 0.30 10,545.00 1,558.72 12,103.72 49 1 0.15 Director of Operations 9,942.00 0.15 9,942.00 9,942.00 50 1 0.30 Quality Control Analyst 15,065.40 0.30 15,065.40 15,065.40 51 1 0.10 Partner Programs Coordinator II 4,449.06 0.10 - 4,449.06 4,449.06 52 1 0.51 Mobile Distribution Supervisor 30,689.95 0.51 14,040.80 2,397.11 2,254.60 11,997.44 30,689.95 53 1 0.20 Mobile Distribution Coordinator 9,106.24 0.20 - 9,106.24 9,106.24 54 1 0.20 CDL Driver 9,680.32 0.20 - 9,680.32 9,680.32 55 1 0.30 Transportation Lead 18,037.09 0.30 16,065.40 1,971.69 18,037.09 56 1 1.00 Rural Distribution Supervisor (new position) 60,000.00 1.00 - 60,000.00 60,000.00

Salaries 823,883.65 699,127.50 14,848.96 - - - 8,675.35 101,231.84 823,883.65

2. Employee Related Expense (E.R.E.) - payroll taxes and benefits 79,802.38 48,938.93 1,188.50 - - - 2,342.35 27,332.60 79,802.38

3. Professional & Outside Service -

Contract Period

State Fiscal Year

Community Food Bank

Itemized Service Budget Service: TEFAP

Contract # CTR052617 Contract Period: 07/01/2024 to 6/30/2025

Total Funding Allocation

Special Instructions:

# Pos FTE Position Total Service Cost (Salary * DES %)

DES

% TEFAP Admin TEFAP Farm to Food TEFAP CCC Phase

TEFAP CCC

Phase 5 TEFAP CCC Phase 6 TEFAP Reach and Resiliency

HB 2897 Legislature Funding (Cochise

County Food Distribution)

Total DES Costs

Annual Audit - - Contractors & Service Volunteers - - Temp Labor - - Other Professional & Outside Services - -

4. Travel

Conferences, meetings, mileage 14,500.00 14,500.00 14,500.00 Vehicle Maintenance & Repair 25,365.42 1,415.00 18,950.42 5,000.00 25,365.42 Fuel Expense 27,832.44 21,832.44 6,000.00 27,832.44 Leased Vehicles 38,575.72 38,575.72 38,575.72 Annual Vehicle Insurance - -

106,273.58 15,915.00 - - 79,358.58 - - 11,000.00 106,273.58

5. Occupancy

Utilities 52,772.00 22,500.00 30,272.00 52,772.00 Building Maintenance & Repair - -

52,772.00 - - 22,500.00 - 30,272.00 - - 52,772.00

6. Equipment

Warehouse/Vehicle Equipment Maint & Repai - - Capital Equipment 568,218.53 268,218.53 300,000.00 568,218.53 Office/Warehouse Equipment - - Technology - - Facility Renovations - -

568,218.53 - - - - - 268,218.53 300,000.00 568,218.53

7. Materials & Supplies

Warehouse & Program Supplies 88,027.46 33,254.00 7,772.73 35,000.00 12,000.73 88,027.46 Office & Technology Supplies 7,525.00 7,525.00 7,525.00 Food Purchases 456,931.21 456,931.21 456,931.21

552,483.67 33,254.00 - 7,772.73 42,525.00 12,000.73 - 456,931.21 552,483.67

8. Operating Services

Telephone - - Printing & Postage 10,000.00 10,000.00 10,000.00 Dues & Fees (includes AAFB, A2H, program, - - Insurance (general, vehicle, volunteer, liability 18,043.69 15,843.69 2,200.00 18,043.69 Rent - - Other Operating Services 69,681.82 49,500.00 20,181.82 69,681.82

97,725.51 49,500.00 - 20,181.82 15,843.69 - - 12,200.00 97,725.51

Direct Costs 2,281,159.31 846,735.43 16,037.46 50,454.55 137,727.27 42,272.73 279,236.23 908,695.65 2,281,159.31

9. Indirect Cost 10% 201,728.85 84,673.54 1,603.75 5,045.45 13,772.73 4,227.27 1,101.76 91,304.35 201,728.85

Total Service Costs/CSA Total Cost: 2,482,888.16 931,408.97 17,641.20 55,500.00 151,500.00 46,500.00 280,337.99 1,000,000.00 2,482,888.16