Community Engagement and Outreach Info Session.pdf
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- Attached to
- Community Engagement and Outreach
- Solicitation number
- CM-24-479
- Issued by
- Los Angeles County, California
About this file
Community Engagement and Outreach RFQ Summary
This document is an information session presentation for a Request for Qualifications (RFQ) issued by the City of Long Beach for community engagement and outreach services. The RFQ (CM-24-479) seeks to establish a Qualified Vendor List of pre-qualified vendors capable of delivering equitable, community-centered outreach and engagement services to support the City's Long Beach Strategic Vision 2030 and fulfill grant program requirements. The services requested include planning and implementing community events and activities such as meetings, workshops, canvasing, and focus groups; producing detailed reports based on data collected during outreach; offering high-quality language translation and interpretation services; providing support services to encourage participation such as incentives and food; producing and distributing educational materials across traditional and digital platforms; and providing graphic design for flyers, posters, and digital content. The RFQ is structured as a rolling opportunity with three evaluation periods: Evaluation Period 1 (Spring 2025, completed), Evaluation Period 2 (Summer 2026, current), and Evaluation Period 3 (Summer 2027). For the current evaluation period, questions are due September 2, 2026, responses will be posted September 16, 2026, and Statements of Qualifications are due September 30, 2026 at 11:00 AM PST, with awards anticipated in Fall 2026. Placement on the Qualified Vendor List does not guarantee work or a contract; rather, it creates a pre-qualified pool from which City departments may request quotes for specific projects.
Minimum qualifications require respondents to be qualified to conduct business in the City, have minimum three years of experience providing community engagement and outreach services, and not be debarred by federal, state, or local government. Evaluation criteria assess organizational capacity and experience, method of approach for serving historically underserved communities with quality deliverables, communications and reporting capabilities including data collection and responsive communication with the City, and reasonableness of costs with fair and justifiable pricing schedules. Respondents must provide a qualification narrative, detailed cost schedule with hourly rates for key staff, financial stability documentation, and one to three work samples demonstrating attention to detail and quality. Mandatory attachments include authorization and certification forms and an Equal Benefits Ordinance form; upon selection, vendors must also provide W-9, business license, California Secretary of State registration, and updated contact information. The RFQ supports multiple disciplines across the City's priorities including housing, homelessness, public safety, sustainability, workforce development, youth education, and various infrastructure and utilities categories.
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Community Engagement and Outreach Request for Qualifications (RFQ) Information Session
CM-24-479
August 19, 2026
• PPT slides available on LB Buys
• Q&A at the end of the presentation
Housekeeping
Community Engagement and Outreach RFQ
Louisa Franco Grants Analyst City Manager’s Office
Keisha Sanker Procurement Analyst Procurement Services Division Department of Financial Management
Introductions
I. The Opportunity II. Scope of Work III. How we Choose IV. Statement of Qualifications
Instructions & Timeline V. Q & A
Today’s Agenda
• Establish a list of qualified vendors capable of delivering equitable, community-centered outreach and engagement services.
• Placement on this Qualified Vendor List does not guarantee work or a contract.
• It is a list of pre-qualified vendors that the City can quickly access.
Overview
• In 2022, the City of Long Beach (City) adopted the Long Beach Strategic Vision 2030 and will need to engage the community to help fulfill goals.
• Many grant programs are requiring the City to partner with outside organizations to facilitate community engagement and outreach strategies.
Why is the City Creating a Qualified Vendor List?
• Increase the City’s capacity to efficiently and effectively conduct outreach services that are outside the expertise of City staff.
• Strengthen the City's ability to connect with communities by working with vendors who are trusted by these communities.
• Increase the City’s competitiveness when applying for grants.
Goals
Qualified vendors will provide community engagement and outreach services such as:
• Plan and implement community events and activities such as community meetings, workshops, canvasing, and focus groups.
• Produce detailed reports based on data collected during community outreach and engagement activities.
Description of Services
• Offer high-quality language translation and interpretation services to support community outreach and engagement.
• Provide additional support services to encourage participation (e.g. incentives, food, gift cards, child-watch).
• Produce and distribute educational materials across traditional and digital platforms.
• Provide graphic design to create materials such as flyers, posters, and digital content.
Description of Services
• Active Transportation, Mobility, Transit
• ADA Access and Inclusion
• Art, History and Culture
• Budget and Finance
• Capital Projects and Infrastructure
• City Planning and Urban Development
• Economic & Workforce Development
• Emergency Preparedness
• Food Security and Urban Agriculture
• Homelessness & Housing
• Library Services
• Marinas, Beaches, and Waterways
Disciplines
• Parks, Open Space, and Recreation
• Public Health, Community Wellness
• Public Safety
• Public Utilities (Electricity, Gas, Sewer, Water)
• Racial Equity and Environmental Justice
• Streets, Bridges, & Public Right-of-Way
• Sustainability and Climate Resiliency
• Technology and Digital Inclusion
• Violence Prevention
• Waste (Trash, Recycling, Organic Collection)
• Water, Wastewater, and Recycled Water
• Youth Education and Development
• Zoning, Public Policy and Municipal Code
• Placement on this Qualified Vendor List does not guarantee work or a contract.
• When a City Department identifies a need for a Vendor, they will issue a scope of work and request a quote from vendors on the Qualified Vendor List .
• Department will select vendor that is the most suited for project while adhering to City procurement polices.
• Once the Department has selected a Vendor the Department will setup the contract.
Contract Management
• This is a rolling RFQ and includes 3 opportunities to submit qualifications oEvaluation Period 1: Spring 2025 oEvaluation Period 2: Summer 2026
(current) oEvaluation Period 3: Summer 2027 oVendors already on the Qualified Vendor
List do not have to submit qualifications again.
Contract Management
III. How we Choose
• Qualified to conduct business in the City.
• Minimum of three years experience providing community engagement and outreach services.
• Not debarred by federal, state or local government.
Minimum Qualifications
The Responder demonstrates they have:
• Successfully provided community engagement and outreach services for a minimum of three years.
• Successfully provided outreach and engagement services in historically under-served communities.
• Sufficient staffing to produce high quality and timely deliverables.
• The capacity to provide services in multiple languages.
Qualification Criteria
III. How we Choose
Responder must comply with the following criteria to qualify:
1. Organizational Capacity & Experience
• The Responder describes an effective approach to plan and implement activities including services in historically under-served communities.
• The Responder provides high quality samples of their work that demonstrates attention to detail, compelling and accessible content, and skillful graphic displays.
2. Method of Approach
The Responder adequately describes how they will:
• Collect and report data to demonstrate progress against performance measures.
• Ensure responsive day-to-day communication with the City.
• Provide the City proof of payment of any subcontractors.
3. Communications & Reporting
III. How we Choose
4. Reasonableness of Cost
• The Responder provides a cost schedule that is fair, appropriate, and justifiable.
IV. Statement of Qualifications (SOQ) Instructions & Timeline
IV. SOQ Instructions and Timeline
11:00 AM (PST) September 02, 2026Questions Due to the City
September 16, 2026Posting Q & A
11:00 AM (PST) September 30, 2026Statement of Qualifications Due
Fall 2026Evaluation Period
Fall 2026Anticipated Award
IV. SOQ Instructions and Timeline (Rolling RFQ)
Evaluation Period 3 – Summer 2027Release Date
Evaluation Period 3 – Summer 2027Optional Virtual Information Session
Evaluation Period 3 – Summer 2027Questions Due to the City
Evaluation Period 3 – Summer 2027Posting of the Q & A
Evaluation Period 3 – Summer 2027Statement of Qualifications Due
IV. SOQ Instructions and Timeline (Qualification Content)
V. Closing
• Today’s presentation will be available on LB Buys.
• To request PPT in Spanish, Khmer or Tagalog please submit request to RFPPurchasing@longbeach.gov
• Q & A from Evaluation Period 1 is available on LB Buys (See Appendix A)
Resources Available
V. Closing
• Qualifications due September 30, 2026.
• Website: longbeachbuys.com
• For more information please contact:
• RFPPurchasing@longbeach.gov
• 562-570-6200
Q & A
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