Florida Department of Environmental Protection

TASK ASSIGNMENT CHANGE ORDER FORM

Required Signatures: Adobe Signature

FDEP Contract No.: I Task Assignment No.: Change Order No.: I Project No.:

CN300 01 01 61104C

Project Location: Project Name:

Maclay Gardens Shop and Pole Barn Replacement Consultant Name:

Bergmann Associates Consultant Representative: Phone: Email:

Michael Stuebben/ Jon Braddock 904-760-4501 jbraddock@bergmannpc.com FDEP Contract Manager: Phone: Email:

Mae Roth 850-245-2781 Mae.Roth@dep.state. fl. us Description and Justification of Change:

This change order involves additional work for an enlarged site plan which triggered a WMD permit process.

It also involves additional required geotechncial services for the retention pond and site design.

anl!ein as Ch . 1i kA mount:

Item Reimbursement Fixed Fee Total

Orilrinal Task Amount: $ 7.508.88 $ 72.277.24 $ 79 786.12 Task amount including all previous Change Orders: $ 7.508.88 $ 72.277.24 $ 79.786.12 Net increase/decrease in task amount for this Change Order: $ 228.00 $ 9.721.73 $ 9.949.73 Total Amounts with all Change Orders: $ 7.736.88 $ 81.998.97 $ 89.735.85 anl!e ,n as ,me: Ch • 1i k Tt Orisrinal Task Execution Date: 9/1/2016

OriJtinal Task End Date: 6/30/2017

Present Task End Date: 6/30/2017

Net Change in Days: 90

New Task End Date: 10/1/2017

Approval Signatures:

Greg Turral Greg Tu rra I Digitally signed by Greg Turral Date: 2017.02.23 11:13:50 --05'00' 2-23-2017

Budget Representative, FDEP

Gretchen Miller Project Manager, FDEP

Mae Roth Contract Manager, FDEP

Michael Stuebben Consultant

Michael Foster Jr., P.E.

Contract Authority, FDEP

Project# Grant# Ore Code 61104C 37501000002

.29 Dil!it FLAIR Code:

000 - 012 (Effective 5-19-2016)

Signature , Digitally signed by Gretchen Z

Gretchen z Miller Miner

Signature

Mae Roth Signature

Date: 2017.02.17 09:07:19--05'00'

Digitally signed by Mae Rolh Date: 2017.02.23 14:53:40 --05'00'

DiglWJ u;,ied bt' 1,1ictiN1 G. Sub1»n

Michael G. Stuebben ~~=:;..~-- ..... , .............. - • .,..:..mm

0-.:2017.02.23 15:37:19-0S'OO'

Signature

~ J/dtrt/J../r.,# Sign a .

Date

2/17/2017 Date

2/23/2017 Date

Date

Dat /

Cat/Year Fund Module Object Code EO Amount

088130-17 000286 U3200 131500 AD $9,949.73

Total: $9,949.73

Page 1 ofl

February 13, 2017

Gretchen Miller, AIA, LEED AP

Senior Architect

Bureau of Design and Construction

Florida Department of Environmental Protection

3900 Commonwealth Blvd 260M, MS 520

Tallahassee, FL

RE: (FDEP CN300-TA01-C01)

(FEE PROPOSAL ALFRED MACLAY GARDENS REPLACEMENT STRUCTURES)

Dear Gretchen, For your review, Bergmann Associates has provided a proposal summary and man hour documentation to provide additional services to the base proposal dated August 24, 2016 for the services tasks identified below:

Civil engineering, architectural services and requisite Geotech reporting as required to add a retention pond to the site in the area adjacent to the shop buildings and as referenced in attached Exhibit-1A.

Noted Considerations:

See Subtasks below which itemize all work associated with this task order:

See rate schedules attached herewith for applicable hourly rates.

This contract replaces CN300-TA01. Please review the attached Proposal Summary and deliverables.

Respectfully, Michael G. Stuebben, AIA, NCARB Regional Manager Bergmann Associates

FDEP PROPOSAL

Alfred MacLay Gardens Replacement Structures

Contract Number, CN300-TA01

Subtask 1A: Design Development (ORIGINAL-COPIED FROM CN300-TA01)

Description:

Civil Scope o Geometric site design, fire truck turn around analysis, ADA parking requirement analysis, site grading, design of sanitary sewer connection, design of potable water service connection

Architectural Scope o Site plans to suggest probable footprint locations for (2) replacement buildings with respect to above referenced civil site analysis, demolition drawings for existing buildings to be removed

Deliverable: (These are the payment triggers – what items will consultant provide to FDEP, including format, size, number, minimum content, due date, etc)

(2) sets – 24 x 36 hard copy drawings

8.5 x 11 reports

PDF’S will be emailed to PM or hard copies if appropriate

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)

Subtask 1B: Survey (ORIGINAL-COPIED FROM CN300-TA01)

Description:

Provide a topographical survey in accordance with Chapter 5J-17 F.A.C. to include the following:

Establish horizontal control in state plane coordinates vertical control in NAVD 88 Datum to control all survey tasks.

Locate all improvements as evidenced by above ground features to include the roadway, all driveways, drainage features, buildings, decks, etc.

Designate all water, sewer, power, septic/drain fields.

Obtain spot elevations on features and natural ground suitable for depicting 1 foot contours and flow patterns to be shown on final drawing including septic and drain fields.

Locate trees with full description and size (measured at breast height) within project limits to include ornamental shrubs.

Establish two (2) site benchmarks

Topographic coverage will be limited to roadway on East, 50 feet west of buildings, South of

Southerly drain field, and North by Historic Building.

Provide all of the above for approximately 920 LF of entrance road from Maclay State Park

Access road to project site, including 50 foot each direction at intersection. Limits will be that portion within the tree lined cleared. Location will include the existing roadway.

Deliverable: (These are the payment triggers – what items will consultant provide to FDEP, including format, size, number, minimum content, due date, etc)

(3) certified prints

Electronic file on disks

PDF’S will be emailed to PM or hard copies if appropriate

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)

Subtask 1C: Geotech Investigation-(1) Proposed Building and (1) Proposed Pole Barn (ORIGINAL-

COPIED FROM CN300-TA01)

Description:

Install 2-15 deep SPT Soil Borings at the location of the proposed building footprint

Install 2-15 feet deep SPT Soil Borings at the location of the proposed pole barn foundation footprint

Deliverable: (These are the payment triggers – what items will consultant provide to FDEP, including format, size, number, minimum content, due date, etc)

8.5 x 11 Report describing subsurface materials encountered, measured in ground water and estimated “normal” seasonal high groundwater (if encountered), a generalized soil profile and provide geotechnical recommendations and allowable bearing capacity for each of the two (2) proposed shallow foundations.

PDF’S will be emailed to PM or hard copies if appropriate

Subtask 1D: Geotech Investigation-(1) Proposed Retention Pond Boring and Percolation Test (NEW

TASK)

Description:

Install 1-20 FT deep SPT Soil Boring at the location of the proposed retention pond.

Perform Double Ring Infiltration test.

Deliverable: (These are the payment triggers – what items will consultant provide to FDEP, including format, size, number, minimum content, due date, etc)

8.5 x 11 Report describing subsurface materials encountered, measured in ground water and estimated “normal” seasonal high groundwater (if encountered), a generalized soil profile and provide geotechnical recommendations and allowable bearing capacity for each of the two (2) proposed shallow foundations.

Subtask 1E: Site Design (NEW TASK)

Civil Scope:

o Site modifications per the most current FDEP approved layout as well as design of a retention pond and storm water treatment strategy necessary to offset the revised impact area. Assumptions included are as follows:

Proposed pond location does not impact any wetlands.

Dry pond design will be required per City of Tallahassee special basin criteria.

Existing soils within proposed pond location have restrictive infiltration rates so excavation of the existing soils may be necessary which would require clean fill for the bottom of the pond.

Dry pond design depth may require fill of the site to increase the elevation.

Assumed pond area provided to FDEP was an estimate and the pond may grow according to final design requirements.

Architectural Scope o Site plan documentation

Deliverable: (These are the payment triggers – what items will consultant provide to FDEP, including

Fixed Price Cost:

Rounding Guide for all Subtasks:

o Standard rounding to the nearest penny is permitted. Consultant should round up when the number in the thousandths place is 5 or above, and round down when the number in the thousandths place is 4 or less.

Example when to round up: $54.569 $54.57; $290.555 $290.56 Example when to round down: $115.933 $155.93 o Standard rounding goes for both multiplication of wage rate * hours worked as well.

$115.89 * 2.76 hours $319.856, which rounds to $319.86

Subtask 1A

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Hanson Associates

Senior Engineer $195.62 10 $1,956.20

Project Engineer $139.30 11 $1,532.30

Engineer Intern $78.23 2 $156.46

Project Architect $145 5 $725.00

Total $4,369.96

Subtask 1B

Price Cost

Southeastern Surveying

3 Person Crew $162.51 32 $5200.32

Survey Technician $69.04 36 $2,485.44

Surveyor and Mapper PSM $107.06 2 $214.12

Total $7,899.88

Subtask 1C

Price Cost

EGS, Inc. Senior Engineer $194.76 1 $194.76

EGS, Inc. Geotechnical Engineer $115.50 2 $231.00

EGS, Inc. Engineering Intern $77.25 11 $849.75

EGS, Inc. Secretary $51.00 1 $51.00

EGS, Inc. Truck Rig Mobilization $417.64 1 $417.64

EGS, Inc. SPT – Truck 0-50 Ft $15.94 60 $956.40

EGS, Inc. Grout Boreholes – Truck 0-50 Ft

$6.07 60 $364.20

EGS, Inc. Extra SPT Samples – Truck 0- 50 Ft

$31.88 12 $382.56

EGS, Inc. Full Grad Grain Analysis $48.58 4 $194.32

EGS, Inc. Organic Content $39.47 1 $39.47

EGS, Inc. Plastic Limit $30.36 1 $30.36

EGS, Inc. Liquid Limit $75.90 1 $75.90

Total $3,787.36

Subtask 1D (NEW TASK)

Price Cost

EGS, Inc. Geotechnical Engineer $115.50 1 $115.50

EGS, Inc. SPT – Truck 0-50 Ft $15.94 20 $318.80

EGS, Inc. Grout Boreholes – Truck 0-50 Ft

$6.07 20 $121.40

EGS, Inc. Extra SPT Samples – Truck 0- 50 Ft

$31.88 4 $127.52

EGS, Inc. Full Grad Grain Analysis $48.58 3 $145.74

EGS, Inc. Organic Content $39.47 1 $39.47

EGS, Inc. Plastic Limit $30.36 1 $30.36

EGS, Inc. Liquid Limit $75.90 1 $75.90

Total $974.69

Subtask 1E (NEW TASK)

Price Cost

Hanson Associates

Senior Engineer $195.62 10 $1,956.20

Project Engineer $139.30 17 $2,368.10

Engineer Intern $78.23 38 $2,972.74

Project Architect $145 10 $1,450.00

Total $8,747.04

Reimbursable Cost: (if applicable – provide for each task in which reimbursables are required)

(ADJUSTED)

Postage $206 ($178 for Hanson & $28 for BA)

Printing BA – 24 x 36 size sheets: 30 sheets x $.65 = $19.50 Hanson – 24 x 36 size sheets: 10 sheets x $.65 = $6.50 Hanson – 11 x 17 size sheets: $0.15 x 250 sheets = $38.00 Hanson – 8.5 x 11 size sheets: $0.10 x 400 sheets = $40.00

Overnight Travel (if applicable)

NA

Mileage (@ $0.445 per mile) $.445 x 350 miles = $155.75 (1 site visit for BA) $.445 x 350 miles = $155.75 (1 site visit for Hanson)

Reimbursable Total Cost $621.50

Total for Subtask 1: ($25,778.93 + $621.50) = $26,400.43

Subtask 2: 30% Documents (ORIGINAL-COPIED FROM CN300-TA01)

Description: Construction Documents for 30% Review

Development of Civil Site Plans

Development of Architectural Floor Plans and Elevations (all at appropriate scales to convey necessary building information)

Development of Structural and MEP drawings

Deliverable: (These are the payment triggers – what items will consultant provide to FDEP, including format, size, number, minimum content, due date, etc)

(2) sets – 24 x 36 hard copy drawings o Assume (40) sheets total

Fixed Price Cost:

Subtask 2

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Hanson

Senior Engineer $195.62 10 $1,956.20

Project Engineer $139.30 16 $2,228.80

Engineering Intern $78.23 14 $1,095.22

Contract/Project Manager $182 2 $364

Project Architect $145 10 $1,450

Intern Architect $108 45 $4,860

Senior Engineer (Structural) $151 3 $453

Project Engineer (Structural) $137 4 $548

Engineering Tech (Structural) $83 10 $830

Task Order Manager (MP) $165 2 $330

Senior Engineer (MP) $151 3 $453

Project Engineer (MP) $137 4 $548

Engineering Tech (MP) $83 10 $830

Senior Engineer (Electrical) $151 3 $453

Project Engineer (Electrical $137 4 $548

Engineering Tech (Electrical) $83 7 $581

Total $17,528.22

Postage $56 ($28 for Hanson & $28 for BA)

Printing BA – 24 x 36 size sheets: 30 sheets x $.65 = $19.50 Hanson – 24 x 36 size sheets: 10 sheets x $.65 = $6.50

Overnight Travel (if applicable)

NA

Mileage (@ $0.445 per mile) NA

Reimbursable Total Cost $82.00

Total for Subtask 2: ($17,528.22 +$82.00) = $17,610.22

Subtask 3: 75% documents (ORIGINAL-COPIED FROM CN300-TA01)

Description: Construction Documents for 75% Review

Development of Civil Site Plans and associated Technical Specifications

Development of Architectural Floor Plans and Elevations and associated Technical sheet specifications.

Development of Structural, MEP drawings and associated Technical Specifications

(2) sets – 24 x 36 hard copy drawings o Assume (40) sheets total

Cost Estimate

PDF’S will be emailed to PM or hard copies if appropriate

Subtask 3

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Hanson

Senior Engineer $195.62 12 $2,347.44

Project Engineer $139.30 46 $6,407.80

Engineer Intern $78.23 35 $2,738.05

Secretary/Clerical $59.62 6 $357.72

Bergmann Associates

Contract/Project Manager $182 2 $364.00

Intern Architect $108 45 $4,860.00

Project Engineer (Structural) $137 4 $548.00

Engineering Tech (Structural) $83 10 $830.00

Senior Engineer (MP) $151 3 $453.00

Project Engineer (MP) $137 4 $548.00

Engineering Tech (MP) $83 10 $830.00

Senior Engineer (Electrical) $151 2 $302.00

Project Engineer (Electrical $137 4 $548.00

Engineering Tech (Electrical) $83 7 $581.00

Total $23,165.01

Printing BA – 24 X 36 size sheets: 30 sheets x $.65 = $19.50 Hanson – 24 x 36 size sheets: 10 sheets x $.65 = $6.50

Overnight Travel (if applicable)

NA

Total for Subtask 3: ($23,165.01 + $82.00) = $23,247.01

Subtask 4: 100% documents (ORIGINAL-COPIED FROM CN300-TA01)

Description: Construction Documents for 100% Review

Development of Final Civil Site Plans and associated Technical Specifications

Development of Final Architectural Floor Plans and Elevations and associated Technical sheet specifications.

Development of Final Structural, MEP drawings and associated Technical Specifications

(2) sets – 24 x 36 hard copy drawings o Assume (40) sheets total

Cost Estimate

PDF’S will be emailed to PM or hard copies if appropriate

CAD files will be provided to PM

Subtask 4

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Hanson

Senior Engineer $195.62 2 $391.24

Project Engineer $139.30 4 $557.20

Engineer Intern $78.23 13 $1,016.99

Bergmann Associates Contract/Project Manager $182 2 $364.00

Intern Architect $108 45 $4,860.00

Senior Engineer (Structural) $151 2 $302.00

Project Engineer (Structural) $137 4 $548.00

Engineering Tech (Structural) $83 10 $830.00

Task Order Manager (MP) $165 2 $330.00

Senior Engineer (MP) $151 3 $453.00

Project Engineer (MP) $137 4 $548.00

Engineering Tech (MP) $83 10 $830.00

Senior Engineer (Electrical) $151 2 $302.00

Project Engineer (Electrical $137 4 $548.00

Engineering Tech (Electrical) $83 7 $581.00

Total $13,911.43

Printing BA – 24 x 36 size sheets: 30 sheets x $.65 = $19.50 Hanson – 24 x 36 size sheets: 10 sheets x $.65 = $6.50

Overnight Travel (if applicable)

NA

Total for Subtask 4: ($13,911.43 + $82.00) = $13,993.43

Subtask 5A: Permitting Applications (ORIGINAL-COPIED FROM CN300-TA01)

Permit application retrieval and processing.

Deliverable: (These are the payment triggers – what items will consultant provide to FDEP, including format, size, number, minimum content, due date, etc)

Permit Applications

PDF’S will be emailed to PM or hard copies if appropriate

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)

Subtask 5B: Permitting Approvals (ORIGINAL-COPIED FROM CN300-TA01)

Description:

Response to permit comments and finalizing approvals.

Deliverable: (These are the payment triggers – what items will consultant provide to FDEP, including format, size, number, minimum content, due date, etc)

Permit Approvals

PDF’s will be emailed to PM or hard copies if appropriate

Subtask 5A

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Bergmann Associates

Intern Architect $108 2 $216

Engineering Tech $83 2 $166

Hanson

Engineer Intern $78.23 2 $156.46

Total $538.46

Subtask 5B

Price Cost

Bergmann Associates

Intern Architect $108 4 $432

Engineering Tech $83 4 $332

Hanson

Engineer intern $78.23 4 $312.92

Total $1,076.92

Reimbursable Cost:

Permit 1 Growth Management (Building Permit) - $1512.88

Permit 2 Leon County Health Department (Septic Tank) - $650

Permit 3 State Fire Marshall - $1200.00

Permit 4 City of Tallahassee Site Plan Approval - $1200.00

Permit 5 Tree Permit - $500.00

Permit 6 Environmental Permit -$750.00

Permit 7 NWF (North West Florida) WM Permit - $650.00

Postage $56 ($28 for Hanson & $28 for BA)

Printing Hanson – 24 x 36 size sheets: 30 sheets x $.65 = $19.50 BA – 24 x 36 size sheets: 30 sheets x $.65 = $19.50

Overnight Travel (if applicable)

NA

Mileage (@ $0.445 per mile) $.445 x 350 miles = $155.75 (1 site visit for BA) $.445 x 350 miles = $155.75 (1 site visit for Hanson)

Reimbursable Total Cost $6,869.38

Total for Subtask 5: ( $1,615.38 +$6,869.38) = $8,484.76

Project Schedule:

Activity Duration (Calendar Days) Dates

Subtask 1: Design Development 70 Days 09/01/2016 – 03/24/2017

Subtask 2: 30% plans 15 Days 04/03/2017 – 04/24/2017

Subtask 3: 75% plans 10 Days 05/01/2017 – 05/15/2017

Subtask 4: 100% plans 20 Days 05/22/2017 – 06/19/2017

Subtask 5: Permitting 30 Days 06/26/2016 – 08/07/2017

Summary of Fees:

Subtask Subtask Fixed Price Cost Subtask Reimbursable

Subtask 1A $4,369.96 $621.50

Subtask 1B $7,899.88 $0.00

Subtask 1C $3,787.36 $0.00

Subtask 1D $974.69 $0.00

Subtask 1E $8,747.04 $0.00

Subtask 2: 30% plans $17,528.22 $82.00

Subtask 3: 75% plans $23,165.01 $82.00

Subtask 4: 100% plans $13,911.43 $82.00

Subtask 5A: Permitting Applications

$538.46 $6869.38

Subtask 5B: Permitting Approvals

$1,076.92 $0.00

Total Fixed Price Cost: $81,998.97

Total Reimbursable Cost: $7,736.88

Overall Total Cost: $89,735.85 (ADJUSTED)

Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified. (Please do not alter this language) jbraddock Text Box

EXHIBIT - 1A