CN-370000-CN218-T3.pdf

November 3, 2015

Gretchen Z Miller, AIA, LEED AP, NCARB Senior Architect Florida Department of Environmental Protection Carr Building 3900 Commonwealth Boulevard 260M, MS 520 Tallahassee, Florida 32399

RE: Highlands Hammock State Park – Recreation Hall Restroom Addition Project Revised Proposal: Workscope to Design a Restroom Addition Jones Edmunds Proposal Number: 95693-329-15

Dear Ms. Miller:

Jones Edmunds & Associates, Inc. is pleased to present this revised proposal to provide design services to the Florida Department of Environmental Protection (FDEP) Bureau of Design and Construction (BDC) for the design of a restroom addition at the Highlands Hammock State Park Recreation Hall. The proposed Workscope design involves the following:

1. Provide an attached building addition with a single-occupancy unisex ADA-compliant toilet room to supplement the existing restroom facilities to remain.

2. Provide access to the building addition from within the interior of the existing building.

3. Modify the existing structure, roof, exterior and interior finishes, and fenestration to accommodate the building addition and provide an additional exit door as necessary to maintain existing building egress capacity.

4. Extend and supplement the existing mechanical, plumbing, and electrical services to accommodate the building addition as necessary.

5. Minimize modifications to the existing restroom facilities.

The proposed Workscope replaces canceled DEP Project No. 60959 and is based on discussions and email correspondence with BDC on March 24, 2015. Background information provided by

2015-11-03_PR_Workscope.doc

BDC includes a schematic concept drawing for the toilet room building addition dated March 24, 2015, that will provide the basis of design.

I. SCOPE OF SERVICES

The Tasks for this project are as follows:

• Task 1 – Site Investigations.

• Task 2 – Design Development.

• Task 3 – Construction Document Development.

See attached Exhibit 1 for Task details and Deliverables for each Task.

II. SCHEDULE

Activity

Total Days after Task

Authorization

Total Days for each

Task Execution of Task Assignment Task 1 – Site Investigations Site Survey and Documentation Submittal 20 20 Task 2 – Design Development Design Development Submittal (90%) 50 30 BDC Review 60* 10 Task 3 – Construction Documents Development Construction Documents Submittal (100%) 90 30

* FDEP review times are assumed; changes to review time will affect deliverable schedules accordingly. A design review meeting will occur at the end of each BDC review period.

III. PROPOSAL CLARIFICATIONS

The following proposal clarifications govern this contract. Excluded items may be provided by Jones Edmunds as an Additional Service upon prior written agreement.

A. The design for this project will be based on the schematic concept provided by BDC on

March 24, 2015. Changes to the schematic layout and evaluation of other concepts are excluded.

B. Materials, systems, and specifications provided in the design will be based on previous project designs performed by Jones Edmunds for FDEP. Evaluation and design of other materials and systems is excluded.

2015-11-03_PR_Workscope.doc

C. Fire protection design alterations are not expected to be required and are excluded.

D. FDEP water and wastewater permitting is not expected to be required and is excluded since the project will involve simple plumbing connections to the existing water and wastewater systems.

E. Sufficient electrical power is assumed to be available for the proposed building addition.

F. Condition assessment of the existing septic system is excluded. Capacity and condition of the existing septic system is assumed to be adequate for the proposed building addition.

G. Existing building pressurization and system balancing is excluded.

H. A Life Safety Plan and detailed code compliance documentation are excluded and will not be provided in the deliverable documents. The single occupancy toilet room addition is considered to not change the building occupant load or significantly affect safety or egress factors, other than the location of the existing egress door, which will be addressed in the design documents.

I. Detailed selection and coordination of colors, patterns, and finishes is excluded. These will be indicated as “to be selected” during construction from standard product lines or as “match existing.”

J. Permit, plan review, and other regulatory fees are excluded. All permit fees will be paid by others.

K. Activities related to Zoning, Comprehensive Plan, Fire Marshal, and Building Permitting approvals through the County or State are excluded and are assumed to be handled by others.

L. Revisions to the design plans and/or technical specifications due to a change in existing conditions at the site after execution of this contract are excluded.

M. Revisions to the design plans and/or technical specifications due to Building Department or Fire Marshal comments that relate to items outside this Scope of Services are

2015-11-03_PR_Workscope.doc

N. Engineering services during bidding and construction are excluded. Such services include items such as:

a) Responding to bidder questions.

b) Preparing Bid Addenda.

c) Evaluating Bids.

d) Responding to Contractor Requests for Information.

e) Reviewing Contractor shop drawings, material submittal, test reports, and other documentation.

f) Conducting construction site visits.

g) Attending construction meetings including preconstruction, progress, substantial completion, etc.

h) Preparing punch lists.

i) Preparing record drawings.

O. Site visits and investigations other than those already conducted and the site survey are

P. The quantities and labor hours listed in this fee estimate are intended as documentation and justification for the total cost of the project. Deviations or changes in the quantities and labor hours will not be reason for non-payment provided the total fee has not been exceeded.

END OF SCOPE OF SERVICES

EXHIBIT I

Design Services

Task 1—Site Investigations

Description: Task 1 will include a topographic site survey of the proposed area for the building addition at the north end of the building and will include determinations of the septic tank and exterior sanitary line locations and elevations. Task 1 will also include environmental evaluation and reporting based on interior facility investigation and material sampling conducted on December 5, 2014 for FDEP Project No. 60959. Suspect materials not previously sampled will be assumed as hazardous in the design.

Deliverables: At the completion of the site survey, submit via email to the BDC Project Manager existing conditions site survey documentation. The existing conditions site survey documents will be delivered to BDC in pdf and AutoCAD format. The pdf size will be scaled to fit an 11-inch-x-17-inch format.

Performance Measures: Deliverables will be reviewed by BDC to confirm they are complete, accurate, and timely.

Fixed Price Cost: $4,488.00

Reimbursables: N/A

Task 2—Design Development

Description: The Design Development Phase will involve designing to a 90% level of completion. Jones Edmunds will submit via email to the BDC Project Manager a complete set of the 90% design documents for BDC review and comments. The documents will be formatted as 8-1/2-inch-x-11-inch pdf files except the drawings, which will be scale-formatted as 11-inch-x-17-inch pdf files. The submittal will be reviewed by BDC and then discussed during a design review teleconference with BDC and Jones Edmunds representatives.

Deliverables: Submit to the BDC Design Development drawings in the BDC 24-inch-x-36-inch standard that will include the standard BDC border. The drawings will be scale-formatted to 11-inch-x- 17-inch pdf files and will consist of the following:

a) Cover sheet.

b) Abbreviations, legend, and general notes.

c) Existing conditions, photographs, and demolition plans.

d) Environmental notes and schedules.

e) Civil notes and survey.

f) Architectural plans, elevations, sections, schedules, and details.

g) Structural plans, schedules, and details.

h) Mechanical plans, schedules, and details.

i) Plumbing plans, schedules, and details.

j) Electrical plans, schedules, and details.

NOTE: All drawings will be completed to a 90% level.

Submit to BDC draft technical specifications in CSI format for environmental, architectural, mechanical, plumbing, and electrical design in MS Word in the BDC 8-1/2-inch-x-11-inch standard format and delivered as pdf files.

Submit to BDC a Rough Order of Magnitude (ROM) Construction Cost Opinion in MS Excel format and pdf formats. The deliverable will be a written cost opinion containing line item descriptions, unit costs, quantities, line item totals, and aggregate totals.

Within 5 business days after the teleconferenced Design Development review meeting, submit via email to the BDC Project Manager a meeting minutes report in pdf format.

Performance Measures: Deliverables will be reviewed by BDC to confirm they are complete, accurate, and timely.

Fixed Price Cost: $24,588.00 Services Discount: ($6,651.08) Adjusted Fixed Price Cost: $17,936.92

Reimbursables: N/A

Task 3—Construction Documents Development

Description: The Construction Document Phase will involve completing the design to a 100% level of completion. The deliverables will include incorporating previous design development comments. The documents will be completed, signed, and sealed for use in permit application submittals by others.

Deliverables: Submit to the BDC six sets of signed-and-sealed final Construction Document drawings (24-inch-x-36-inch dated drawing sheets) incorporating BDC and Park staff comments from the Design Development Phase submittal. Three sets will be provided for State Fire Marshal review, and three sets will be provided for the Contractor’s Building Department submittal. Drawing sheets will include the sheets listed in Design Development Phase.

Submit to the BDC three copies of final technical specifications for environmental, civil, architectural, structural, mechanical, plumbing, and electrical design elements.

Submit to the BDC three copies of a final ROM Construction Cost Opinion.

Submit to the BDC signed energy calculations forms for permit as applicable.

Submit to the BDC final CAD files and PDF files of the aforementioned items.

Performance Measures: Deliverables will be reviewed by BDC to confirm they are complete, accurate, and timely.

Fixed Price Cost: $4,089.15 Services Discount: ($1,106.12) Adjusted Fixed Price Cost: $2,983.03

Reimbursables: $238.65

Payment will be made upon completion of each task and submittal/approval by BDC of the deliverable for the amount specified.

Financial Consequences: No payment will be made for unsatisfactory deliverables. If a deliverable is deemed unsatisfactory, the Consultant shall re-perform the services needed for submittal of a satisfactory deliverable at no additional cost to BDC within 15 consecutive days. If a satisfactory deliverable is not submitted within the specified timeframe, the Department may, in its sole discretion, terminate the Contract for failure to perform.

Attachment 1 ‐ Fee Estimate, Fee Summary Page 1 of 1

Total Total Task No. Task Description Hours Dollars

1 Site Investigations 12 $1,488.00

2 Design Development 161 $24,588.00

3 Construction Documents Development 30 $3,850.50

SUBTOTAL 203 $29,926.50

SERVICES DISCOUNT -$7,757.20

ADJUSTED SUBTOTAL $22,169.30

Consultant (Site Surveyor) $3,000.00

Expenses $238.65

SUBTOTAL $3,238.65

TOTAL FEE AMOUNT $25,407.95

FDEP - DIVISION OF RECREATION AND PARKS

BUREAU OF DESIGN AND CONSTRUCTION

Highlands Hammock State Park

Recreation Hall Restroom Addition

ARCHITECTURAL AND ENGINEERING SERVICES

FEE SUMMARY

Jones Edmunds Proposal No.: 95693-329-15

Attachment 1 ‐ Fee Estimate, Fee Detail Page 1 of 1

Project Name: Prepared On: 11/03/15

Client: FDEP, Bureau of Design and Construction Prepared By: J. Welkenbach

Opportunity Number:

Attachment 1 ‐ Fee Estimate, Fee Detail

Principal PM Civil Architect Struc.Eng. Mech. Eng. Elect. Eng. Env. Eng. Cost Est. Tech Admin = Role

Project Officer

Project Engineer, Architect, or

Scientist

Project Engineer, Architect, or

Scientist

Senior Engineer, Architect, or

Scientist

Senior Engineer, Architect, or

Scientist

Senior Engineer, Architect, or

Scientist

Project Engineer, Architect, or

Scientist

Project Engineer, Architect, or

Scientist

Project Manager

(Licensed PE, AIA, or PG)

Senior CADD

Designer

Senior Technical

Editor = Position Classification

$235.50 $135.00 $135.00 $199.50 $199.50 $199.50 $135.00 $135.00 $153.00 $94.50 $102.00

Scope Task No. Task Description Labor Hours

Subconsultants, (Raw)

Total Fixed Fee

Expenses:

(Effort)

Travel, Meals, Client Copies, Permits, (Effort) Total Fee

1 Site Investigations Site Survey 1 1.0 $3,000.00 $3,000.00 $3,135.00 $0.00 $3,135.00

Environmental Evaluation and Report 7 4 11.0 $0.00 $1,353.00 $0.00 $1,353.00

Subtotal 0 1 0 0 0 0 0 7 0 0 4 12.0 $3,000.00 $3,000.00 $4,488.00 $0.00 $4,488.00 Services Discount $0.00 Adjusted Subtotal $4,488.00

2 Design Development Cover Sheet, General Notes 1 2 4 7.0 $0.00 $912.00 $0.00 $912.00

Environmental Notes and Schedules 4 2 6.0 $0.00 $729.00 $0.00 $729.00

Civil Notes and Details 1 1 2.0 $0.00 $229.50 $0.00 $229.50

Existing Conditions / Demolition Plan 1 ` 6 4 11.0 $0.00 $1,710.00 $0.00 $1,710.00

Civil Site Plan 4 4 8.0 $0.00 $1,176.00 $0.00 $1,176.00

Architectural Plans, Schedules, and Details 1 16 14 31.0 $0.00 $4,750.50 $0.00 $4,750.50

Structural Plans, Schedules, and Details 10 4 14.0 $0.00 $2,373.00 $0.00 $2,373.00

Mechanical Plans, Schedules, and Details 1 12 8 21.0 $0.00 $3,285.00 $0.00 $3,285.00

Mechanical Energy Analysis (Additional Service) 4 4.0 $0.00 $798.00 $0.00 $798.00

Electrical Plans, Schedules, and Details 6 4 10.0 $0.00 $1,188.00 $0.00 $1,188.00

Technical Specifications 1 1 8 3 2 2 7 24.0 $0.00 $3,948.00 $0.00 $3,948.00

Technical Specifications (Additional Services) 4 1 1 6.0 $0.00 $777.00 $0.00 $777.00

Construction Cost Opinion 1 1 1 6 9.0 $0.00 $1,552.50 $0.00 $1,552.50

Submittal Preparation / Meetings and Minutes 1 1 1 1 1 2 1 8.0 $0.00 $1,159.50 $0.00 $1,159.50

Subtotal 3 5 5 38 14 20 9 5 6 47 9 161.0 $0.00 $0.00 $24,588.00 $0.00 $24,588.00 Services Discount ‐$6,651.08 Adjusted Subtotal $17,936.92

3 Construction Documents Development Complete Drawings to 100% 4 10 14.0 $0.00 $1,743.00 $0.00 $1,743.00

Complete Specifications to 100% 1 6 7.0 $0.00 $747.00 $0.00 $747.00

Construction Cost Opinion 1 1.0 $0.00 $153.00 $0.00 $153.00

Submittal Preparation / QC 1 1 1 1 1 1 2 8.0 $0.00 $1,207.50 $0.00 $1,207.50

Expenses (See Expenses Worksheet) 0.0 $0.00 $0.00 $238.65 $238.65

Subtotal 0 2 0 5 1 1 1 1 1 10 8 30.0 $0.00 $0.00 $3,850.50 $238.65 $4,089.15 Services Discount ‐$1,106.12 Adjusted Subtotal $2,983.03

Unadjusted Grand Total 3 8 5 43 15 21 10 13 7 57 21 203 $3,000.00 $3,000.00 $32,926.50 $238.65 $33,165.15 Services Discount Total: ‐$7,757.20

Proposed Fee: $25,407.95

Hours

Staffing Plan

95693‐329‐15

Recreation Hall Restroom Addition, Highlands Hammock State Park

Reimbursable Expenses

Total Fixed Fee Labor & Expenses (Effort)

Fixed Fee Labor Fixed Fee Expenses

PROJECT EXPENSE CALCULATOR

PROJECT NAME Highlands Hammock Recreation Hall Restroom Addition

PROPOSAL NUMBER 95693-329-15

DATE PREPARED 11/3/2015 B&W copy cost per 11x17 page 0.10$ PREPARED BY J. Welkenbach B&W copy cost per page $0.05

Color copy cost per page $0.50 Plot Drawings Cost per SF $0.125

Reproduction

Contract Copies (sets) Internal Copies (sets) Total Copies

No of pages Color

Cost per copy Color

Sub Total Copies Color

Total Page cost

No of pages B & W

Drawing Width (in)

Drawing Length

(in)

Cost per page

B & W Sub Total B & W

Total Page cost

Final Total

Concept Validation Drawings - Half Size 11 x 17 0 0 $0.50 0 $0.00 3 $0.10 0 $0.00 $0.00 Drawings - Full Size * 0 0 $0.75 0 $0.00 3 24 36 $0.75 0 $0.00 $0.00 Specifications 0 0 $0.50 0 $0.00 200 $0.05 0 $0.00 $0.00 Cost Estimate 0 0 $0.50 0 $0.00 2 $0.05 0 $0.00 $0.00

Doc Total $0.00 Design Development Drawings - Half Size 11 x 17 6 6 $0.50 0 $0.00 21 $0.10 126 $12.60 $12.60 Drawings - Full Size 24 x 36 3 3 $0.75 0 $0.00 21 24 36 $0.75 63 $47.25 $47.25 Specifications 3 3 $0.50 0 $0.00 180 8.5 11 $0.05 540 $27.00 $27.00 Cost Estimate 0 0 $0.50 0 $0.00 2 8.5 11 $0.05 0 $0.00 $0.00

CD ROM 0 0 $15.00 0 $0.00 1 $15.00 0 $0.00 $0.00

Doc Total $86.85 Construction Documents Drawings - Half Size 11 x 17 0 0 $0.50 0 $0.00 21 $0.10 0 $0.00 $0.00 Drawings - Full Size 24 x 36 6 6 $0.75 0 $0.00 21 24 36 $0.75 126 $94.50 $94.50 Specifications 3 3 $0.50 0 $0.00 180 8.5 11 $0.05 540 $27.00 $27.00 Cost Estimate 3 3 $0.50 0 $0.00 2 8.5 11 $0.05 6 $0.30 $0.30

CD ROM 0 0 $15.00 0 $0.00 1 $15.00 0 $0.00 $0.00

Shipping 2 2 $15.00 0 $0.00 1 $15.00 2 $30.00 $30.00

Doc Total $151.80

Subtotal $238.65

Mileage Costs* Winter Haven to Site (Task 1)

Titusville to Site (Task 2)

Titusville to Site (Task 1A)

Trips 0 0 0 0 Miles per trip 100 260 260 0 $/mile 0.445$ 0.445$ 0.445$ Total Cost -$ -$ -$ -$ -$

AirFare Costs Trip Name Trip Name Trip Name Trip Name Trips 0 0 0 0 RT Air Fare $500 $500 $500 $500 Total Cost -$ -$ -$ -$ -$

Rental Car TVL to Site Trip Name Trip Name Trip Name Trips 0 0 0 0 Rental Fee $0 $0 $0 $0 Fuel Cost $0 $0 $0 $0 Total Cost -$ -$ -$ -$ -$

Per Diem Task 1A Day Trip GNV Overnight Trip Name Trip Name Trips 0 0 Days 1 # of staff 1 1 Per Diem $38.75 $38.75 $38.75 Overnight $150.00 Total Cost -$ -$ -$ -$ -$

Field Supplies/Other Asbestos Test results Item 2 Item 3 Item 4 Qnty 0 0 0 0 Unit Cost $7 $0 $0 $0 Total Cost $0 $0 $0 $0 -$

TOTAL $238.65

Position Classifications Hourly

Rates Weighted Rates

Administrative Assistant $19.00 $57.00

CADD Designer $29.00 $87.00

CADD Technician $19.00 $57.00

Chief Engineer, Architect, or Scientist $68.00 $204.00

Construction Administrator $34.00 $102.00

Database Administrator $30.00 $90.00

Designer (BS, MS, or PhD Engineering) $38.00 $114.00

Engineer Intern/Geologist/Hydrologist/Scientist $32.50 $97.50

Environmental Data Analyst $21.50 $64.50

Field Representative Construction $25.00 $75.00

Field Technician Environmental $24.00 $72.00

GIS Analyst $22.00 $66.00

GIS Technician $17.00 $51.00

Project Engineer, Architect, or Scientist $45.00 $135.00

Project Manager (Licensed PE, AIA, or PG) $51.00 $153.00

Project Manager (Non‐Licensed) $45.00 $135.00

Project Officer $78.50 $235.50

Senior Administrative Assistant $27.50 $82.50

Senior CADD Designer $31.50 $94.50

Senior CADD Technician $23.00 $69.00

Senior Construction Administrator $46.00 $138.00

Senior Database Administrator $52.00 $156.00

Senior Engineer, Architect, or Scientist $66.50 $199.50

Senior Field Representative $32.50 $97.50

Senior Field Technician Environmental $28.00 $84.00

Senior GIS Analyst $34.50 $103.50

Senior GIS Technician $21.00 $63.00

Senior Project Engineer, Architect, or Scientist $57.00 $171.00

Senior Project Manager (Licensed PE, AIA, or PG) $64.50 $193.50

Senior Technical Editor $34.00 $102.00

Rate Multipliers Note:

Hourly Rate: 100

Sub‐total: 293.17

Profit (10%): 29.32

Total Multiplier: 3.22 = Actual Multiplier

Total Multiplier: 3.00 = Multiplier used for this Contract

Rev 9/26/2014

Approved FDOT General Overhead and

Fringe Benefits is 182.64%, Direct Expenses are 10.53%.

FDEP Bureau of Design and Construction Billing Rates Statewide Architectural or Engineering Services DEP Solicitation Number RFSOQBDC01‐13/14

April 06, 2015

James Welkenbach, AIA Senior Project Architect / Vice President Jones Edmunds & Associates, Inc. Via E-mail: welkenbach@jonesedmunds.com 3910 S. Washington Ave., Suite 210 Titusville, FL 32780

RE: Proposal for Professional Surveying and Mapping Services:

Highlands Hammock State Park Recreation Hall Addition

Dear Mr. Welkenbach:

In accordance with your request, CivilSurv Design Group, Inc. (CONSULTANT) is pleased to submit this proposal to Jones Edmunds & Associates, Inc. (CLIENT)) for surveying services at the referenced site in Section 33, Township 34 South, Range 28 East, Highlands County, Florida.

Scope of Services CONSULTANT shall provide a Topographic Survey of the Recreation Hall in accordance with the Minimum Technical Standards for Florida

Surveyors and Mappers per Chapter 5J-17, Florida Administrative Code, pursuant to Chapter 472.027, Florida Statues.

The Topographic Survey shall depict the following:

1) Horizontal datum shall be based on the East Zone of the Florida State Plane Coordinate System.

2) Have 2 vertical control points for future construction. Vertical datum will be dependent on nearest vertical control to project.

3) Depict the underground sanitary pipe, cleanouts, size and direction.

4) Depict the location of the existing Septic tank.

5) Finish floor elevation of existing building.

6) Grade contours and building perimeter spot elevations in work area (marked up on Foundation Plan attachment).

7) Identify locations of concrete slab, fences, A/C condensing units, etc.

8) Identify locations of any above ground or below ground utility conflicts. (see Special Provisions)

Deliverables:

1) A Signed and Sealed Topographic Survey and AutoCAD Civil 3D file of survey.

Special Provisions:

CLIENT shall:

Provide unrestricted vehicular access to and across the site.

Provide personnel onsite to meet and provide assistance identifying any utility conflicts or other features that need to be shown on the Survey.

Schedule and Fee:

The above scope of services can be completed within 20 working days from written notice to proceed for a lump sum fee of $3,000.00.

Additional services can be performed for a negotiated fee. If this agreement is satisfactory, please indicate your acceptance by providing a sub-consultant agreement for the services.

We appreciate the opportunity to submit this proposal and look forward to working with you on this project. Please call if you have any questions or if you need additional information.

Sincerely, CivilSurv Design Group, Inc.

Kenneth T. Glass, PSM Vice President

Revised-4/06/1515

Surveying and Mapping Rates

Position Classifications Hourly Rates Weighted rates

Project Surveyor and Mapper

$40.96 $122.88

Project Surveyor and Mapper

$40.96 $122.88

Surveying and Mapping Technician

$30.45 $91.35

Senior Professional Surveyor and Mapper $68.89 $206.67

3-Person Survey Crew $48.89 $146.67

Surveying and Mapping Technician

CADD Technician

$30.45 $91.35

Secretary $19.90 $59.70

FDOT Audit Rates:

Hourly Rate: 100.00%

General Overhead: 161.06%

Facility Capital Cost of Money: 0.317%

Direct Expense: 13.48%

Operating Margin: 25.143%

Total: 300.00%

Rate Table

Position Classifications Hourly Rates

Weighted Rates

Staff Hours

Total

Sr. Surveyor $68. 89 $206.67 1.0 $206.67

Project Surveyor $40.96 $122.88 2.0 $245.88

Survey Technician $30.45 $91.35 8.0 $730.80

3‐Man Survey Crew $48.89 $146.67 12.183 $1,786.80

Secretary $19.90 $59.70 0.5 $29.85

Total Fee $3,000.00

FDOT Audit Rates:

Hourly Rate: 100.00% General Overhead: 161.06% Facility Capital Cost of Money: 0.317% Direct Expense: 13.48% Operating Margin: 25.143% Total: 300.00%