Certificate_of_partial_payment.pdf

This is a Certificate of Partial Payment document for use in state and local contracting by the Clay County Board of County Commissioners in Florida for disaster debris removal services. The certificate serves as a vendor payment certification tool for progress payments during the performance of debris removal contracts. The document requires the vendor to certify that all items, amounts, and work have been performed in accordance with contract terms and conditions. Key contractual timelines include an inquiry deadline of January 30, 2026, at 4:00 p.m., with bids due electronically by February 12, 2026, at 4:30 p.m. A non-mandatory bid opening is scheduled for February 13, 2026, at 9:00 a.m., and Evaluation Committee meetings are estimated for March 10, 2026. The initial contract term is five years from the Effective Date with two optional one-year renewal periods available at the County's discretion. Debris volumes are expected to be substantial, with historical examples ranging from preliminary estimates exceeding 100,000 cubic yards from Hurricane Milton to several hundred thousand cubic yards from Hurricane Helene, though actual contract quantities remain unknown and will fluctuate based on event severity.

The pricing structure utilizes unit costs submitted on a per-cubic-yard basis for debris delivered to designated disposal sites and documented through executed load tickets. All work will be funded in whole or in part through the Federal Emergency Management Agency Public Assistance Grant Program or other federally funded sources, requiring full compliance with 2 CFR Part 200 (Uniform Guidance), Davis-Bacon Act prevailing wage requirements, the Copeland Anti-Kickback Act, and all applicable federal contract requirements. The certificate requires contractors to certify payment distribution to subcontractors and suppliers within specified timeframes: within 10 days of payment receipt to first-tier subcontractors and suppliers, and within 7 days thereafter for lower-tier subcontractors and suppliers. Contractors must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 each occurrence, $2,000,000 aggregate), Business Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation at statutory limits, with Performance and Payment Bonds required for projects exceeding $200,000 and FDOT prequalification required for contracts exceeding $250,000.