Certificate_of_final_payment.pdf

This is a Certificate of Final Payment form associated with a Request for Bids (RFB #25/26-018) issued by the Clay County Board of County Commissioners in Florida for disaster debris removal, reduction, and disposal services. The certificate serves as a vendor attestation document confirming that all work has been performed and materials applied in accordance with contract terms and conditions. The disaster debris removal contract encompasses collection and removal of eligible debris—including vegetative debris, construction and demolition debris, and white goods—from County rights-of-way and public properties, with private property debris removal available only when authorized by the County's Contracting Officer Representative. Historical debris volumes from recent hurricanes have ranged from preliminary estimates exceeding 100,000 cubic yards from Hurricane Milton to several hundred thousand cubic yards from Hurricane Helene, though actual contract quantities remain unknown and will fluctuate substantially based on event severity. The inquiry deadline is January 30, 2026, at 4:00 p.m., with bids due electronically by February 12, 2026, at 4:30 p.m., a non-mandatory bid opening scheduled for February 13, 2026, at 9:00 a.m., and Evaluation Committee meetings estimated for March 10, 2026. The initial contract term is five years from the Effective Date with two optional one-year renewal periods available at the County's discretion.

Pricing is submitted on a unit cost basis per cubic yard of debris delivered to designated disposal sites and documented through executed load tickets. The County reserves the right to award up to three contractors and to issue additional contracts to multiple contractors for work within the same geographic area. All work will be funded through the Federal Emergency Management Agency Public Assistance Grant Program or other federally funded sources, requiring full compliance with 2 CFR Part 200 (Uniform Guidance), Davis-Bacon Act prevailing wage requirements, the Copeland Anti-Kickback Act, and all other applicable federal contract requirements. Contractors must be registered with the Florida Department of State, maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 each occurrence, $2,000,000 aggregate), Business Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation at statutory limits, and provide Performance and Payment Bonds for projects exceeding $200,000; FDOT prequalification is required for contracts exceeding $250,000. No specific budget or award value is stated in the solicitation; contract value will be determined by actual debris volumes generated by disaster events and unit pricing submitted by successful bidders. The County strongly prefers utilization of local personnel, equipment, and resources from the affected region, and this capability will be a significant consideration in the evaluation process.