BPM004715_Attachment_11_Requirements.xlsx
XLSX spreadsheet 31 KB Posted
- Attached to
- Ballot Drop Boxes and Surveillance
- Solicitation number
- BPM004715
- Issued by
- Cochise County, Arizona
About this file
This requirements attachment document outlines technical specifications and evaluation criteria for ballot drop-box and surveillance system proposals submitted to the Arizona Department of Administration (ADOA) on behalf of Cochise, Pinal, and Yuma counties. The solicitation addresses ballot acceptance, counting, receipt documentation, rejection procedures, box positioning, barcode tracking, and comprehensive surveillance capabilities. Key requirements include drop-box accommodation of varying ballot thicknesses (2-3+ pages), real-time ballot tallying capacity of approximately 2,000 ballots per box, and receipt generation with voter information, ballot district, and timestamp data. Surveillance specifications mandate camera positioning relative to the drop-box, secure connectivity via internal wifi or cellular networks, incident management platforms, and motion-activated capabilities with optional selective activation. The proposal submission deadline was November 23, 2022, with evaluations based on meeting Highly Desired and Desired criteria that may receive higher scoring weights during the award process.
Offerors must respond fully to all questions in the requirements document, with the state reserving the right to determine proposals non-responsive for incomplete answers. The document distinguishes between Highly Desired criteria—including features such as internal box lighting, remote data storage with solid-state components, real-time monitoring access, screenshot capabilities, and automated notifications to authorized county representatives—and Desired criteria representing baseline acceptable functionality. Critical operational requirements include ballot rejection protocols with voter notification, secure box installation options (portable or fixed), barcode reading with historical recall capabilities, and data logging with remote reporting functionality. No specific pricing terms, set-asides, incumbent information, or contract award amounts are detailed in this requirements specification document.
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Other files
| File | Type | Posted |
|---|---|---|
| BPM004715_Solicitation_Requirements.pdf | ||
| Attachment_12_-_Arizona_Baseline_Security_Controls_Pre-Requisite.xls | XLS spreadsheet | |
| BPM004715_Attachment_6_Experience_References.docx | DOCX document | |
| BPM004715_Attachment_8_Organization_Profile.docx | DOCX document | |
| BPM004715_Attachment_4B_-_Conformance_Statements_Supplement.xlsx | XLSX spreadsheet | |
| BPM004715_Attachment_9_Subcontractors_and_Partners.docx | DOCX document | |
| BPM004715_Attachment_2_Boycott_of_Israel_Disclosure.docx | DOCX document | |
| BPM004715_Attachment_7_Key_Personnel.docx | DOCX document | |
| BPM004715_Solicitation_Instructions.docx | DOCX document | |
| BPM004715_Attachment_3_Confidential_Information_Designation.docx | DOCX document | |
| BPM004715_Attachment_4A_Conformance_Statements.docx | DOCX document | |
| BPM004715_Attachment_13__AZRamp_Offeror_Affirmative_Statement.docx | DOCX document | |
| BPM004715_Pricing_Attachment.xlsx | XLSX spreadsheet | |
| BPM004715_Attachment_1_Offer_and_Acceptance_Form.docx | DOCX document |
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Text version
Ballot Drop Box Requirements
| BPM004715 Attachment 11_Requirements | |
| Instructions: | The Offeror shall utilize column C (Offeror Response) to fully respond to the question posed in column B (Question). The State has identified criteria that is either Highly Desired or Desired. If the Offeror's proposed solution meets the highly desired or desired criteria referenced in the document, the Offeror shall describe how the additional criteria is met. Proposals that meet Highly Desired or Desired criteria may be evaluated at a higher weight. |
STATE MAY DETERMINE YOUR PROPOSAL IS NON-RESPONSIVE IF YOU DO NOT ANSWER ALL QUESTIONS FULLY.
| Requirement | Question | Offeror Response |
| Ballot Acceptance | How does the drop-box address the thickness of the different ballots? | |
| Question Response: | ||
| Highly Desired Criteria | Minimum thickness is 2 pages but may be up to 3 pages or more. |
Paper thickness varies year-to-year depending on the type of paper used.
| Desired Criteria | Not specified |
| Ballot Count | Will there be a current tally of total ballots in a box at one time? |
| Question Response: | |
| Highly Desired Criteria | Current ballot boxes hold ~2,000 ballots. Ability to track the number of ballots giving counties information to monitor the boxes. |
| Desired Criteria | Not specified |
| Ballot Receipt | What information is presented on the receipt? |
| Question Response: | |
| Highly Desired Criteria | Last X digits of voter ID number; ballot district, ballot type, non-identifiable information of the individual (e.g. Banking receipt; Date/time received, location) |
| Desired Criteria | Non-identifiable information of the individual (e.g. Banking receipt; Date/time received, location) |
| Ballot Receipt | How is the receipt information captured and retained within the system? |
| Question Response: | |
| Highly Desired Criteria | Data and other information availble in the system. Ability to output information from receipt. Describe the information captured and availabe for output. |
| Desired Criteria | Ability to output information from receipt. Describe the information availabe for output. |
| Ballot Receipt | Describe how paper receipts are generated for a person. |
| Question Response: | |
| Highly Desired Criteria | Not specified |
| Desired Criteria | Ability to output information from receipt |
| Ballot Receipt | Describe how the solution handles multiple ballots accepted from a person according to the A.R.S. § 16-1005(H)(I) [AH to review if additional needed per Robyn's email] |
| Question Response: | |
| Highly Desired Criteria | Not specified |
| Desired Criteria | Ability to output information from receipt |
| Ballot Receipt | Describe how the proposed solution logs the receipt of each ballot. |
| Question Response: | |
| Highly Desired Criteria | Ability to output information from receipt, report to review the logs, logging capability to remotely run reports at any time |
| Desired Criteria | Not specified |
| Ballot Receipt | Define the details that are logged upon the receipt of each ballot. |
| Question Response: | |
| Highly Desired Criteria | Ability for counties to output and reivew information from receipt, report to review the logs, logging capability to remotely run reports at any time. |
| Desired Criteria | Not specified |
| Ballot Rejection | Describe what the Offeror defines as nonoperational |
| Question Response: | |
| Ballot Rejection | How will the box reject ballots if the camera or video recorder is nonoperational? |
: If these are "none", consider deleted the rows.
| -Jenn Calimag | |
| Question Response: | |
| Highly Desired Criteria | If rejected the ballot, the ballot is returned to the the voter. |
| Desired Criteria | Not specified |
| Ballot Rejection | Describe the voter experience when a ballot is rejected under these circumstances. |
| Question Response: | |
| Highly Desired Criteria | The ballot is returned to the voter along with the rejection reason |
| Desired Criteria | The ballot is returned to the voter |
| Box Positioning | How will the box be installed and positioned at the site? |
| Question Response: | |
| Highly Desired Criteria | Portable; if portable, describe the mobility of the box and how it is secured. |
| Desired Criteria | Fixed; if fixed, describe the protection of the box during off season (environmental factors, physical, etc.) |
| Tracking | Describe the ability to track ballot barcodes? Can it read the barcodes? |
| Question Response: | |
| Highly Desired Criteria | Ability to read barcodes exists and the historical reference capability to recall information |
| Desired Criteria | Ability to read barcodes exists |
Surveillance Requirements
| BPM004715 Attachment 11_Requirements | |
| Instructions: | The Offeror shall utilize column C (Offeror Response) to fully respond to the question posed in column B (Question). The State has identified criteria that is either Highly Desired or Desired. If the Offeror's proposed solution meets the highly desired or desired criteria referenced in the document, the Offeror shall describe how the additional criteria is met. Proposals that meet Highly Desired or Desired criteria may be evaluated at a higher weight. |
STATE MAY DETERMINE YOUR PROPOSAL IS NON-RESPONSIVE IF YOU DO NOT ANSWER ALL QUESTIONS FULLY.
| Requirement | Question | Offeror Response |
| Surveillance Operations | Where is the camera postitioned relative to the box? If the camera is inside the box, what are the conditions inside the box that allows the camera to be operational. | |
| Question Response: | ||
| Highly Desired Criteria | The drop-box has lighting inside the box. | |
| Desired Criteria | Not specified | |
| Connectivity | If any, what type of county intranet or internal wifi compatibility may be required? | |
| Question Response: | ||
| Highly Desired Criteria | Connected via secure internal wifi or cellular | |
| Desired Criteria | Connected via county intranet network | |
| Connectivity | How will the placement of the camera ensure that it is secured for connectivity? | |
| Question Response: | ||
| Highly Desired Criteria | The camera is tied to the box, secured, and out of reach of tampering, environmental factors, etc. | |
| Desired Criteria | The camera is attached to wifi | |
| Connectivity | What ability is there to connect to third-party camera system and describe how this would be tied to the box if available? | |
| Question Response: | ||
| Highly Desired Criteria | The third-party camera system is also tied to the box | |
| Desired Criteria | Connected to a third party system | |
| System Management | Describe the incident management solution platform. | |
| Question Response: | ||
| Highly Desired Criteria | Not specified | |
| Desired Criteria | Not specified | |
| System Management | How will incident management work in areas without county network access in a disconnected mode? | |
| Question Response: | ||
| Data Storage | Describe where the logged data is stored. |
: If these are "none", consider deleted the rows.
| -Jenn Calimag | |
| Question Response: | |
| Highly Desired Criteria | The data is stored in a remote location |
| Desired Criteria | Not specified |
| Data Storage | What type of memory does the solution have? |
| Question Response: | |
| Highly Desired Criteria | Solid state storage is available |
| Desired Criteria | Remote server with onsite storage is available |
| Monitoring | What is the capacity for real-time monitoring of camera/drop-box at all times? |
| Question Response: | |
| Highly Desired Criteria | Real time connection is available |
| Desired Criteria | Not specified |
| Monitoring | Is the camera motion activated? |
| Question Response: | |
| Highly Desired Criteria | The camera is motion activated and has the option for selective motion activation |
| Desired Criteria | The camera is motion activated |
| Camera Capabilities | Describe whether the camera capable of capturing the number of ballots submitted by a person? |
| Question Response: | |
| Camera Capabilities | Is the camera able to take photos or have screenshot capability? |
: If these are "none", consider deleted the rows.
| -Jenn Calimag | |
| Question Response: | |
| Highly Desired Criteria | Ability to maintain photos |
| Desired Criteria | Not specified |
| Surveillance Accessibilty | Describe whether remote access is available? |
| Question Response: | |
| Highly Desired Criteria | Remote access is available and notification method is available to the counties |
| Desired Criteria | Remote access is available |
| Surveillance Notifications | Describe whether notifications will be sent of the camera's operational status (i.e. activity, nonoperational, etc.)? |
| Question Response: | |
| Highly Desired Criteria | Yes, notifications are sent to authorized county representatives |
| Desired Criteria | Not specified |
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