B-46748 Pre-Bid QandA~2.docx
DOCX document 17 KB Posted
- Contract number
- 25-420DCEO-TOURI-P-84671
- Issued by
- Illinois
About this file
The document is a Pre-Bid Conference Q&A document for a Request for Proposal (RFP) issued by the Illinois Department of Commerce and Economic Opportunity (DCEO). The RFP seeks a Tourism Public Relations Firm, with the solicitation identified as BidBuy Bid Number B-46748. The current contract for Public Relations Services is held by TimeZoneOne and is set to expire on 06/30/25, with the state seeking a new vendor through this competitive bidding process.
The RFP requires the selected vendor to have a full-service public relations office within 30 miles of Chicago or Springfield, Illinois, which must be established within 30 days of contract execution. Media budgeting is not included in the contract, and specific milestones and deliverables will be mutually established with each work request. Proposals are due by 4/4/25 at 10:00 am CST via the BidBuy platform, and all questions must be submitted in writing to Elizabeth.Fuiten@illinois.gov by 3/26/25 at 5:00 pm CST. Vendors must comply with Business Enterprise Program (BEP) certification requirements and complete a Commitment to Diversity form, with only the Prime/Contracting Vendor required to submit this documentation.
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Illinois Department of Commerce and Economic Opportunity Request for Proposal Tourism Public Relations Firm RFP BidBuy Bid Number – B-46748 Pre-Bid Conference Q&A Pre-Bid Information:
· A recording of the Pre-Bid Conference that was held 3/17/25 at 10:00 am is being added to the Bid Attachments in BidBuy B-46748 as part of this Amendment and can also be found using the following link: https://illinois.webex.com/recordingservice/sites/illinois/recording/0d72ff8de56f103db6f7ae6ff051d1f9/playback
· A list of attendees from the conference is also attached in BidBuy.
Questions Asked During the Pre-Bid Conference:
1. If there is a “joint venture” to reply to the RFP do all parties have to fill out the Commitment to Diversity?
A: No, only the Prime/Contracting Vendor will complete the Commitment to Diversity. See Sections D.4 and F.5 of the RFP for additional information on Commitment to Diversity.
2. Is there an incumbent for this contract?
A: DCEO’s current contract for Public Relation Services is with TimeZoneOne and that contract expires on 06/30/25.
3. Can you share the annual media budget and any key performance benchmarks?
A: Media is not covered under this contract. Milestones and Deliverables for the contract can be found in Section F.1. of the RFP. Any specific additional Benchmarks will be established with each request for work from the Department and a schedule will be mutually agreed upon by the Vendor and the awarded Contractor.
4. Is there room for consideration if a candidate does not meet the requirements for a local office under F.3.1 or is that is something that is considered automatically disqualifying?
A. F.3.1 of the RFP “Vendor must have an established, full-service public relations office or must have the ability to create a full-service office, within a 30 mile radius office of Chicago or Springfield, Illinois within 30 days of the execution of a subsequent contract” is a mandatory requirement if a Vendor cannot meet this requirement, they will be deemed non-responsive.
Links/Emails Shared During Conference:
· To check BEP certification status email can be sent to: cei.bep.certification@illinois.gov – See Section C.9 of the RFP for additional information on the BEP requirements.
· Commitment to Diversity Website: https://cpo-general.illinois.gov/commitment-to-diversity.html - See Sections D.4 and F.5 of the RFP for additional information on Commitment to Diversity.
Reminders:
· All questions must be submitted in writing to Elizabeth.Fuiten@illinois.gov no later than 3/26/25 at 5:00 pm CST
· Proposals must be submitted via BidBuy no later than 4/4/25 – 10:00 am CST
File details come from the government source that posted it. Updated .