Attachment H. Conflict of Interest Affidavit and Disclosure.pdf

This is a Conflict of Interest Affidavit and Disclosure form required by the Maryland Motor Vehicle Administration for the International Registration Plan (IRP) Audit Services procurement. The document establishes the framework for vendors and their representatives to disclose any potential conflicts of interest that could compromise their ability to perform audit services objectively. The affidavit requires bidders to certify whether they have any financial interests, familial relationships, or prior business arrangements with the Motor Vehicle Administration, current IRP audit contractors, or other parties that could create conflicts under state procurement regulations. Vendors must identify all individuals involved in the proposal who may have conflicts, including officers, directors, managers, employees, and consultants. The form mandates full disclosure of any gifts, benefits, or business relationships with state officials and requires attestation under penalty of perjury that all information provided is accurate and complete.

The disclosure requirements ensure procurement integrity and protect the independence of audit services critical to maintaining the integrity of the apportioned registration system. All bidders must complete and submit this affidavit as part of their proposal response. Failure to disclose known conflicts of interest or providing false information may result in proposal rejection, debarment from future state contracts, or other legal remedies. The form serves as a prerequisite document that establishes the ethical foundation for the competitive bidding process and protects the state's interest in obtaining unbiased audit services for IRP compliance and fee distribution purposes.