Attachment_B_Security_Gate_Sketches_-_Class_A_B.pdf

This is an attachment document for a Request for Proposals (RFP 26028-MST) issued by Hillsborough County Public Schools (HCPS), the nation's seventh-largest school system serving approximately 225,000 students across 235 PreK-12 schools in Florida. The solicitation seeks qualified contractors to provide comprehensive fencing services, including new installations and repairs/maintenance for galvanized chain-link, vinyl-coated chain-link, vinyl privacy, wood privacy, wood post-and-rail, steel decorative, Deacero panel fencing, temporary fencing, and athletic field and backstop fencing across 270+ school sites. The price sheet contains 238 line items with estimated annual usage quantities ranging from single units to 18,000 linear feet. Contractors must maintain large inventory on hand and respond to emergencies and day-to-day needs with service response times including Priority 1 emergency response within four hours, Priority 2 restoration within 10 business days, and Priority 3 completion within 15 business days. Questions are due by February 12, 2026, at 5:00 PM ET, and proposals must be submitted electronically via VendorLink by February 26, 2026, at 5:00 PM ET. The initial contract term begins upon School Board approval and automatically renews for up to four additional one-year periods, contingent on appropriations, contractor performance, continued need, and mutual agreement.

All pricing must be firm for the initial contract term and inclusive of labor, materials, equipment, delivery, and applicable fees, with contractors permitted to propose a maximum cost-plus fifteen percent markup for miscellaneous materials not listed. Evaluation criteria include qualifications and experience (30%), specifications and scope of work understanding (25%), cost and best value (35%), and small business enterprise utilization (10%). Contractors must demonstrate five years of verifiable experience with all fencing types, current VendorLink vendor registration, required insurance with HCPS as additional insured, and compliance with Jessica Lunsford Act requirements. HCPS may award contracts to one or more primary vendors by maintenance area (West, Central, or East), with secondary contractors serving as backup vendors. Projects valued under $10,000 are the primary scope, while those exceeding $10,000 may require competitive quotes from other responsive proposers. Contractors must be owners of all required tools and equipment, as HCPS will not reimburse for tool or equipment rental, travel time, call-out fees, premium weekend/holiday rates, or quote fees. Proposers must complete mandatory compliance affidavits attesting to foreign country of concern restrictions, non-engagement in human trafficking or labor coercion, and current vendor registration with tax identification and business information.