Addendum_2.pdf

This is Addendum 2 to a competitive Request for Proposals issued by Hillsborough County Public Schools (HCPS) for fencing services under solicitation 26028-RFP-MST. The addendum, issued February 9, 2026, modifies the original solicitation by adding Line Item 238 to the Revised Price Sheet for fencing services. The services encompass new installations and repairs/maintenance across multiple fencing types including galvanized chain-link, vinyl-coated chain-link, vinyl privacy, wood privacy, wood post-and-rail, steel decorative, Deacero panel fencing, temporary fencing, and athletic field and backstop fencing at 270+ school sites. The price sheet contains 238 line items with estimated annual usage quantities ranging from single units to 18,000 linear feet. Questions regarding the solicitation were due by February 12, 2026, at 5:00 PM ET, and proposals must be submitted electronically via VendorLink by February 26, 2026, at 5:00 PM ET. The initial contract term begins upon School Board approval and automatically renews for up to four additional one-year periods, contingent on appropriations, contractor performance, continued need, and mutual agreement.

Contractors must propose firm pricing for the initial contract term that is inclusive of labor, materials, equipment, delivery, and applicable fees, with a maximum cost-plus fifteen percent markup permitted for miscellaneous materials not listed on the price sheet. Evaluation criteria include qualifications and experience (30%), specifications and scope of work understanding (25%), cost and best value (35%), and small business enterprise utilization (10%). Contractors must demonstrate five years of verifiable experience with all fencing types, current VendorLink vendor registration, required insurance with HCPS as additional insured, and compliance with Jessica Lunsford Act requirements. HCPS may award contracts to one or more primary vendors by maintenance area (West, Central, or East), with secondary contractors serving as backup vendors. Contractors must be owners of all required tools and equipment, as HCPS will not reimburse for tool or equipment rental, travel time, call-out fees, premium weekend/holiday rates, or quote fees. Service response times include Priority 1 emergency response within four hours, Priority 2 restoration within 10 business days, and Priority 3 completion within 15 business days.