Attachment B - Bid Sheet - RFB 758 2600000066 Revised 9-2-2025.docx
DOCX document 28 KB Posted
- Attached to
- Off-Site Data and Document Storage
- Solicitation number
- RFB 758 2600000066 5
- Issued by
- Fayette County, Kentucky
About this file
This is a Bid Sheet (Attachment B) for RFB 758 2600000066, an off-site data and document storage procurement issued by what appears to be a state entity managing services across multiple Ohio counties (Franklin, Jefferson, and Boone) with an alternate data center location in New York. The solicitation requests vendors to provide comprehensive storage and retrieval services including work week pickups and deliveries (Monday-Friday), weekend services (Saturday-Sunday), emergency rush services available 24/7, and disaster recovery overnight delivery services to locations in Sterling Forest, New York and Columbus, Ohio. Storage service options include both open shelf media storage with per-item monthly pricing and closed container storage with per-container monthly pricing, differentiated between temporary data backup storage (frequent retrieval) and archival data/document storage (infrequent retrieval). Additional services include online inventory management tools with maintenance support.
Pricing is structured on a not-to-exceed cost basis for each service category and geographic location, with vendors required to enter maximum costs that may be reduced based on actual volume. The bid sheet allocates maximum points as follows: 80 points for pricing, 20 points for years in service, and additional points distributed across specific service categories (12 points for work week service, 10 points for weekend and emergency services, 10 points for disaster recovery, 15 points for temporary backup storage, 9.5 points each for archival storage options in both media and container formats, and 10 points for online tool access and maintenance). Vendors must complete the bid sheet without revision and provide the number of access points to the storage vault. The file was last updated September 2, 2025.
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Text version
UPDATED 9-2-2025
UPDATED 8-19-2025
ATTACHMENT B
Bid Sheet
RFB 758 2600000066
Off-Site Data and Document Storage
Vendor shall complete this document, and shall not revise in any way, otherwise the bid shall be deemed non-responsive.
A. PRICE (Maximum Points: 80) Please enter a not-to-exceed cost VENDORS SHALL ENTER A NOT TO EXCEED COST FOR THE ITEMS LISTED BELOW FOR EACH TABLE REGARDLESS OF THE VOLUME.
IN OTHER WORDS, THE MAXIMUM COST FOR EACH ITEM SHALL BE ENTERED.
THE VENDOR CAN ALWAYS QUOTE THE AGENCY LESS THAN THE AMOUNT ENTERED BASED ON VOLUME, HOWEVER FOR PURPOSES OF THIS RFB, THE NOT TO EXCEED, MAXIMUM COST, MUST BE ENTERED.
Underground Storage Services Pricing Schedule Per Pickup and/or Delivery Cost (not-to-exceed)
Additional Fees
Total Cost
Maximum Points Available (Average Cost)
Work Week Pickup and/or Delivery (Monday – Friday)
| · Franklin County |
| $ |
| $ |
| $ |
12 points
| · Jefferson County |
| $ |
| $ |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
| $ |
| $ |
Weekend Pickup and/or Delivery (Saturday & Sunday)
| · Franklin County |
| $ |
| $ |
| $ |
10 points
| · Jefferson County |
| $ |
| $ |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
| $ |
| $ |
Emergency (Rush) Pickup and/or Delivery (Per Agency Specifications 7x24)
| · Franklin County |
| $ |
| $ |
| $ |
10 points
| · Jefferson County |
| $ |
| $ |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
| $ |
| $ |
Disaster Recovery Delivery Services (DR Test & Real Disaster) – Overnight Delivery Charge
| · Sterling Forest New York |
| $ |
| $ |
| $ |
10 points
| · Columbus Ohio |
| $ |
| $ |
| $ |
Storage Services Schedule Price Per Media Item Per Month (Open Shelf) Price Per Square Foot Per Month Cost (not-to-exceed)
Maximum Points Available
Temporary Data Backup Storage Fee (frequent retrieval)
| $ |
| $ |
| $ |
15 9.5 points
Archival Data/Document Storage Fee (infrequent retrieval)
| $ |
| $ |
| $ |
15 9.5 points
Storage Services Schedule Price Per Container Per Month (Closed Container) Cost (not-to-exceed)
Maximum Points Available
Temporary Data Backup Storage Fee (frequent retrieval)
| $ |
| $ |
| $ |
9.5 points
Archival Data/Document Storage Fee (infrequent retrieval)
| $ |
| $ |
| $ |
9.5 points
Other Costs Customer Inventory Online Tool Access Per Month per Section 2 A. 17) & 2 A. 18) Cost(not-to-exceed)
Maximum Points Available
Envision Maintenance Online Tool Customer Inventory Online Tool
10 points
ATTACHMENT B
Bid Sheet
RFB 758 2600000066
Off-Site Data and Document Storage
Vendor shall complete this document, otherwise the bid shall be deemed non-responsive.
B. YEARS IN SERVICE (Maximum Points: 20)
| Years in Service |
| _______Years |
Access to the storage vault is through a limited number of access points. The vendor should provide the number of access points below.
See Section 2A(10)(a)
NUMBER OF ACCESS POINTS
File details come from the government source that posted it. Updated .