Attachment_A_-_Purpose.pdf

Attachment A

OMES Central Purchasing | October 2025 Attachment A: Statewide Contract | Page 1 of 2

SOLICITATION NO. EV00000993

STATEWIDE CONTRACT NO. SW0310M

This solicitation is a contract document and is a request for proposal in connection with the contract awarded by the Office of Management and Enterprise Services as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other contract document.

I. PURPOSE

The Office of Management and Enterprise Services (OMES) Central Purchasing division is seeking responses from potential suppliers to provide a contract for the development of deployment strategies for Community Paramedicine in Oklahoma, including the path to a sustainable payment model, with potential extensions to include integration with other Rural Health Transformation Program (RHTP) programs. State agencies and affiliates may also utilize this contract on an as-needed basis.

The contract is awarded as a mandatory statewide contract on behalf of the State of Oklahoma’s Office of Management and Enterprise Services (OMES). All state agencies and state affiliates may avail themselves of this contract.

1. Contract Term and Renewal Options.

1.1 The initial contract term, which begins on the execution date of this service agreement through to

06/30/2028, may be extended for up to three one-year options to renew the contract, with the final agreement end date being 06/30/2031.

1.2 Statewide contracts are moving to an annual autorenewal format, instead of manual renewals. No annual renewal notices will be supplied by the state. This does not change any substantive terms and conditions of the executed contract or any previously executed amendments. Should either party decline to renew the contract, a written termination notice shall be sent at least 30 days prior to the end of the contract term.

1.3 Federal and Grant-Funded Projects. Additional federal, CMS, RHTP, grant-funded, audit, reporting, documentation, and record-retention requirements may be incorporated into Statements of Work, Participating Addenda, Work Orders, or other authorized purchasing documents. Suppliers performing work under such funding sources shall comply with all applicable program requirements.

2. Contract Specifications. Certain contract requirements and terms are provided in section 4.

3. Solicitation Criterion.

3.1 The bid will be evaluated using a best-value criterion, based on the following:

3.1.1 Exhibit 1 – Executive Summary

3.1.2 Exhibit 2 – Technical Response

3.1.3 Exhibit 3a – Statewide Pricing

3.1.4 Exhibit 3b – Agency Cost Budget

3.1.5 Exhibit 4 – Business Reference

3.1.6 Exhibit 5 – Expected Deliverables

3.2 Scope and description. Questions should be concise, identify the relevant document, include specific section references and avoid use of tables or special formatting (use simple lists).

3.2.1 The bid response must reflect for each requirement on Exhibit 2 Technical Response whether the requirement is met by an out-of-the-box solution or whether it necessitates customization to the bidder’s proposed solution.

3.2.2 Pricing shall be submitted using Exhibit 3a – Statewide Pricing and Exhibit 3B – Agency Cost Budget.

3.2.3.1 Exhibit 3a (Statewide Pricing) will serve as the primary pricing proposal and pricing evaluation document.

3.2.3.2 Exhibit 3b (Agency Cost Budget) will be reviewed to confirm the bidder’s ability to apply its proposed statewide pricing to the agency’s project-specific budget and funding requirements.

3.2.3 Pricing shall be proposed as follows:

OMES Central Purchasing | October 2025 Attachment A: Statewide Contract | Page 2 of 2

3.2.4.1 Deliverable-based pricing with proposed milestones and associated payments.

3.2.4.2 Hourly rates and roles for additional professional services in connection with the project, including, without limitation, maintenance and support services and enhancement services to the extent not included in a mutually agreed Statement of Work.

3.2.4.3 For determining Indirect Costs, bidders will use their federally negotiated rate or up to the 15% de minimis.

3.2.4 Pricing shall be proposed as a total firm, fixed cost and include all information concerning fees, other costs and any other information relevant to the total cost.

3.2.5 Pricing shall be proposed as a detailed hourly breakdown showing the supplier staffing roles necessary to complete the work, the number of hours to be worked by each role, the hourly rate for each role and the total hours to be spent on the project.

3.2.6 Value-added products and/or services within scope of the acquisition may be included in the bid.

3.3 Executive Summary and company information. Located in Exhibit 1: Executive Summary.

3.4 All technical responses. Located in Exhibit 2: Technical Response.

3.5 The response to pricing shall be proposed using Exhibit 3a: Statewide Pricing and Exhibit 3b:

Agency Cost Budget.

3.6 Value-added products and/or services within scope of the acquisition are to be included in

Exhibit 3a: Statewide Pricing.

3.7 Business references are to be included in Exhibit 4: Business Reference.

3.8 Expected Deliverables are on Exhibit 5 – Expected Deliverables.

3.9 Third-party vendor involvement is not permissible.

4 Mandatory Specifications

4.1 UEI and SAM Registration. Bidder must maintain an active Unique Entity Identifier (UEI) and maintain active registration in SAM.gov throughout the application, review, and award period. The registration process is described at SAM.gov. Timelines for registration and UEI issuance may vary. Bidder must not be suspended, debarred, or otherwise excluded from participating in federally funded programs or activities.

4.2 Statewide Service Capability. Bidder must be able to execute Community Paramedicine deployment and service all Oklahoma communities with fewer than 55,000 residents located outside Oklahoma and Tulsa Counties.

4.3 Community Paramedicine Experience. Bidder must have a minimum of one (1) year experience in Community Paramedicine / Mobile Integrated Healthcare strategy.

4.4 Deliverable Capability. Bidder must demonstrate the ability to meet the deliverables and associated requirements identified in Exhibit 2 – Technical Response.

4.5 Administrative Requirements. Bidder must submit either audited financial statements, tax documentation, or other financial information. Bidder must submit required Exhibit 1 – Executive Summary.

4.6 Expected Deliverables. Bidder must meet the deliverables in Exhibit 5 – Expected Deliverables.