Attachment 10 - Appendix C Safety Plan.pdf

APPENDIX C – Safety Plan

C1.0. Program Requirements The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph C1.1. below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be approved by 75 ABW/SEG (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

C1.1. Mishap Notification The contractor shall notify 75 ABW/SEG (801-777-3333), or the Hill AFB Command Post (777- 3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the Government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to 75 ABW/SEG. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the Government investigation.

The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C1.2. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: Air Force Occupational Safety and Health Standards (AFOSH STD) are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The Government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

C2.0. Section II – Specific Requirements The contractor’s prepared Safety Plan shall:

• Demonstrate a management commitment to employee safety and health

• Identify applicable rules and regulations http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0

• Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

• Identify work to be performed and location of expected operations

• Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

• Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

• Identify employee safety and health training requirements and the documentation process

• Include emergency response plans and procedures that relate to protection of government personnel and property

• Include a workplace inspection frequency, to include the identity of the individual responsible for conducting the inspection

• Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

• Identify first aid and injury procedures

• Identify procedures for accident reporting and investigation

• Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

C2.1.Pedestrian Crosswalks All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

C2.2. Motor Vehicles Contractor shall comply with the following standards. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas.

• DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Para 3-4

• DODI 6055.4, DoD Traffic Safety Program

• AFI 91-207, USAF Traffic Safety Program, and

• AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program

In addition: AFI 13-213, Airfield Management, Para’s 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

C2.3. Walking – Working Surfaces Contractor shall comply with the standards in 29 CFR 1910 Subpart D and Life Safety Code. All interior walking and working surfaces which are part of the means of egress shall remain clear at all times and comply with the requirements of National Fire Protection Association (NFPA) 101, Life Safety Code. Floors shall be kept in good condition and free of defects that can endanger workers or interfere with the handling of materials. Housekeeping – methods and controls are in place to minimize tripping hazards, the accumulation of flammable/combustible materials, etc.

Portable metal ladders – methods and controls are in place to ensure inspection and safe use.

Open-sided floors/platforms/runways must be protected and not left uncovered to prevent injury.

C2.4. Personal Protective Equipment Contractor shall comply with the standards in 29 CFR 1910.132, 134, 136 Subpart I and 29 CFR 1926, 28, 95, 100, 101, 102, & 951. Personnel protective equipment is required to be worn when employees are exposed to a potential hazard, working overhead, falling objects, etc.

Contractor’s Safety Plan shall also address:

• Eye and face protection

• Head protection

• Foot Protection

C2.5. System Modification-Which Alters Form, Fit or Function Contractor shall comply with Mil Standard 882D, Standard Practice for System Safety, and AFI 91-202, The US Air Force Mishap Prevention Program, Chap 9 for system modifications, which alter form, fit, or function.

C2.6. Materials Handling and Storage Contractor shall comply with the standards in 29 CFR 1926.250, 953, 957 and 29 CFR 1910.101, Subparts F, H & N; and 29 CFR 1910.178, Powered Industrial Truck. Contractor’s Safety Plan shall also address:

• Storage and handling of materials

• Disposal of trash from elevations

• Personnel lifting techniques--proper storage to prevent shifting, for stability, etc.

• Rigging (requirements, inspection, components, and qualifications)

• Equipment (use in handling materials)

• Industrial trucks (training, inspection, maintenance, and safe use)

C2.7. Hearing Conservation Program Elements Contractor shall comply with the standards in 29 CFR 1910.95 and 29 CFR 1926.52. NOTE:

Noise exposures are based on ACGIH guidelines of 85 dB TWA. Contractor’s Safety Plan shall also address:

• Monitoring (survey of noise producing equipment)

• Audiometric testing

• Hearing Protectors

• Training

• Recordkeeping/Access to information and training material

C2.8. Medical and First Aid Contractor shall comply with the standards in 29 CFR 1910 Subpart K and 29 CFR 1926 Subpart C. Contractor’s Safety Plan shall also address:

• Adequate first aid supplies

• Trained employee to render first aid http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10928 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10117 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10117 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9735 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10625 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10122 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10907 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10907

• Recordkeeping

• Reporting and investigating accidents/incidents

• Off-site physician(s)

• Maintenance of and employee access to exposure monitoring data and medical records

C2.9. Explosive Safety Requirements Contractor shall comply with the following standards for all handling of all explosive devices to be removed, installed, stored or transported:

• AFMAN(I) 24-204, Preparing Hazardous Materials for Military Air Shipments

• Dash 11 series TOs

• DoDI 4145.26M, DoD Contractors' Safety Requirements for Ammunition and Explosives

• DoD 4145.19-R-1, Storage and Materials Handling, Chpts 5/6

• AFJMAN 23-210, Joint Service Manual for Storage and Material Handling

• TO 11A-1-33, Handling and Maintenance of Explosives-Loaded Aircraft

• TO 11A-1-46, Fire Fighting Guidance, Transportation, and Storage, Change 6

• AFMAN 91-201

C2.10. Foreign Object Damage (FOD) Awareness, Prevention and Responsibilities Contractor shall comply with the standards in: AFI 21-101 AFMC SUP 1, Aircraft and Equipment Maintenance Management, paragraphs 14.19 - 14.19.10.1.13; National Aerospace Standard (NAS) 412, Foreign Object Damage/Foreign Object Debris (FOD) Prevention Program.

The FOD program must be integrated into the day-to-day operations to reduce/eliminate FOD incidents. Programs will include covering waste dumpsters, waste hauling trucks, barriers in place to stop migrating FOD from dirt and gravel piles, and end of shift or daily clean-up. The contractor will brief their personnel at least weekly on any FOD requirements. All contractors, subcontractors performing maintenance in a FOD–potential area will receive and have documented initial FOD Awareness and Prevention training. Contractors and site/operations evaluators will ensure tools; equipment, rags, residue and hardware are properly stored and accounted for. “Clean as you go” methods are desired.

C2.11. Housekeeping Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR

1910.141. CLEAN AS YOU GO will be enforced. Refuse, trash, and debris will be collected daily and not left on site to prevent hazards during high winds and inclement weather.

C2.12. General Fall Protection Contractor shall comply with the standards in: 29 CFR 1910.66, Appendix C, Subpart F and 29 CFR 1926.500-502, Subpart M – If a person can fall 4 feet or more; fall protection must be provided to prevent injury. Contractor’s Safety Plan shall also address:

• Guardrail System (height and load rating)

• Safety Net System (location, inspection, and testing)

• Personal Fall Arrest System (PFAS) - life line, lanyard, component strength, and anchorage

• Fall Protection Plan

• Qualifications of persons http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10129