Attachment 03 OPS FAR 52.212-1 Addendum.pdf

OPS: FAR 52.212-1 Addendum

FAR 52.212 – 1 Addendum Instructions to Offerors – Commercial Products and Commercial Services

OVERHEAD AND PRODUCTION SUPPORT

1 April 2022

Table of Contents

1 PROPOSAL FORMAT

1.1 General

1.2 Communications

1.2.1 Exchange of Information

1.2.2 Submission, Modification, Revision, and Withdrawal of Proposals

1.2.3 Debriefings

1.2.4 Discrepancies

1.2.5 Amendments to Solicitation

1.3 Volume Organization

1.3.1 General

1.3.2 Page Limitations

1.3.3 Page Size and Format

1.3.4 Tables, Charts, Graphs and Figures

1.3.5 Cost or Pricing Information

1.3.6 Cross-Referencing

1.3.7 Indexing

1.3.8 Labeling

1.3.9 Electronic Offers

1.3.10Distribution

1.3.11Proposal Inquiries

2 VOLUME I, FACTOR 1: COST/PRICE

2.1 General

2.2 Total Evaluated Price (TEP) Matrix, Section J Attachment 2

2.2.1 Rounding

2.3 Cost/Price Data

2.4 Cost or Pricing Data Requirements

2.4.1 Contract Data Requirements Lists (CDRLs)

2.5 Estimating Techniques and Methods

3 VOLUME II, FACTOR 2: TECHNICAL PROPOSAL

3.1 General

3.1.1 Amendments

3.1.2 Format and Specific Content

3.1.3 Cross Reference Matrix

3.2 Technical Approach

3.3 Technical Subfactors

3.3.1 Subfactor 1: Hiring & Retention Plan and Experience

3.3.2 Subfactor 2: Facility and Security Officer

3.3.3 Subfactor 3: Transition Plan

4 VOLUME III, CONTRACT DOCUMENTATION

4.1 Solicitation/Representations and Certifications

4.1.1 Section A - Solicitation/Contract Form

4.1.2 Section B - Supplies or Services and Costs/Prices

4.1.3 Section I - Contract Clauses

4.1.4 Section J – List of Documents, Exhibits, and Other Attachments

4.1.4.1 Attachment 2 – TEP Matrix

4.1.5 Section K - Representations, Certifications, and other Statements of Offerors

4.2 Other Information Required

4.2.1 Authorized Offeror Personnel

4.2.2 Limitations on Subcontracting

5 SOLICITATION REQUIREMENTS, TERMS AND CONDITIONS

5.1 Exceptions to Solicitation Requirements

APPENDIX A: CROSS REFERENCE MATRIX

FAR 52.212-1 ADDENDUM

INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

1 PROPOSAL FORMAT

1.1 General

The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause the offeror’s proposal to be determined not eligible for award. If a joint venture arrangement exists for this acquisition, the Offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Offerors shall submit only one proposal for Overhead Production and Support (OPS), as the Government will review only one proposal per offeror. Proposals received are subject to the requirements specified in FAR 52.212-1, unless otherwise tailored in an addendum to the solicitation. Proposals must be received by the Contracting Officer Ms. Emily McCollaum, at emily.mccollaum.2@us.af.mil no later than the date and time specified in Section A of the solicitation.

The Government intends to award multiple Indefinite Delivery Indefinite Quantity (IDIQ) contracts for the OPS effort. The contractor shall supply skilled labor in support of business/management and production operations for depot maintenance to include: planners, schedulers, production support technicians, production material technicians, analysts, and other similar functions for the Ogden Air Logistics Complex (OO-ALC) Maintenance Groups, 309 Aerospace Maintenance and Regeneration Group (AMARG), Davis Monthan Air Force Base (AFB), AZ, Randolph AFB, TX, and other Geographically Separated Units (GSUs).

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The offeror’s proposal shall provide a description addressing how the offeror intends to meet the Government’s requirements and evidence of the effectiveness and ability to execute the proposed methodology.

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and not desired.

The proposal acceptance period is specified in Section A of the solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid for a minimum of 365 days from solicitation closing.

In accordance with (IAW) FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals.

1.2 Communications

The Procuring Contracting Officer (PCO) is the sole point of contact for this acquisition. The offeror shall address any questions, concerns or requests for clarification to Emily McCollaum, at emily.mccollaum.2@us.af.mil. When appropriate, answers to questions and concerns will be made available to all offerors.

1.2.1 Exchange of Information

Exchanges of source selection information between Government and offerors will be controlled by the PCO. Email is the preferred method of such exchanges but must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. Otherwise, source selection information will be transmitted to the CO via DoD Safe site found at https://safe.apps.mil/.

1.2.2 Submission, Modification, Revision, and Withdrawal of Proposals Proposals and modifications to proposals shall be submitted in electronic media to the email address located in paragraph 1.1 of this document, showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. The offeror is advised that Government systems will generally not accept emails larger than 10 MB in size. The offeror is responsible for sending items in multiple emails as needed and verifying receipt of all items sent. Otherwise, the offeror is responsible for coordinating with the PCO at least 24 hours in advance of the time when items are due, to transmit materials via DOD Safe site at https://safe.apps.mil/. Late proposals will only be considered IAW FAR 15.208. Proposals may be withdrawn by written notice received at any time before award.

1.2.3 Debriefings

The PCO will notify offerors of any decision to exclude them from the competitive range; where upon, they may request and receive a debriefing IAW FAR 15.505, Pre-Award Debriefing of Offerors. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing.

The PCO will notify unsuccessful offerors in the competitive range of the source selection decision IAW FAR 15.503, Notifications to Unsuccessful Offerors. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make the request IAW the requirements of FAR 15.505 or 15.506, as applicable.

1.2.4 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale, as well as the remedies the offeror is asking the PCO to consider as related to the omission or error. When appropriate, Government responses will be provided to all offerors.

1.2.5 Amendments to Solicitation

If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged. If the RFP is amended prior to proposal delivery, offerors shall acknowledge each amendment by signing and returning the front page of each amendment with the proposal submission. If the RFP is amended after proposal submission, offerors shall respond by the date and time specified in the amendment to include a signed front page of the amended RFP.

1.3 Volume Organization

1.3.1 General

The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this Table, all of which shall be within the required page limits and with the number of copies as specified. The volumes identified in the Table shall each be a separate electronic file(s), with the name of each file clearly identifying to which volume it belongs.

The title page of each volume must show:

A. Solicitation Number B. Company name, address, Commercial and Government Entity (CAGE) Code and Unique

Entity ID (SAM) Number C. Primary point of contact name, telephone number and email address D. Volume number and name (e.g. Volume II, Cost/Price)

Table 1: Proposal Organization

Volume

Volume Title

Total Page Limits

Number of

Electroni c Copies

Description

I

Cost/Price

N/A

Cost/Price Volume

II

Technical

Technical Volume includes:

• Hiring &Retention Plan and

Experience

• Facility Security Officer

• Transition Strategy

III Past Performance 3 pages per submission 1

Past Performance Volume

Summary sheet – 5 page limit Consent/Authorization Letters -

Unlimited

IV Contract

Documentation

N/A

Contract Documentation Volume

• RFP compliance

• Other Information

1.3.2 Page Limitations

The page limitation shall be treated as a maximum, the response to all Volume II Subfactors shall not exceed 25 pages. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. If Evaluation Notices (ENs) are issued, page limitations may be placed on responses. The specified page limits for EN responses will be identified in the letters forwarded with the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, lists of tables, lists of drawings, cross-reference matrices, tabs, and glossaries.

1.3.3 Page Size and Format

A page is considered to be, if it were printed, each face of a sheet of paper containing information.

Page size shall be 8.5 x 11 inches. Except for the reproduced sections of the solicitation document, the text size shall be Times New Roman font and no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs.

1.3.4 Tables, Charts, Graphs and Figures

Organizations, systems and layout, implementation schedules, plans, etc. shall be depicted in tables, charts, graphs, or figures wherever practical. These items shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. This size of page shall not be used for pages of text.

For tables, charts, graphs and figures, the text shall be no smaller than Times New Roman 10 point and shall be searchable for text in Microsoft (MS) Office Word and/or PDF formats to the maximum practical extent. Ensure all tables, foldouts, graphics, and figures are pasted into the proposal in a format that allows a word search by the host program (do not paste as pictures) to the maximum practical extent.

1.3.5 Cost or Pricing Information

All cost or pricing data shall be addressed only in the Cost/Price Proposal Volume.

1.3.6 Cross-Referencing

Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity but must be hyperlinked IAW Section 2.1.3.

1.3.7 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Tables of contents do not count against the page limits for the offeror’s respective volumes.

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for the offeror’s respective volumes.

1.3.8 Labeling

Offeror shall apply all appropriate markings including those prescribed IAW FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. Any page containing proprietary information should be so marked.

1.3.9 Electronic Offers

The file naming shall specify the appropriate volume. The proposal shall be submitted in a format readable and searchable by MS Office Word, Adobe PDF, and MS Office Excel (2016 or later).

The Table of Contents of all proposal volumes shall be hyperlinked to the corresponding material within each proposal volume such that clicking the mouse on an item in the Table of Contents will take the reader to the corresponding section within the body of the proposal volume. Any heading or sub-heading appearing in the Table of Contents shall be hyperlinked as described above. The Table of Contents shall include the file names, as well as page numbers where content is cross-referenced between subfactors. Also, any reference within the body of the proposal volume that refers the reader to another location within the referring document shall be hyperlinked in the manner described above. Hyperlinking references between different filenames is not necessary.

1.3.10 Distribution

The proposal shall be emailed to the PCO. Proposals received after the due date and time specified in the solicitation shall be treated IAW FAR 52.212-1(f).

1.3.11 Proposal Inquiries

All inquiries must be submitted via e-mail to the PCO and Contracting Team. Questions, if appropriate as determined by the Government, will be answered as quickly as possible, during the proposal preparation period. When appropriate, answers to questions and concerns will be made available to all offerors.

2 VOLUME I, FACTOR 1: COST/PRICE

2.1 General

The Price Volume should be specific and include all information required of Volume I. Compliance with these requirements is mandatory and failure to comply may result in rejection of the offeror’s proposal.

Note that unrealistically low or unreasonably high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject the offeror’s proposal.

Offers should be sufficiently detailed to demonstrate reasonableness. The burden of proof for credibility of proposed costs/prices rests with the offeror.

Offerors’ responses will be evaluated in the following areas as defined in FAR 52.212-2 Addendum to the RFP:

1. Completeness

2. Reasonableness

3. Balance

4. Total Evaluated Price (TEP)

The Cost/Price Volume shall be organized according to the following general outline:

Section Title 1 Table of Contents 2 Listing of Abbreviations and Acronyms (used within cost/price volume) 3 General

3-1 TEP Matrix Worksheet

2.2 Total Evaluated Price (TEP) Matrix, Section J Attachment 2 Offerors shall input into the TEP Matrix, located in the Section J Attachment 2, fully burdened rates (regular rate, overtime rate) for all labor categories and years. Fully burdened rates shall include direct labor rates, all direct costs, indirect costs (Overhead, General and Administrative, Fringe Benefits, etc.)

and profit necessary for the performance of the entire requirement. The formula for application of hours and the notional hours used will not be disclosed to offerors. The TEP is for evaluation purposes only;

however, all proposed Direct Labor rates and Fringe rates are contractually binding.

Submit a copy of the completed TEP Matrix in Cost/Price Volume I in MS Excel (non-PDF format).

2.2.1 Rounding

All rates provided shall be rounded to the nearest penny.

2.3 Cost/Price Data

Data beyond that required by this instruction shall not be submitted, unless the offeror considers it essential to document or support its cost/price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

2.4 Cost or Pricing Data Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided IAW FAR 15.403- 5, Instructions for Submission of Certified Cost or Pricing Data and Data other than Certified Cost or Pricing Data. If, after receipt of proposals, the PCO determines that there is insufficient data available to determine price reasonableness, the offeror may be required to submit Data other than Certified Cost or Pricing Data.

2.4.1 Contract Data Requirements Lists (CDRLs)

CDRLs will not be separately priced. Cost required to produce each CDRL should be included in the offeror’s proposed labor hours.

2.5 Estimating Techniques and Methods

Offerors shall use generally accepted estimating techniques to develop their estimates for the proposed rates.

3 VOLUME II, FACTOR 2: TECHNICAL PROPOSAL

3.1 General

The Technical Volume should be specific and include all requirements of Volume I. Offerors’ responses will be evaluated against the Technical subfactors defined in FAR 52.212-2 Addendum, Evaluation – Commercial Products and Commercial Services. Using the instructions provided below, the offeror shall provide as specifically as possible the actual approach, methodologies, capabilities, experience and plans it would use for satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By its proposal submission, the offeror is representing that its firm will perform all the requirements specified in the solicitation. The offeror shall clearly demonstrate how it meets or exceeds the capability or performance requirements. Copying and pasting the requirements does not demonstrate how the offeror meets the required capabilities or performance requirements. Additionally, the offeror shall not merely reformulate the requirements specified in the solicitation. The offeror shall ensure their proposal is clear and excludes inconsistencies. The offeror shall assume the Government has no prior knowledge of the offeror’s experience, capabilities, certifications, resources, etc., and will base its evaluation on the information presented in the offeror’s proposal.

The Technical Volume shall be organized according to the following general outline:

Section Title 1 Table of Contents 2 List of Tables and Drawings 3 Glossary 4 Cross Reference Matrix 5 Subfactor 1: Hiring & Retention Plan and Experience 6 Subfactor 2: Facility Security Officer 7 Subfactor 3: Transition Plan

Note: Offerors shall not address Appendix “C”, Safety, Fire Protection and Health Specification, Industrial Security Requirements of the Performance Work Statement (PWS) in the offeror’s proposal.

However, the successful offerors shall submit a Safety Plan at the Post Award Conference and obtain 75th Air Base Wing Safety Office approval.

3.1.1 Amendments

For any amendments to Volume II issued after initial proposal receipt, the offeror’s proposal will include a cover letter delineating any changes from initial proposal, to include changes/revisions (if needed) for Final Proposal Revisions (FPR).

3.1.2 Format and Specific Content

The information in paragraphs 3.2 - 3.3 shall be provided in the written technical proposal and will be used to assess the proposed technical approach in accordance with FAR 52.212-2 Addendum, Evaluation – Commercial Products and Commercial Services. The written technical proposal shall address each of the Technical Subfactors to describe the offeror’s proposed approach, methodologies, and capabilities in performing the requirements set forth in the subfactors.

3.1.3 Cross Reference Matrix

The offeror shall fill out the Cross Reference Matrix (FAR 52.212-1 Addendum: Appendix A) and submit with the proposal indicating where in its proposal the information can be found as it relates to the PWS, FAR 52.212-1 Addendum, and FAR 52.212-2 Addendum. The cross-reference matrix will help an offeror ensure it has responded to all the evaluation criteria and proposal submittal requirements identified in the solicitation. If the matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over the matrix. FAR 52.212-2 Addendum references in the matrix are for informational purposes only, and the Government will evaluate proposals solely in conformance with FAR 52.212-2 Addendum of the solicitation. This matrix will be used for reference only and will not become contractually binding.

3.2 Technical Approach

In the Technical Volume, address the approach, methodologies, experience, plans and capabilities required and also provide evidence of meeting or exceeding the minimum requirements of each subfactor. The offeror shall organize its Technical Volume II according to the same general outline in paragraph 3.3 below.

3.3 Technical Subfactors

Subfactor 1: Hiring & Retention Plan and Experience Subfactor 2: Facility Security Officer Subfactor 3: Transition Plan

3.3.1 Subfactor 1: Hiring & Retention Plan and Experience

The offeror shall provide relevant examples (maximum of three) of prior contracts in which they have satisfactorily provided support services similar to the requirements of this effort, managing logistical services, human resources, and staffing requirements for a minimum of three years as a prime contractor or five years as a subcontractor (in accordance with PWS paragraph 1), within the last five years. Offeror shall provide contract numbers and points of contact (including phone number[s] and email address[es]) for each respective contract. Additionally, offerors shall provide a hiring and retention plan that reflects a sound management approach and understanding of the contract requirements that clearly demonstrates the following:

A. Hiring and Retention Plan

i. How the offeror will provide qualified employees (including backfilling as needed) in accordance with PWS 9.12.1 and 9.12.2 that meet the minimum experience, knowledge and training requirements as outlined in the paragraphs under sections 4.3, 4.4, and Appendix D of the PWS.

ii. How the offeror will obtain and keep suitably qualified personnel to meet mission objectives based on the minimum proposed direct labor rates and fringe rates and considering current wage determinations. The direct labor rates and fringe rates shall be proposed within the Volume I Total Evaluated Price Matrix. If there are any discrepancies in price between Volumes, Volume I: Price shall take precedence.

B. Experience

i. The offeror’s examples shall demonstrate how the offeror hired, retained and backfilled employees, within the last 7 years with at least one example from within the last two years (from the solicitation date) as required in PWS paragraphs 4.3 and 4.4 and subparagraphs, on similar efforts. If there were issues backfilling employees, provide information on how this was remedied. The examples shall include contract numbers, points of contact, and for each respective contract, the number of personnel, average hire time of employees and retention rate.

3.3.1 Subfactor 2: Facility and Security Officer

The offeror shall provide their plan and methodology on how the offeror will provide an experienced Facility Security Officer (FSO) in accordance with paragraph 9.1.1.20, to help ensure employees receive proper security clearances and Common Access Card (CAC) access to avoid delays in employees commencing work.

3.3.2 Subfactor 3: Transition Plan

The offeror shall provide a level of detail and supporting documentation, which identifies a clear, comprehensive methodology for staffing to meet all requirements of an orderly transfer or stand up of new workload and continuous operation without negative impact on the Government operations in the time frame required. The plan shall include an overall transition strategy which includes timeframes, training, and security considerations in accordance with PWS paragraphs under section 9.14.

4 VOLUME III, FACTOR 3: PAST PERFORMANCE PROPOSAL

4.1 PAST PERFORMANCE CONTENTS

Submit information on the contracts considered most recent and relevant which demonstrate the offeror’s ability to perform the requirements identified in the PWS. Offerors are cautioned that the Government will use this information and information obtained from other sources for an overall evaluation of past performance. The Government will not evaluate personal references. The offeror shall submit a Past and Present Performance Proposal (Volume III) that contains the following:

4.2 Past Performance Summary

Provide a brief summary describing the role of the offeror and each subcontractor, teaming partner, and/or contractor team arrangement partner. Include rationale supporting the assertion of relevance, but note the Government is not bound by the offeror’s opinion of relevancy. Clearly link past performance to the technical subfactors identified in Section L3.3 as they relate to supporting the types of requirements listed in the OPS PWS; explain what aspects of the contracts are deemed relevant to the proposed effort.

This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk.

4.3 Past Performance Information Sheets (Attachment 5)

The offeror shall submit a minimum of two and a maximum of three Past Performance Information (PPI) Sheets with an emphasis on the prime offeror or contractor team arrangement managing partner. In the case of an Offeror without a record of relevant and/or recent past performance or for whom information on past performance is not available, the Offeror shall receive a Past Performance rating of “Unknown,” which equates to a neutral rating having neither positive nor negative evaluation significance. An “Unknown” rating is considered equivalent to an “Acceptable” rating, and will be considered for award.

Offerors must submit information for those contracts which are relevant to demonstrate the ability to perform the work identified in the OPS PWS.

A minimum of one PPI sheet shall be submitted by the prime offeror or contractor team arrangement managing partner. The remaining PPI Sheet submissions may be from the Prime, subcontractors, or teaming partners. If proposing as a contractor team arrangement, at least one of the remaining PPI sheets shall be from the Mentor. Offerors are cautioned that a Government determination of “Not Relevant” for the required Prime PPI sheets will automatically prevent the offeror from obtaining an “Acceptable” rating.

Prime/Managing Partner past performance may be as a Prime or subcontractor. Subcontractor, teammate, or mentor past performance may be as a Prime or subcontractor. All past performance as a subcontractor shall have been as a first-tier subcontractor.

Past performance from a contract or task order level may be submitted. Offerors who submit a PPI sheet at the contract level shall clearly identify the actual performance they provided to the contract, in both dollar amount and personnel provided.

4.4 Subcontractor Consent Letter / Client Authorization Letter The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or contractor team arrangement partner, authorizing release of adverse PPI to the offeror so the offeror can respond to such information. For each commercial customer citation, the offeror shall also submit a client authorization letter.

4.5 Relevant Contracts.

Recency will be determined based on contract references reflecting past and present performance over the past five years from the date of proposal submission. The Government will perform an independent analysis in determining the relevancy of a contract based on the data provided and/or obtained. When making relevancy determinations, the definitions in Table L.4 will be utilized.

Table L4.5 Past Performance Relevancy Rating Adjectival Rating Description Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

For the prime offerors, relevancy is defined as contracts that are most similar to this effort; contract type, dollar value, types of services provided, complexity required on the contract being reviewed when compared to those of the OPS requirements as shown in Attachment 6 – OPS Past Performance Relevancy Baseline.

The more an effort is similar in the areas outlined in the baseline, the more relevant that effort becomes.

No one relevancy criterion is more important than another when determining relevancy of an effort, but rather all criterion are considered holistically in order to subjectively assess one overall relevancy rating (per the definitions in Table L4.5) for each effort. An effort does not have to be “Relevant” in all criterion in order to be determined “Relevant” overall. Additionally, an effort could hypothetically be “Not Relevant” in one or more criterion and still be determined “Relevant” for that effort overall For proposed subcontractors/teaming partners, relevancy is defined by that which reflects experience in the area of expertise the subcontractor is projected to actually perform under the program, (i.e. specific skill categories in the PWS; see Appendix D of the PWS).

In the case of a newly formed business entity or in contractor teaming arrangements where the company is relying mostly on the past performance and experience of its key personnel, partners on the team, or on a major subcontractor(s), the proposal must clearly explain "whose" past performance, and "how" that past performance is relevant to the procurement. Resumes or letters of recommendation are not a valid past performance submission.

Any past performance records (CPARS/FAPIIS) with an average rating of Unsatisfactory or Marginal will result in a rating of unacceptable for the Past Performance Factor and disqualification for award.

5 VOLUME IV, FACTOR 4: CONTRACT DOCUMENTATION

5.1 Solicitation/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the solicitation, and Sections A through K. This includes delivery of all applicable documents.

5.1.1 Section A - Solicitation/Contract Form

Complete Blocks 12, 17a, 17b, 30b and 30c, then sign and date Block 30a of the Standard Form (SF) 1449, Solicitation/Contract. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept.

5.1.2 Section B - Supplies or Services and Costs/Prices

The offeror shall not propose prices for each CLIN in Section B of the solicitation. All required rates shall be provided in TEP Matrix of Section J, Attachment 2.

5.1.3 Section I - Contract Clauses

The offeror shall comply with the clauses specified within Section I of the solicitation.

Furthermore, any inference of a clause and or provision will be adhered to. All laws, regulations, and statutory authorities will also be applied within the solicitation.

5.1.4 Section J – List of Documents, Exhibits, and Other Attachments The offeror shall complete and provide the following attachments:

A. Attachment 2 – TEP Matrix

5.1.5 Section K - Representations, Certifications, and other Statements of Offerors The offeror shall provide completed representations, certifications, acknowledgments, and statements. Offeror must have filled out an online provision 52.204-8 Annual Representations and Certifications (Jan 2022), Online Reps and Certs at https://sam.gov. Offer shall ensure certification as a small business under North American Industry Classification System (NAICS) Code 541611.

5.2 Other Information Required

5.2.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the proposal and who can obligate the company contractually.

Also, identify those individuals authorized to negotiate with the Government. Additionally, provide the name and telephone number of the CEO, Division President, and/or Vice President.

5.2.2 Limitations on Subcontracting

IAW FAR 52.219-14 Limitations on Subcontracting, at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern (and/or similar situated entities). Submit documentation that demonstrates how the prime contractor will meet the requirements of the aforementioned FAR Clause.

6 SOLICITATION REQUIREMENTS, TERMS AND CONDITIONS

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Failure to meet a requirement may result in an offer being ineligible for award.

6.1 Exceptions to Solicitation Requirements

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete supporting rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content provided in Table 2, Solicitation Exceptions, below.

Table 2: Solicitation Exceptions

SOLICITATION

Document Page/

Paragraph Requirement/

Portion Rationale

PWS, Solicitation, FAR 52.212-1 Addendum, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

APPENDIX A: CROSS REFERENCE MATRIX

Cross Reference Matrix

Offeror’s Proposal

Paragraph Number(s) FAR 52.212-1 Addendum

FAR 52.212-2

Addendum

PWS Paragraph Vol

Para. 2.2 Para. 3.4 Appendix D I

Para. 3.3.1 Para. 4.1 1, 4.3, 4.4, 9.12.1,

9.12.2 and Appendix D

II

Para. 3.3.2 Para. 4.2 9.1.1.20 II

Para. 3.3.3 Para. 4.3 9.14 II

Para. 4.2 Para. 5.1 N/A III

Para. 4.3 Para. 5.2 N/A III

Para. 4.4 Para. 5.3 N/A III

Para. 4.5 Para. 5.4 N/A III

Para. 5.1 Para. 6 N/A IV

Para. 5.2.2 Para. 6.1 N/A IV

APPENDIX A: CROSS REFERENCE MATRIX